2017 Board of Supervisors

2016 Board of Supervisors

2015 + prior Sewer Auth

2015+prior Water Auth

Archive BOS Minutes

Archiv Authorites Minutes

    

 

Chairman Fred Wissler called the July 14, 2016, meeting of the Earl Township Sewer Authority ( ETSA) to order at 6:30 p.m. Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Earl Kenepp and Floyd Grove. Also present were Doug Snader (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), Tom Pursel, Gannett Fleming (GF).

Jim motioned to approve the June 9, 2016, minutes as presented.  Earl seconded the motion and all voted yes

Gene motioned to approve the 2015 Financial Statement prepared by Weinhold, Nickel and Company, LLC. Jim seconded the motion and all voted yes. Fred noted that according to the audit Project 1 owes Project 3 $36,407.04 (Thirty-six Thousand Four Hundred Seven Dollars and four cents) which will be paid in August to Project 3. 

The letter from East Earl Sewer Authority (EESA) asking for the formation of a Review Committee to review disputed shared costs regarding June 13, 2016 payment request was discussed. Solicitor Cassidy said he is working with EESA’s attorney to clarify EESA’s questions. He feels the Attorneys can work out the guidelines of what are shared costs according to the Agreement between EESA and ETSA. 

The PPL Right-of-Way Agreement for Horning Road was discussed. Solicitor Cassidy will review the Agreement and discuss it at the next meeting.

The Gannett Fleming Proposal to Provide Construction Phase Services for WWTP Additions and Alterations was received today and will be reviewed by the ETSA members. Tom Pursel, GF, thanked the ETSA for their consideration.

The two requests from Petra Christian Fellowship Church, 565 Ranck Road, for reduction of Letters of Credit for Church improvements to Residential Lots on Ranck Rd. were discussed. Solicitor Cassidy said no action should be taken on the request for reduction of Residential Sewage Improvements in the amount of $44,223.25 (Forty-four Thousand Two Hundred Twenty-Three Dollars and twenty-five cents) because there are still Easement issues to be resolved.  Floyd motioned to approve the release of the Petra Christian Fellowship Church Letter of Credit for Petra Campus Sewage Improvements, 565 Airport Road, in the entirety in the amount of $103,149.25 (One Hundred Three Thousand One Hundred and Forty-nine Dollars and Twenty-Five cents).  Jim seconded the motion and all voted yes.

Shelbie said she called Scott Weaver, Garden Spot Village, 433 S. Kinzer Avenue, regarding the three months of elevated flows. He said they were aware of the elevated flows and feel it is from the chillers. Gene motioned to grant Garden Spot Village a time extension to evaluate the flows. Floyd seconded the motion and all voted yes. Shelbie will contact Mr. Weaver regarding the time extension.

York Building Products, 828 East Earl Road, has repaired their leak, running a new water line to the store. He has been doing daily readings. Shelbie will provide an updated spreadsheet at the next meeting reflecting their readings.

There was discussion regarding what Luke Zimmerman needs to complete in order to dedicate the Rosedale Subdivision. Shelbie also shared that he owes ETSA $3,286.06 on legal and engineering review fees. Solicitor Cassidy said he will inform Mr. Zimmerman’s Attorney regarding the unpaid invoices. 

A payment of $300 (Three Hundred Dollars), was received from the property owner at 610 Sunflower Street on June 17, 2016 in accordance with ETSA’s agreement. 

Sewer Operators Report: Presented by Doug Snader:

  1. Plant effluent was within all permit limits for June.

  2. Sam Ringler hauled 110,000 gallons of bio-solids in June.

  3. Doug said they are working on the grinder pump control float upgrade project and have finished Edgewood, Maple and Cindalyn.

Engineer’s Report Presented by Gary Martin:

Current Action/Discussion Items

  1. WWTP Design Update: 
    a.   No technical updates or questions from Design Team to report since last meeting.
    b.   On schedule as provided by GF in June
    c.   Zoning approval at zoning meeting on 07/11/16
    d.   Planning approval anticipated at Planning Commission’s 08/25/16 meeting
    e.   Supervisor approval anticipated at Supervisor’s 08/01/16 meeting

  2. Aaron Beiler:  Updated plan received on 06/08/16.  Submission to be reviewed in conjunction with low-pressure model analysis.

  3. Petra:  Draft Record Plan and single easements received on 06/08/16.  Escrow reduction letter received on 07/12/16.  Easement issues still need to be worked out.

  4. Bradenton: Submission of Easements in June.  Details with conflicts with gas lines to be investigated.

  5. Log Cabin Court Mobile Home Park: Construction update for Township matter.

  6. Rosedale: Record Plans complete.  Still waiting for clear easement issues to be resolved (currently appears to be two (2) sheds (Lots 26 & 29) and two (2) fences (Lots 21 & 22).  Updated site visit with surveyor and operators completed on May 26, 2015.  Letters to these four (4) property owners issued by developer’s counsel on July 6, 2016 

    Monthly Reporting Items

    Project 1:

    1. Monthly Flows to New Holland: Average daily flows for June: 46,000 gpd (compared to May’s 43,500 gpd and April’s 43,000 gpd).

Project 2/3:

  1. MEMHP:  Average daily flow for June: 11,800 gpd (compared to May: 14,300 gpd and to April’s 12,300 gpd).  No specific notes on the June flow report.

  2. GSV: Average daily flows for June: 68,500 gpd (compared to May’s 65,620 gpd and April’s 63,800 gpd).   Average daily flow over guaranteed 62,869 gpd so no Guarantee of Capacity Fee assessed for June (third month in a row with flows over capacity).

  3. Monthly STP flows: Reported average daily flows for June: 297,400 gpd (compared to May’s 300,800 gpd and April’s 292,800 gpd). 

  4. Flows from EESA:  Average daily recorded flows for June: 132,600 gpd (compared to May’s 133,400 gpd and April’s 128,800 gpd). 

  5. Limited Connection Plan (under the Corrective Action Plan (CAP)):  Two (2) permits issued for June (one (1) Petra Lot and One (1) Timberline Lot in East Earl.  For 2016 a total of 5.0 EDUs have been permitted.

Solicitor’s Report: Presented by Bill Cassidy

Solicitor Cassidy has received six (6) easements for the Bradenton Development. He still 
      needs to receive the one for the property of Sylvan and Naomi Blank.  

Waste Water Treatment Plant Upgrade: Expense to Date: $643,111.08.

EESA reimbursement to date:  $237,849.10

The balances for the delinquent accounts were:

Project #1 - $   3,736.26         

Project #3 - $ 25,229.91

The May receipts were:          

Project #1 - $   1,987.36

Project #3 - $ 39,248.00

Earl motioned to approve the disbursements of checks #2945-#2950 for Project #1 in the amount of $17,358.18 and checks #4853 – 4881 for Project 3 in the amount of $77,725.12.  Jim seconded the motion and all voted yes.

Meeting adjourned at 7:30 p.m.

Respectfully submitted,

Shelbie Shupp, Appointed Secretary/Treasurer


Chairman Fred Wissler called the June 9, 2016, meeting of the Earl Township Sewer Authority ( ETSA) to order at 6:30 p.m. Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Earl Kenepp and Floyd Grove. Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), Tom Plitt, (Supervisor), Jamie Schlesinger (PFM) and Joseph Pierce (Eckert Seamens Cherin & Mellott, LLC).

Jim motioned to approve the May 12, 2016, minutes as corrected: Sewer Operators Report, #2, March changed to April; Engineer’s Report, #4 last sentence, change form to from and #5, 1st sentence change permits to permit and last sentence change total at, to total of.  Floyd seconded the motion and all voted yes.

Jamie Schlesinger and Joseph Pierce reviewed financing options for the Waste Water Treatment Plant (WWTP) Upgrade. Earl motioned to have Jamie Schlesinger and Joseph Pierce pursue financing through bank loans and bond sale with proposals to be presented at the August 11th meeting. Floyd seconded the motion and all voted yes. The estimated amount for financing will be Six Million Five Hundred Thousand Dollars ($6,500,000) and Two Million Dollars ($2,000,000) of reserves will be used with a maturity date of 2035 for loan or bond payoff.  They are planning to meet with the Board of Supervisors on July 21st to discuss the Authority’s Plan and the Guaranty Request. The ETSA will decide whether to proceed with Bond Issue or Bank loan at the August 11th meeting. The acceptance of the bank loan or bond sale is planned for September 8th meeting and settlement would be early to mid-October.  Jamie and Joseph emphasized the importance of ETSA making sure that East Earl Sewer Authority has their share in the amount of Five Million Dollars ($5,000,000) financed. Fred motioned to have Solicitor Cassidy and Joseph Pierce attend the East Earl Sewer Authority meeting on June 13th. Floyd seconded the motion and all voted yes.

The letter from Roger Fry, Fry Surveying, Inc., to Gabriel Frank, Esquire; regarding Rosedale Subdivision Easement Encroachments was discussed. The ETSA Operators and the surveyor did a site evaluation on May 26, 2016, and found that the specific lots that are problematic are 513 Kinzer Ave. (Lot 21), 511 Kinzer Ave. (Lot 22), 464 Airport Rd. (Lot 26) and 476 Airport Rd. (Lot 29). Other encroachments, which include plantings within easements, might not be considered a problem as long as the owners understand the risk of removal if the Township or its designee deem necessary.  

The letter from John Spear, Spear & Associates, LLC, regarding failing on-lot sewer systems on 1551, 1589, 1607, 1613, 1623 Division Highway and the property owners request for consideration from Ephrata Township to connect to their sewer system was discussed. Ephrata Township is requesting a letter from Earl Township to Ephrata Township granting permission to make sewer service available to these properties. Fred motioned to recommend that Ephrata Township make sewer service available to these properties. Gene seconded the motion and all voted yes.

Gary said the Gannett Fleming Lancaster office will be closing and recommended that we request the ETSA plans be released to ETSA. Floyd motioned to send a written request to Gannett Fleming asking them to release all plans on file to ETSA. Earl seconded the motion and all voted yes.

Jim motioned to release PC Sekhar Chadaga Escrow Account (Log Cabin Court Mobile Home Park, 3709 Division Hwy., Developer’s Guarantee). Gene seconded the motion and all voted yes.

Shelbie shared that Teodoro Pagdanaganan, 610 Sunflower Street, has not honored the payment plan established at the October 8, 2015, ETSA meeting. She called Mr. Pagdanaganan and he said he would make a payment on June 17, 2016, in the amount of Three Hundred Dollars ($300) – Four Hundred Dollars ($400) and then get back on schedule. Fred motioned to work with Mr. Pagdanaganan and not take any action unless he does not follow through with the payment on June 17, 2016. Jim seconded the motion and all voted yes.

There was discussion regarding the outstanding balance of One Thousand Seven Hundred Forty-four Dollars and Ten Cents ($1,744.10), which includes a lien, on the property owner of 718 Maple Grove Rd.  Solicitor Cassidy will send a letter to the property owner stating that unless payment is received the ETSA will consider initiating foreclosure on the property.

The discussion regarding Call-In Pay for Operators was tabled. It is on the agenda for a Supervisors meeting.

Sewer Operators Report: Presented by Jerry Brackbill:

  1. Plant effluent was within all permit limits for May.

  2. Sam Ringler hauled 126,500 gallons of bio-solids in May.

  3. Request permission to sell a winch base to Tom McGarvey, offering $25.00. Winch was used with old Dodge and is no longer being used. Floyd made a motion to sell a winch base to Tom McGarvey for $25.00. Earl seconded the motion and all voted yes.

  4. Checked sewer easements at Rosedale with Fry Surveying 5-26-16 

    Fred and Jerry initiated discussion regarding consideration to hire two full-time Operators to be trained for the new WWTP and to replace any retiring employees in the future. Jerry said he does not want to be scheduled for regular on-call when he reaches the age of 62. However, he would be willing to be a backup for on-call. Consideration will be given regarding adding additional employees during 2017 budget discussions. 

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items

  1. WWTP Design Update: 
    a.   No technical updates or questions from Design Team to report since last meeting.
    b.   Land development process in progress.
    c.   Updated schedule received from Gannet. The schedule was moved back about two
          weeks due to securing local permitting. Several of the structures had to be moved
          because of geologic conditions. There was a lack of communication between Gannett
          Fleming and Roger Fry regarding the changes to the plan.

  2. Audit Status:  Still pending.  Draft received on 06/07/16.  EESA April 2016 payment on hold pending audit completion.

  3. Aaron Beiler:  Updated plan received on 06/08/16.  Submission to be reviewed. Gary is not sure the system can handle additional properties with grinder pumps and recommends that the model for Project 1, be evaluated to see if the system can handle additional EDUs. Mr. Beiler would be charged for the expense to include his property in the model update. The cost to update the model would be approximately $4,000 to $5,000 and would benefit the system.

  4. Petra:  Draft Record Plan and single easement description received on 06/08/16.  No updated Escrow reduction letter received since last meeting.

  5. Rosedale: Record Plans complete.  Still waiting for clear easement issues to be resolved (currently appears to be two (2) sheds (Lots 26 & 29) and two (2) fences (Lots 20 & 21). 

  6. Log Cabin Court Mobile Home Park: Construction update

    Monthly Reporting Items

    Project 1:

    1. Monthly Flows to New Holland: Average daily flows for May: 43,500 gpd (compared to April’s 43,000 gpd and March’s 41,400 gpd). 

Project 2/3:

  1. MEMHP:  Average daily flow for May: 14,300 gpd (compared to April’s 12,300 gpd and March’s 12,300 gpd).  No specific notes on the May flow report.

  2. GSV: Average daily flows for May: 65,620 gpd (compared to April’s 63,800 gpd and March’s 57,100 gpd).   Average daily flow over guaranteed 62,869 gpd so no Guarantee of Capacity Fee assessed for May.

  3. Monthly STP flows: Reported average daily flows for May: 300,800 gpd (compared to April’s 292,800 gpd and March’s 303,000 gpd). 

  4. Flows from EESA:  Average daily recorded flows for 133,400 gpd (compared to April’s 128,800 gpd and March’s 133,200 gpd

  5. Limited Connection Plan (under the Corrective Action Plan (CAP):  Zero (0) permits issued for May.  For 2016 a total of 3.0 EDUs have been permitted.

Solicitor’s Report: Presented by Bill Cassidy

Solicitor Cassidy has received six (6) easements for the Bradenton Development. He still 
      needs to receive the one for the property of Sylvan and Naomi Blank.  

Waste Water Treatment Plant Upgrade: Expense to Date: $625,984.87 

EESA reimbursement to date:  $237,849.10

The balances for the delinquent accounts were:

Project #1 - $    3,736.26        

Project #3 - $ 25,229.91

The May receipts were:          

Project #1 - $    1,987.36

Project #3 - $ 39,248.00

Earl motioned to approve the disbursements of checks #2935-2944 for Project #1 in the amount of $26,746.82 and checks #4835 – 4852 for Project 3 in the amount of $64,483.76.  Floyd seconded the motion and all voted yes.

Meeting adjourned at 8:45 p.m.

Respectfully submitted,

Shelbie Shupp, Appointed Secretary/Treasurer


Chairman Fred Wissler called the May 12, 2016, meeting of the Earl Township Sewer Authority to order at 6:30 p.m. Present were Fred Wissler, Gene Neidermyer, Jim Leonard, and Earl Kenepp and Floyd Grove. Also present were Doug Snader (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), Tom Plitt, (Supervisor) and Ronald Jager, (Gannett Fleming).

Jim motioned to approve the April 14, 2016, minutes as presented. Gene seconded the motion and all voted yes.

Ronald Jager, Gannett Fleming; said the WWTP building plans should be ready by next week and would require a signature. He said the plans were held up due to consideration of changing how the one building was labeled. Roger Fry is coordinating the land development plan with Gannett Fleming. Floyd motioned to authorize the Chairman, Fred Wissler, to sign the building plans when they are received. Earl seconded the motion and all voted yes. The expectation is for contingent authorization of the plans at the June meeting and advertisement for bids on July 5, 2016. An updated Gannett Fleming schedule was provided.

Bill Cassidy said that East Earl Sewer Authority (EESA) did not have any questions regarding the Gannett Fleming timeline or cost estimate. He said it seemed the details were acceptable to them. He is concerned that they are focused on the Weaverland Valley Authority and do not want to pursue a loan for the Earl Township Wastewater Treatment Plant (WWTP) Upgrade until they know what the assets and liabilities will be for the Weaverland Valley Authority. Frank Mincarelli, their Solicitor, is contacting a financial advisor regarding EESA procuring a loan for the WWTP Upgrade. The Earl Township Sewer Authority has given Bill authority to set up a meeting with both Sewer Authorities, Township Supervisors from both entities, and Weaverland Valley Authority.

Floyd motioned to approve Ironstone Homes, LLC request for 1 EDU for Summitville Rd., New Holland, Parcel, #1902387200000 with address clarification to follow. Gene seconded the motion and all voted yes.

Mill Creek Mobile Homes Park, 43 Emily Lane, New Holland, was sold on April 29, 2016, to Channel Mill Creek. The Authority received a letter from SOCO stating that they will still hold 151 EDUS for the subdivided Townhouse Project. Fred motioned to authorize Bill Cassidy to prepare new agreements for Channel Mill Creek and SOCO. Floyd seconded the motion and all voted yes.

Gene motioned to approve the Employee Leasing Agreement for Shelbie F. Shupp. Earl seconded the motion and all voted yes.

There was discussion regarding weekend Call-In Pay for Operators due to a question raised regarding the last payroll. The current Township Employee Manual does not address specifically how a Call-In should be handled if it happens during the Weekend Pay when the Operator is doing the weekend rounds. Doug Snader shared a statement that he and Jerry Brackbill wrote to cover the situation as they understood how it was to be handled. Tom Plitt asked them to come to the Supervisors meeting on May 19, 2016, and to provide a copy of their statement for discussion at the meeting.   The Operators Statement for Weekend Pay is as follows:  “The Operator on call for the weekend gets paid two and one half (2.5) hours per day for being on call and completing the weekend work. If an Operator is called out to do service beyond the normal and required weekend work, they get paid a minimum of two (2) hours per call out at the overtime rate of one-half (1 ½) times the normal pay rate.”

The Authority tabled the use of Credit Card Processing for payments.

Shelbie reported that the Operators are having trouble with their phones so the office is checking with T Mobile to see if there is a charge to get newer phones and if so, what the charge would be. She’ll report back to the Authority when they have received the information.           

Sewer Operators Report: Presented by Doug Snader :

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for April.                                                                                                               

  2. Sam Ringler Trucking hauled 115,500 gallons of bio-solids in April.

  3.  We met with maintenance personnel at York Building Products, 828 East Earl Rd., New

                  Holland, on Wednesday, April 4th.  After reviewing their readings, meters and valves, we
                  were able to diagnose and confirm that there is a water leak on a water line between two
                  of their buildings. This leak would not be entering the sewer system. They will contact the
                  Sewer Authority in writing and request time to repair the leak.

    Engineer’s Report: Presented by Gary Martin

    Current Action / Discussion Items

  1. WWTP Design Update: 

    1. No technical updates or questions from Design Team to report since last meeting.

    2. Land development process underway per Township on 05/12/16.

    3. Schedule update received today.  Comparison to COA deadlines. 

  2. Audit Status:  Still pending. Preliminary statement that approximately $45,000 credit due to EESA for the 2015 flows.  EESA April 2016 payment on hold pending audit completion.

  3. Aaron Beiler:  Waiting for updated plan.  Authority has directed Mr. Beiler to submit a plan.  Mr. Beiler’s consultant is directing Mr. Beiler to submit a plan.  Doug and Jerry have met with and told Mr. Beiler to submit a plan.

  4. Petra:  Second less generic Letter of Credit reduction request received on March 17, 2016 with original Letter of Credit values.  Still waiting for Record Plans and details on Easements and dedication documents.  Received email copy of easement exhibit without metes and bounds – some progress.

    Monthly Reporting Items

    Project 1:

    1. Monthly Flows to New Holland: Average daily flows for April: 43,000 gpd (compared to March’s 41,400 gpd and February’s 43,300 gpd

Project 2/3:

  1. MEMHP:  Average daily flow for April: 12,300 gpd (compared to March’s 12,300 gpd and February’s 18,600 gpd).  No specific notes on the April flow report.

  2. GSV: Average daily flows for April: 63,800 gpd (compared to March’s 57,100 gpd and February’s 61,800 gpd).   Average daily flow over guaranteed 62,869 gpd so no Guarantee of Capacity Fee assessed for April.

  3. Monthly STP flows: Reported average daily flows for April: 292,800 gpd (compared to March’s 303,000 gpd and February’s 333,500 gpd). 

  4. Flows from EESA:  Average daily recorded flows for April: 128,800 gpd (compared to March’s 133,200 gpd and February’s 138,100 gpd).  Shady Maple flows were down just about the same amount as all the flows from EESA. 

  5. Limited Connection Plan (under the Corrective Action Plan (CAP)):  One (1) permit issued for April (EESA Timberline residential lot).  For 2016 a total of 3.0 EDUs have been permitted.

Solicitor’s Report: Presented by Bill Cassidy

  1. Bill requested that the Authority appoint Joseph K. Pierce, Esquire as Bond Council for Earl Township Sewer Authority for the WWTP Upgrade. Earl motioned to appoint Joseph K. Pierce, Esquire, Eckert Seamans Cherin & Mellott, LLC, 213 Market St., Harrisburg, PA, 17101, as Bond Council for Earl Township Sewer Authority for the WWTP Upgrade. Gene seconded the motion and all voted yes.

Waste Water Treatment Plant Upgrade: Expense to Date: $612.062.47 

EESA reimbursement to date:  $237,849.1

The balances for the delinquent accounts were:

Project #1 - $    6,109.94        

Project #3 - $  30,856.03

The April receipts were:         

Project #1 - $  36,627.28

Project #3 - $144,958.29

Earl motioned to approve the disbursements of checks #2931-2934 for Project #1 in the amount of $ 6,206.45 and checks #4813 – 4834 for Project 3 in the amount of $81,307.97.  Floyd seconded the motion and all voted yes.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Shelbie Shupp, Appointed Secretary/Treasurer


Chairman Fred Wissler called the April 14, 2016, meeting of the Earl Township Sewer Authority to order at 6:30 p.m. Present were Fred Wissler, Gene Neidermyer, Jim Leonard, and Earl Kenepp. Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), Tom Plitt, (Supervisor) and Jamie Schlesinger, Public Financial Management, Inc., (PFM Inc.).

Jim motioned to approve the March 10, 2016, minutes as presented. Earl seconded the motion and all voted yes.

Gary Martin, Engineer, reviewed the total funds in the Sewer Accounts as follows:

  1. Project 1 - $1,050,250.91(One Million Fifty Thousand Two Hundred Fifty Dollars and ninety-one cents).

  2. Project 3 - $3,974,891.78 (Three Million Nine Hundred Seventy-Four Thousand Eight Hundred Ninety-One Dollars and seventy-eight cents).

  3. East Earl Capacity Purchase Account - $1,461,034.15 (One Million Four Hundred Sixty-One Thousand Thirty-Four Dollars and fifteen cents).

    The current debt balance is $1,238,786.03, (One Million Two Hundred Thirty-Eight Thousand Seven Hundred Eighty-Six Dollars and three cents) with an interest rate of 3.6%. The interest rate will reset on November 20, 2019 with a maximum interest rate of 10 %. Gary also gave an estimate of the cost for the Waste Water Treatment Upgrade project of $14,000,000 (Fourteen Million Dollars) and the estimated amount of $8,615,385 (Eight Million Six Hundred Fifteen Thousand Three Hundred Eighty-Five Dollars) to finance the project. East Earl Sewer Authority’s share to fund the project is $5,384,615 (Five Million Three Hundred Eighty-Four Thousand Six Hundred and Fifteen Dollars).  Jamie Schlesinger of PFM Inc., reviewed various financing available to fund the upgrade. He said a wrap is the best structure for a bond or bank loan and a 15 (fifteen) year term for the bond or bank loan would be good. Gary Martin, Engineer; said he feels that $1,000,000 (One Million Dollars) should be taken from the reserves to fund the upgrade. Both Gary and Jerry Brackbill said that manhole repairs are needed and the cost estimate for that is $100,000 (One Hundred Thousand Dollars), so it would be good to keep extra in the reserves to cover those costs. The Preliminary Finance Schedule is for Jamie Schlesinger, PFM Inc. to meet with the Township on July 21 to discuss the Authority’s Plan and propose the Guaranty Request. On August 11, the Authority will discuss Bank Proposals and compare them with a Bond Issue. They will make a decision at that meeting on whether to proceed with Bond Issue or Bank Loan.  The Guaranty Ordinance would be adopted by the Township on September 6. The Authority will accept the Bond Sale or Bank Loan on September 8 and settlement will be mid-October, 2016.  Bill Cassidy expressed his concern that he has seen little movement on the part of East Earl Sewer Authority regarding financing their share of the upgrade. They are responsible to cost share 38% of the upgrade. Bill said East Earl Sewer Authority a requesting a detailed description of the project and he would like the Authority’s approval to forward that to them. Gene motioned to approve Bill Cassidy sending to East Earl Sewer Authority a detailed description of the project prepared by Gannett Fleming. Earl seconded the motion and all voted yes 

    Gene motioned to approve the additional capacity of 3 (Three) EDUs for the property at 924 East Earl Rd. owned by Loaded Iron, FLP and Jeff Martin, of Martin Tree Service, LLC and approved Shelbie responding to David Miller/Associates, Inc. letter in regards to the Authority’s approval. Earl seconded the motion and all voted yes.

    Jim motioned to approve Total Lawn Care & Landscape Service LLC for mowing services at a rate of $155.00 per mowing, for 2016. Earl seconded the motion and all voted yes.

    The Authority reviewed the 90 plus days of daily meter readings for York Building Products, 828 East Earl Road, and their request as to whether they need to continue with the daily readings. The flows are substantially elevated. The Authority directed Shelbie to send York Building Products a letter stating they need to continue the daily readings for 90 days and if the flows remain elevated they will have to purchase an additional 5 (five) EDUs. Also, that they can contact the Operators to assist them in how and what meters are being read.

    The DAJOS (PRIL),199 Quality Circle, escrow was replenished by $2,500. Gary Martin and Bill Cassidy said that they are still waiting to receive Record Plans.

    Gary Martin said the preliminary inspection for the Log Cabin Court Waste Water Treatment facility is scheduled for April 25, 2016. He said that Earl Township has the option for periodic inspections. He is planning to be there when the facility is started up.

    Petra Church’s requests for reduction of credit for the Petra Residential Sewage Improvements, 565 Airport Rd., was deferred at the March 10 meeting because the requests were not specific as to scope of work done or amount of reduction being requested. No additional information has been received to date.   

    Sewer Operators Report: Presented by Jerry Brackbill:

    Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for March.                                                                                                               

  2. Sam Ringler Trucking hauled 137,500 gallons of bio-solids in March.

  3. We have registered for eDMR and will start using the new DEP reporting system for April’s reports.

  4. Pennsylvania Department of Environmental Protection (DEP), conducted an inspection of the plant on April 5, 2016. Following is the follow-up to the DEP inspection:

a.  Contacted the Bureau of clean water eDMR registration office  
      concerning the corrections needed on the Supplemental Report Daily Effluent  
      Monitoring spreadsheet.

  b.  Completed an EMERGENCY RESPONSE PLAN and submitted a copy to the
        DEP.

  1. We do not need to submit supplemental reports for the routine sewer system cleaning we do in our collection system and dispose of in our plant digesters.

  2. Submitted the Supplemental Lab Accreditation Form using the NPDES permit effective dates.

  3. Will complete and send the Chesapeake Bay Supplemental Report by November 28, 2016 for the last 12 months showing the limits on the interim permit until the plant expansion is complete, at which time the final permit limits will be used.

  4. DEP will email a completed inspection report.

Engineer’s Report: Presented by Gary Martin

Current Action/Discussion Items:

  1. WWTP Design Update: 
    No updates from Design Team to report since last meeting
    a.   Gannett to coordinate Land Development Plans and Stormwater Basin changes
          with Township (added and verbalized - not on Handout).

  2. Peters Road Industrial Lots (PRIL):   Latest consolidated (engineer and operators) review of Record Plans issued on 02/29/16.  Awaiting new submission to address latest comments.  No formal Letter of Credit reduction request received to-date.  NO CHANGE.

  3. Chapter 94 Reports:  Report to DEP submitted on March 16, 2016.

  4. Petra:  Second less generic Letter of Credit reduction request received with original Letter of Credit values.  Still waiting for Record Plans and details on Easements and dedication documents.

  5. NRB:  Connection active.  Record Plans and finalization of easements to be completed. Information received on 07/25/15 – on hold pending PRIL dedication.  NO CHANGE

  6. Rosedale: Record Plans complete.  Still waiting for clear easement issues to be resolved (Sheds, Fences, etc.).  Site visit to with surveyor marking easements completed on July 30, 2015.  NO CHANGE

  7. Audit Status:  Per Linda Fox on April 4, 2016 – field work to start by the end of April.  Audit needed to provide 2015 summary to EESA for April 2016 quarterly payment. 

    Monthly Reporting Items

    Project 1:

    1. Monthly Flows to New Holland: Average daily flows for March: 41,400 gpd (compared to February’s 43,300 gpd and Januarys’ 40,700 gpd). 

Project 2/3:

  1. MEMHP:  Average daily flow for March: 12,300 gpd (compared to February’s 18,600gpd and January’s 13,200 gpd).  No specific notes on the March flow report.

  2. GSV: Average daily flows for March: 57,100 gpd (compared to February’s 61,800 gpd and January’s 59,200 gpd).   Average daily flow was still under guaranteed 62,869 gpd with the higher recorded flows so the $1,759.89 Guarantee of Capacity Fee assessed for March.

  3. Monthly STP flows: Reported average daily flows for March: 303,000 gpd (compared to February’s 333,500 gpd and January’s 295,200 gpd).

  4. Flows from EESA:  Average daily recorded flows for March: 133,200 gpd (compared to February’s 138,100 gpd and January’s 127,000 gpd). 

  5. Limited Connection Plan (under the Corrective Action Plan (CAP)):  One (1) permits issued for March (Petra residential lot).  For 2016 a total at 2.0 EDUs have been permitted.

No Changes This Month (Pending or On-Going Projects):

  1. Bradenton: Nothing new through engineer’s office.  NO CHANGE

  2. Eastern Service Area:  On hold – received a call from developer’s consultant on 01/28/15 about potential development on the empty lot at the southwest end of Short Street across from Premier Custom Built Cabinetry – just a call, no plans or submission.  NO CHANGE

  3. Newholl Property (former RealMarq or Menno Hoover Property):  Still waiting for water line and gas line issues to be resolved before project will move forward.  No plans received to-date and as of 11/13/13 the developer’s consultant is still waiting for direction from the developer before submitting plans.  NO CHANGE

  4. GSV Phase 4:  Plans for New Holland Road Crossing (in conjunction with Bradenton efforts) reviewed by operators and engineer – review letter pending after easement issues resolved.  NO CHANGE

  5. SOCO – 125 Single Homes (per Tom Plitt):  Latest review and approval letter issued on December 11, 2008. NO CHANGE

  6. Umble Sewer Extension: Still waiting for construction to start.  NO CHANGE

Waste Water Treatment Plant Upgrade: Expense to Date: $618,564.39 

EESA reimbursement to date:  $237,311.44

The balances for the delinquent accounts were:

Project #1 - $  3,277.78          

Project #3 - $20,081.33

The March receipts were:       

Project #1 - $     825.06

Project #3 - $43,374.55

Earl motioned to approve the disbursements of checks #2925-2930 for Project #1 in the amount of $21,137.80 and checks #4782 – 4812 for Project 3 in the amount of $65,041.81.  Jim seconded the motion and all voted yes.

Meeting adjourned at 8:40 p.m.

Respectfully submitted,

Shelbie Shupp, Appointed Secretary/Treasurer


Chairman Fred Wissler called the March 10, 2016, meeting of the Earl Township Sewer Authority to order at 6:30 p.m. Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp. Also present were Doug Snader (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), Tom Plitt, (Supervisor).

Jim motioned to approve the February 11, 2016, minutes with the following corrections: adding to first paragraph: Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp. Also present were Doug Snader (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), Tom Plitt, (Supervisor); change third paragraph to read Gene motioned, fifth paragraph to read Gene motioned and the last sentence of the eighth paragraph to read Gene seconded. Floyd seconded the motion and all voted yes.

The Water Quality Management Permit and the NPDES Permit for the Wastewater Treatment Plant expansion have been issued by the Pennsylvania Department of Environmental Protection. The Earl Township Sewer Authority reviewed the Revised Schedule received from Gannett Fleming for the WWTP bidding and construction timeline. Gary Martin, Becker Engineering, LLC; said the schedule is aggressive, with Notice to Proceed projected to be by September 14, 2016, and completion by May 14, 2018. He said the bidding will be done via Penn Bid.

Gene motioned to approve the formal ratification submittal for Earl Township Sewer Authority PENNDOT Form 4181 for road improvements. Jim seconded the motion and all voted yes.

The Petra Christian Fellowship,565 Airport Rd., requests for reduction of letter of credit for the following were reviewed:

  1. Petra Campus Sewage Improvements

  2. Petra Residential Sewage Improvements

    The Authority deferred the request until a future letter is sent requesting a specific reduction. Gary Martin, Engineer; has contacted them stating that they still need to submit Record Plans and verification of the final recorded Easements

    The Authority directed Shelbie to contact mowing companies for proposals to mow for the Earl Township Sewer Authority. C.E. Pontz Sons Inc. stated that they will no longer offer mowing services.

    Floyd motioned to approve the GSV and Bradenton Development proposed gravity flow line to cross the preserved farm owned by Sylvan and Naomi Blank located on South Custer Avenue, acknowledging there would be no construction “above grade”, manhole covers would be “at grade”, and the Earl Township Sewer Authority supplies the GPS locating equipment and previews Preliminary Plans, which must include appropriate Easements. Jim seconded the motion and all voted yes

    Earl motioned to approve and sign the DANCO CONSTRUCTION, 155 Jalyn Drive, Agreement – Reimbursement of Professional Services. Floyd seconded the motion and all voted yes.

    Gene motioned to approve and sign the Daniel Blank, 742 New Holland Road, Agreement – Reimbursement of Professional Services. Floyd seconded the motion and all voted yes.

    Receipt of payoff for lien on 712 School Lane property in the amount of Two Thousand One Hundred Seventy-six Dollars and Eighty-seven cents ($2,176.87) was acknowledged. The Earl Township Authority requested that Shelbie prepare a letter addressed to the property owner thanking them for their efforts in bringing their account current, which will be signed by the Authority members at the April meeting.

    The tapping fees for Log Cabin Court Mobile Home Park, 3709 Division Hwy. to P. Chadaga were refunded in the amount of Three Hundred Forty-nine Thousand, Four Hundred Forty Dollars ($349, 440). Gary Becker, Engineer; will find out the schedule for the work to proceed on the private sewer system.

    Sewer Operators Report: Presented by Doug Snader:

    Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for February.                                                                                                               

  2. Sam Ringler Trucking hauled 115,500 gallons of sludge in February.

  3. Contacted Mr. Rehab to get price for repair of the infiltration in manhole corner of Edgewood Drive and New Holland Road, which is coming in at the side of the manhole.

    Earl motioned to approve Mr. Rehab do the grout sealing for the manhole at a cost of One Thousand Nine Hundred Ten Dollars ($1,910). Floyd seconded the motion and all voted yes.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. Both Part I and Part II permits issued on 2/23/16 and received by the Authority on 03/01/16.

    2. Updated Final Design and Bidding Schedule provided by Gannett Fleming.

  2. Peters Road Industrial Lots (PRIL):  Latest consolidated (engineer and operators) review of Record Plans issued on 02/29/16. Awaiting new submission to address latest comments. No formal Letter of Credit reduction request received to-date.

  3. Chapter 94 Reports: Projections for flows for DEP Report to be reviewed this month.

  4. NRB: Connection active. Record Plans and finalization of easements to be completed. Information received on 07/25/15 – on hold pending PRIL dedication. NO CHANGE.

  5. Rosedale: Record Plans complete. Still waiting for clear Easement issues to be resolved (Shed, Fences, etc.). Site visit with surveyor marking Easements completed on July 30, 2015. NO CHANGE.

    Monthly Reporting Items:

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for February: 43,300 gpd (compared to January’s 40,700 gpd and December’s 43,600 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flow for February: 18,600 gpd (compared to January’s 13,200 gpd and December’s 13,000 gpd).  No specific notes on MEMHP monthly report, but the flows jumped to 73,000 gallons on the heavy rain day late in the month.

  2. GSV: Average daily flows for February: 61,800 gpd (compared to January’s 59,200 gpd and December’s 56,900 gpd). Submission noted an undetected clog in main meter between 01/30 and 02/05 which increased the recorded flow for those days. Someone was not watching the meter readings! Average daily flow was still under guaranteed 62,869 gpd with the higher recorded flows so the $310.02 Guarantee of Capacity Fee was lower this month than in past months.

  3. Monthly STP Flows: Reported average daily flows for February: 333,500 gpd (compared to January’s 295,200 gpd and December’s 293,200 gpd). Wet month and appears to be more wet weather influenced Flow in Earl than from East Earl.

  4. Flows from EESA:  Average daily recorded flows for February: 138,100 gpd (compared to January’s 127,000 gpd and December’s 131,700 gpd).

  5. Limited Connection Plan (under the Corrective Action Plan (CAP): Zero (0) permits issued for February.  For 2016 a total of 1.0 EDUs have been permitted.

    Jim motioned to authorize Fred to sign the Chapter 94 Municipal Wasteload Management Annual Report and to authorize, Gary Martin, Engineer; to submit the Report to the Department of Environmental Protection. Gene seconded the motion and all voted yes.

    Bill Cassidy, Solicitor; and Gary Martin, Engineer; suggested that a follow-up be done by the Operator’s regarding encroachment on the Easements for the Rosedale Subdivision, S. Kinzer Avenue. 

    Waste Water Treatment Plant Upgrade: Expense to Date: $618,564.39 

    EESA reimbursement to date:  $237,311.44

    The balances for the delinquent accounts were:

    Project #1 -  $  3,934.10         

    Project #3 -  $23,152.31

    The February receipts were:               

    Project #1 -  $     762.73

    Project #3 -  $40,133.14

    Earl motioned to approve the disbursements of checks #2921-2924 for Project #1 in the amount of $6,697.93 and checks #4764 – 4781 for Project 3 in the amount of $58,724.06.  Floyd seconded the motion and all voted yes

    Meeting adjourned at 7:55 p.m.

    Respectfully submitted,

    Shelbie Shupp, Appointed Secretary/Treasurer


Chairman Fred Wissler called the February 11, 2016, meeting of the Earl Township Sewer Authority to order at 6:50 p.m. Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove & Earl Kenepp. Also present were Doug Snader (Operator), Gary Martin (Engineer), Bill Cassidey (Solicitor), Tom Plitt, (Supervisor).

Floyd made a motion to approve the January 14, 2016, minutes with the following correction: the first (1st) paragraph, adding Brenda Becker to sentence starting with Also present. Earl seconded the motion and all voted yes.

Gene motioned to adopt Resolution No. 2016-01 A Resolution Adopting a Fee Schedule for the Earl Township Sewer Authority. Jim seconded the motion and all voted yes.

Floyd motioned to adopt Resolution No. 2016-02 A Resolution of The Authority Establishing Tapping Fees for Project 2/3.  Earl seconded the motion and all voted yes.

Gene motioned to adopt Resolution No. 2016-03 A Resolution of The Authority Establishing Tapping Fees for Project 1 with the correction of Tapping Fees Total to read $5,550.  Floyd seconded the motion and all voted yes.

There was discussion regarding the February 11, 2016, email from J & A Foods, 210 Commerce Drive, explaining their reason for missing two samples was because snow was piled on top of the sampling site.  The Authority requested that Shelbie contact J & A and request the snow be removed from the sampling site and a sample be taken tomorrow, Friday, February 12th or as soon as the lab is able to obtain it.  

Earl motioned to permit Garden Spot Village to continue with the current base amount of 62,869 gpd until the flow is over for “three consecutive months”. Floyd seconded the motion and all voted yes.

Jim motioned to give conditional approval to release the tapping fees of Three Hundred and Forty Nine Thousand Four Hundred and Forty Dollars ($349,440) for LCCMHP (Log Cabin Court Mobile Home Park) upon Dr. P. Chadaga’s request and provided Earl Township has received Dr. P. Chadaga’s Letter of Credit, as per the agreement. Gene seconded the motion and all voted yes.

There was discussion regarding the Developer’s Escrow fund for Dajos Properties (PRIL) having a balance of $22.81. Bill Cassidy, Solicitor and Gary Martin, Becker Engineering, LLC; said there will be additional professional fees incurred through completion of the project and this amount will not be sufficient to cover those fees. Earl motioned to have a letter sent to Daniel Lapp requesting the Developer’s Escrow account be replenished by the amount of Two Thousand Five Hundred Dollars ($2,500.00).  Floyd seconded the motion and all voted yes.

The discussion regarding purchasing a snow blower for the Operators use was tabled until July.

The Authority approved pre-notifying residents of the increase to user fees for Project2/3 through the newsletter which will be mailed in March.

Earl motioned to approve paying Shelbie’s notary renewal fee for a four year term which would expire 2020. Floyd seconded the motion and all voted yes.

Sewer Operators Report: Presented by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for January.                                                                                                               

  2. Sam Ringler Trucking hauled 88,000 gallons of sludge in January.

  3. There will be a utility meeting for Route 23 project, February 17th. The paperwork will need to be signed but he will wait to sign it until it is marked and he confers with Gary Martin, Becker Engineering, LLC.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. DEP NPDES Permit Renewal (Water Quality Management Part I Permit): Still in progress.

    2. Water Quality Management Part II Permit: Also still in progress –Design team’s latest response issued on 02/09/16.

  2. Peters Road Industrial Lots (PRIL):  Paving completed – Updated Record Plans received and to be reviewed. No Letter of Credit reduction request received to-date.

  3. Chapter 94 Reports: Projections for flows to New Holland to be reviewed this month.

  4. NRB:  Connection active. Record Plans and finalization of easements to be completed. Information received on 07/25/15 – on hold pending PRIL dedication. No Change.

  5. Rosedale: Record Plans complete. Still waiting for clear easement issues to be resolved (Shed, Fences, etc.) Site visit to with surveyor marking easements completed on July 30, 2015. No Change.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for January: 40,700 gpd (compared to December’s 43,600 gpd and November’s 42,500 gpd). 

  2. Project 2/3:

  1. MEMHP:  Average daily flow for January: 13,200 gpd (compared to December’s 13,000 gpd and November’s 11,900 gpd).    

  2. GSV: Average daily flows for January were 59,200 gpd (compared to December’s 56,900 gpd). Average daily flow was under guaranteed 62,869 gpd – $1,291.75 Guarantee of Capacity Fee this month.

  3. Monthly STP Flows: Reported average daily flows for January: 295,200 gpd (compared to December’s 293,200 gpd and November’s 283,800 gpd).

  4. Flows from EESA:  Average daily recorded flows for January were 127,000 gpd (compared to December’s 131,700 gpd and November’s 128,100 gpd. Snow reduced flows from Shady Maple by 20,000 gpd for the six days following the snow.

  5. Limited Connection Plan (under the Corrective Action Plan (CAP): One (1) permits issued for January.  For 2016 a total at 1.0 EDUs have been permitted.

    Floyd motioned to approve Fred signing the Certification of Submittal for the Chapter 94 report for submission to New Holland Borough. Earl seconded the motion and all voted yes. Gary Martin, Becker Engineering, LLC, will submit the report to New Holland Borough.

    The balances for the delinquent accounts were:

    Project #1 -  $  9,629.32         

                            712 School Lane total delinquency $2,124.43

    Project #3 -  $41,703.66

    The January receipts were:                 

    Project #1 -  $  36,816.11

    Project #3 -  $194,977.53

    Floyd made a motion to approve the disbursements of checks #2917-2920 for Project #1 in the amount of $5,996.07 and checks #4743 – 4763 for Project 3 in the amount of $57,930.10.  Earl seconded the motion and all voted yes.

    Meeting adjourned at 7:40 p.m.

    Respectfully submitted,

    Shelbie Shupp, Appointed Secretary/Treasurer


Solicitor Cassidy called the January 14, 2016 meeting of the Earl Township Sewer Authority to order at 6:40 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), Brenda Becker and Tom Plitt (Supervisor)

Solicitor Cassidy asked for nominations for the following officers

Chairman:  Earl nominated Fred Wissler, Gene seconded and all voted yes.

Vice-Chairman:  Fred nominated Eugene Neidermyer, Floyd seconded and all voted yes.

Secretary:  Fred nominated James Leonard, Earl seconded and all voted yes.

Treasurer:  Floyd nominated Earl Kenepp, Jim seconded and all voted yes.

Assistant Treasurer:  Fred nominated Floyd Grove, Earl seconded and all voted yes.

Appointed Secretary/Treasurer:  Fred nominated Shelbie Shupp, Gene seconded and all voted yes.

Appointed Assistant Secretary/Treasurer:  Earl nominated Brenda Becker, Jim seconded and all voted yes.

Solicitor:  Fred made a motion to appoint Solicitor William Cassidy of Appel & Yost, Floyd seconded and all voted yes.

Engineer:  Gene made a motion to appoint Gary Martin of Becker Engineering LLC, Earl seconded and all voted yes.

Auditor:  Fred made a motion to appoint Linda Fox of Weinhold, Nickel & Co., Jim seconded and all voted yes.

Depositories:  Fred made a motion to approve BB&T, Ephrata National Bank, PLGIT, PNC Bank,  and Coatesville Savings Bank, Gene seconded and all voted yes.

Jim made a motion to approve the mileage reimbursement rate of Fifty-Four Cents ($0.54) per mile for personal vehicle usage.  Floyd seconded the motion and all voted yes.

Gene made a motion to approve the current IRS established rate of $3.00 per daily round trip for commuting with company vehicle, which shall be included on the employee’s Form W-2 as taxable wages at the end of the calendar year.  Earl seconded the motion and all voted yes.

Solicitor Cassidy then turned the meeting over to Chairman Fred Wissler for the regularly scheduled monthly meeting at 6:45 pm.

Floyd made a motion to approve the December 10, 2015, minutes with the following correction: the second (2nd) paragraph from bottom of first (1st) page, the first (1st) sentence which should read as follows: Earl made a motion to adopt Resolution No. 2015-02 the Fee Schedule to increase the sewer usage fee to One Hundred Sixty Dollars ($160.00) per quarter for Project 2/3, effective for the January through March 2016 quarterly billing. Earl seconded the motion and all voted yes.

Floyd made a motion to approve the Becker Engineering consulting fees for 2016, which are the same as 2015. Earl seconded the motion and all voted yes.

Edward Goodley, 480 Airport Road, Lot 30, was present to discuss a letter he received from Mr. Zimmerman’s attorney regarding sewer encroachment in the Rosedale Development. He said he has cleared the sewer easement on his property and he’s not sure what else he needs to do to rectify the problem. Solicitor Cassidy said he will send a letter to Mr. Zimmerman’s attorney stating the easement is clear and has been verified by Gary Martin when he did a walk through inspection on July 30, 2015.

Brenda said the property owner at 712 School Lane has made his 2nd payment according to the payment plan.

The Authority agreed to grant Garden Spot Village additional time until the February meeting to evaluate their flows, as per their request in a letter dated December 21, 2015.  Mr. Weaver will be notified of the additional time granted.

Jerry Brackbill reviewed the sludge hauling rate increase with the Authority. He said the increase was due to a cost increase at the Columbia disposal site.

Brenda said LCCMHP (Log Cabin Court) has received their DEP Permit for their treatment plant and the SALDO Plan has been recorded. They could request at any time to have the tapping fees of $340,000 returned to them. Solicitor Cassidy said he will evaluate everything to make sure it has been done correctly.

Sewer Operators Report: Presented by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for December.                                                                                                               

  2. Sam Ringler Trucking hauled 93,500 gallons of sludge in December.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. DEP NPDES Permit Renewal (Water Quality Management Part I Permit): Still in progress – no update from DEP or Design Team.

    2. Water Quality Management Part II Permit: Also still in progress – no update from DEP or Design Team.

  2. Peters Road Industrial Lots (PRIL):  Paving completed – waiting for updated Record Plans to move forward with dedication. Lines and Pump Station still private. No LOC reduction request received to-date.

  3. Petra Christian Fellowship Church:  First permit issued on 01/12/16 – still private sewers.

  4. Chapter 94 Reports: to be started this month for Borough submission and next month for DEP submission.

  5. NRB:  Connection active. Record Plans and finalization of easements to be completed. Information received on 07/25/15 – on hold pending PRIL dedication. No Change.

  6. Rosedale: Record Plans complete. Still waiting for clear easement issues to be resolved (Shed, Fences, etc.) Site visit to with surveyor marking easements completed on July 30, 2015. No Change.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for December: 43,600 gpd (compared to November’s 42,500 gpd and October’s 43,600 gpd).  2015 annual average flows were 43,700 gpd compared to 2014’s 42,400 gpd.

    Project 2/3:

  1. MEMHP:  Average daily flows for December were 13,000 gpd (compared to November’s 11,900 gpd and October’s 12,300 gpd).    A note on 12/06/15 indicated a “stone clog” and the flows were about 25,000 gallons higher for that day.

  2. GSV: Average daily flows for December were 56,900 gpd (compared to November’s 56,500 gpd and October’s 57,800 gpd).  Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $1,756.78. 

  3. Monthly STP Flows: Reported average daily flows for December was 293,200 gpd (compared to November’s 283,800 gpd and October’s 297,800 gpd). 2015 annual average flows were 305,200 gpd compared to 2014’s 320,400 gpd. ETSA’s flow percentage for cost sharing (unaudited) was 56.2% compared to 2014’s 57.1%.

  4. Flows from EESA:  Average daily recorded flows for December were 131,700 gpd (compared to November’s 128,100 gpd and October’s 132,800 gpd). 2015 annual average flows were 133,000 gpd compared to 2014’s 137,300 gpd. Most of the drop can be attributed to efforts by Shady Maple to reduce their flows through more efficient water use.

  5. Limited Connection Plan: Zero (0) permits were issued for December.  Permits for 6.5 EDUs were issued for all of 2015. One (1) permit was issued for the first Petra lot this month to start the 2016 EDU total at 1.0 EDUs.

    Gene made a motion to approve amending the Tapping Fee rate for Project 1 to the amount of Five Thousand Five Hundred Fifty Dollars ($5,550.00) per EDU, which will be effective today.  Fred seconded the motion and all voted yes.

    Floyd made a motion to approve amending the Tapping Fee rate for Project 2/3 to the amount of Eight Thousand Seven Hundred Dollars ($8,700.00) per EDU, which will be effective today.  Earl seconded the motion and all voted yes.

    Waste Water Treatment Plant Upgrade:  Expenses To Date: $618,564.39               

    East Earl Sewer Authority reimbursement to date: $237,311.44

    The balances for the delinquent accounts were:

                            Project #1 -      $ 4,115.35

                            712 School Ln total delinquency $2,124.43

    Project #3-       $19,833.25

    582 Daisy Dr. is 3 qtrs. delinquent in the amount of $598.23

    Floyd motioned to have Solicitor Cassidy place a lien on the property of Chimere N. Myers, 582 Daisy Drive in the amount of $598.23.  Earl seconded the motion and all voted yes.

    The December receipts were:             

    Project #1 -      $268.28

    Project #3 - $36,495.39

    Earl made a motion to approve the disbursements of checks #2912-2916 for Project 1 in the amount of $16,914.58 and checks #4722 – 4742 for Project 3 in the amount of $63,744.32.  Floyd seconded and all voted yes.

    Meeting adjourned at 7:45 p.m.

    Respectfully submitted,

    Shelbie Shupp, Appointed Secretary/Treasurer

Chairman Fred Wissler called the August 13, 2015 meeting of the Earl Township Sewer Authority to order at 6:35 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Jim made a motion to approve the July 9, 2015 minutes Floyd seconded the motion and all voted yes.

 David Weiss, Gannett Fleming, was present to express Gannett Flemings continued interest in providing engineering services for the Sewer Treatment Plant Upgrade Construction Management.

 The Authority reviewed Eastern New Holland Partners, 121 N Shirk Road, ninety (90) days of daily meter readings. The readings were not within their purchased capacity. There was a total of twelve (12) days over their capacity. Fred directed Kelly to research how many days Eastern New Holland Partners has been over their capacity since they started taking daily meter readings in October 2014 and report the findings at the next meeting. Eastern New Holland Partners is to continue taking readings until October 2015.

 Paul Martin, 211 Jalyn Drive, ninety (90) days of daily meter readings were reviewed, which documented one (1) day over their purchased capacity. The Authority determined daily meter readings are no longer required. No additional capacity purchase will be required at this time.

 Kelly reported the Authority received a request from Dewberry Engineers, Inc. to confirm the locations of the Earl Township Sewer Authority facilities on a provided Utility Verification Plan. The Plan is for a PennDOT Project to begin in January 2016 that will widen the shoulders and resurface the existing pavement on PA 23 between Groffdale Road and Shirk Road. Doug and Jerry have completed the markings on the Utility Verification Plans and they have been provided to Dewberry Engineers, Inc.

 The Authority reviewed a letter provided by Lighthouse Vocational Services, 144 Orlan Road, regarding the elevated sewer usage. Lighthouse reported they have been diligently working on coming up with a reason for the elevated usage. Lighthouse has been in contact with New Holland Borough to determine if the water meter was adjusted and was reading the usage incorrectly. Lighthouse requested time to obtain another reading from New Holland Borough to see if their usage is lowered. Floyd made a motion to approve the request to stop any further action against Lighthouse and allow them to do an additional ninety (90) days of daily meter readings to reevaluate their usage after they can confirm with New Holland Borough if any adjustments to the meter were made. Earl seconded the motion and all voted yes.

 Kelly reported the Court of Common Pleas, Civil Division, sent a letter giving notice of a Sheriff’s Sale of 129 Windsock Way on September 30, 2015. The delinquent account currently has three (3) liens against the property. Solicitor Cassidy recommended filing a lien on the new delinquency to increase the possibility of receiving payment after the sale. A letter notifying the 129 Windsock Way residents of the new delinquency was mailed August 6, 2015. Gene made a motion to have Solicitor Cassidy file a lien on the new delinquency totaling Three Thousand Three Hundred Ninety-Six Dollars and Seventy Eight Cents ($3,396.78). Jim seconded the motion and all voted yes. Upon recommendation from Solicitor Cassidy, the Authority directed Kelly to mail the Lancaster County Sheriff’s Office a letter, notifying them of the total delinquency on the property closer to the time of the sale.

 The sale of the two (2) 2001 Ford Rangers was reported. Both vehicles sold to C & Z Construction Company, the winning bidder on Municibid. One sold for Three Thousand Five Hundred Ninety Dollars ($3,590.00). The second sold for Three Thousand Nine Hundred Ninety Dollars ($3,990.00). Vehicle title transfer was executed on August 5, 2015.

 Kelly reported the Daniel Lapp, Peters Road Industrial Lots, escrow fund only has a balance of One Hundred Twenty-Four Dollars and Sixty Three Cents ($124.63). Kelly sent an Escrow Fund Replenishment request on June 1, 2015 and July 20, 2015, along with multiple unanswered phone calls. To date no monies have been received. There are currently Six Thousand Two Hundred Seventy-Seven dollars ($6,277.00) in unpaid invoices. Solicitor Cassidy will contact the Attorney for Daniel Lapp, requesting Nine Thousand Seventy-Five Dollars and Thirty Seven Cents ($9,075.37) to replenish the account to Ten Thousand ($10,000).

 Gary reported on the site visit to the Rosedale Subdivision on July 30, 2015. In attendance to review the Surveying and note the Sewer Easement Encroachments were Doug Snader, Jerry Brackbill, Luke Zimmerman, Tim Martin, and Mark Trela, Fry Surveying. Gary stated many conflicts that were noted during the October 23, 2014 walk through have been cleared, however, there also have been some new impediments added. There are eleven (11) lots remaining with impediments (sheds, fences, parking area, miscellaneous shrubs and trees). Gary suggested the Township look at any impediments to the Pedestrian Easement and Drainage Easement while the Sewer Easement is being addressed. Solicitor Cassidy will provide the Rosedale Easements listings to Gabriel B. Frank, Counsel for Luke Zimmerman, as well as Roger Fry, Fry Surveying, for processing.

 NRB-MFH Holdings, 191 Quality Circle, proposed a Maintenance Agreement, Record Plan, Deed of Dedication and Bill of Sale for the Authority to review. At this time the Authority cannot accept these documents until the Peters Road Industrial Lots Pump Station and sewers have been dedicated to the Authority. ETSA cannot accept dedication of a line that is going to a private Pump Station. In addition to this issue, the Maintenance Guarantee per the Maintenance Agreement needs to be provided. An Opinion of Probable Cost would have to be provided by NRB-MFH Holdings for the proposed sewer utilities to determine the fifteen percent (15%) value for the Maintenance Guarantee. Once the PRIL dedication is complete and the Maintenance Guarantee is received dedication can proceed.

 Solicitor Cassidy and Gary reported on the Peters Road Industrial Lots (PRIL), Peters Road, dedication progress. The only outstanding item is the paving of the Pump Station. In previous Plan reviews, the paving was to be completed from the access drive to the Pump Station. Currently the paving to be done as shown on the Record Plan is just the apron around the Pump Station. Gary was researching when and how this difference occurred to present to PRIL the paving that was approved during the review process.

 Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for July.

  2. Sam Ringler Trucking hauled 93,500 gallons of sludge in July.

  3. Petra Church addition and six building lots:

                -All sewer lines have been tested and inspected.

                -All manholes have been tested and inspected.

                -The existing manhole has been lined and inspected.

                -The new Pump Station was installed. This will not be dedicated to the Authority.

 Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. WWTP Design Update:

  1. DEP NPDES Permit Renewal (Water Quality Management Part 1 Permit): Permit was republished in the PA Bulletin in May. Part I permit is still not issued.

  2. Water Quality Management Part II Permit: Part II has not been issued or published as of 8/15/15 PA Bulletin, but DEP has noted it will be published after issuance of the Part I Permit.

  1. Peters Road Industrial Lots (PRIL): Record Plans second draft review and comment letter was issued on 6/12/2015. Paving is to be completed pending the limits of paving to be determined. No LOC reduction request has been received to-date.

  2. Petra Fellowship Church: A request to New Holland Borough asking for an average daily flow of 13,000 for the expanded campus (church, without 6 residential lots) was made. This would require an estimated 69 additional EDUs to be purchased for sewer. It is anticipated that this request will be dialed back.

  3. NRB: Connection active. Record Plans and finalization of Easements must be completed. Information was received on 07/25/2015; this is on hold pending PRIL dedication.

  4. Rosedale: Record Plans complete. Still waiting for clear Easement issue to be resolved. A site visit with the surveyor marking Easements was completed on July 30, 2015. There are some new impediments since October 2014, but many more have been removed. Mostly fences and a couple of sheds still remain in the Easements.

  5. Flow Projection Letter to NHBA: The required 2016 flow projections for cost sharing letter was issued on 08/10/2015 to satisfy terms of Inter-Municipal Agreement.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for July: 47,000 gpd (compared to June’s 47,100 gpd and May’s 42,800 gpd). There was a large monthly flow jump in June followed by a similar high monthly average in July with no definitive reason. 

     Project 2/3:

  1. MEMHP:  Average daily flows for July were 17,500 gpd (compared to June’s 15,900 gpd and May’s 14,400 gpd).  There were no specific clogs noted on the flow report. It was a generally rainy month, and flows continue to go up and down slightly with rain events.

  2. GSV: Average daily flows for July were 67,300 gpd (compared to June’s 65,000 gpd and May’s 56,000 gpd).  The Average flow was over 62,869 gpd – there was no Guarantee of Capacity Fee assessed this month.

  3. Monthly STP Flows: Reported average daily flow for July was 312,100 gpd (compared to June’s 312,600 gpd and May’s 298,400 gpd).

  4. Flows from EESA: Average daily flows for July were 133,300 gpd (compared to June’s 134,500 gpd and May’s 134,700 gpd).

  5. Limited Connection Plan: No Permits were issued in the last month. Permits for 4.5 EDUs were issued for all of 2015.

    The balances for the delinquent accounts were:

                            Project #1–$    6,999.47   

    Project #3- $  28,541.69

     The July receipts were:                       

    Project #1 - $     34,579.81

    Project #3 - $   181,514.22

     Earl made a motion to approve the disbursements of checks #2852-2885 for Project 1 in the amount of $6,432.55 and checks #4612-4633 for Project 3 in the amount of $76,532.49.  Floyd seconded the motion and all voted yes.

     Meeting adjourned at 7:30 p.m.

     Respectfully submitted,

    Kelly J Quinn, Appointed Secretary/Treasurer

     

Chairman Fred Wissler called the July 9, 2015 meeting of the Earl Township Sewer Authority to order at 6:45 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Floyd made a motion to approve the June 11, 2015 minutes with the following two (2) corrections: the eleventh (11) paragraph, second (2) sentence which reads “The Authority still requires an original written acknowledgement from Stalter Properties, 830 West Main Street, that states the restoration of the area disturbed by the Peters Road Industrial Lots construction is satisfactory and the Authority will have no future responsibility of the disturbed area.” Shall be removed. The fourteenth (14) paragraph (number three (3)) should read as follows: Petra Fellowship Church: Recommend full inspection of the lines and manholes prior to activation and consideration for dedication.  Earl seconded the motion and all voted yes.

 Jim made a motion to approve the Reimbursement of Professional Services Agreement. Floyd seconded the motion and all voted yes.

 The Authority reviewed the 2014 Audit from Weinhold, Nickel, and Company. Fred reported that Linda Fox, Auditor, recommended the Authority begin budgeting now for future replacement of laterals, lines, valves and manholes in Project 1. Fred explained the lines are old and have the potential to decay and become brittle. Fred stated they will eventually need to be replaced to prevent leaks and other damages. Attention was brought to the lines and laterals when Delaware Valley Utility Contractors, Inc. damaged a lateral while installing a gas line between 905 and 915 West Main Street in February of 2014. Some Authority members disagreed and believed the lines did not wear thin, and historically if the lines are not touched they will be fine.

 The Authority reviewed a letter sent from Tyson Poultry, Inc. requesting approval of a proposal to connect sanitary waste from their Building 13 to an existing lateral serving their Building 18 to consolidate all sanitary flow to the New Holland Borough. This approval would have to come from Earl Township, not from Earl Township Sewer Authority. Floyd made a motion to recommend that Earl Township approve the proposal. Earl seconded the motion and all voted yes.

 Solicitor Cassidy reported on the progress of the Peters Road Industrial Lots, 189 Peters Road, dedication of sewer systems, Pump Station and appurtenances to the Authority. Completion of the paving at the Pump Station has not been done; Daniel Lapp is to be completing the paving. The Deed of Dedication and Bill of Sale language was revised by Solicitor Cassidy and is being reviewed. Ron Hershey, Hershey Surveying, must submit the Final Record Plans to Gary Martin for review. The Hoover Easement and Peters Road Industrial Lots Utility easement are ready for recording. A Letter of Credit reduction request will need to be submitted from the developers after the outstanding items are completed. Solicitor Cassidy was directed to send a letter to Attorney Beiler of Bryan Byler, Byler, Goodley, and Winkle, outlining the remaining items that need completed for the Authority to accept dedication.

 Doug reported the two (2) 2001 Ford Rangers are cleaned and ready to be advertised for sale on Municibid Solicitor Cassidy was directed to research if a legal notice had to be advertised before the sale of the trucks.

 Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The Plant effluent was within all permit limits for June.

  2. Sam hauled 137,500 gallons of sludge in June.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. DEP NPDES Permit Renewal (Water Quality Management Part I Permit): Permit was republished in the PA Bulletin in May, slight changes to sampling requirements were made due to negotiations with EPA. The 30 day public comment period has expired. There was no indication from DEP of any comments. Part II has not been issued or published, but DEP noted it will be published after all comments, if any, are addressed for the Part I Permit. There is still movement, still slow.

    2. Water Quality Management Part II Permit is still in a holding pattern pending issuance of Part I permit (see above).

  2. Peters Road Industrial Lots (PRIL): The Record Plans second draft review and comment letter was issued on June 12, 2015. Dedication documents latest revision with developer’s Counsel was on June 10, 2015. The paving is to be completed as of July 8, 2015. No Letter Of Credit reduction request has been received.

  3. Rosedale: Record Plans are complete. Still waiting for clear Easement issues to be resolved. (Sheds, Fences, etc.). Gary spoke with Roger Fry, Fry Surveying, on June 19, 2015 to schedule a site visit to locate Easement lines, no date from Roger Fry has been offered to date. Gary will inform the operators of the date when one is given.

  4. EESA April and July Quarterly Payment: The 2014 Audit is complete and was issued on June 24, 1015. Inter-municipal cost sharing letter was issued this week. A $57,793 credit is due to East Earl Sewer Authority and is to be applied to the April and July quarterly payments.

  5. Log Cabin Court Mobile Home Park: Water Quality Permit (Part I) was published in the PA Bulletin on June 6, 2015. The public comment period is over.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for June: 47,100 gpd (compared to May’s 42,800 gpd and April’s 41,600 gpd). There was a large flow jump in June with no definitive reason.

     Project 2/3:

  1. MEMHP:  Average daily flows for June were 15,900 gpd (compared to May’s 14,400 gpd and April’s 13,400 gpd).  There were no specific clogs noted on the flow report. This was generally a rainy month. Flows were up and down slightly with rain events.

  2. GSV: Average daily flows for June were 65,000 gpd (compared to May’s 56,000 gpd and April’s 53,400 gpd). GSV reported the annual pool cleaning/discharge occurred as well as a mid-month meter malfunction. The average daily flow was over the guaranteed 62,869 gpd. There was no Guarantee of Capacity Fee this month.

  3. Monthly STP Flows: Reported average daily flow for June was 312,600 gpd (compared to May’s 298,400 gpd and April’s 300,000 gpd).

  4. Flows from EESA:  Average daily flows for June were 134,500 gpd (compared to May’s 134,700 gpd and April’s 132,800 gpd).

  5. Limited Connection Plan: (under the Corrective Action Plan (CAP): No permits were issued in the last month. Permits for 4.5 EDU’s were issued for all of 2015.

     The balances for the delinquent accounts were:

                            Project #1–$       3,601.96

    Project #3- $    17,906.56

    The June receipts were:                      

    Project #1 - $     6,277.14

    Project #3 - $   38,849.23

    Earl made a motion to approve the disbursements of checks #2877 – 2881 for Project 1 in the amount of $18,468.18 and checks #4579 – 4611 for Project 3 in the amount of $66,496.84. Floyd seconded the motion and all voted yes.

     Meeting adjourned at 7:40 p.m.

     Respectfully submitted,

    Kelly J Quinn, Appointed Secretary/Treasurer

 

Chairman Fred Wissler called the June 11, 2015 meeting of the Earl Township Sewer Authority to order at 6:40 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), Bill Cassidy (Solicitor), and Brenda Becker.

Gene made a motion to approve the May 14, 2015 minutes with the following correction: the seventh (7th) paragraph, first (1st) sentence which should read as follows: Jim made a motion to add Kelly Quinn as a check signer on all the bank accounts. Floyd seconded the motion and all voted yes.

Floyd made a motion to approve advertising and selling the two (2) 2001 Ford Rangers on Municibid. Earl seconded the motion and all voted yes. Doug and Jerry will make the vehicles presentable and list them on the auction based website. Doug inquired if there should be a reserve set on the vehicles. The Authority decided the vehicles shall be listed without a reserve. The Authority has the option not to sell the vehicles at the price of the highest bidder.

Kelly inquired on the Josh Kroll delinquent legal and engineering fees relative to Mill Creek Mobile Home Park sewer matters. The Authority had previously requested there be repeat phone calls to Mr. Kroll to try and acquire payment. The Authority and Mr. Kroll have not signed an agreement; therefore, the Authority has decided to discontinue attempting to collect the Eight Hundred Twenty Eight Dollars and Fifty-Six Cents ($828.56) from Mr. Kroll.

Kelly reported that the property owners of 712 School Lane called to discuss their delinquent account. A payment was promised by the end of May. No payment has been made. The Authority discussed possible additional options of the next action that could be taken. There is currently one (1) lien against the property. Gene made a motion to have Solicitor Cassidy proceed with filing a second lien if the current new delinquency is over five hundred dollars ($500.00) not already included in the first lien. Earl seconded the motion and all voted yes.

Samuel Esh, 140 Jalyn Drive, leases the property to three (3) different businesses. There are two (2) water meters on the same property and two (2) sewer connections. Finish Works/Creative Energy located at 150 & 152 Jalyn Drive, D & D Hess LLC located at 140 Jalyn Drive have provided the ninety (90) days of daily meter readings that the Authority required. The flows from D & D Hess, Finishworks/Creative Energy have been combined to calculate the flow for the entire property. D & D Hess is a tobacco company and only occupies the building three (3) out of twelve (12) months of the year.  The readings were within their purchased capacity.

Lighthouse Vocational Services, 144 Orlan Road, completed ninety (90) days of daily meter readings.  Their usage is consistently over their purchased capacity. The Authority directed Kelly to invite them to the next meeting to discuss their sewer usage and to explain the overages.

Summitview Church, 144 Summitville Road, completed ninety (90) days of daily meter readings. Some of the readings are read in one thousand (1,000) gallon increments which indicated the readings were being taken from the outside meter. The Authority directed Kelly to contact Summitview Church to have them do an additional ninety (90) days of daily readings all from the inside meter which reads in tenths of a gallon.

Kelly reported that Roger Fry, Fry Surveying, questioned if the Authority would like to appoint someone to accompany the surveying of the Rosedale Community to mark the Utility Easement, as well as note the encroachments of the Easement. The Authority directed Gary Martin to accompany Roger while marking the Utility Easement.

Jim made a motion to sign the Employee Leasing Agreement that was presented from Earl Township. The agreement states Earl Township Sewer Authority will reimburse Earl Township for eighty seven percent (87%) of Kelly Quinn’s salary and fringe benefits for secretarial/treasurer duties. Floyd seconded the motion and all voted yes.

Solicitor Cassidy reported that the Peters Road Industrial Lots (PRIL), 189 Peters Road, Deed of Dedication/Bill of Sale, Resolution, Utility Easement and Maintenance Agreement has a minor change needed. The Authority still requires an original written acknowledgement from Stalter Properties, 830 West Main Street, that states the restoration of the area disturbed by the Peters Road Industrial Lots construction is satisfactory and the Authority will have no future responsibility of the disturbed area. Solicitor Cassidy hopes to have the final dedication documents presented at the next meeting for finalization.

Gary reported East Earl Sewer Authority (EESA) would like the breakdown of the proposed costs for the Waste Water Treatment Upgrade. Earl Township Sewer Authority will have to make the request for that information to Gannett Fleming, Inc. EESA is concerned they will not just be paying for upgrades related to the treatment of East Earl’s flows.

Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for May.

  2. Sam hauled 110,000 gallons of sludge in May.

  3. Petra Christian Fellowship Phase two (2), for the six (6) lot subdivision: All sewer lines are complete and have passed all the required testing.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit): Permit was republished in the PA Bulletin in May. Slight changes to sampling requirements were made due to negotiations with EPA, and are currently in the thirty (30) day public comment period. Part II has not been issued or published, but DEP has noted it will be published after all comments (if any) are addressed for the Part I permit. Movement is still slow.

    2. Water Quality Management Part II Permit: Still in holding pattern pending issuance of Part I permit.

  2. Peters Road Industrial Lots: Record Plans second draft review and comment letter was issued this week. Dedication documents latest revision was provided to the Authority Counsel on June 10, 2015. Paving is to be completed as of June 9, 2015. No Letter of Credit reduction request has been received to date.

  3. Petra Fellowship Church: Recommend full inspection of the lines and manholes prior to activation and consideration for dedication.

  4. NRB: The connection is active. Record Plans and finalization of easements are to be completed.

  5. Rosedale:  The Record Plans are complete.  We are still waiting for the clear easement issues to be resolved (sheds, fences, etc.).

  6. EESA April Quarterly Payment: As has been the case in past years, the EESA quarterly payment has been delayed pending the ETSA audit completion and the final 2014 cost sharing. From the draft 2014 audit it appears that the credit to EESA will be more than a quarterly payment due to the shift in labor hours to Project 1 in 2014, the higher I/I influence flows for ETSA in 2014, and the impact of the industrial surcharges on the cost sharing.

  7. Log Cabin Court Mobile Home Park: Water Quality Permit, Part I, was published in the PA Bulletin on June 6, 2015. Public comment period is currently on-going.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for May: 42,800 gpd (compared to April’s 41,600 gpd and March’s 43,700 gpd). 

     Project 2/3:

  1. MEMHP:  Average daily flows for May were 14,400 gpd (compared to April’s 13,400 gpd and March’s 16,800 gpd).  There were no specific clogs noted on the flow report but one spike of 20,000 plus gallons noted on a day of localized rain.

  2. GSV: Average daily flows for May were 56,000 gpd (compared to April’s 53,400 gpd and March’s 49,600 gpd).  The Average flow was under guaranteed 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $2,428.49.

  3. Monthly STP Flows: Reported average daily flow for May was 298,400 gpd (compared to April’s 300,000 gpd and March’s 330,700 gpd).

  4. Flows from EESA:  Average daily flows for May were 134,700 gpd (compared to April’s 132,800 gpd and March’s 135,900 gpd).

  5. Limited Connection Plan: No permits were issued in the last month. Permits for 4.5 EDU’s were issued for all of 2015.

     The balances for the delinquent accounts were:

                            Project #1–$      4,440.50

    Project #3- $    20,712.22

    The May receipts were:                       

    Project #1 - $     3,625.83

    Project #3 - $   34,693.19

    Earl made a motion to approve the disbursements of checks #2873-2876 for Project 1 in the amount of $11,497.95 and checks #4553-4578 for Project 3 in the amount of $69,920.64. Floyd seconded the motion and all voted yes.

     Meeting adjourned at 8:10 p.m.

     Respectfully submitted,

    Kelly J Quinn, Appointed Secretary/Treasurer


Chairman Fred Wissler called the May 14, 2015 meeting of the Earl Township Sewer Authority to order at 6:35 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Floyd made a motion to approve the April 9, 2015 minutes with the following correction: the fourteenth (14th) paragraph, first (1st) sentence which should read as follows: Fred reported that the Township is looking to start invoicing the Authorities for one hundred percent (100%) of the wages relative to the full-time Secretarial/Treasurer position rather than a portion that is currently being reimbursed. Earl seconded the motion and all voted yes.

The Rosedale Community, Attorney Gabriel B. Frank and his client Luke Zimmerman were present to discuss the dedication of the Sewer System. The Rosedale Community is concerned about the letter they received regarding the encroachments they have within the Utility Easement.  Many residents have landscaping, fences, sheds, etc. within the Utility Easement. The Easement information was documented in the Title Report. Some residents stated they knew nothing about the Easement. Some residents inquired whether they will be compensated to remove the encroachments because it will cost them money to do so.  The residents also inquired whether they are responsible to maintain the Easement, and the Authority explained to them that they are because they own the property.  The Authority explained that the Utility Easement will need to be free and clear of any and all encroachments before Luke Zimmerman can dedicate the sewer line to The Authority. Solicitor Cassidy suggested that Roger Fry, Fry Surveying, mark the sewer line and Easement on all properties. The residents agreed to allow Mr. Fry on their property to mark the sewer line and Easement. Attorney Frank will contact Mr. Fry to mark the sewer line and Utility Easement.

The Authority reviewed Eastern New Holland Partners, 121 N Shirk Road, ninety (90) days of daily meter readings, and Eastern New Holland Partners went over their EDU’s ten (10) days. The Authority will continue to monitor the flows for the next six (6) months. Eastern New Holland Partners is to note the days they are performing sprinkler system testing and topping off the fire flow tank on the daily log sheets so the results may be recorded to explain overages to the Authority.

The New Holland Church of the Nazarene, 428 Ranch Road, ninety (90) days of daily meter readings were reviewed, which documented one (1) day over their purchased capacity. The Authority determined daily meter readings are no longer required.

Earl made a motion to appoint Kelly Quinn as the Appointed Secretary/Treasurer. Jim seconded and all voted yes.

Jim made a motion to direct add Kelly Quinn be as a check signer on all the bank accounts. Earl seconded the motion and all voted yes.

Gene made a motion to remove Joy as a signer on all the bank accounts. Jim seconded and all voted yet.

Earl made a motion to obtain Treasurer bonding on Kelly Quinn, Jim seconded and all voted yes.

The Authority reviewed three (3) weeks of tasks documenting the time Joy spent on working for the Western Heights Water Authority, Earl Township Sewer Authority and Earl Township respectively. The Authority also reviewed the updated Employee Leasing Agreement for Kelly. The Authority tabled action on the Employee Leasing Agreement.

Gene made a motion to approve the Delaware Valley Utility Contractors reimbursement proposal for sewer line damages at 906 & 908 West Main Street in the amount of Three Thousand Eight Hundred Forty-Two Dollars and Twenty Cents ($3,842.20). Jim seconded the motion and all voted yes.

Brandywine Advisors LLC provided an insurance proposal. The proposal has different deductibles and coverage limits than what is covered through the current insurance plan with Selective Insurance. The Authority concluded that they are not interested at the moment, but may explore it further when the renewal comes up next May.

The Authority reviewed the May 11, 2015 draft NPDES Permit for the Waste Water Treatment Plant from the Pennsylvania Department of Environmental Protection (PA DEP). The public notice will need to be posted for thirty (30) days at the entrance of the facility as well as the discharge location.

Solicitor Cassidy provided a letter received from Chimere Myers, 582 Daisy Drive, stating she will pay Five Hundred Fifty Seven Dollars and Forty Cents ($557.40) if the Attorney fees are waived. If the Attorney fees cannot be waived she is requesting to pay Twenty Five Dollars ($25.00) per month. The Authority will not waive the Attorney fees and directed Kelly to write a letter to Chimere Myers instructing her she must pay the charges in full and the Attorney fees. Chimere Myers will be welcome to attend the next meeting to discuss the account if she desires. A lien was filed against the property on March 25, 2015 in the amount of Eight Hundred Ninety-Six Dollars and Fifty-Four Cents ($896.54).

Gary reported that Log Cabin Court Mobile Home Park (LCCMHP), 3709 Division Highway, anticipate receiving a draft NPDES Permit from the Pennsylvania Department of Environmental Protection (PA DEP) regarding their Waste Water Treatment Plant (WWTP). LCCMHP plans to start construction on their WWTP in the fall.

The Authority entered executive session at 8:26pm to discuss possible litigation regarding the Rosedale Subdivision.  The regularly scheduled meeting reconvened at 8:37pm.

Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for April

  2. Sam Ringler Trucking hauled 110,000 gallons of sludge in April.

  3. The NRB, 191 Quality Circle, sewer line was activated May 1, 2015.

  4. Route 23 Project-

    1. The Storm water pipe located at Comfort Inn was installed under ETSA sewer line with six (6) inches of separation.

    2. The Storm water pipe at the Shirk Road intersection was installed over the ETSA sewer line with 3 inches of separation.

  5. PETRA, 565 Airport Road, gravity sewer lines were air tested and mandrel tested. The force main was hydrostatic tested. The Manholes will need to be vacuum tested after Terre Hill Concrete has completed the seam welding on manhole liners.

  6. Reade Witman, 149 Maple Drive. A used grinder pump was installed and is operational. There is no longer an encroachment of Easement on his property. Jerry will provide Joy with a $500.00 invoice for Reade Witman for the used tank.

  7. A replacement blower for the STP was ordered in the amount of $1,308.00.

  8. A replacement chemical feed pump for the STP was ordered in the amount of $710.00.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. Peters Road Industrial Lots (PRIL): Record Plans second draft submitted to the Authority and to the Engineer for review. Review letter pending to include final Easements.  The dedication documents latest revision should be complete. Paving must be completed. No LOC reduction request to date.

  2. Petra Fellowship Church: Sewer construction underway. New Holland Borough water main had to be relocated due to conflict with new sewer line. Recommend full inspection prior to activation and/or consideration for dedication.

  3. NRB: Connection active. Record Plans and finalization of easements must be completed.

  4. Rosedale: Record Plans complete. Still waiting for clear easement issued to be resolved. Access to private sewer and manholes currently impossible along easement.

  5. The EESA April Quarterly Payment has been delayed pending the ETSA audit completion and the final 2014 cost sharing.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for April: 41,600 gpd (compared to March’s 43,700 gpd and February’s 41,100 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for April were 13,400 gpd (compared to March’s 16,800 gpd and February’s 23,700 gpd).  There were no specific clogs noted on the flow report and not a lot of precipitation to judge I/I influences..

  2. GSV: Average daily flows for April were 53,400 gpd (compared to March’s 49,600 gpd and February’s 51,500 gpd).  The Average flow was under 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $2,841.85.

  3. Monthly STP Flows: Reported average daily flow for April was 300,000 gpd (compared to March’s 330,700 gpd and February’s 325,000 gpd). Very graphic display of the impact in the I/I impact on the plant flows and the cost sharing percentages. EESA did not decrease significantly in April white the ETSA flow did decrease significantly, shifting the cost sharing percentages.

  4. Flows from EESA:  Average daily flows for April were 132,800 gpd (compared to March’s 135,900 gpd and February’s 133,500 gpd).

  5. Limited Connection Plan: One (1) EDU issued last month (1.0 EDU purchased by lot in Timberline Estates in East Earl). Permits for 4.5 EDUs were issued for all of 2015..

    The balances for the delinquent accounts were:

                            Project #1–$       5,993.57

    Project #3- $    25,845.65

    The April receipts were:                      

    Project #1 - $     36,704.57

    Project #3 - $   139,683.56

    Earl made a motion to approve the disbursements of checks #2869-2872 for Project 1 in the amount of $8,305.52 and checks #4530-4552 for Project 3 in the amount of $83,627.18.  Floyd seconded the motion and all voted yes.

     Meeting adjourned at 8:40 p.m.

     Respectfully submitted,

    Kelly J Quinn, Appointed Secretary/Treasurer

     

Chairman Fred Wissler called the April 9, 2015 meeting of the Earl Township Sewer Authority to order at 6:50 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Earl made a motion to approve the March 12, 2015 minutes.  Floyd seconded the motion and all voted yes.

Reade Witman, 149 Maple Drive, was present to discuss the encroachment of Easement on his property.  Mr. Witman stated he would like to purchase, own and maintain the Grinder Pump, Control Panel and lateral.  After much discussion, the Authority decided he shall not own the items listed above.  If he or any future successors are negligent, the Pennsylvania Department of Environmental Protection (PA DEP) will require the Authority to correct the problem.  The Authority also does not want to set precedence for others to own the equipment.  The Authority directed Mr. Witman to relocate the Grinder Pump or remove his deck.  Mr. Witman said he will research other locations on his property to relocate the Grinder Pump.  The Operators will meet with Mr. Witman before the relocation occurs and a new Easement document will need to be created.

Bryan Byler, Byler, Goodley, and Winkle, was present to discuss the status of dedicating the Peters Road Industrial Lots (PRIL), 189 Peters Road, sewers, Pump Station and appurtenances to the Authority.  Solicitor Byler explained that he provided the dedication documents to Solicitor Cassidy recently.  Solicitor Cassidy confirmed he has the documents and they will need to be slightly altered.  Gary explained that a request for the Letter of Credit reduction will need to be provided to the Authority.  Donald Engle, NRB-MFH Holdings Inc., 191 Quality Circle, was present and requested that the Authority consider allowing him to connect to the public sewer system before the May meeting.  He explained he has fifty (50) employees that will not have a place to work as of April 30, 2015 at the Ephrata location if the New Holland location is not open.  Earl made a motion to approve the sewers, Pump Station and appurtenances dedication contingent upon the following conditions:

The Authority’s professional consultants approve the Deed of Dedication and Bill of Sale, including all exhibits;

  • Inclusion of the additional Easement for the Manhole 5 to Manhole 6 run;

  • Completion of the paving at the Pump Station to the satisfaction and approval of the Authority;

  • Execution of the above documents;

    and partial release of the Letter of Credit when:

  • A written request for the reduction is received including the amount of the reduction request;

  • Approval of the Record Plans (which includes the receipt of the final Record Plans as required by the Authority).

    Floyd seconded the motion and all voted yes.

    Gary reported that based on the Easements that are proposed and statements by Daniel Lapp, PRIL, during construction, the eight inch (8”) lateral on Lot 3 is not proposed for dedication to the Authority.  After some discussion, it was determined that the eight inch (8”) lateral on Lot 3 will need to be dedicated.

    Floyd made a motion to approve and sign the Water Quality Management Post Construction Certification for PRIL.  Gene seconded the motion and all voted yes.

    Jerry reported that all of NRB-MFH Holdings Inc. sewer lines are installed and inspected except the connection at the buildings.  The main sewers were tested.  The line was plugged prior to PRIL Pump Station to prevent flow.  Gary reported the shop drawings and warranty are complete. 

    Fred reported that he met with the property owner of 712 School Lane to discuss their delinquent account.  A payment of Ninety Dollars ($90.00) was promised by the end of April.

    Gene made a motion to sign up for the free 2015 membership with the Pennsylvania Municipal Authorities Association.  Earl seconded the motion and all voted yes.

    The following liens were filed:

  • 610 Sunflower Street in the amount of Nine Hundred Fifty-Eight Dollars and Sixty-Three Cents ($958.63) was filed on March 20, 2015

  •  4 Runway Avenue in the amount of Eight Hundred Ninety-Two Dollars and Fifty-Eight Cents ($892.58) was filed on March 20, 2015.

  • 609 Sunflower Street was filed in the amount of Nine Hundred Twelve Dollars and Seventy-Six Cents ($912.76) on March 24, 2015.

  • 582 Daisy Drive was filed in the amount of Eight Hundred Ninety-Six Dollars and Fifty-Four Cents ($896.54) on March 25, 2015.

    The Authority entered executive session at 7:30 pm to discuss possible litigation.  The regularly scheduled meeting reconvened at 7:40 pm.

    Solicitor Cassidy reported the Authority wishes to grant Delaware Valley Contractors (DVC) request to meet in the near future to discuss the sewer damages between 905 and 915 West Main Street.  Solicitor Cassidy reported that he will contact DVC to schedule a meeting with Fred, Jerry, and Bill.

    Paul M Martin, 211 Jalyn Drive, called the office to report that his plumber was having difficulty ordering the meter that will turn off the potable water to the facility prior to reaching his purchased capacity of two (2) EDUs.  The Authority directed Joy to call Mr. Martin to get an update on the ordering process.  Joy inquired whether it is a sanitary issue if the water gets shut off since he owns a public facility.  Solicitor Cassidy advised that it could be a sanitary issue with Occupational Safety and Health Administration, which would come back on Mr. Martin.

    Fred reported that the Township is looking to start invoicing the Authority’s Authorities for one hundred percent (100%) of the wages relative to the full-time Secretarial/Treasurer position rather than a portion that is currently being reimbursed.  The Authority directed Joy to log her time for a month per entity.  Fred stated that phone calls, payments, and people that stop in at the office are not to be recorded.

     Sewer Operators Report: Submitted by Jerry Brackbill:

    Wastewater Treatment Plant: 

  1. The plant effluent exceeded the permitted limit for average pounds per day Ammonia Nitrogen (NH3N).  PA DEP was notified concerning this on April 1, 2015.  A Noncompliance Discharge Report will accompany the monthly Discharge Monitoring Report filed with PA DEP.  The exceedance of NH3N is caused by the extreme cold weather conditions we had this winter, spikes in the flow during the March thaw, and the plant being overloaded beyond design capacity.                                                                               

  2. Sam Ringler Trucking hauled 132,000 gallons of sludge in March.

  3. The new storm sewer piping for the State Route 23 project conflict with the Project 1 low pressure main is still to be resolved.  Jerry explained there will be 10” from the Authority’s pipe to the storm sewer pipe of separation as compared to 18” in front of Comfort Inn.  The Authority is requiring that the contractor cradle our sewer pipe with concrete due to the separation distance decreasing.

  4. Jerry inquired whether the Authority will require the Operators to take monthly readings at the Country Manor Salon, 146 Skyline Drive, when the business opens.  Earl made a motion to require ninety (90) days of daily meter readings from the customer, therefore not needing monthly readings from the Operators.  Floyd seconded the motion and all voted yes.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit): Gary attended a PMAA conference on April 7, 2015 where Lee McDonnell (PA DEP Director) spoke on several topics including the current permitting bottleneck.  He made no commitments when the permits will be issued.  As of April 9, 2015, Jay Patel indicated: “We have the go ahead to begin drafting permits.  We are limited to a small number of permits per week so they don’t inundate EPA with draft permits to review and provide comment.  The Authority is a priority and will be in the first couple of batches.  It has yet to be dusted off, but that should happen shortly.”  From discussion at PMAA, new permits may need to be re-advertised due to changes negotiated with PA DEP including more frequent nutrient parameter sampling (Nitrogen and Phosphorus).

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

  2. Petra Fellowship Church:  The shop drawing process is complete and the warranty issues had been resolved.  Terre Hill Composites (installer for the retrofit manhole lining) was sold to Plummer’s Environmental Services Inc. (headquartered in Michigan – large liner installer company) and the latest warranty was provided without some of the prior changes so the process continues (new revision).  Terre Hill Composites continues to be the local installer.  Solicitor Cassidy and Gary have reviewed the latest changes and they are consistent with the prior approved version.  The construction of sewer lines is scheduled to start April 13, 2015.

  3. Rosedale:  The Record Plans are complete.  We are still waiting for the clear easement issues to be resolved (sheds, fences, etc.).  Access to (private) sewer and manholes are currently impossible along the easement.  The full property by property Easement status was compiled for the developer’s counsel and issued in January 2015.  Another letter was issued by the developer’s Counsel to clear the utility Easement (April 2, 2015).

  4. Chapter 94 to DEP:  The report was issued using the new PA DEP forms.  Copies were distributed this evening.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for March: 43,700 gpd (compared to February’s 41,100 gpd and January’s 40,200 gpd). 

     Project 2/3:

  1. MEMHP:  Average daily flows for March were 16,800 gpd (compared to February’s 23,700 gpd and January’s 15,300 gpd).  There were no specific clogs noted on the flow report but as snow melted and on rain days, the flows did peak 50%.

  2. GSV: Average daily flows for March were 49,600 gpd (compared to February’s 51,500 gpd and January’s 53,600 gpd).  The Average flow was under 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $3,875.25.

  3. Monthly STP Flows: Reported average daily flow for March was 330,700 gpd (compared to February’s 325,000 gpd and January’s 319,500 gpd).

  4. Flows from EESA:  Average daily flows for March were 135,900 gpd (compared to February’s 133,500 gpd and January’s 129,500 gpd).

  5. Limited Connection Plan: Two (2) EDUs were issued last month (2 EDUs were purchased by Paul Z Martin, 121 Jalyn Drive).  Permits for three and a half (3.5) EDUs were issued for all of 2015.

     The balances for the delinquent accounts were:

                            Project #1–$       2,963.88

    Project #3- $    15,838.25

    The March receipts were:                    

    Project #1 - $     1,630.43

    Project #3 - $   62,629.51

    Earl made a motion to approve the disbursements of checks #2863 – 2868 for Project 1 in the amount of $18,861.91 and checks #4502 – 4529 for Project 3 in the amount of $112,847.35.  Gene seconded the motion and all voted yes.

    Meeting adjourned at 8:30 p.m.

    Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the March 12, 2015 meeting of the Earl Township Sewer Authority to order at 6:48 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), and Robert Hallinger (Solicitor).

Earl made a motion to approve the February 12, 2015 minutes.  Jim seconded the motion and all voted yes.

Paul M Martin, 211 Jalyn Drive, was present to discuss the invoice he received to purchase one (1) additional EDU of sewer capacity.  Mr. Martin reported that he installed a new water reverse osmosis system in the area they wash their trucks.  He also upgraded the three hundred (300) gallon finish water storage tank to a five hundred (500) gallon tank.  The water that runs through the reverse osmosis system then goes into the new five hundred (500) gallon tank.  Once the trucks are washed, the water drains into a tank to be recycled.  There is a float that should be turned off when they are done washing their trucks and it has not always been turned off, which wastes water.  Mr. Martin proposes to install a shut off valve which will discontinue water usage beyond five hundred (500) gallons of water per day, two (2) EDUs, which is the purchased capacity for the property.  The Authority directed Mr. Martin to report to Joy once he has completed the upgrade.  When the upgrades are completed, he shall resume taking an additional ninety (90) days of daily meter readings.  Jim made a motion to rescind the motion billing Mr. Martin one (1) additional EDU of sewer capacity.  Earl seconded the motion and all voted yes.

Jim made a motion to approve activating the two (2) additional EDUs of sewer capacity to be effective February 12, 2015, that were approved for Paul Z. Martin last month, 121 Jalyn Drive.  Gene seconded the motion and all voted yes.

The Authority reviewed the ninety (90) days of daily meter readings that were completed by RSRRDE Properties LLC, 233 Quality Circle.  The readings were within their purchased capacity.

The Authority reviewed the capacity request for one (1) EDU of sewer capacity from Hershey Surveying Professional Land Surveyors for the proposed subdivision at 110 Water Street, owned by Edwin Zeiset.  Floyd made a motion to approve the request for one (1) EDU of sewer capacity for the proposed Lot 2, 110 Water Street.  Gene seconded the motion and all voted yes.

Joy reported that ninety (90) days of daily meter readings were submitted from D&D Hess, 140 Jalyn Drive.  The second (2nd) meter on the property, 152 Jalyn Drive, had moisture inside the meter, prohibiting the tenant from reading the meter.  The New Holland Borough corrected the problem and RPM Wood Finishes has resumed taking the daily meter readings.  Joy suggested that she combine the flow from D & D Hess and RPM Wood Finishes/Creative Energy to calculate the flow for the entire property.  D & D Hess is a tobacco company and only occupies the building three (3) out of twelve (12) months of the year.  The Authority directed Joy to compile both readings to calculate the flow for the entire property and report the results.

The Authority reviewed the letter from Delaware Valley Utility Contractors Inc. (DVUC) regarding the sewer invoice for the damage located between 905 and 915 West Main Street.  DVUC does not feel they are the responsible party for any sewer line damages.  Doug reported that the letter that was submitted was not accurate.  Jerry stopped out at the site several times throughout the day but did not find visible evidence that there was a leak like the operator claimed he saw when the lateral was exposed at 908 West Main Street.  The leak surfaced later.  Solicitor Hallinger reported that the Authority has the ability to sue but he believes that there is only a 50/50 chance of being successful.  He explained that the Authority is responsible for the legal costs that would be involved to proceed with ligation action.  The costs in doing so would range from Ten to Fifteen Thousand Dollars ($10,000-15,000).  Solicitor Hallinger said that the Authority is not able to sue to recover the attorney fees in this type of claim.  Solicitor Hallinger offered to mail a demand letter outlining why the Authority feels UGI Utilities is responsible for the damages.  The Authority directed Solicitor Hallinger to issue the demand letter.

Jim made a motion to approve and sign Resolution No. 2015-01, amending the fee schedule.  Floyd seconded the motion and all voted yes.

The Authority reviewed the notice from PPL Electric Utilities regarding the electric choice option to prevent disclosure of account information to other companies.  The Authority directed Joy to do nothing at this time.

Joy reported that the property owner of 582 Daisy Drive has a delinquent total of Five Hundred Fifty-Seven Dollars and Four Cents ($557.04).  The property owner made a payment of Eighty-Three Dollars and Seventy-Five Cents ($83.75) on February 17, 2015.  The Authority directed Joy to notify Solicitor Cassidy to proceed filing a lien against the property.

Earl made a motion to approve the amended policy for billing of additional capacity – new tenants or change of use.  The policy is as follows: When a property is leased to a new tenant that will require additional capacity, that capacity shall be billable as of the commencement/activation of the new lease.  If a property owner or tenant changes/alters their use which would require additional capacity, that capacity shall be billed upon the purchase of additional capacity to guarantee the capacity or upon the commencement/activation of the new or altered use (potentially retroactive).  Floyd seconded the motion and all voted yes.

Joy reported that she left two (2) voice messages regarding the delinquent account for the property owner located at 712 School Lane.  Her calls were not returned.  Fred volunteered to visit the property owner to discuss their delinquent account.

 Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for February.                                                                                                                

  2. Sam Ringler Trucking hauled 121,000 gallons of sludge in February.

  3. NRB’s sewer lateral and sampling manhole is installed.  They plan to start the sewer main installation next week.  Gary suggested that a ball be installed in the line so usage will be prohibited.  Doug was directed to install the ball.  The trough needs to be in installed.  Gary reported the shop drawing and manhole warranty is complete.  NRB has been notified multiple times that the Authority cannot give permission for activation or flow to the private Peters Road Industrial Lots (PRIL) Pump Station.  PRIL’s lack of dedication is now holding up NRB.

  4. New storm water pipe is being proposed on State Route 23 which may conflict with Project 1’s low pressure main.  The scheduled excavation is March 16, 2015.  Doug explained that they will have to cross the sewer main.  The Operators met with the contractor and they said the Authority will have to move the pipe if it gets in the way.  The contractor is installing newer and bigger piping and they will lower the pipe to keep the same clearance with our pipe.  The Authority directed one (1) of the Sewer Operators to be onsite as the new storm water pipe is being installed near the sewer main.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit): There is no change from the report last month.  This was confirmed by the Pennsylvania Department of Environmental Protection (PA DEP) on March 9, 2015.  It is still held up for the PA DEP/EPA negotiations on Part I permit conditions.

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

  2. Peters Road Industrial Lots (PRIL):  The draft Record Plans were submitted to the Authority for review on March 2, 2015 and to Gary on March 4, 2015.  The Operator and Engineer review comments were issued on March 11, 2015.  Solicitor Cassidy continues to work with PRIL counsel on the preparation of the Easement(s) on the three (3) original PRIL lots.  There are no significant changes on any part of this project except for the Record Plans from last month.  Gary reminded PRIL and their consultant that the PA DEP requires a design engineer’s certification which needs to be issued and is overdue now that the Pump Station is active.

  3. Petra Fellowship Church:  The shop drawing process is complete except for the warranty for the one (1) retrofitted (lined) manhole.  The warranty issues for the manhole retrofit still need to be resolved.  Solicitor Cassidy has requested changes to the proposed warranty and Terre Hill Composites has stated that they will not change their warranty to address Solicitor Cassidy’s comments.  An alternate retrofit liner supplier was suggested to Petra’s contractor and they have requested that the Authority pay for the additional cost quoted by the alternate liner supplier because he feels the Authority should accept Terre Hill and their current ten (10) year warranty.  The Authority concluded that the warranty shall be satisfactory to the Authority and they are not interested in reimbursement.

  4. New Holland Concrete Property Sale:  The property east of Ranck Road and north of Garden Fielde (12 acres, $1,400,000) has been sold to Garden Spot Village and they have no plans at this time to expand.

  5. Chapter 94 to NHBA:  This was issued last month and copies were distributed this evening.  The new PA DEP format was utilized.

  6. Chapter 94 to PA DEP:  This is to be issued this month.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for February: 41,100 gpd (compared to January’s 40,200 gpd and December’s 39,700 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for February were 23,700 gpd (compared to January’s 15,300 gpd and December’s 12,100 gpd).  There were no specific clogs noted on the flow report but as snow melted, the daily flows have increased.  The daily average is up 10,000 gpd and it is not from East Earl.

  2. GSV: Average daily flows for February were 51,500 gpd (compared to January’s 53,600 gpd and December’s 54,470 gpd).  The Average flow was under 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $3,306.08.

  3. Monthly STP Flows: Reported average daily flow for February was 325,000 gpd (compared to January’s 319,500 gpd and December’s 316,100 gpd).  MEMHP’s increase flows reflected at the WWTP.

  4. Flows from EESA:  Average daily flows for February were 133,500 gpd (compared to January’s 129,500 gpd and December’s 134,300 gpd).  Shady Maple’s flows were elevated again.

  5. Limited Connection Plan: One and a half (1 1/2) EDUs were issued last month (1 EDU was for EESA – Timberline Estates and .5 EDU for Sharon Martin).  Permits for one and a half (1.5) EDUs were issued for all of 2015.

    The balances for the delinquent accounts were:

                            Project #1–$       3,516.76

    Project #3- $    19,459.08

    The February receipts were:                

    Project #1 - $          59.45

    Project #3 - $   39,428.43

    Earl made a motion to approve the disbursements of checks #2859 – 2862 for Project 1 in the amount of $8,235.17 and checks #4484 – 4501 for Project 3 in the amount of $59,122.90.  Floyd seconded and all voted yes.

    Meeting adjourned at 8:27 p.m.

    Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer

 

Chairman Fred Wissler called the February 12, 2015 meeting of the Earl Township Sewer Authority to order at 6:37 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator) and Gary Martin (Engineer).

Floyd made a motion to approve the January 8, 2015 minutes.  Earl seconded the motion and all voted yes except Jim.  Jim abstained due to departing the January meeting early.

Samuel Esh, 140 Jalyn Drive, leases the property to three (3) different businesses.  There are two (2) water meters on the same property and two (2) sewer connections.  RPM Wood Finishes is located at 152 Jalyn Drive and has not been able to read the meter due to moisture prohibiting the reading.  Jerry visited the site and confirmed the moisture problem.  D & D Hess LLC is located at 140 Jalyn Drive and has been providing the daily meter readings that the Authority is requiring.  Joy reported that RPM Wood Finishes intends to take the daily meter readings but D & D Hess LLC is a tobacco company that only operates approximately three (3) consecutive months out of the year, which is soon expiring.  The Authority directed Joy to contact the New Holland Borough regarding their water meter that is defective.

The Authority reviewed the ninety (90) days of daily meter readings from Original Bills, tenant located at 121 Jalyn Drive.  Original Bills was consistently over their purchased capacity of three (3) EDUs.  Gene made a motion to bill Paul Z Martin, owner, two (2) additional EDUs.  Earl seconded the motion and all voted yes.

The Authority reviewed the ninety (90) days of daily meter readings from Paul Martin Trucking, 211 Jalyn Drive.  The readings showed that there were five (5) days over their purchased capacity.  Jim made a motion to bill Paul Martin Trucking one (1) additional EDU and take an additional ninety (90) days of consecutive daily meter readings.  Floyd seconded the motion and all voted yes.  The Authority directed Joy to include in the letter that a deduct meter may be beneficial if they wash their trucks and the water doesn’t enter the sewer system.

The Authority reviewed the ninety (90) days of daily meter readings from the New Holland Church of the Nazarene, 428 Ranck Road.  There were ten (10) days over their purchased capacity.  The Authority directed Joy to issue a letter requiring them to take an additional ninety (90) days of consecutive daily meter readings.  The letter shall also state that it appears that an additional ten (10) EDUs may need to be purchased according to their readings.

The Authority reviewed the readings from Eastern New Holland Partners, EchoData (tenant), 121 North Shirk Road.  Three (3) out of twelve (12) months of readings were provided showing that they were over their purchased capacity numerous days.  The Authority directed Joy to contact them and make them aware that they shall note anytime a sprinkler test is completed and that they should note anything out of the ordinary on the tracking sheet.

Gene made a motion to approve the quotation of One Hundred Fifty-Seven Dollars and Fifty Cents ($157.50) per visit for 2015 lawn care services from C.E. Pontz Sons Inc.  Earl seconded the motion and all voted yes.  The Authority directed Joy to verify that the thirty-five (35) visits that the quote included is just an estimate and that we will only be billed for the amount of times we utilize their service.

Floyd made a motion to approve and sign the Reimbursement Agreement with O’Neil’s Auto Body, tenant at 131 Jalyn Drive.  Jim seconded the motion and all voted yes.

The Authority reviewed the letter from Sharon Martin, 239 Lowry Road, regarding opening a beauty salon.  Ms. Martin is requesting additional capacity for the property located at 146 Skyline Drive.  Ms. Martin signed a contract on the property and settlement is scheduled for March, 2, 2015.  She will be moving her current salon, Country Manor Salon, to this property.  Ms. Martin is the only person that will be working at the salon.  Floyd made a motion to bill Ms. Martin a half (1/2) an additional EDU per chair.  Jim seconded the motion and all voted yes.   Joy said she will call Ms. Martin to confirm the amount of the chairs and issue the bill.

Joy reported that Josh Kroll has not responded to her calls regarding his delinquent invoice for professional services.  The Authority directed Joy to continue calling Mr. Kroll.

Joy is waiting to hear back from UGI Utilities regarding their delinquent invoice for the damages to the sewer line between 905 and 915 West Main Street when the gas line was installed.

The Authority directed Joy to contact the property owner of 712 School Lane regarding payment on their delinquent account.

Fred reported that there is a Township Administrative Assistant/Appointed Assistant Secretary/Treasurer opening.  Fred made a motion to be a part of the determination of the Township Administrative Assistant/Appointed Assistant Secretary/Treasurer position details and hiring process.  Floyd seconded the motion and all voted yes.  Fred explained that he will contact Supervisor Rick Kochel to discuss things.  Joy said she will relay the information to Brenda Becker, Township Secretary/Treasurer, as well.

Joy reported that Municibid is highly recommended by the Township to sell the Ford Rangers.

Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

The plant effluent was within all permit limits for January.                                                                                                               

  1. Sam Ringler Trucking hauled 99,000 gallons of sludge in January.

  2. The new Ford trucks were ordered and delivery is expected in April.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit): There is no change from the report last month.  This was confirmed by the Pennsylvania Department of Environmental Protection (PA DEP) on February 9, 2015.  It is still held up for the PA DEP/EPA negotiations on Part I permit conditions.

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

  1. Peters Road Industrial Lots (PRIL):  The draft Record Plans were submitted for concept review on February 5, 2015.  The concept comments were issued on February 11, 2015.  Gary anticipates plans for review in the next week.  Solicitor Cassidy is working with PRIL counsel on the preparation of the easement on the three (3) original PRIL lots.  PRIL has been reminded that there is a PA DEP certification that their design engineer needs to complete and submitted before dedication.  There are no significant changes on any part of this project except for the Record Plans from last month.

  2. Petra Christian Fellowship Church:  The shop drawing review process is almost complete.  The warranty issues for the manhole retrofit are still to be resolved.  Solicitor Cassidy has requested changes to the proposed warranty and Terre Hill Composites has stated that they will not change their warranty.  There are no other significant changes from last month.

  3. NRB:  The shop drawing process is also almost complete.  NRB has started installing the sewer line but not the manholes.  NRB has been notified multiple times that the Authority cannot give them permission for activation or flow to the private PRIL Pump Station.  NRB has permission from PRIL to make the connection and to use the Easement for the construction.  The promised warranty has yet to be provided so Solicitor Cassidy has not seen or reviewed it.

  4. Rosedale:  The Record Plans are complete.  Gary is still waiting for the clear Easement issues to be resolved (sheds, fences, etc.).  The access to (private) sewer and manholes are currently impossible along the Easement.  The full property by property Easement status was compiled for the developer’s counsel and issued in January 2015.  There are some new impediments that have been put in place since Rosedale notified the property owners that the Easement must be clear.  There is a Pedestrian Easement through the development that is also blocked by private fences.

  5. Eastern Service Area:  This is on hold.  Gary received a phone call from the developer’s consultant on January 28, 2015 about potential development on the empty lot at the southwest end of Short Street, across from Premier Custom Built Cabinetry.  It was just a call, no plans or submissions.

  6. J&A Foods:  J&A Foods was assessed a total high strength surcharge of $55,905.19 for the Calendar Year of 2014.

     Project 1:

Monthly Flows to New Holland: Average daily flows for January: 40,200 gpd (compared to December’s 39,700 gpd and November’s 39,700 gpd). 

  1. Project 2/3:

  1. MEMHP:  Average daily flows for January were 15,300 gpd (compared to December’s 12,100 gpd and November’s 12,100 gpd).    There was a clog noted on January 22, 2015 as “a roll of toilet paper” with a spike on that day (+35,000 gallons).  No flow spikes in wet weather, but no significant January rainfall, all snow and ice.

  2. GSV: Average daily flows for January were 53,600 gpd (compared to December’s 54,470 gpd and November’s 55,900 gpd).  The Average flow was under 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $3,358.55.

  3. Monthly STP Flows: Reported average daily flow for January was 319,500 gpd (compared to December’s 316,100 gpd and November’s 304,100 gpd).

  4. Flows from EESA:  Average daily flows for January were 129,500 gpd (compared to December’s 134,300 gpd and November’s 135,000 gpd).  Almost all of the January drop in flow can be attributed to the lower flows from Shady Maple.

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.  Permits for zero (0) EDUs were issued for all of 2015.

     The balances for the delinquent accounts were:

                            Project #1–$       4,467.29

    Project #3- $    27,683.47

    The January receipts were:                 

    Project #1 - $     2,084.94

    Project #3 - $   50,345.19

     Floyd made a motion to approve the disbursements of checks #2855 – 2858 for Project 1 in the amount of $7,506.56 and checks #4465 – 4483 for Project 3 in the amount of $63,716.95.  Earl seconded and all voted yes.

     Meeting adjourned at 7:45 p.m.

    Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Solicitor Cassidy called the January 8, 2015 meeting of the Earl Township Sewer Authority to order at 6:45 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Solicitor Cassidy asked for nominations for the following officers:

Chairman:  Gene nominated Fred Wissler, Floyd seconded and all voted yes.

Vice-Chairman:  Fred nominated Eugene Neidermyer, Jim seconded and all voted yes.

Secretary:  Earl nominated James Leonard, Floyd seconded and all voted yes.

Treasurer:  Floyd nominated Earl Kenepp, Fred seconded and all voted yes.

Assistant Treasurer:  Gene nominated Floyd Grove, Earl seconded and all voted yes.

Appointed Secretary/Treasurer:  Fred nominated Joy Oberholtzer, Gene seconded and all voted yes.

Appointed Assistant Secretary/Treasurer:  Fred nominated Brenda Becker, Jim seconded and all voted yes.

Solicitor:  Fred made a motion to appoint Solicitor William Cassidy of Appel & Yost, Gene seconded and all voted yes.

Engineer:  Jim made a motion to appoint Gary Martin of Becker Engineering LLC, Fred seconded and all voted yes.

Auditor:  Floyd made a motion to appoint Linda Fox of Weinhold, Nickel & Co., Fred seconded and all voted yes.

Depositories:  Jim made a motion to approve Ephrata National Bank, PNC Bank, Susquehanna Bank, PLGIT, and Coatesville Savings Bank, Gene seconded and all voted yes.

Jim made a motion to approve the mileage reimbursement rate of Fifty-Seven and one-half Cents ($0.575) per mile for personal vehicle usage.  Gene seconded the motion and all voted yes.

Fred made a motion to approve the current IRS established rate per daily round trip for commuting, with company vehicle which shall be included on the employee’s Form W-2 as taxable wages at the end of the calendar year.  Earl seconded the motion and all voted yes.

Solicitor Cassidy then turned the meeting over to Chairman Fred Wissler for the regularly scheduled monthly meeting at 6:50 pm.

Floyd made a motion to approve the December 11, 2014 minutes with the following two (2) corrections: the second (2nd) paragraph, first (1st) sentence which should read as follows: Joy reported that the Authority has a budgeted total of One Hundred Fifty Thousand Dollars ($150,000.00) for replacing the Operators vehicles.  Also, the eleventh (11th) paragraph, fourth (4th) sentence which should read as follows: The Authority directed legal counsel to file a lien against the property if another payment is not received by February.  Earl seconded the motion and all voted yes.

Joy inquired whether Reade Witman, 149 Maple Drive, is responsible to pay the legal costs incurred for the encroachment of Easement on his property.  The Authority said that Mr. Witman is not responsible for the expense because he didn’t sign an Agreement to pay for the charges and the Authority still owns the Grinder Pump and appurtenances.  If the property owner doesn’t maintain the Grinder Pump and appurtenances after he takes ownership of it, the Department of Environmental Protection (PA DEP) will look to the Authority to fix the problem.  The Authority discussed that they would be willing to complete the work and bill the owner or successors.  If the owner completes the work, it would then need to be inspected by the Authority.  The Authority concluded that they will not sell Mr. Witman the Grinder Pump and appurtenances or permit him to assume ownership of the Authority equipment.  The Authority directed Jerry to invite Mr. Witman to the next meeting to discuss the encroachment.

 Jim departed the meeting at 7:05 pm.

Original Bills, tenant located at 121 Jalyn Drive, has a discrepancy in their previously submitted ninety (90) day daily meter readings.  The Authority reviewed their daily meter readings and compared them to the quarterly meter readings that the New Holland Borough provides.  The Authority concluded that Original Bills has a stationary zero (0) at the end of the meter reading that they were not recording.  The Authority directed Joy to reenter the readings and report them at the next meeting.  The Authority directed Joy to notify Original Bills that additional readings will not be required of them.

The Authority reviewed the December 16, 2014 letter from the Credit Bureau of Lancaster County, Inc. regarding their services in lien searches on customer’s lien position.  The lien search will tell the Authority, among other things, your lien position, what mortgages exist for the current owner on the property and if the property is under foreclosure.  The Authority concluded that they are not interested at this time.

The Authority reviewed and discussed the Employee Leasing Agreement for the office staff.  Joy explained that the expenses will be doubling compared to what the Authority is currently expending for the office staff.  The expenses will continue to be divided between the ETSA, Township, and Authority.  Joy recommended the expense allocation be based on the time spent on each entity (75% Sewer, 15% Township, and 10% Water).  The Authority tabled the discussion until they can review the document.

John Kroll and UGI Utilities have unpaid invoices.  The Authority directed Joy to call Mr. Kroll to inquire when he will pay his unpaid invoice.  Joy explained that UGI Utilities explained to her that they feel like their contractor is responsible to pay the damages that they may have caused on the sewer line between 905 and 915 West Main Street when they were installing a gas line.  The Authority directed Joy to keep invoicing UGI Utilities and they should make the payment.  If UGI Utilities feel it’s their contractor’s problem then they shall invoice their contractor.

A lien was satisfied for 120 Bridle Path on December 31, 2014 in the amount of Eight Hundred Seventy Dollars and Six Cents ($870.06).

Authority reviewed and discussed the Agreement for Reimbursement of Professional Services.  Floyd made a motion directing Solicitor Cassidy to alter the wording to state that the Requester will pay the following, currently approved hourly rate, including the rates, for engineering and/or professional servicesThe current rate will then be listed in the Agreement.  Earl seconded the motion and all voted yes.

Gene made a motion to approve amending the Tapping Fee rate for Project 1 to the amount of Five Thousand Four Hundred Ninety Dollars ($5,490.00) per EDU, which will be effective today.  Fred seconded the motion and all voted yes.

Fred made a motion to approve amending the Tapping Fee rate for Project 2/3 to the amount of Eight Thousand Six Hundred Eighty-Nine Dollars ($8,689.00) per EDU, which will be effective today.  Floyd seconded the motion and all voted yes.

Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for December.                                                                                                               

  2. Sam Ringler Trucking hauled 104,500 gallons of sludge in December.

  3. Jerry presented the quotes for the following new trucks under the State’s Co-Star Purchasing:

Ford F-150 4X4. Motor: V6 3.5. Transmission: 6-speed automatic.  GVWR: 6,300 pounds. Towing: 7,200 pounds.  The truck has a brake controller and rear camera.  Price: $25,865.00 from the New Holland Auto Group.

  • Chevy Colorado 4X4.  Motor V6 3.6.  Transmission: 6-speed automatic.  GVWR: 5,900 pounds.  Towing: 7,000/3,500 pounds.  The truck has a rear camera.  Price: $27,135.00 from John Sauder Auto Group.

  • Toyota Tacoma 4X4.  Motor: V6 4.0.  Transmission: 5-speed automatic.  Towing: 6,400/3,500 pounds.  The truck comes with a rear camera.  Price: $29,683.00 from the New Holland Auto Group.

    Earl made a motion to approve purchasing two (2) Ford F-150 trucks, which will cost Fifty-One Thousand Seven Hundred Thirty Dollars ($51,730.00).  Gene seconded the motion and all voted yes.  Jerry reported that he will order the trucks, but they will not be ready until April.  Solicitor Cassidy reported that he will research how the Ford Rangers can be sold.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit): There is no change from the report last month.  This was confirmed by PA DEP on January 8, 2015.  It is still held up for the PA DEP/EPA negotiations on Part I permit conditions.  The latest PA DEP response was that they are close, but no official word.

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

  2. Peters Road Industrial Lots (PRIL):  The Record Plans are still to be submitted. Solicitor Cassidy is working with PRIL’s counsel on the preparation of the Easement on the three (3) original PRIL lots.  PRIL has been reminded that there is a PA DEP certification that their design engineer needs to complete and submit before dedication.  There are no significant changes from last month.

  3. Petra Christian Fellowship Church:  The initial shop drawing review for the manholes is complete.  Gary is waiting for other materials shop drawings.  There are no significant changes from last month.

  4. NRB:  The initial shop drawings are to be reviewed.  NRB has been notified that the Authority cannot give permission for construction on the PRIL private property or to connect to the (currently) private PRIL Pump Station.  NRB has also been notified that flow to the private Pump Station cannot be permitted until it is dedicated to the Authority.  There is an Agreement in place with DAJOS Properties and NRB that NRB can complete construction on Danny Lapp’s property.  The Authority cannot accept NRB activation until Mr. Lapp dedicates his Pump Station and forcemain.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for December: 39,700 gpd (compared to November’s 39,700 gpd and October’s 42,600 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for December were 12,100 gpd (compared to November’s 12,100 gpd and October’s 14,300 gpd).    No clogs were noted this month and there were no flow spikes in wet weather, but no significant December precipitation was noted at the WWTP.

  2. GSV: Average daily flows for December were 54,470 gpd (compared to November’s 55,900 gpd and October’s 69,700 gpd).  The Average flow was under 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $2,428.29.  The meters were replaced and calibrated on 11/5/14 and recalibrated on 12/18/14.

  3. Monthly STP Flows: Reported average daily flow for December was 316,100 gpd (compared to November’s 304,100 gpd and October’s 306,400 gpd).

  4. Flows from EESA:  Average daily flows for December were 134,300 gpd (compared to November’s 135,000 gpd and October’s 142,200 gpd).

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.  Permits for two (2) EDUs were issued for all of 2014.

     The balances for the delinquent accounts were:

                            Project #1–$       2,437.15

    Project #3- $    16,341.03

    The December receipts were:              

    Project #1 - $    1,450.19

    Project #3 - $  37,323.26

     Earl made a motion to approve the disbursements of checks #2849 – 2854 for Project 1 in the amount of $16,251.42 and checks #4442 – 4464 for Project 3 in the amount of $61,350.62.  Floyd seconded and all voted yes.

     Meeting adjourned at 8:20 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the December 11, 2014 meeting of the Earl Township Sewer Authority to order at 6:45 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer) and Bill Cassidy (Solicitor).

 Jim made a motion to approve the November 13, 2014 minutes with a correction to the twelfth paragraph, first sentence which should read: Joy reported that the Authority has a budgeted total of One Hundred Fifty Thousand Dollars ($150,000.00) for replacing the Operators vehiclesEarl seconded the motion and all voted yes.

 Tom O’Neill, O’Neill’s Auto Body, 131 Jalyn Drive, was present to discuss that he will be expanding their services.  They will be moving their auto body and paint repair business to 131 Jalyn Drive where they will lease the property.  O’Neill’s Auto Body currently employs eleven (11) employees, but with the expansion they are hoping to hire three (3) more people.  At their current location, they use approximately two thousand (2000) gallons of water per month and foresee this number staying the same at the new location.  The sewer contains run off from washing and rinsing off cars to prepare for body work.  Mr. O’Neill contacted Gary in advance and understands an oil/grease trap/interceptor will be needed and inspected.  Mr. O’Neill’s goal is to start contract work for lighting, compressor lines and paint booths in January of 2015 and move his business in the beginning of February 2015.  They are not making any structural changes to any of the buildings on the property; however they will be making mechanical upgrades inside the building.  The Authority explained that the ninety (90) days of daily meter readings to verify capacity needs will initiate when the business is in full operation.

 Reade Witman, 149 Maple Drive, was present to discuss the encroachment of Easement on his property.  Mr. Witman explained that he is interested in Option 2 which is to own, maintain, and purchase the existing Grinder Pump, lateral, control panel and control wiring.  A written Agreement will need to be prepared for Mr. Witman and successors.  The Agreement will need to be recorded in the Lancaster County Recorder of Deeds office.  Mr. Witman will also be responsible for any professional counsel charges in connection with the Agreement preparation.  The Operators were called out three (3) times to correct sewer problems since the encroachment.  Jerry reported that the floats and control panel went bad because of old age.  Mr. Witman inquired what his cost would be.  Gary reported that he can look at the bids from the contractor when the system was installed and depreciate the value.  Gary, Jerry, and Doug will discuss things to come up with a value.  Solicitor Cassidy reported that it will cost Two Hundred Fifty to Three Hundred Dollars ($250.00-$300.00) for the Agreement.  Mr. Witman agreed to attend next month’s meeting to find out how much he is responsible to pay.

 QCCI Properties LP, 191 Quality Circle, submitted a request to relinquish reserving two (2) EDUs, due to the property being sold and developed by NRB-MFH Holdings.  Jim made a motion to approve relinquishing QCCI Properties LP’s reserved two (2) EDUs, effective December 1, 2014.  Earl seconded the motion and all voted yes.

 The Authority determined to hold a portion of the Peter’s Road Industrial Lots (PRIL), 189 Peters Road, escrow funds until the Pump Station paving is completed.  Jerry reported that the remaining punch list for PRIL is the As-Built Plans and black top drive and parking area.  Solicitor Cassidy has been in contact with  PRIL counsel regarding the need for the preparation of the Easement on the three (3) original PRIL lots.  PRIL has been reminded that there is a PA DEP Certification that their design engineer needs to complete and submit before dedication.

 Floyd made a motion to approve Laboratory, Analytical and Biological Services Inc. 2015 rate schedule.  Earl seconded the motion and all voted yes.

 Gene madea motion to approve the 2015 Project 1 Budget.  Jim seconded the motion and all voted yes.

 Floyd made a motion to approve the 2015 Project 2/3 Budget.  Gene seconded the motion and all voted yes.

 The Authority discussed the Agreement for miscellaneous professional services.  The Authority directed Solicitor Cassidy to review the Agreement, revise it to include more detail and to present an updated Agreement at the January meeting.

 Joy explained that the account for 582 Daisy Drive is delinquent in the amount of Four Hundred Sixty One Dollars and Twenty-Nine Cents ($461.29).  The owner recently made a Forty Dollar ($40.00) payment.  The owner is currently unemployed but searching for a new job.  The Authority directed legal counsel to file a lien against the property if another payment is not received by February.

 Fred made a motion to rescind the motion to purchase a computer from MainStreet IT Solutions in the amount of One Thousand Three Hundred Seventy-Seven Dollars and Ninety-Eight Cents ($1,377.98).  Earl seconded the motion and all voted yes.

 Fred made a motion to approve purchasing the same computer from CDW Government in the amount of Seven Hundred Eighty-Two Dollars and Sixty-Six Cents ($782.66).  Floyd seconded the motion and all voted yes.

 Gene made a motion to approve the following 2015 meeting dates: January 8, February 12, March 12, April 9, May 14, June 11, July 9, August 13, September 10, October 8, November 12, and December 10.  Earl seconded the motion and all voted yes.

 Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for November.                                                                                                               

  2. Sam Ringler Trucking hauled 104,000 gallons of sludge in November.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit): There is no change from the report last month.  This was confirmed by PA DEP on December 3, 2014.  It is still held up for the PA DEP/EPA negotiations on Part I permit conditions.  The latest PA DEP response was that they are close, but no official word.

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

  2. Petra Christian Fellowship Church:  The initial shop drawing review for the manholes is complete.  Gary is waiting for other materials shop drawings.

  3. NRB:  The initial shop drawings are under review.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for November: 39,700 gpd (compared to October’s 42,600 gpd and September’s 42,400 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for November were 12,100 gpd (compared to October’s 14,300 gpd and September’s 12,400 gpd).    No clogs were noted this month and there were no flow spikes in wet weather (1.3 inches of rain was noted at ETSA WWTP on 11/27/14).

  2. GSV: Average daily flows for November were 55,900 gpd (compared to October’s 69,700 gpd and September’s 71,400 gpd).  The Average flow was under 62,869 gpd – the Guarantee of Capacity Fee assessed this month was $2,325.15.  The meters were replaced and calibrated on 11/5/14.

  3. Monthly STP Flows: Reported average daily flow for November was 304,100 gpd (compared to October’s 306,400 gpd and September’s 303,300 gpd).

  4. Flows from EESA:  Average daily flows for November were 135,000 gpd (compared to October’s 142,200 gpd and September’s 138,900 gpd).

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.  Through this meeting, two (2) EDUs have been issued for all of 2014.

     The balances for the delinquent accounts were:

                            Project #1–$       2,712.57

    Project #3- $    18,189.85

    The November receipts were:             

    Project #1 - $   12,072.96

    Project #3 - $   46,354.45

     Earl made a motion to approve the disbursements of checks #2844 – 2848 for Project 1 in the amount of $12,065.92 and checks #4423 – 4441 for Project 3 in the amount of $55,335.70.  Floyd seconded and all voted yes.

     Meeting adjourned at 8:10 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer

 

Chairman Fred Wissler called the November 13, 2014 meeting of the Earl Township Sewer Authority to order at 7:05 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer) and Bill Cassidy (Solicitor).

 

Jim made a motion to approve the October 9, 2014 minutes.  Gene seconded the motion and all voted yes, except Floyd.  He abstained due to not being present at the meeting, the motion carried.

 

DL Truss, 199 Quality Circle, completed ninety (90) days of daily meter readings, which were within their purchased capacity of two (2) EDUs.  The Authority reviewed them and concluded DL Truss may discontinue taking the daily meter readings.

 

Danco Construction, tenant of Lapp Warehouse Co. LP, 155 Jalyn Drive, competed ninety (90) days of daily meter readings.  The Authority reviewed them and found only two (2) days over their purchased capacity of one (1) EDU.  The Authority concluded that Danco Construction may discontinue taking the daily meter readings.

 

Wendy’s, 784 West Main Street, completed ninety (90) days of daily meter readings.  The Authority reviewed them and found one (1) day was over their purchased capacity of eight (8) EDUs.  The Authority concluded that Wendy’s may discontinue taking the daily meter readings.

 

The Authority reviewed the capacity request of two (2) EDU’s from NRB-MFH Holdings Inc., 191 Quality Circle.  The October 31, 2014 request explained that they will have fifty (50) employees.  According to the Sewer Use Ordinance, fifty (50) employees is equivalent to five (5) EDUs until ninety (90) days of daily meter readings are completed.  Floyd made a motion to approve five (5) EDUs, but only two (2) EDUs shall be billed.  Gene seconded the motion and all voted yes.  The Authority directed Joy to issue the standard capacity letter stating the above approval and to include that once the ninety (90) days of daily meter readings are reviewed, additional capacity may need to be purchased.

 

Joy was directed to contact Doug Matthews regarding the capacity that QCCI Properties LP is reserving for 191 Quality Circle.

 

Reade Witman, 149 Maple Drive, had a deck built which encloses the Grinder Pump.  He submitted a response to the Authority dated October 21, 2014, which states that he would like to choose Option 2: To own and maintain the Grinder Pump and lateral sewer line.  After much discussion, the Authority concluded to give Mr. Witman another option of purchasing a new pump and installing it at a new location.  The Authority directed Joy to reissue a letter, which shall be hand delivered by the operators, including the additional option and explaining that Mr. Witman would have to purchase the current Grinder Pump if he chooses to take ownership of it.  The letter shall also invite Mr. Witman to the next meeting to discuss his options.

 

Gannett Fleming Inc. (GF) has not provided the Authority’s documents by November 10, 2014 deadline as requested.  David Weiss, GF, stated he will make copies of the documents they wish to retain and deliver all documents to the Township Office at no cost.

 

The Authority reviewed and discussed the 2015 draft budget for Project 1 and 2/3.  Floyd made a motion to approve recommending a wage adjustment of one point seven percent (1.7%), based on the 2015 Cost-of-Living Adjustment, to the Board of Supervisors.  Earl seconded the motion and all voted yes. 

 

Gary called Linda Fox, Weinhold Nickel & Company, to discuss Dr. Sekhar Chadaga’s Tapping Fee reimbursement.  Linda suggested noting that the Authority understands they will need to withdraw funds from their General Reserve Account to pay the Tapping Fee reimbursement.  The Authority tabled the budgets.

 

Joy reported that the Authority has a budgeted a total of One Hundred Fifty Thousand Dollars ($150,000.00) for replacing the Operators vehicles.  However after purchasing the Ford 550, the remaining balance is Ninety-Two Thousand Five Hundred Eighty-Five Dollars and Twenty-Six Cents ($92,585.26).  Joy explained that the monies were listed on the budget but a spreadsheet tracking the funds was never created, nor were the funds transferred into an account to be reserved for replacing the vehicles.  The Authority directed Joy to create a spreadsheet tracking the monies and to start transferring the money from the Revenue Account into the General Reserve account once the budget has been adopted.  The Authority directed the operators to start researching what kind of vehicle they are interested in having because the rangers are getting old and are starting to be problematic. 

 

The Authority reviewed smart phone plans provided by T-Mobile.  They are offering a 1 GB plan for Forty Dollars ($40.00 per user), 2 GB for Fifty Dollars ($50.00 per user), 3 GB for Sixty Dollars ($60.00 per user), and data plus 5 GB tethering for Seventy Dollars ($70.00 per user).  Every plan receives a sixteen percent (16%) discount under the state contract.  Each plan has unlimited talk and text.  The plan upgrade will have a one (1) year contract.  The iPhone 5s will cost One Hundred Ninety-Nine Dollars and Ninety-Nine Cents ($199.99), the iPhone 6 will cost Three Hundred Forty-Nine Dollars and Ninety-Nine Cents ($349.99), and the Samsung Galaxy Avant phone is free.  Floyd made a motion approving the plan for 1 GB per user and ordering two (2) free Samsung Galaxy Avant phones.  Earl seconded the motion and all voted yes.

 

Floyd made a motion to approve the Agreement for miscellaneous professional services with a change allowing customers thirty (30) days to provide payment.  Earl seconded the motion and all voted yes.

 

Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for October.                                                                                                                

  2. Sam Ringler Trucking hauled 104,000 gallons of sludge in October.

  3. Doug reported that Peters Road Industrial Lots (PRIL), 189 Peters Road, is working on the punch list.  The final grading on the sewer lines and at the Pump Station (PS) is completed.  The six inch (6”) bollards are installed at the PS.  The phone line for the auto dialer is completed.  The blacktop at the PS and drive needs completed. 

     

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit): There is no change from the report last month.  This was confirmed by PA DEP on November 7, 2014.  It is still held up for the PA DEP/EPA negotiations on Part I permit conditions.  The current indications that PA DEP and EPA may be moving closer to an agreement but there are now some third party issues that need to be resolved.  David Weiss, GF, reported that he met with Jay Patel, PA DEP, and he indicated that there will be a resolution coming, hopefully in 1-2 months.

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

  2. Peters Road Industrial Lots (PRIL):  The remaining unsolved punch list item is the Pump Station paving and that appears to be on hold per Gary’s recommendation that NRB coordinate with PRIL so that the new pavement is not dug up for the NRB connection (Gary has not heard this from PRIL, but most of the other site pavement is complete).  PRIL’s consultant has completed the survey for Record Plans and has drafted a revised Easement along the east property line to address the utilities not constructed within the original Easement.  Solicitor Cassidy is working with PRIL’s counsel on the preparation of the Easement on the three original PRIL lots.  This Easement was not recorded when the other Easements for the adjoining properties were recorded and there are now multiple property owners for these three original PRIL lots.  They are moving towards dedication.   Gary inquired whether the Authority will conditionally accept the Pump Station before the Pump Station site is paved.  Gary and the operators recommend the conditional dedication if it is offered prior to paving next spring.  Earl made a motion to conditionally approve PRIL moving towards dedication contingent upon the Pump Station be paved in the spring.  Floyd seconded the motion and all voted yes.

  3. Petra Christian Fellowship Church:  The shop drawing process is continuing.  Gary inquired whether the Authority will accept 10 year warranty for existing manholes that are being lined.  Terre Hill Composites guarantee is now 10 years for retrofitted manholes and Terre Hill Concrete Products guarantee is 20 years for new manholes (with either manufacturer installed steps or ladder).  The Terre Hill Composites guarantee is a change from the past 20 year warranty.  After much discussion, the Authority agreed to accept the 10 year warranty.

  4. NRB:  A pre-construction meeting was held on November 13, 2014, to finalize plans (updated plans in response to the review letter anticipated at the pre-construction meeting).  Gary was told at this meeting by the contractor that there is a company that has a 50 year warranty on manholes.  Gary will research the company when the information is supplied by the contractor.

  5. Rosedale Easement Status Request:  The counsel for Rosedale is requesting the Authority to compile a new list of Easements that still have impediments.

  6. Developer projection letter for 2014 Report to Borough and to PA DEP (2015 to 2019 projections):  Gary inquired if the Authority heard of any new developers or plans “in the wind” that should be added to the mailing for projections so they are not stopped by PA DEP.

     

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for October: 42,600 gpd (compared to September’s 42,400 gpd and August’s 44,800 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for October were 14,300 gpd (compared to September’s 12,400 gpd and August’s 13,000 gpd).    No clogs were noted this month and minimal increase on heavy rain day mid-month (3.9 inches recorded at WWTP on 10/16/14).

  2. GSV: Average daily flows for October were 69,700 gpd (compared to September’s 71,400 gpd and August’s 60,500 gpd).  The Average flow was over 62,869 gpd – there was no Guarantee of Capacity Fee assessed this month.  Joy did contact GSV to remind them of the Agreement provision that a third month over their purchased capacity will trigger the need to purchase additional capacity.  The meter will be checked by GSV.

  3. Monthly STP Flows: Reported average daily flow for October was 306,400 gpd (compared to September’s 303,300 gpd and August’s 313,900 gpd).

  4. Flows from EESA:  Average daily flows for October were 142,200 gpd (compared to September’s 138,900 gpd and August’s 141,000 gpd).

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.  Through this meeting, two (2) EDUs have been issued for all of 2014.

     

    The balances for the delinquent accounts were:

                            Project #1–$       3,504.25

    Project #3- $    24,604.90

    The October receipts were:                 

    Project #1 - $   37,997.81

    Project #3 - $ 190,954.30

     

    Earl made a motion to approve the disbursements of checks #2837 – 2843 for Project 1 in the amount of $2,373.44 and checks #4394 – 4422 for Project 3 in the amount of $81,614.11.  Floyd seconded and all voted yes.

     

    Meeting adjourned at 8:50 p.m.

     

    Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the October 9, 2014 meeting of the Earl Township Sewer Authority to order at 6:37 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer) and Bill Cassidy (Solicitor).

 

Jim made a motion to approve the September 11, 2014 minutes, with the following corrections.  The Engineer’s Report #2 should read Petra Christian (Christion) Fellowship Church.  The first sentence in the same paragraph, should read started (stated).  The Solicitor’s Report should read inquiries (inquires).  Gene seconded the motion and all voted yes, except Earl.  He abstained due to not be present at the meeting, the motion carried.

 

Samuel Esh, 140 Jalyn Drive, met with Fred to discuss the Authority requiring him to take daily meter readings of both meters on his property to accurately document usage of the purchased capacity of four (4) EDUs.  Mr. Esh told Fred that there are three (3) uses at the property, but the tobacco use at 140 Jalyn Drive is not occupying the building and will not have activity until they move in which will be in November.  Mr. Esh asked Fred if he may submit one (1) of the two (2) meter readings due to the inactivity at the tobacco shop.  After some discussion, the Authority directed Joy to contact Mr. Esh and explain to him that the ninety (90) days of daily meter readings of all meters shall initiate when the tobacco business is in operation.  Mr. Esh shall notify Joy when the tobacco business occupies the building.

 

The Authority reviewed the ninety (90) days of daily meter readings that were submitted from New Holland Enterprises, 201 Commerce Drive.  They had a couple of days that were minimally over their purchased capacity of one (1) EDU.  The Authority concluded that New Holland Enterprises may discontinue the daily meter readings.

 

The Authority reviewed the ninety (90) days of daily meter readings that were submitted by Paul Martin, 211 Jalyn Drive.  There were seventeen (17) days over his purchased capacity of two (2) EDUs.  The property has a garage on it and they wash and work on trucks.  Mr. Martin has a reverse osmosis for washing the trucks which he will take offline because it uses a lot more water.  Mr. Martin requested to take another ninety (90) days of daily meter readings after the alteration.  The Authority agreed to allow Mr. Martin to take another ninety (90) days of daily meter readings.

 

New Design Realty, J&A Foods Inc. (tenant), 210 Commerce Drive, was over their purchased capacity of twenty-three (23) EDUs a day in September.  Joy contacted J&A Foods Inc. to find out why the usage skyrocketed and if it will continue.  The response was that they had a piece of machinery being worked on but J&A Foods Inc. was going to do more research.  The Authority directed Joy to continue to monitor the usage and report if they continue to be over their purchased capacity.

 

Joy reported that she spoke with the property owner of 712 School Lane regarding their delinquent account.  He hopes to make a payment on his delinquent account at the end of this month.  They recently joined a foster care agency and got approved to have children, but do not have foster care income at this time.  He has a disability and recently refinanced his mortgage.  He is temporarily helping a friend with some paint work.  He feels bad for the debt (lien and delinquency) and is not avoiding the Authority; he just doesn’t have the money to make a payment.

 

Solicitor Cassidy reported that Millcreek Estates Mobile Home Park (MEMHP), Airport Road, has submitted the Amendment to Sewer Capacity Agreement for approval.  Solicitor Cassidy explained the amended Agreement is due to MEMHP decreasing their mobile home pads from fifty-six (56) to fifty (50) pads.  MEMHP only submitted one (1) original and will submit additional copies to be signed.  Gene made a motion to approve and sign the Amendment to Sewer Capacity Agreement with MEMHP, conditional on receiving the additional signed Amendment of Sewer Capacity Agreements.  Earl seconded the motion and all voted yes.

 

The Pennsylvania Department of Environmental Protection (PA DEP) submitted a letter dated October 8, 2014 regarding the Annual Wasteload Management (Chapter 94) Report.  PA DEP has completed its review of the Chapter 94 Report.  The report indicates that the hydraulic and organic capacity and projected hydraulic and organic capacity of the Authority’s facility have been exceeded.  The existing Corrective Action Plan (CAP) and Consent Order Agreement (COA) are sufficient to address these issues.  PA DEP will continue to allow the Authority to self-monitor flows and connections to the facility.  The CAP has a completion date of December 7, 2016.  The permitting for the Waste Water Treatment Plant (WWTP) is still on hold because of the discussion between PA DEP and the United States Environmental Protection Agency.  The Authority directed Joy to issue a letter to PA DEP clarifying that the CAP completion date is yet to be determined pending the permit issuances.

 

The Authority reviewed the September 12, 2014 letter from Ronald Jager, Gannett Fleming Inc. (GF), regarding the WWTP.  Choosing an engineering firm to administer construction of the WWTP improvements is a key decision point in the overall success of this project.  GF is uniquely qualified to provide construction administration services for this project.  As demonstrated by the qualification booklet GF provided the Authority at September’s meeting, GF has the experience and depth of staff to get the job done.  David Weiss and Mark Johnson were present for any questions the Authority may have.  The Authority didn’t have any questions and thanked them for attending the meeting.

 

Jim made a motion approving the revised Policy and Procedure Manual including the change to the Extension of Sanitary Sewer Policy as discussed.  Earl seconded the motion and all voted yes.

 

The Authority reviewed the three (3) options for replacing the computer at the WWTP.  Option 1 and 2 are from MainStreet IT Solutions, LLC.  Option 1 will cost One Thousand Two Hundred Eighty-Nine Dollars and Ninety-Eight Cents ($1,289.98) and Option 2 will cost One Thousand Three Hundred Seventy-Seven Dollars and Ninety-Eight Cents ($1,377.98).  The difference between Option 1 & 2 is that Option 2 includes monitors that have more memory and have better resolution.  There are two (2) monitors listed on all quotes because the Township is in need of a monitor and will reimburse the Authority for it.  CDW-G, Option 3, will cost One Thousand Sixty-One Dollars and Ninety-Two Cents ($1,061.92).  MainStreet IT Solutions LLC, has a quote for a computer that has more memory.  Earl made a motion to approve MainStreet IT Solutions, LLC, Option 2, which will cost One Thousand Three Hundred Seventy-Seven Dollars and Ninety-Eight Cents ($1,377.98).  Fred seconded the motion and all voted yes.

 

Jerry reported that they received a service call at 149 Maple Drive and they were able to fix the issue, which was caused in the Control Panel.  However, Reade Witman has a new deck built which encloses the Grinder Pump.  Jerry reported that Mr. Witman said he can help the Operators access the Grinder Pump when needed.  The Operators explained to Mr. Witman that he can either attend a meeting or remove the deck.  Mr. Witman does not want to remove the deck.  The Operators warned him that he will probably receive a letter in the near future.  After much discussion, the Authority directed Joy to issue a letter to Mr. Witman with three (3) options as follows: he can remove the deck, or relocate the sewer tank, or own and maintain the Grinder Pump and sewer line from the house to the road, in which case he would have to sign an Agreement.  The Authority directed Jerry to call Mr. Witman to warn him the letter is coming.

 

An invoice was issued to UGI Utilities for repairs to the sewer line on State Road 23 that they damaged.  The invoice was issued on September 17, 2014, in the amount of Seven Thousand Two Hundred Forty Dollars and Twelve Cents ($7,240.12).  Joy reported that she has not received payment to date but will call UGI Utilities if the invoice becomes delinquent.

 

Joy inquired whether the Authority has any directive for the budget for 2015 and if so to relay them to her.  Draft budgets will be issued to the Authority for review before the next meeting.

 

Solicitor Cassidy distributed a Reimbursement Agreement for miscellaneous professional services he created for the Authority to review and discuss at the next meeting.

 

Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for September.                                                                                                               

  2. Sam Ringler Trucking hauled 110,000 gallons of sludge in September.

  3. Jerry reported that Peters Road Industrial Lots (PRIL), 189 Peters Road, is working on the punch list.  The final grading on the sewer lines and at the Pump Station (PS) is completed.  The six inch (6”) bollards are installed at the PS.  The blacktop at the PS and drive needs completed.  The phone line for the auto dialer also needs to be completed.  Joy has requested the status of the Record Plans and per the response from the PRIL consultant, they have not been authorized to prepare the Record Plans.  However, the As-Built survey field information has been completed.  The survey has determined that the utilities in the Recorded north-south Easement on the PRIL property were not installed in the center of the Recorded Easement so a new Easement will be formulated and recorded as part of the dedication process.

     

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit) is still on hold per communications with PA DEP on October 8, 2014. 

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

  2. Petra Christian Fellowship Church:  The shop drawing process has started.  The Operators and engineer are to review them.  The contractor has indicated that he will submit the Terre Hill manholes with the anticipated standard 20-year warranty.

  3. Eastern Service Area:  The Operators and Gary met with Quality Flooring in response to their request for sewer for their property.

     

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for September: 42,400 gpd (compared to August’s 44,800 gpd and July’s 44,300 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for September were 12,400 gpd (compared to August’s 13,000 gpd and July’s 17,300 gpd).    There was one (1) clog noted as stones this month.

  2. GSV: Average daily flows for September were 71,400 gpd (compared to August’s 60,500 gpd and July’s 58,100 gpd).  The Average flow was over 62,869 gpd – there was no Guarantee of Capacity Fee assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for September was 303,300 gpd (compared to August’s 313,900 gpd and July’s 327,400 gpd).

  4. Flows from EESA:  Average daily flows for September were 138,900 gpd (compared to August’s 141,000 gpd and July’s 140,200 gpd).

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.  Through this meeting, two (2) EDUs have been issued for all of 2014.

     

    The balances for the delinquent accounts were:

                            Project #1–$      2,037.37

    Project #3- $    14,692.17

    The September receipts were:             

    Project #1 - $     1,551.83

    Project #3 - $   32,139.18

     

    Jim made a motion to approve the disbursements of checks #2830 – 2836 for Project 1 in the amount of $16,807.52 and checks #4369 – 4393 for Project 3 in the amount of $43,986.23.  Earl seconded and all voted yes.

     

    Meeting adjourned at 7:37 p.m.

     

    Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer

Chairman Fred Wissler called the September 11, 2014 meeting of the Earl Township Sewer Authority to order at 6:35 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, and Floyd Grove.  Also present were Doug Snader (Operator), Gary Martin (Engineer) and William Cassidy (Solicitor).

 Gene made a motion to approve the August 14, 2014 minutes, with a correction to the Engineer’s Report WWTP 1.c. should read provisions/dates (previsions), Floyd seconded and all voted yes.

 Ron Jager, Gannett Fleming, Inc, (GF) was present to introduce himself and to offer continuing the general engineering services if the Authority wishes to retain GF, since Gary Martin’s retirement from GF.  Mr. Jager stated, he understands that Gary Martin has now joined Becker Engineering, LLC and the Authority has a long history with Gary Martin.  Mr. Jager stated that the upcoming Waste Water Treatment Plant (WWTP) Construction Management contract should not be moved to the new engineering firm, due to no one knows or understands the WWTP Design Plan like GF.  GF has the many experienced engineers that are needed to go from design to construction, and the Authority should question if Becker Engineering have all types of the needed engineers on staff.  If they don’t then they will shop to other firms to create a team, which isn’t an ideal situation.  David Weiss, GF, presented the WWTP Construction Management, service overview and explained how they will provide the best experienced staff and services for the WWTP construction.  Mr. Weiss stated they have a history of only three percent (3%) change orders, and change orders could become a problem if the bid document created doesn’t accurately reflect the design.  No decision needs to be made at this time since the WWTP permitting is in limbo with PA DEP.

 Gary Martin, reported he has indeed retired from GF and is now employed part-time with Becker Engineering, LLC, and provided a proposal for Professional Services dated September 9, 2014. 

After a discussion, Jim made a motion to appoint Becker Engineering, LLC for general engineering services and to accept the 2014-2015 Rate Schedule, Fred seconded and all voted yes.

 Floyd made a motion to give the required thirty (30) days terminate notice for the Gannett Fleming Inc., contract, Gene seconded and all voted yes.

 Floyd made a motion to rescind the billing for one (1) additional EDU to Amos M Lapp, Jr, 220 Jalyn Drive, upon reviewing that their ninety (90) days of daily meter readings were within the purchased capacity.  Gene seconded the motion and all voted yes.

 Samuel Esh, 140 Jalyn Drive, rents the industrial buildings to three entities and there was a change of use at 152 Jalyn Drive.  This property was two (2) lots that were combined into one after the water and sewer systems were installed creating two connections for the property, which Doug confirmed.  Joy contacted Samuel Esh to request he submit the required ninety (90) days of daily water meter readings, to confirm they are within their purchased capacity.  The property owner doesn’t want to read both meters, since the use is very minimal for one meter.  The Authority directed that all incoming water meters shall be read for the property to accurately document the usage.

 Jim made a motion to approve investing Four Hundred Thousand Dollars ($400,000.00) in a one (1) year CDs with PLGIT.  Floyd seconded the motion and all voted yes.    

 Jim made a motion to adopt the Call-In Pay Policy – When employee is called-in to work outside of regular scheduled working hours, the employee will be compensated at the overtime rate of one and one-half time (1.5 times) their normal pay rate, for a minimum of two (2) hours.  All work shall be completed when called-in to avoid repeated call-ins.  Part-time employees called-in will be paid a minimum of two (2) hours at their established hourly rate.  If employee is called-in on a holiday, the employee will be paid double-time (2 times) the employee’s hourly rate.  Floyd seconded the motion and all voted yes.

The Authority reviewed the Extension of Sanitary Sewer section of the Policy and Procedure Manual, which states:  Inspections for new connections will be invoiced to the property developer.  After much discussion the Authority directed that Joy, Doug and Jerry shall work on this wording, to state inspections beyond the normal first inspection shall be invoiced to the property developer.

 Sewer Operators Report: Presented by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for August.                                                                                                                

  2. Sam Ringler Trucking hauled 93,500 gallons of sludge in August.

  3. Doug reported that Peters Road Industrial Lots (PRIL), 189 Peters Road, has no changes, and has the following punch list:

  1. Final grading on sewer lines and at the Pump Station (PS).

  2. Blacktop at the PS and driveway.

  3. 6” bollards installed at the PS.

  4. Phone line for the auto dialer. 

    Joy was directed to send a letter to PRIL regarding the proposed forthcoming submission of Record Plans.

  1.   A Spare replacement motor for the STP aeration blowers was purchased from Excelsior Blowers in the amount of One Thousand Three Hundred Seven Dollars ($1,307.00).

  2.  The computer replacement quote from Main Street IT, LLC, was reviewed.  Brenda reported the Township just ordered new computers through CDW-G the State Purchasing Contract and suggested the Authority may want to get a quote from CDW-G for comparison.  Brenda also suggested including replacing their monitor and the Microsoft Office program, during the upgrade.  After a discussion the Authority directed modifying the Main Street IT, LLC quote and getting a State Purchasing Contract quote.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit), is still on hold per communications with PA DEP on September 8, 2014. 

    2. Water Quality Management Part II Permit application is still under review by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance.

  2. Petra Christian Fellowship Church:  The shop drawing process has started with the first shop drawings submitted this week.  The Operators and engineer will review.  Monarch manholes submitted and it looks like Monarch is again trying to supply manholes in Earl Township without an approved twenty (20) year warranty.

  3. Log Cabin Court Mobile Home Park:  The Water Quality Permit application appears to be on hold, due to the PA DEP/EPA conflict.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for August: 44,800 gpd (compared to July’s 44,300 gpd and June’s 43,500 gpd). 


    Project 2/3:

  1. MEMHP:  Average daily flows for August were 13,000 gpd (compared to July’s 17,300 gpd and June’s 15,200 gpd).    There were no major clogs and no heavy rain spikes recorded this month.

  2. GSV: Average daily flows for August was 60,500 gpd (compared to July’s 58,100 gpd and Junes 58,300 gpd).  The Average flow under 62,869 gpd, which generated the Guarantee of Capacity Fee of $723.38 to be assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for August was 313,900 gpd (compared to July’s 327,400 gpd and June’s 321,700 gpd).  The inflow/infiltration from MEMHP goes down, the WWTP flow goes down and the ETSA’s share of the operating costs goes down.

  4. Flows from EESA:  Average daily flows for August 141,000 gpd (compared to July’s 140,200 gpd and June’s 137,600 gpd). 

  5. Limited Connection Plan:  Zero (0) EDU was issued last month.  Through this meeting, two (2) EDUs have been issued for all of 2014.

     Solicitor’s Report:

    Solicitor Cassidy suggested that he develop an Agreement that would be utilized when customers or other parties present inquiries resulting in engineering or legal services that result in billings to the Authority.  This Agreement would enable those charges to be reimbursed by the entity inquiring the information.  Gene made motion directing Solicitor Cassidy to draft a reimbursement agreement for review at the next meeting, Floyd seconded and all voted yes.

     The balances for the delinquent accounts were:

                            Project #1–      $   2,680.69

    Project #3-       $ 19,462.07

     The August receipts were:                 

    Project #1 -      $   1,112.37

    Project #3 -      $ 41,953.64

     Gene made a motion to approve the disbursements of checks #2821 – 2829 for Project 1 in the amount of $9,234.26 and checks #4349 – 4368 for Project 3 in the amount of $52,493.11.  Jim seconded the motion and all voted yes.

     Meeting adjourned at 8:15 p.m.

     Respectfully submitted,

     Brenda S Becker, Asst. Appointed Secretary/Treasurer

     


Chairman Fred Wissler called the August 14, 2014 meeting of the Earl Township Sewer Authority to order at 6:46 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer) and Bill Cassidy (Solicitor).

 Jim made a motion to approve the July 10, 2014 minutes.  Earl seconded the motion and all voted yes.

 Echo Data, tenant of Eastern New Holland Partners LP, 121 North Shirk Road, has elevated usage due to filling their fire protection tank.  A fire protection’s main pump test is completed once a year using twenty thousand (20,000) gallons of water from the fire protection tank.  There also is quarterly testing of the fire protection’s main drain and monthly testing which lubricates the bearings.   The Authority directed Jerry to confirm whether the fire protection water is being discharged into the public sewer system.

 Floyd made a motion to approve and sign the Developers Agreement with MFH Holdings Inc., 191 Quality Circle.  Gene seconded the motion and all voted yes.

 The Authority reviewed the letter from Michael Lapp, partner of Lapp Warehouse Co. LP, 155 Jalyn Drive regarding the change of use.  Lapp Warehouse Co. LP purchased the property from DL Truss.  The property will be used as warehouse space by the tenant, Danco Construction, which opened for business on July 1, 2014.  There will be two (2) to four (4) employees at the facility.  Daily meter readings are currently being taken to verify the sewer usage.

 The Authority reviewed the letter from Imperial Advance regarding offering working capital for business owners.  The Authority has been pre-approved to receive up to Two Hundred and Fifty Thousand Dollars ($250,000.00) in working capital.  The Authority is not interested.

 The PFM Group provided the Consent to Deemed Assignment of Investment Advisory Agreement for the Authority to execute.  The PFM Group submitted a letter dated April 24, 2014 and requested the Authority’s authorization to continue to provide investment management services, upon completion of the transaction, under the investment advisory agreement(s) between PFM and the Authority.  PFM and its affiliates are currently owned through a holding company by their senior management (“Managing Directors”) and a respected group of institutional investors led by ICV Partners (“Institutional Investors”) as equity participants in the holding company.  PFM’s Managing Directors have unanimously agreed to a transaction that will create a new capital structure whereby the firm’s Managing Directors will acquire all of the ownership interests from the Institutional Investors and thus will own all of the firm’s equity (the “Transaction”).  In addition to a significant additional capital commitment by PFM’s Management Directors, a consortium of banks and institutional leaders are providing financing for the Transaction.  The Transaction was closed on or before June 30, 2014.  When the Transaction closes, the action would be treated under applicable law as a change in control of PFM and thus as a constructive or “deemed” assignment of your advisory contract.  Your investment advisory contract with PFM allows assignment only upon your consent.  The Authority did not give notice to PFM within sixty (60) days after the date of the letter and the Authority will be considered to have consented to the assignment, and the Authority’s investment advisory agreement will remain in effect, with no change to its terms, both before and after the completion of the Transaction.  The Authority has the right, before and after the change in control, to terminate the investment advisory agreement in accordance with its terms.  Joy explained that she called and inquired why the Authority is receiving the Agreement, PFM Group said that the Authority invested CDs with PLGIT and needed an agreement to do so.  PFM Group managed the investment and thus prompting this letter.  The Authority concluded that they will discuss the Agreement further with Gordon Walker, PFM Group, when he attends the ETSA meeting in the near future.

 Gary reported that the Dodd Frank Act is requiring the Authority to have a Certified Financial Advisor.  Gary shall not certify anything that has to do with bonds, and he shall not recommend Tapping Fee rates, user rates, etc.  The Dodd Frank Act implications are being ironed out and Gary will keep the Authority informed. 

 Joy reported that a Project 1 Certificates of Deposit (CD) matured earlier in the week and another CD will mature in a month.  Earl made a motion to approve investing One Hundred Thousand Dollars ($100,000.00) in a one (1) year CD with PLGIT earning an interest rate of point sixty percent (.60%).  Fred seconded the motion and all voted yes.  The Authority directed Joy to gather CD rates again next month to review when the other CD matures.

 Floyd made a motion to approve the amended Extension of Sanitary Sewer policy, in which will be adding the following:  No future extensions not part of the approved private development submission shall be permitted to connect to lines or appurtenances of the approved private extension until the private extension has been dedicated to the Authority.  Gene seconded the motion and all voted yes.

 Joy reported that the current weekday call-in policy differs from the weekend call-in policy, which also differs from the Township’s call-in policy.  Jerry reported that he had four (4) call-ins recently on the weekend and was paid the minimum two (2) hour per call-in as the current policy was interpreted by Joy.  Jerry feels like when this policy was adopted, it was not written as the Authority intended.  The Authority agreed and directed Joy to revise the current policy to be consistent with the weekday and Township’s call-in policy to present at the next meeting.  The Township’s call-in policy is as follows:  Emergency call-in: (Full time employees):  When you are called in to work outside of regular scheduled working hours, you will be compensated at the overtime rate of one and one-half (1 ½) times your normal pay rate for a minimum of two (2) hours.  Work shall be completed when called in to avoid repeated call-in.  If you are called in on a regular scheduled holiday, you will be paid at double time employee hourly rate.  Part time employee called in will be paid a minimum of two (2) hours at the established hourly rate.  Solicitor Cassidy reported that the Township’s Policy supersedes the Authority’s policy due to the Operators being leased employees from the Township.

 Joy inquired whether the Authority desires the Operators to complete private sewer repairs that are the customer’s responsibility.  Joy explained that when the work is completed by the Operators, it adds significant liability on to the Authority.  Solicitor Cassidy explained if the Authority would eliminate the work that it would eliminate the liability issues that may arise.  Jerry explained that the Operators at times complete work for a developer to ensure it is completed properly since it will be eventually dedicated to the Authority.  The Authority directed the Operators not to complete any private sewer repairs that are the customer’s responsibility.  The only work that shall be completed by the Operators that is the customer’s responsibility is if the improvement will be dedicated to the Authority and has been preapproved by the Authority.

 Fred made a motion to approve establishing a water meter reading rate of ten dollars ($10.00) a day for customers that desire the Authority to read their meter.  Floyd seconded the motion and all voted yes.

 Joy explained that she receives charges from Appel & Yost LLP that come from a customer or consultant that contacted Solicitor Cassidy.  Joy inquired whether she can continue charging the customer that initiated the inquiry like it has been done in the past.  Solicitor Cassidy advised that the Authority can only collect funds for professional services if the customer has a Developers Agreement, if the charge is justified in a Statue, or if it is a delinquent customer that has received notice explaining that they may receive legal charges if they continue to be delinquent.  Solicitor Cassidy recommended that if he or Gary feel like the situation may be drawn out, the customer would have to agree to pay the billable time.  Gary stated that Gannett Fleming Inc. will be issuing an invoice for Millcreek Estates Mobile Home Park, Airport Road, because he had a meeting with Josh Kroll, a potential property purchaser.  Joy was directed to invoice Mr. Kroll for the billable time.  However, here going forward, the Authority directed Joy not to invoice those that do not have an Agreement with the Authority or as explained above. 

 Dutchland Incorporated invited the Authority to visit their facility and discuss the precast post-tensioned concrete structures that they offer.  Dutchland Incorporated built the existing structure at the Waste Water Treatment Plant (WWTP) and would like to provide services for the WWTP Upgrade.

 Jerry reported that he and Doug repaired the leaking sewer line on State Road 23, between 905 and 915 West Main Street.  The Operators originally worked on the sewer line in May, after UGI Utilities installed a new gas line near the sewer line.  He said they never had any leaks or problems at that location before the installation and checked the line right before the gas line was installed and it was fine.  UGI Utilities hired Delaware Valley Contractors to complete directional boring right next to the public sewer line.  Delaware Valley Contractors soft dug to find the sewer line, which was marked from the Pennsylvania One (1) Call that was submitted.  Right after the soft dig, the sewer leak began.  The Operators worked on the line again recently.  The Authority directed Joy to invoice UGI Utilities all charges related to the sewer line repair once all invoices are paid by the Authority.  The letter shall include the location of the repair, the leak and repair that occurred, and how much UGI Utilities owes for the repair.

 Jerry reported that UGI Utilities will be installing a gas line by Hoover Diesel, 118 South Shirk Road.  The sewer Easement is a twenty (20) foot Easement and UGI Utilities is encroaching on the Easement.  Solicitor Cassidy inquired whether the Easement is exclusive.  Gary and Solicitor Cassidy will research the Easement.

 A lien was filed against 823West Main Street on August 7, 2014, for Seven Hundred Twenty-Seven Dollars and Ninety-Four Cents ($727.94).

 Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for July.                                                                                                               

  2. Sam Ringler Trucking hauled 132,000 gallons of sludge in July.

  3. Jerry reported that Peters Road Industrial Lots (PRIL), 189 Peters Road, is working on the punch list.  The punch list includes: final grading on sewer lines and at the Pump Station (PS), blacktop at the PS and driveway, 6” bollards installed at the PS, and the phone line for the auto dialer.  The PS is active.  Joy reported that the manhole inspections that Doug discussed at last month’s meeting ended up being completed on Friday (as compared to Saturday) and didn’t create over time.  PRIL wasn’t invoiced due to the inspections being completed during normal business hours.

  4. Jerry inquired if the Authority can purchase an additional aeration blower for the WWTP.  They do not have a spare blower which may cause a problem if a blower goes down.  Jerry presented the following prices: USA Blue Book (Baldor), Two Thousand Five Hundred Thirty-Five dollars and Ninety-Five Cents ($2,535.95), Grainger (Weg), One Thousand Seven Hundred Thirty-Two Dollars ($1,732.00) and Excelsior Blowers (Weg), One Thousand Three Hundred Seven Dollars ($1,307.00).  Earl made a motion approving the expenditure for one (1) Weg blower from Excelsior Blowers, in the amount of One Thousand Three Hundred Seven Dollars ($1,307.00).  Floyd seconded the motion and all voted yes.

  5. The Township road crew removed the trees at the WWTP.


    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit) was published in the PA Bulletin on May 10, 2014.  The thirty (30) day comment period expired on June 9, 2014.  It is still on hold per communications with PA DEP on August 8, 2014. 

    2. Water Quality Management Part II Permit application is still “under review” by PA DEP.  It is still in the holding pattern pending resolution of the Part I permit issuance (see above).

    3. Consent Order and Agreement (COA) provisions/dates/penalties/etc. are on complete hold until the Permit II permit is issued.  The issuance of the Part II permit is the next milestone written into the COA.

  2. Annual required flow projection letter to New Holland (for budgeting):  The letter was issued on August 8, 2014.

  3. Log Cabin Court Mobile Home Park:  The Water Quality Permit application has been submitted and they are hoping they will not be held up by the same PA DEP/EPA bottleneck that is affecting the Authority WWTP upgrade.

  4. Chapter 94 Report to PA DEP:  The report was issued to PA DEP and the Board copies were issued this evening.  PA DEP is again focusing on flow metering at all Pump Stations as part of the annual Chapter 94 Report.  The Authority (like just about all municipal Pump Stations) does not have flow meters on the Pump Stations.  Hour meter readings have been complied for 2013 and Gannett Fleming Inc. will be issuing them to PA DEP to request that they be used instead of flow meter readings.  PA DEP’s desire is that each Pump Station be visited each day and a flow meter reading logged to see peak flows and compare them to design flows.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for July: 44,300 gpd (compared to June’s 43,500 gpd and May’s 43,500 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for July were 17,300 gpd (compared to June’s 15,200 gpd and May’s 21,600 gpd).    There were no major clogs noted but the flow continues to spike during heavy rain events.  The potential buyer of the park is looking at some I/I work and line repairs.

  2. GSV: Average daily flows for July was 58,100 gpd (compared to June’s 58,300 gpd and May’s 53,000 gpd). The main meter malfunctioned, and the estimated flows were used for the July 15 to July 22, 2014 period based on average for rest of the month.  The Average flow under 62,869 gpd – Guarantee of Capacity Fee of $1,808.45 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for July was 327,400 gpd (compared to June’s 321,700 gpd and May’s 359,300 gpd).

  4. Flows from EESA:  Average daily flows for July 140,200 gpd (compared to June’s 137,600 gpd and May’s 141,400 gpd).

  5. Limited Connection Plan: One (1) EDU was issued last month (EESA’s fill-in property on Brownstone Ridge Drive (8/4/14)).  Through this meeting, two (2) EDUs have been issued for all of 2014.

     The balances for the delinquent accounts were:

                            Project #1–$         4,385.76

    Project #3- $       23,434.60

    The July receipts were:                       

    Project #1 - $    37,308.85

    Project #3 - $  203,178.43

     Earl made a motion to approve the disbursements of checks #2816 – 2820 for Project 1 in the amount of $5,877.43 and checks #4328 – 4348 for Project 3 in the amount of $77,569.86.  Jim seconded and all voted yes.

     Meeting adjourned at 8:15 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer

Chairman Fred Wissler called the July 10, 2014 meeting of the Earl Township Sewer Authority to order at 7:02 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator) and Gary Martin (Engineer).

 Floyd made a motion to approve the June 12, 2014 minutes with one (1) correction to the tenth (10th) paragraph, first (1st) sentence which shall read: Joy reported that she contacted neighboring Authorities to find out which service provider they utilize for accepting credit card payments.  Jim seconded the motion and all voted yes.

 David Lapp, 255 Hill Road, was present to discuss the property he owns at 221 Hill Road.  Mr. Lapp reported that he purchased the property in 2005 and at the time there was a rundown shack on the property.  The public sewer system runs from street into the property and the piping and tank are still there.  Mr. Lapp reported that he called the Authority when the shack was removed and the Authority removed the sewer pump.  Mr. Lapp explained that he never utilized the sewer line but has been paying the quarterly user rate for years.  The property is vacant and at one time thought he may build and but has since stepped away from that.  Doug explained that if Mr. Lapp would like to utilize the public sewer system down the road, a sewer pump and control panel will need to be installed.  Mr. Lapp asked the Authority if the quarterly user fee may be discontinued.  The Authority explained that if Mr. Lapp decides to relinquish the capacity, he will have to submit a written request.  He will have to purchase the capacity in the future if he ever wants to connect to the public sewer system.  Gary explained that capacity is on a first come first serve basis.  Gary stated that the Authority has a Consent Order with the Pennsylvania Department of Environmental Protection (PA DEP) to upgrade the Waste Water Treatment Plant.  There is a chance that PA DEP may say that no more connection permits may be issued until the upgrade occurs.

 The Authority reviewed the meter readings that New Holland Enterprises, 201 Commerce Drive, submitted for April, May and June.  April and May only included a few days that readings were documented.  June’s meter readings were almost daily and appear to be within their purchased capacity of one (1) EDU.  Earl made a motion requiring another ninety (90) days of daily meter readings to be taken to verify the usage of the property.  Floyd seconded the motion and all voted yes.

 Floyd made a motion to approve and sign the Financial Security Agreement with Log Cabin Court Mobile Home Park, 3709 Division Highway.  Earl seconded the motion and all voted yes.

 Joy reported that Wendy’s, 784 West Main Street, had elevated water usage over the last several months.  Joy issued a letter requiring Wendy’s to take ninety (90) days of daily meter readings.  Doug reported that the meter is difficult to read due to being under a shelf and facing the wall.  Wendy’s installed indoor remote readers and outdoor remote readers.  The indoor remote readers may not be working and the outdoor remote readers need a touch pad reader to take the reading.  Doug explained that Wendy’s does not appear to have the touch pad reader.  Doug reported that he contacted L/B Water Service Inc. and it would cost Five Hundred Sixty-Six Dollars ($566.00) for the reader.  Doug inquired whether the Authority is interested in purchasing the reader to rent to Wendy’s.  The Authority concluded that they are not interested in purchasing and renting out the reader device.  Joy reported that daily water meter readings were taken previously for customers in rare circumstances for the cost of Thirty Dollars ($30.00) a week.  After much discussion, the Authority directed Joy to contact Wendy’s to suggest they purchase the touch pad reader.  The Authority does not want the Operators to take the readings at this time.

Joy inquired whether the Authority wishes to have the Operators completing private work for residents when it is the customer’s responsibility to have a repair completed.  Joy also inquired whether the Authority desires the Operator to complete daily meter readings for customers and what rate the Authority would like to establish.  The discussion was tabled.

The Authority reviewed and discussed the 2013 Audit.

  Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for June.                                                                                                                

  2. Sam Ringler Trucking hauled 104,500 gallons of sludge in June.

  3. Doug reported that Peters Road Industrial Lots (PRIL), 189 Peters Road, will need to complete vacuum testing on six (6) manholes.  Doug was informed that PRIL will complete the vacuum testing this coming Saturday.  The labor rate that is currently in place is during business hours.  The Authority directed Joy to invoice PRIL a time and a half of the established labor rate for the work being completed outside normal business hours.  The Operators issued a punch list to PRIL and they are working on completing it.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. PA DEP NPDES Permit Renewal (Water Quality Management Part I Permit) was published in the PA Bulletin on May 10, 2014.  The thirty (30) day comment period expired on June 9, 2014.  The Authority has done all that can be done at this time, including issuing comments.  Per the discussion with Jay Patel, PA DEP on July 9, 2014, the issuance of all Part I permits that are flowing to the Chesapeake Bay are on hold (including the Authority) pending issues with EPA.  EPA is objecting to the Nutrient Trading provisions PA DEP is proposing in all Part I permits for all Major, Significant, or Industrial dischargers to the Chesapeake Bay (both new permits and renewals).

    2. Water Quality Managements Part II Permit application is still “under review” by PA DEP.  Per the discussion with Jay Patel, PA DEP on July 9, 2014, the Part II permit issuance will be held pending resolution of the issues with EPA and the issuance of the Part I permit.

    3. Consent Order and Agreement (COA) previsions/dates/penalties/etc. are on complete hold until the Permit II permit is issued.  The issuance of the Part II permit is the next milestone written into the COA.

  2. 2013 Audit:  The Audit is completed and the Inter-Municipal Annual cost sharing letter was issued on June 19, 2014.  The credit of $27,332 was due to EESA after the 2013 audit (reduction in the April 2014 amount due).  This is primarily due to the slower growth in EESA than projected a year ago and more peak flows in Earl when it rains.

  3. Rosedale:  Gary has not heard anything new since last fall and the sewers are still private.

  4. Chapter 94 Report to PA DEP:  The report was issued to PA DEP.  The Authority’s copies are to be assembled.  There were no reporting problems.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for June: 43,500 gpd (compared to May’s 43,500 gpd and April’s 41,000 gpd).  May and June’s average monthly flows are within 11 gallons of each other which is pretty consistent.

    Project 2/3:

  1. MEMHP:  Average daily flows for June were 15,200 gpd (compared to May’s 21,600 gpd and April’s 17,100 gpd).    There were no clogs noted but the flow tripled on the one day with a rain over 0.3 inches.

  2. GSV: Average daily flows for June was 58,300 gpd (compared to May’s 53,000 gpd and April’s 53,000 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $1,033.40 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for June was 321,700 gpd (compared to May’s 359,300 gpd and April’s 326,100 gpd).  The flows are back down after last month’s flooding.

  4. Flows from EESA:  Average daily flows for June 137,600 gpd (compared to May’s 141,400 gpd and April’s 140,100 gpd).

  5. Limited Connection Plan: One (1) EDU was issued last month (G&G Leasing additional EDU).

      The balances for the delinquent accounts were:

                            Project #1–$         1,598.90

    Project #3- $       13,635.64

    The June receipts were:                      

    Project #1 - $      4,215.46

    Project #3 - $    46,819.00

     Earl made a motion to approve the disbursements of checks #2810 – 2815 for Project 1 in the amount of $29,059.15 and checks #4302 – 4327 for Project 3 in the amount of $58,967.76.  Gene seconded and all voted yes.

     Meeting adjourned at 7:55 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the June 12, 2014 meeting of the Earl Township Sewer Authority to order at 6:40 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), and Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Floyd made a motion to approve the May 8, 2014 minutes.  Earl seconded the motion and all voted yes.

 Solicitor Richard Puleo, representing Millcreek Estates Mobile Home Park (MEMHP), Airport Road, was present to discuss the Agreements the Authority has with MEMHP.  Solicitor Puleo stated that there is a potential buyer interested in purchasing MEMHP.  Solicitor Puleo inquired whether MEMHP is in compliance with the Agreements.  Gary explained that MEMHP is in compliance to the best of his knowledge.  The sewer lines were fixed several times but it is an ongoing process.  Solicitor Puleo inquired about the sewer billing and Gary explained the billing process.  Gary explained that East Earl Sewer Authority (EESA) has a sewer line that flows into MEMHP’s line.  MEMHP has a main meter and the EESA meter reading is subtracted from MEMHP reading to calculate MEMHP’s flow for billing.

 Ephraim Riehl, owner of 233 Quality Circle, and Samuel Riehl, Project Coordinator, were present to discuss the encroached Utility Easement.  Jerry reported that Mr. Riehl is attaching an engine room to the west side of the building he is constructing.  At this point it is just the footers that are excavated.  Jerry exposed the sewer line and staked the Easement.  After much discussion, the Authority directed Mr. Riehl to build the engine room east of the stakes and out of the Easement.

 The Authority reviewed the ninety days of daily meter readings submitted by G&G Leasing, 251 Commerce Drive.  They were consistently over their purchased capacity of one (1) EDU.  Fred made a motion that G&G Leasing shall purchase one (1) additional EDU.  Gene seconded the motion and all voted yes.

 The Authority reviewed the May 29, 2014 letter from Lighthouse Vocational Services, 144 Orlan Road.  The letter states that the final payment was made on the purchase of two (2) additional EDU’s for Lighthouse Vocational Services.  Dean Stoesz wanted to express his appreciation that the Authority was willing to work with them on the payment plan.

 The Authority reviewed the June 6, 2014 letter from PNC Bank regarding the outline of fees associated with the account.  The account package includes up to four (4) accounts, three (3) checking and a money market account.  The package requires that the Authority keep an average monthly collected balance of Fifty Thousand Dollars ($50,000.00) or more (it can fall below that throughout the month as long as the average is above) to avoid any maintenance charges.  The Authority will need to keep the number of items processed through the account (checks, deposit items, etc.) under two thousand five hundred (2,500) (the Authority is well below this) on a monthly basis.  The fee for anything over two thousand five hundred items (2,500) items will be Thirty-Five Cents ($0.35).  If the balance dips below the Fifty Thousand Dollars ($50,000.00), the maintenance fee is a flat One Hundred Dollars ($100.00) for the month.  There is an account balance charge of $0.0125 per One Hundred Dollars ($100.00).  If the Authority had One Hundred Thousand Dollars ($100,000.00) on deposit in the checking account, the fee would be Twelve Dollars and Fifty Cents ($12.50).  Any excess balances over the Fifty Thousand Dollars ($50,000.00) are eligible for earnings credits at the moment the rate is point twenty percent (.20%).  The cost for having check copies included in the statement is Seven Dollars and Fifty Cents ($7.50).  Printed statements carry a cost of Two Dollars ($2.00).  There was a fee schedule also included with the letter.  Many of the fees on the list will not apply.  At this point PNC Bank is going to start assessing the fees.  Joy explained that Dennis Moul, PNC Bank, has provided a letter previously stating that the account structure that they are recommending will provide the Authority with an account that will not have service charges based upon historical activities.    Joy explained that the accounts were going to be fee free as they promised at the loan settlement so she will continue to ask for the refunding of the fees.   The Authority has no interest in changing banks until they look for financing in a year from now.

 The Authority reviewed the letter from Sam Ringler regarding the rising prices for sludge disposal.  Mr. Ringler will be increasing the sludge hauling rates from $.065 to $0.07 per gallon, effective July 1, 2014.  Fred made a motion to approve the sludge disposal rate increase from $0.065 per gallon to $0.07.  Earl seconded the motion and all voted yes.

 There was a lien filed against 698 New Holland Road, on May 20, 2014 in the amount of Nine Hundred Sixty Dollars and Sixty-One Cents ($960.61).  Solicitor Cassidy reported that the lien has been paid and has cleared.

 Joy reported that she contacted neighboring Authorities to find out which service provider they utilize for accepting credit card payments.  MiniciPay has a charge of two point forty-five percent (2.45%) or a minimum charge of Three Dollars ($3.00) per credit card payment.    A device is provided to swipe the card.  The cost for an electronic check payment is One Dollar and Fifty Cents ($1.50) per payment.  PRWA provides eNETPAY which is a service that processes the payments on the computer.  PRWA has a tiered service fee schedule and starts at Three Dollars and Fifty Cents ($3.50) for any single credit card or electronic check payment transaction totaling One Cent ($.01) through One Hundred Dollars ($100.00).  The Authority decided they are not interested at this time due to fees that were going to be charged and didn’t feel the customers would use the bill paying system.  The Authority was also concerned about the online activity and hackers.

 Joy inquired how often the Authority would like the Policy and Procedure Manual updated.  The Authority directed Joy to update it when there is a significant change.  The Authority directed Joy to update the Policy and Procedure Manual at this time.

 Floyd made a motion to approve the revised standard Developer’s Agreement.  Earl seconded the motion and all voted yes.

 Gary reported that Log Cabin Court Mobile Home Park, 3709 Division Highway, is hoping to apply for the Part II Permit Application for their Waste Water Treatment Plant later this month.

 Jerry reported that there are several manholes that will need to be relined at some point.  This will be a large expense and will need to be bid.  Gary explained that the Authority may wish to borrow more money when they look at refinancing.

 Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for May.                                                                                                               

  2. Sam Ringler Trucking hauled 104,500 gallons of sludge in May.

  3. There is infiltration of storm water at MEMHP, the following repairs were made:  excavated and repaired one (1) lateral that was leaking.  MEMHP contracted Mr. Rehab to inspect and repair three (3) manhole leaks.

  4. Jerry reported that the wiring in the Pump Station was started for the Peters Road Industrial Lots, 189 Peters Road, but the Operators had other emergencies and have not completed the work.  Joy will be billing for the wiring work.  The bill cannot be transferred out of the escrow account because of the provisions of the Developer’s Agreement.  Jerry explained that a quote was given to Linford Zimmerman, that the work would not exceed Eight Hundred Dollars ($800.00).  Mr. Zimmerman told them to go ahead to do the work.   Jerry will get confirmation in writing to complete the work from Mr. Zimmerman.  The Operators are working on a punch list and will make sure everything gets done.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. The Water Quality Permit application is still under review by PA DEP (Part II Permit).  Per the PA DEP tracking website, the review is still listed as pending as of June 11, 2014.

    2. PA DEP NPDES Permit Renewal was published in the PA Bulletin on May 10, 2014.  A thirty (30) day comment period expired on June 9, 2014.  The Authority (with input from Gannett Fleming Inc.) issued a comment letter on some of the new permit conditions and are seeking some clarifications on some details.  PA DEP has not responded and the permit was not received as of June 11, 2014. 

  2. 2013 Audit:  Gary is waiting for the final audit so he can issue the letter to EESA for the 2014 quarterly payments and the net due for the April 2014 payment.  The draft audit was received and reviewed.

  3. Chapter 94 Report to PA DEP:  The report was issued to PA DEP.  The Authority’s copies are to be assembled.  There were no reporting problems.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for May: 43,500 gpd (compared to April’s 41,000 gpd and March’s 43,100 gpd).  The flooding day flows on April 30, May 1, and May 2, 2014 were 50,000, 78,800, and 52,300 gpd.  The I/I is coming from somewhere. 

    Project 2/3:

  1. MEMHP:  Average daily flows for May were 21,600 gpd (compared to April’s 17,100 gpd and March’s 13,900 gpd).    There were no clogs but there were increases on light rainy days.  The meter was surcharged on April 30 to May 1, 2014 and recorded flow as 170,000 gallons which was not all the flow because the meter was surcharged.  The May 1 to May 2, 2014 flow was recorded as 138,000 gpd and the report from MEMHP noted “we are getting stone washed through”.

  2. GSV: Average daily flows for May was 53,000 gpd (compared to April’s 53,000 gpd and March’s 51,900 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $3,358.55 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for May was 359,300 gpd (compared to April’s 326,100 gpd and March’s 324,300 gpd).

  4. Flows from EESA:  Average daily flows for May 141,400 gpd (compared to April’s 140,100 gpd and March’s 134,900 gpd).

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.

     The balances for the delinquent accounts were:

                            Project #1–$         2,142.53

    Project #3- $       16,466.92

    The May receipts were:                       

    Project #1 - $      8,905.52

    Project #3 - $    35,728.21

    Earl made a motion to approve the disbursements of checks #2801 – 2809 for Project 1 in the amount of $10,671.18 and checks #4281 – 4301 for Project 3 in the amount of $92,189.17.  Floyd seconded and all voted yes.

     Meeting adjourned at 7:55 p.m.

    Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the May 8, 2014 meeting of the Earl Township Sewer Authority to order at 6:43 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), and Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Earl made a motion to approve the April 10, 2014 minutes.  Floyd seconded the motion and all voted yes.

 Amos Lapp, Lapp Structures, 220 Jalyn Drive, was present to discuss the invoice he received to purchase one (1) additional EDU due to his excessive sewer usage.  Mr. Lapp explained that when he received this notice, he had a plumber come in to check out his facility because the business functions have not changed.  The plumber found a leak.  Mr. Lapp thought it may have been in a washer.  Floyd made a motion to defer the assessment of one (1) EDU until another ninety (90) days of daily meter readings are submitted and reviewed.  Earl seconded the motion and all voted yes.

 Jacob Stoltzfus and Elam King, J&E Grill Manufacturing LLC, 127 Meadowcreek Road, were present to discuss their interest in connecting the business to the public sewer system.  The Authority reviewed the April 25, 2014 letter stating that they recently have been approved to build a new welding shop for J&E Grill Manufacturing LLC at this location.  The proposed building is located about one hundred fifty (150) feet from the sewer line.  There is an onsite sewer system at the second (2nd) party dwelling nearby but it is further away from the construction site and is currently being utilized to its full capacity.  Therefore they believe it makes more sense to connect to the public sewer system if it is acceptable to the Authority.  Mr. Stoltzfus explained that an outhouse is currently being used for the house and those that work at J&E Grill Manufacturing LLC.  He explained that the business has been operating for many years at the same location but they are proposing to build a larger building and will need another sewer system.  Solicitor Cassidy explained that it is in the Agricultural Preservation Non-Service Area.  Solicitor Cassidy explained that they should find out if the property contains sufficient acceptable land to establish an on-lot disposal system.  Mr. Stoltzfus said he did not look into that knowing the sewer line wasn’t far away from the property but will do so.

 Solicitor Cassidy reported that Paul Stoltzfus, Martin Limestone, 825 East Earl Road, provided the Declaration of Condominium and the First Amended and Restated Utility Sharing Agreement.  He reviewed the documents and advised that since New Enterprise Stone & Lime Co. Inc. owns the condominium on Unit 1 that the sewer account shall stay in their name.  828 East Earl Road LP own the condominiums on Unit 2 and Unit 3 and those accounts shall be in their name.  Mr. Stoltzfus stated that the business operations will be staying the same for the most part.  Mr. Stoltzfus requested that one (1) EDU be allocated to Unit 1, two (2) EDUs to Unit 2, and three (3) EDUs to Unit 3.  Mr. Stoltzfus also requested to submit monthly meter readings due to minimal change at the businesses.  Mr. Stoltzfus handed out a diagram that displayed the meter placement.  The Block Plant Boiler building does not have a meter but a calculation for this discharge is proposed.  Mr. Stoltzfus stated that the pump in the Block Plant Boiler building pumps fifty (50) gallons a minute for four (4) minutes a day, which totals two hundred (200) gallons per day.  Gene made a motion to approve accepting monthly meter readings and the capacity allocations as follows: one (1) EDU to Unit 1, two (2) EDUs to Unit 2, and three (3) EDUs to Unit 3.  Earl seconded the motion and all voted yes.

 The Authority reviewed the April 30, 2014 letter from Woolford Law PC, on behalf of MFH Holdings Inc., Remaining Lands of Peters Road Industrial Lots, Lot 4, 191 Quality Circle, regarding the cancellation of Reservation of Capacity Fee (ROCF) and the relinquishment of the capacity for the two (2) EDUs.  MFH Holdings Inc. does not intend to proceed with the project and its equitable interest in the property has been voluntary terminated.  Floyd made a motion approving the relinquishment of two (2) EDUs and the discontinuation of the ROCF effective May 8, 2014.  Jim seconded the motion and all voted yes.

 The Authority reviewed the May 1, 2014 letter from David Miller/Associates Inc., on behalf of QCCI Properties LP, the owner of the Remaining Lands of Peters Road Industrial Lots, Lot 4, 191 Quality Circle, requesting to reserve two (2) EDUs.  QCCI Properties LP would like to reserve the capacity for future potential use.  Gene made a motion to approve the request of two (2) EDUs and the reservation shall be effective May 9, 2014.  Earl seconded the motion and all voted yes.

 The Authority reviewed J & A Foods Inc., tenant of New Design Realty, 210 Commerce Drive, April flows and High Strength Surcharge.  The Authority directed Joy to discontinue reporting every month, but to report if something out of the ordinary occurs.

 The Authority reviewed the letter from the Pennsylvania Department of Environmental Protection (PA DEP) regarding the draft NPDES Permit.  The April 28, 2014 letter explains that the draft NPDES permit is enclosed.  Enclosed was also a copy of a public notice that, in accordance with PA DEP regulations at 25 Pa. Code 92a.82(b), the Authority is required to post near the entrance to the premises and if the facility or discharge location is remote from 517 North Railroad Avenue, at the entrance to the facility or at the discharge location.  The postings shall remain for thirty (30) days.  PA DEP will publish notice of the draft permit in the Pennsylvania Bulletin in the near future.  The Authority may provide written comments on the draft permit up to thirty (30) days following publication of this notice.  Following the thirty (30) day public comment period (which may be extended by fifteen (15) days at PA DEP’s discretion), PA DEP will consider any comments received and make a decision on whether to issue a final permit.  The draft permit contains a number of reporting requirements, including the submission of Discharge Monitoring Reports (DMRs) and Supplemental Forms.  These templates are not attached to the draft permit.  DMR(s) will be issued with the final permit and will include all monitoring requirements in Part A of the permit.  PA DEPs standard Supplemental Forms are available on PA DEPs website.  A checklist will be prepared for the final permit as an inventory of the Forms that will need to be submitted as attachments to the DMR.  On October 9, 2010, new NPDES regulations at 25 Pa. Code Chapter 92a became effective.  These regulations represent an extensive reorganization of Chapter 92 such that it follows the organization of the corresponding Federal regulations set forth in 40 CFR Part 122.  The regulations also set forth a new NPDES fee structure designed to cover the Commonwealth’s share of administering the NPDES program.  In additional, several new provisions incorporating recent requirements established under the Federal program have been added, and minimum treatment requirements based on the secondary treatment standard for discharges of treated sewage have been established.  Jerry, Doug and Gannett Fleming Inc. will be commenting on the draft permit conditions to seek several changes.

 Joy reported that PNC Bank has been continuously charging the Authority service fees, but have been refunding them thus far even after the Authority took their recommendation to change the Project 3 Revenue account name which should have eliminated all fees.  PNC Bank now wants to start charging for paper statements and copies of checks written.  They suggested discontinuing receiving paper statements and photo copies of checks written via mail and start printing them from the online banking.  Joy reported that she spoke with Linda Fox, Weinhold, Nickel & Company, and she said it is a good idea to have the copies because she reviews all of them during the audit to help prevent fraud.  The Authority concluded to pay the fees for mailed statements and photo copies of checks cut by the Authority.

 Joy inquired whether the Authority is interested in utilizing credit card payments from sewer usage customers.  The Authority directed Joy to research how much it’s going to cost to process credit cards payments.

 Earl made a motion to approve resolution #2014-2, amending the fee schedule for attorney’s fees to be added to the amount collected as part of a municipal claim for delinquent accounts.  Floyd seconded the motion and all voted yes.

 Solicitor Cassidy handed out an updated Developer’s Agreement.  He asked the Authority to review it and take action next month.

 The Authority entered into Executive Session at 8:02 pm to discuss a delinquent account.  The regular meeting reconvened at 8:08 pm.

 Joy reported that the United States Department of Agriculture (USDA) contacted her after reviewing the USDA Rural Development Water and Environmental Program Questionnaire.  Loans and some grants are available at this time.  A representative offered to attend a meeting if the Authority is interested.  The Authority agreed to invite him after the permit for the Waste Water Treatment Plant is received to determine how much money will be needed for the upgrade.

 Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for April.                                                                                                               

  2. Sam Ringler Trucking hauled 137,500 gallons of sludge in April.

  3. Peters Road Industrial Lots, 189 Peters Road, has completed testing their sewer runs between the manholes and they all passed.  The manholes still need vacuum tested and a hydrostatic test needs completed on the force main.  The air release manhole needs to be installed and the wiring in the Pump Station needs to be completed also.  Doug provided quotes to Danny Lapp on how much it will cost for the Authority to wire the Pump Station.

  4. There was a leak on SR 23, between 905 and 915 West Main Street, and they had to bring in the road department to cut the street.  The leak happened to be right under the gas line that was recently installed.  The gas line installation may have caused the sewer leak.  There will be a bill from the Township forthcoming.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. The Water Quality permit application is still under review by PA DEP (Permit II Permit).  Per the PA DEP tracking website, the review is still listed as pending.

    2. PA DEP NPDES Permit Renewal Draft paper copy has been received.  Not advertised in the PA Bulletin (yet) so the PA DEP 30 day review period has not started. 

  2. Superior Walls/Provident Heritage Holding:  The flow was activated to EESA on Monday, April 28, 2014 (per EESA).  Doug reported that he was out to inspect the disconnection and he was able to verify the disconnection on May 5, 2014.

  3. 2013 Audit:  Gary is waiting for the audit so he can issue the letter to EESA for the 2014 quarterly payments and the net due for the April 2014 payment.

  4. Chapter 94 Report to PA DEP:  The report was issued to PA DEP.  The Authority’s copies are to be assembled.  There were no reporting problems.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for April: 41,000 gpd (compared to March’s 43,100 gpd and February’s 42,000 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for April were 17,100 gpd (compared to March’s 13,900 gpd and February’s 36,200 gpd).    There were no clogs, but there were increases on light rainy days.  The meter was surcharged on April 30 to May 1, 2014 and recorded flow as 170,000 gallons which was not all the flow because the meter was surcharged.

  2. GSV: Average daily flows for April was 53,000 gpd (compared to March’s 51,900 gpd and February’s 49,800 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $3,034.53 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for April was 326,100 gpd (compared to March’s 324,300 gpd and February’s 317,400 gpd).

  4. Flows from EESA:  Average daily flows for April 140,100 gpd (compared to March’s 134,900 gpd and February’s 129,300 gpd)

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.

     The balances for the delinquent accounts were:

                            Project #1–$         4,754.30

    Project #3- $       25,861.66

    The April receipts were:                      

    Project #1 - $     36,580.32

    Project #3 - $   222,900.19

     Floyd made a motion to approve the disbursements of checks #2793 – 2800 for Project 1 in the amount of $20,488.21 and checks #4256 – 4280 for Project 3 in the amount of $73,174.33.  Gene seconded and all voted yes.

     Meeting adjourned at 8:20 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the April 10, 2014 meeting of the Earl Township Sewer Authority to order at 6:45 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), and Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Jim made a motion to approve the March 13, 2014 minutes with corrections to the sixth (6th) paragraph, fourth (4th) and fifth (5th) sentences as follows: The property owner indicated that he would like to make a payment but couldn’t commit to a set amount or when he could make the payment.  The Authority directed Joy to contact the property owner and inquire how much he can pay now and when the income from the foster agency will be initiated.  Floyd seconded the motion and all voted yes.

 

Paul Stoltzfus, Martin Limestone, 825 East Earl Road, was present to discuss the capacity allocation for 828 East Earl Road LP.  The Authority reviewed the April 8, 2014 letter from Martin Limestone Inc.  Martin Limestone Inc. is providing additional details regarding the requested transfer of capacity related to the sale of a portion of the business located at 828 East Earl Road, New Holland.  As of March 14, 2014, York Building Products Co., Inc. began operating the concrete block, door, and construction supply business, formerly owned and operated by Martin Limestone, Inc./New Holland Concrete.  The businesses, sanitary sewer, and process uses on the site all remain the same.  York Building Products Co. Inc. plans to continue the operation of the existing concrete masonry manufacturing, door business, and construction supply sales business on the site.  Martin Limestone Inc. will continue to operate the existing ready-mix concrete manufacturing business on the site.  As a result of the Recorded Plan titled New Holland Industrial Lands, A Condominium, Martin Limestone Inc. requests that account holder for the three (3) existing accounts be changed to 828 East Earl Road LP, c/o York Building Products Co Inc., 950 Smile Way, York PA 17404.  If there are any questions, Mr. Stoltzfus will be the contact for Martin Limestone Inc. and Neil Seidenstricker is the contact for York Building Products Co.  Mr. Stoltzfus explained that the three (3) accounts have four (4) connections.  Martin Limestone Inc. and 828 East Earl Road LP currently have a shared Utility Agreement which will be amended to include the sewer utilities.  Mr. Stoltzfus explained that they have limited property rights because of the Declaration of the Condominium and Utility Agreement.  Unit one (1) has a shared sewer line with Unit two (2).  Unit three (3) has its own sewer line.  The ready-mix concrete manufacturing facility has a newly installed water meter.  The Splitter Building use is changing slightly on Unit 2.  Some of the operations are being sent to York Building Products Co., located at another facility not on this property, and some of the work is staying at the facility.  The Splitter Building will become a lunchroom for truck drivers.  Mr. Stoltzfus requested that the ninety (90) days of daily meter readings be waived due to the minor changes.  Solicitor Cassidy asked Mr. Stoltzfus to provide the Declaration of Condominium and Utility Agreement to him for his review.  The Authority tabled the requests for transferring the capacity and waiving of ninety (90) days of daily meter readings until the Agreements are reviewed.

 

Jeffrey Willwerth, J & A Foods Inc., tenant of New Design Realty, 210 Commerce Drive, was present to discuss the invoice for the ten (10) additional Tapping Fees.  Mr. Willwerth explained that when the November 21, 2013 letter was received from the Authority, approving their request for a three (3) month extension for the Tapping Fee purchase and to complete anymore updates to the facility, they budgeted the capacity expense to be based on the 2013 Tapping Fee rate, Eight Thousand One Hundred Dollars ($8,100.00) per EDU.  He explained that they were never made aware of the Tapping Fee increase until they received the February 26, 2014 invoice noting the increase.  Mr. Willwerth said he has a check for Eighty-One Thousand Dollars ($81,000.00) for the Authority with him if they will accept that as payment for the ten (10) additional EDUs.  Floyd made a motion to approve the payment of ten (10) additional EDUs at the 2013 Tapping Fee Rate, totaling Eighty-One Thousand Dollars ($81,000.00) and forgive the remaining Three Thousand Dollars ($3,000.00).  Earl seconded the motion and all voted yes. 

 

Gary explained to the Authority and to Mr. Willwerth that the Pennsylvania of Department of Environmental Protection (PA DEP) is looking at the Chapter 94 Report and J & A Foods Inc.’s weekly sampling shall continue.

 

The Authority reviewed the ninety (90) days of daily meter readings from Lapp Structures, 220 Jalyn Drive.  The meter readings showed that they are consistently using two (2) EDUs and their purchased capacity is one (1) EDU.  Floyd made a motion that Lapp Structures shall purchase one (1) additional EDU.  Earl seconded the motion and all voted yes.

 

The Authority reviewed the ninety (90) days of daily meter readings from Superior Plastic Products, tenant of Musselman Lumber, 170 Jalyn Drive.  Joy explained that they installed an electronic meter inside because of having to remove snow at the meter pit.  The electronic meter may not include the water for the sprinkler system.  The Authority accepted the readings and Superior Plastic Products are within the purchased capacity of three (3) EDUs, the meter readings may be discontinued.

 The Authority reviewed the March 25, 2014 letter from PA DEP regarding the Planning Module for Land Development for Blue Ball Commons, Lot 63 Development.  The PA DEP has reviewed the proposed Official Plan revision consisting of nine (9) attached single family dwellings, to generate two thousand two hundred fifty (2,250) gallons per day in sewage flow tributary to the East Earl Township collection and conveyance system and the Earl Township Sewage Treatment Plant.  The proposed development is located on Marble Avenue, approximately four hundred (400) feet from Main Street at the US 322/PA 23 intersection, in East Earl Township, Lancaster County.  The Plan revision is approved by PA DEP.

 Joy reported that she spoke with the property owner of 712 School Lane regarding their delinquent account.  He explained that he is still on disability and does not work.  He said he would come to the office in the beginning of April to pay the most recent quarter, but never ended up making the payment to date.  He thought that the income from the new foster agency would start in two and a half (2 ½) months.  He is researching watching foster children temporarily through several agencies.  He also said he may file bankruptcy.  After much discussion, the Authority directed Solicitor Cassidy to research the property owner’s mortgage debt balance to see if it’s worth filing a second (2nd) lien.

 Joy reported that the United States Department of Agriculture (USDA) contacted her after reviewing the USDA Rural Development Water and Environmental Program Questionnaire.  Loans and some grants are available at this time.  A representative offered to attend a meeting if the Authority is interested.  Gary reported that Gordon Walker, The PFM Group, and Joseph Pierce, Eckert Seamans Cherin and Mellott LLC, will attend the meeting next month and perhaps the USDA can attend shortly after that.

 Solicitor Cassidy distributed an updated Resolution, collection procedures and schedule of attorney fees to be added to the amount collected as part of municipal claims for delinquent accounts.  He asked the Authority to review the document for discussion and adoption at the next meeting.  Joy inquired whether the lien document should be updated so the Authority can collect fees that may exceed the lien filing amount.  Solicitor Cassidy explained that once the Resolution is adopted, the lien document will also need updated to mirror the language in the Resolution.

 Solicitor Cassidy reported that the property at 127 Meadowcreek Road is in the Agricultural Preservation Non-Service Area.  Solicitor Cassidy explained that the Act 537 Plan Update states the Township will limit and discourage connections of the properties in this district to the sewage conveyance system in the following ways: (A) Existing uses will be permitted to connect to the system only after it has been demonstrated that the property does not contain sufficient acceptable land to establish an on-lot disposal system.  (B) Future commercial and/or industrial uses located within this district will not be permitted to connect to the system.  (C) Very limited residential development is permitted within the Rural District, e.g. single family dwellings on one (1) acre lots with only one (1) lot permitted to be subdivided from existing lots.  Such residential uses may only connect to the public sewer system, if it has been demonstrated that the property does not contain sufficient acceptable land to establish an on-lot disposal system (including innovative or experimental systems), and groundwater that cannot be made acceptable by institution of improved fertilization management for a five (5) year period.  The Authority suggested that the property owner shall submit a letter describing the use of the business and explain why they wish to connect to the public sewer system.

 Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for March.                                                                                                                

  2. Sam Ringler Trucking hauled 126,500 gallons of sludge in March.

  3. Peters Road Industrial Lots, 189 Peters Road, installed the private sewage pump that the Authority required on the lateral that is connected to the main sewer line.  Danny Lapp has flushed the main lines but needs to complete a pressure test when the main sewer lines are completely installed.  The manholes need to be raised.  Gary reported that Gannett Fleming Inc. has inspected the work that is completed.  The final lateral connection from the pumped discharge is to be inspected by the Operators.

  4. The shed roof is in need of repairs.  Doug inquired whether the Authority wants to repair the roof.  The Authority directed Doug to retrieve three (3) cost estimates for the repairs.

  5. Doug requested five (5) spare grinder pumps to be purchased for Project 1.  The new Liberty grinder pump comes with a relay kit and a three (3) year warranty.  One (1) grinder pump costs One Thousand Forty-Seven Dollars and Ninety-Three Cents ($1,047.93).  The new Barnes grinder pump comes with a one (1) year warranty.  One (1) grinder pump costs One Thousand Four Hundred Ninety-Five Dollars ($1,495.00).  The parts to rebuild a Barnes grinder pump with no warranty costs Six Hundred Nine Dollars and Sixty-Five Cents ($609.65) for each grinder pump and it takes two (2) to two and a half (2 ½) hours to rebuild the Barnes grinder pump.  Fred made a motion to approve purchasing five (5) new Liberty grinder pumps for Project 1, totaling Five Thousand Two Hundred Thirty-Nine Dollars and Sixty-Five Cents ($5,239.65).  Gene seconded the motion and all voted yes.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. The Water Quality permit application is still under review by PA DEP (Permit II Permit).  The PA DEP target completion date was January 3, 2014 (per their tracking website), and it is still listed as under review.

    2. PA DEP NPDES Permit Renewal is still under review (Part I Permit) with the draft on the reviewer’s desk.

    3. The status of both was last confirmed with PA DEP on April 9, 2014.

  2. NRB Development:  Plans for this project (west of PRIL project – considered PRIL Lot 4) are on hold so no review is needed.

  3. Superior Walls/Provident Heritage Holding:  The Operators will need to inspect or verify the final disconnection.  Their sewage is still flowing to the Authority as of April 8, 2014.

  4. Chapter 94 Report to PA DEP:  The report was issued to PA DEP.  The Authority’s copies are to be made and issued in the next few weeks.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for March: 43,100 gpd (compared to February’s 42,000 gpd and January’s 41,690 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for March were 13,900 gpd (compared to February’s 36,200 gpd and January's 22,000 gpd).    There were no clogs but there were some peaks on rainy days (55,000, 34,000 and 34,000 gpd).

  2. GSV: Average daily flows for March was 51,900 gpd (compared to February’s 49,800 gpd and January’s 52,600 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $3,720.24 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for March was 324,300 gpd (compared to February’s 317,400 gpd and January’s 325,500 gpd).

  4. Flows from EESA:  Average daily flows for March 134,900 gpd (compared to February’s 129,300 gpd and January’s 132,700 gpd)

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.

     The balances for the delinquent accounts were:

                            Project #1–$         1,313.52

    Project #3- $       11,957.03

    The March receipts were:                    

    Project #1 - $       6,098.95

    Project #3 - $     40,179.76

     Earl made a motion to approve the disbursements of checks #2789 – 2792 for Project 1 in the amount of $8,926.10.  Jim seconded the motion and all voted yes.

     Earl made a motion to approve the disbursements of checks #4234 – 4255 for Project 3 in the amount of $59,236.91.  Floyd seconded and all voted yes.

     Meeting adjourned at 8:25 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the March 13, 2014 meeting of the Earl Township Sewer Authority to order at 6:43 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), and Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Floyd made a motion to approve the February 20, 2014 minutes.  Earl seconded the motion and all voted yes except Jim, he abstained due to not being present at the meeting.

 Paul Stoltzfus, Martin Limestone, 825 East Earl Road, was present to discuss the change of ownership of the previously mentioned property.  Mr. Stoltzfus explained that the five (5) EDUs should be transferred to 828 East Earl Road LP, property buyer, effective March 14, 2014.  828 East Earl Road LP will own the properties that include the ongoing operation of the concrete block, door, and construction supply business.    Mr. Stoltzfus explained that one (1) EDU should remain with Martin Limestone Inc. for the continued operation of the ready-mix concrete facility.  Each business will become a condominium.  Martin Limestone Inc. will be getting a new address for the ready-mix concrete facility.  Mr. Stoltzfus displayed a map for the Authority to review and stated that unit four (4), East Earl Township, and unit five (5) will be retained by Martin Limestone Inc. and they will be marketing the units.  Gary reminded Mr. Stoltzfus that unit five (5) is in the sewer service area and will eventually need to be connected to the public sewer system. 

 The Authority reviewed the February meter readings for J & A Foods Inc., tenant of New Design Realty, 210 Commerce Drive.  J & A Foods Inc. is discharging two (2) to twenty (20) EDUs per day with purchased capacity of thirteen (13) EDUs.  The high strength surcharge for February is One Thousand Two Hundred Eighty Dollars and Sixteen Cents ($1,280.16).  Gary reported that the flow and strength still appears to be too variable to determine if any significant improvements have been made. There were only two (2) samples in February due to the weather and the last one (1) was one February 28, 2014 and it was the “cleanest” in a while.  There is no indication that there has been a change in treatment.   Solicitor Cassidy reported that he spoke with Dale Burkholder, J & A Foods Inc., and they intend to pay for the additional capacity of ten (10) EDUs but are waiting to be billed by the Authority.  Joy explained that she billed the additional capacity on February 26, 2014.  She explained that unfortunately she failed to include the standard disclaimer that they have thirty (30) days to make the payment from the date of the invoice or one and a half percent (1.5%) finance charge shall be added.  The Authority directed Joy to reissue an invoice with the above mentioned disclaimer if the February 26, 2014 invoice is not paid within thirty (30) days of February 26, 2014. 

 John Sauder, 875 West Main Street, has capacity of five and a half (5.5) EDUs and his water capacity is six (6) EDUs.  Joy inquired whether the Authority would like to match the sewer and water capacity.  After much discussion, the Authority declined to match the sewer and water capacity because Mr. Sauder purchased five and a half (5.5) sewer EDUs and six (6) water EDUs were given to Mr. Sauder because he donated the land where the Well House is located.

 Joy reported that she spoke with the property owner of 712 School Lane regarding their delinquent account.  It was explained that both residents are not working and the foster care agency that they were working with closed their doors.  They are working through a new foster agency and going to the mandatory classes.  The property owner indicated that he would like to make a payment but couldn’t commit to a set amount or when he could make the payment.  The Authority directed Joy to contact the property owner and inquire how much he can pay now and when the income from the foster agency will be initiated.

Floyd made a motion to approve and sign resolution no #2014-01, Fee Schedule.  Jim seconded the motion and all voted yes.  If the Operators complete work for a water customer, the ETSA shall bill the WHWA for the labor and the WHWA will in turn bill the water customer.

 The Authority reviewed the February flows for Millcreek Estates Mobile Home Park (MEMHP), Airport Road.  Gary explained that Toni Kelley, MEMHP manager, noted that there was a huge frozen clump that caused clogs and a backup over February 21-23, 2014.

 Solicitor Cassidy reported that he mailed the amended Guarantee of Capacity Fee Agreement to MEMHP for signatures.

 The Authority reviewed both Improvement Guarantee requests for Petra Christian Fellowship, 565 Airport Road, dated March 13, 2014.  Gary reported that he reviewed and approved both request values, Campus Sewage and Residential Sewage.  The Authority reviewed the request and agreed that both Improvement Guarantees shall be held by them because the Operators can review and verify that the projects are being installed per the Authority’s sewage construction specifications.  Floyd made a motion to approve the Campus Sewage Improvement Guarantee in the amount of One Hundred Three Thousand One Hundred Forty-Nine Dollars and Twenty-Five Cents ($103,149.25) and the Residential Sewage Improvement Guarantee in the amount of Forty Four Thousand Two Hundred Twenty-Three Dollars and Twenty-Five Cents ($44,223.25), both include a fifteen percent (15%) contingency.  Earl seconded the motion and all voted yes.

 Joy explained that Linda Fox, Weinhold, Nickel & Company, suggested providing a report to the Authority that includes the budget and expenses.  After much discussion, the Authority directed Joy to provide the Annualized Budget Report on a quarterly basis.

 Solicitor Cassidy reported that there was a lien recently satisfied for the Authority and the attorney fees that were added to the lien were exceeded due to extra, unforeseen processes.  Solicitor Cassidy suggested that the Resolution, approving collection procedures and adopted schedule of attorney fees to be added to the amount collected as part of municipal claims for delinquent accounts, be updated.  When a lien is being satisfied, Joy shall confirm with Solicitor Cassidy if there are additional charges to be collected.  The Authority directed Solicitor Cassidy to update the Resolution.

 Joy reported that Elam King inquired whether the property located at 127 Meadowcreek Road may be connected to the public sewer system.  Solicitor Cassidy reported that the property is in the Agricultural Preservation Non-Service Area, but he needs to do some more research because the Act 537 Plan is not clear. It’s looking like the property cannot connect to the public sewer system.

 Gary reported that Danny Lapp, Peters Road Industrial Lots (PRIL), 189 Peters Road, has installed two (2) runs of sewer lines and has connected his two (2) building laterals to the main sewer.  It was a slow and tedious inspection and there were several do overs as Mr. Lapp learned how to install sewer lines and manholes.  A close inspection and the finished installation generally conforms to the Authority’s construction specifications.  Gannett Fleming Inc. continues to work closely with Jerry to keep him up-to-date while not being tied to the field work on this project.    Mr. Lapp installed a lateral before he installed the main sewer line and the lateral has not met the Authority’s specifications.  After much discussion, the Authority is requiring Mr. Lapp to have the lateral installed with a minimum grade of one fourth inch (1/4”) per foot or he will need to install a privately owned and maintained sewage pump. 

 Solicitor Cassidy reported that Dr. Sekhar Chadaga, Log Cabin Court Mobile Home Park, 3709 Division Highway, agreed that he will not request any interest on the tapping fees that he paid due to interest not being paid to the Authority for the tapping fee funds that the Authority held.  Solicitor Cassidy reported that the Financial Security Agreement wording is satisfactory.

 Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for February.                                                                                                               

  2. Sam Ringler Trucking hauled 110,000 gallons of sludge in February.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. The Water Quality permit application is still under review by PA DEP (Permit II Permit).

    2. PA DEP NPDES Permit Renewal is still under review (Part I Permit).

    3. The status of both was confirmed with PA DEP on March 12, 2014.

  2. NRB Development:  Plans for this project (west of PRIL project – considered PRIL Lot 4) were received and are to be reviewed after the Developer’s Agreement is returned. 

  3. Superior Walls/Provident Heritage Holding:  Jerry will need to inspect or verify the final disconnection.  Their sewage is still flowing to the Authority as of March 12, 2014.  The contractor was planning to make the connection to EESA’s force main on February 16, 2014 and the duplex grinder pump unit installation to follow.  The grinder pump has been set but there is no lateral or connection completed to date.

  4. Chapter 94 Report to PA DEP:  The input was drafted and is due to PA DEP by March 31, 2014.  There is nothing newly controversial for this report this year.  The Authority reviewed Table 1, Hydraulic and Organic graphs and projection worksheet.  The Organic graph is a very good illustration of the impact of J & A Food’s high strength waste impacts.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for February: 42,000 gpd (compared to January’s 41,690 gpd and December’s 40,900 gpd). 

    Project 2/3:

  1. MEMHP:  Average daily flows for February were 36,200 gpd (compared to January’s 22,000 gpd and December’s 18,240 gpd).    There were several noted clogs that will explain the high average.

  2. GSV: Average daily flows for February was 49,800 gpd (compared to January’s 52,600 gpd and December’s 48,500 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $3,823.58 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for February was 317,400 gpd (compared to January’s 325,500 gpd and December’s 321,300 gpd).  The wet weather flows continue to be much more evident in the Authority flows than the EESA flows.

  4. Flows from EESA:  Average daily flows for February 129,300 gpd (compared to January’s 132,700 gpd and December’s 139,500 gpd)

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.

  6. Rosedale:  The Record Plans are complete.  Still waiting for clear Easement issues to be resolved (sheds, fences, etc.).  The access to the (private) sewer is currently impossible along the Easement.  The developer’s letter deadline for clear Easements was September 23, 2013.

  7. Petra Fellowship Church:  The connection plan/layout was approved by the Authority.  PA DEP has approved the Planning Module.

     The balances for the delinquent accounts were:

                            Project #1–$            560.61

    Project #3- $        2,040.37

    The February receipts were:                

    Project #1 - $       9,400.37

    Project #3 - $     34,953.27

     Earl made a motion to approve the disbursements of checks #2784 – 2788 for Project 1 in the amount of $12,740.40 and checks #4217 – 4233 for Project 3 in the amount of $93,279.08.  Gene seconded and all voted yes.

     Meeting adjourned at 8:20 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Chairman Fred Wissler called the February 20, 2014 advertised special meeting of the Earl Township Sewer Authority to order at 6:45 p.m.  Present were Fred Wissler, Gene Neidermyer, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), and Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Floyd made a motion to approve the January 9, 2014 minutes.  Earl seconded the motion and all voted yes.

 The February 13, 2014 meeting was canceled due to the inclement weather.

 The Authority reviewed Long Le’s, 855 West Main Street, January 17, 2014 request to suspend the Reservation of Capacity Fee (ROCF) for four (4) EDUs due to not having any plans in the near future to build on the property.  Floyd made a motion to approve discontinuing the ROCF for Mr. Le’s four (4) EDUs, effective the second quarter of 2014.  Gene seconded the motion and all voted yes.  One (1) Guarantee of Capacity EDU will remain with the property.

 The Authority reviewed the January meter readings for J & A Foods Inc., tenant of New Design Realty, 210 Commerce Drive.  J & A Foods Inc. is discharging five (5) to nineteen (19) EDUs per day with purchased capacity of thirteen (13) EDUs.  The high strength surcharge for January is Five Thousand Three Hundred Seventy Three Dollars and Sixty-One Cents ($5,373.61).  Gary reported that the flow and strength still appears to be too variable to determine if any significant improvements have been made.  Dale Brubaker, J & A Foods Inc. submitted a letter dated February 12, 2014 regarding the improvements.  The following list is what is in process or has been accomplished since November 7, 2013:  multiple holding tanks were installed to process potable water from a recycling source for other uses in the facility, eliminating the need for tapping from the water supply.  Continued work is being completed to identify consumption at the critical sanitation points.  There is targeted sampling of specific waste in the sanitation process to identify discharge strengths.  While they continue to make some progress in their concerted efforts to reduce their consumption and strengths, they realize that only minor reductions will be achieved in the future.  J & A Foods Inc. has allocated the funds for their 2014 budget to purchase the outstanding capacity at a future date determined by the Authority.  The Authority directed Solicitor Cassidy to contact Mr. Brubaker about the required payment of the additional ten (10) EDUs.

 The January 31, 2014 letter from the Pennsylvania Department of Environmental Protection (PA DEP) regarding NRB, 189 Peters Road, Lot 4, was reviewed by the Authority.  PA DEP confirms the Department’s determination that the project for NRB is exempt from the requirement to revise the official Plan for New Land Development.  This determination is based in part on municipal and other sign-offs.  The project will be connected to the Authority’s collection system and will generate five hundred (500) gallons of sewage per day to be treated at the New Holland Borough Wastewater Treatment Plant.

 The Authority reviewed the February 14, 2014 letter from the United States Department of Agriculture regarding a survey to receive low fixed interest rate loans, possible grant funding for a portion of a project, etc.  The Authority directed Joy to fill out the paper work and submit it.

 The Authority reviewed the 2014 Landscaping Service quote that C.E. Pontz Sons Inc. provided.  The cost per visit in 2013 was One Hundred Thirty Six Dollars and Thirty-Four Cents ($136.34) and the 2014 rate will be One Hundred Fifty Dollars and Seventy Cents ($150.70) per visit this year.  Floyd made a motion to approve the 2014 Landscaping Service fee schedule from C.E. Pontz Sons Inc in the amount of One Hundred Fifty Dollars and Seventy Cents ($150.70) per visit..  Earl seconded the motion and all voted yes.

 Joy reported that Elam King inquired whether the property located at 127 Meadowcreek Road may be connected to the public sewer system.  After much discussion, Solicitor Cassidy reported that he will do research to determine whether the property is in the Agriculture Preserved Non-Service Area, and allowed to connect to the ETSA system.

 Joy reported that the property owner of 712 School Lane has not followed through on their delinquency payment plan as agreed upon.  The total due on their account is Seven Hundred Fifty Three Dollars and Eighteen Cents ($753.18).  After next quarter’s billing, the account will be another three (3) quarters delinquent.  The Authority directed Joy to call the property owner and inquire about a payment.

 The lien against the property located at 536 Airport Road was satisfied on January 2, 2014.

 Gannett Fleming Inc. has not received the December payments by mail, check #2772 in the amount of One Thousand Four Hundred Fifty Seven Dollars and Fifty Cents ($1,457.50) and check #4157, in the amount of Ninety Nine Thousand Nine Hundred Dollars and Eighty-Two Cents ($99.900.82).  Floyd made a motion to place stop payments on both checks.  Earl seconded the motion and all voted yes.  Joy explained that she reissued the payments and it is included in the checks to be approved.

 Joy inquired whether the Authority wants to pay Jerry’s bonus check through the Township’s payroll which is taxed or paid from the Authority directly and is not taxed.  Jerry would need to record it as income on his tax return, if the Authority paid the bonus.  The Authority directed Joy to pay the bonus through the Township’s payroll and each Authority shall reimburse Fifty Dollars ($50.00) per month to the Township.

 Solicitor Cassidy reported that he revised the Guarantee of Capacity Fee (GOCF) Agreement for Millcreek Mobile Home Park, Airport Road, to reflect the reduction of GOCF from the original fifty-six (56) EDUs to fifty (50) EDUs due to twenty-one (21) single wide homes changing to fifteen (15) double wide homes.  He will submit the Agreement to Toni Kelley for signatures.

 Gary reported that Danny Lapp, Peters Road Industrial Lots (PRIL), 189 Peters Road, started laying the gravity line and calls less than the required forty-eight (48) hours for the inspector to visit the site.  Gary was there for the first (1st) day but then he asked Rodney Anderson, Becker Engineering to complete the inspection work.  Mr. Anderson has been present at the site for weeks to ensure that the installation is being completed according to the Authority’s specifications. 

 Solicitor Cassidy reported that he forwarded a copy of the draft Financial Security Agreement for Log Cabin Court Mobile Home Park, 3709 Division Highway, and the Board of Supervisors agreed with the changes in the Agreement.  The Agreement states that the interest earned on the tapping fees that Dr. Sekhar Chadaga paid will be refunded to him.  After much discussion, the Authority directed Solicitor Cassidy to relay that they are not interested in returning any interest.  If they continue to push for the interest, the Authority agreed to refund the maximum of Three Thousand Five Hundred Dollars ($3,500.00).  Solicitor Cassidy stated that he will contact each Authority member after he speaks to Dr. Chadaga’s council.

 Jerry reported that UGI is installing a gas line to three (3) properties, 905, 915, and 923 West Main Street.  The gas line is being installed parallel to the sewer line and in the proximity of the sewer line.  After much discussion, Jerry shall contact PENNDOT and UGI to research the separation requirements.

 Fred reported that he met with Dave Zimmerman, East Earl Supervisor, regarding their plans to create their own Wastewater Treatment Plant (WWTP).  Fred explained that Mr. Zimmerman has no intention to change the flow that is coming to the ETSA.  The area to the east of SR 322 will be flowing to the EESA WWTP and everything to the west of SR 322 will flow to the ETSA.  Shady Maple’s flow will diverted from the ETSA to EESA’s WWTP.  Fred stated that he spoke with Aaron Newswanger and Mr. Newswanger explained that there is a group of people in East Earl that feel that the installation of the new sewer system is illegal.  Fred said he is unsure what will happen with this group of people.  PA DEP approved the East Earl Township one (1) year extension on the Consent Order.

 Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for January.                                                                                                               

  2. Sam Ringler Trucking hauled 99,000 gallons of sludge in January.

  3. Jerry reported that he ordered and received 50 UV lamps.  Each UV lamp costs Thirty-Eight Dollars and Twenty-Five Cents ($38.25), the total cost being One Thousand Nine Hundred Twelve Dollars and Fifty Cents ($1,912.50).

  4. Hoover Diesel Service gave a verbal estimate of Six Thousand Dollars ($6,000.00) to purchase the generator at the WWTP. 

    Martin Machinery provided the following options:

  1. To purchase the generator and transfer switch for approximately Sixteen Thousand Dollars ($16,000.00).  They are willing to pick it up from the site with a self-loading truck. 

  2. To sell the generator for the Authority on consignment.  Their commission is fifteen percent (15%).  Martin Machinery would start listing it at approximately Twenty-Seven Thousand Dollars ($27,000.00) reconditioned or Twenty-Four Thousand Dollars ($24,000.00) to dealers.  If it would sell to a dealer, the Authority would net Twenty Thousand Four Hundred Dollars ($20,400.00) less the costs to recondition it.  Martin Machinery would pay the Authority seventy percent (70%) at the time of sale and the balance after the warranty period (90 days for prime power or 6 months for standby application) is expired.  If there would be warranty costs, they would negotiate that with the Authority. 

  3. Martin Machinery may also list the generator at approximately Twenty Thousand Dollars ($20,000.00) as is, no warranty.  In this case, the Authority would net Seventeen Thousand Dollars ($17,000.00). 

    The Authority discussed the possible sale of the generator located at the WWTP.  The Authority decided that that WWTP upgrade bid documents will provide for the scheduling of the removal of the generator, tank and transfer switch from the current building location and setting it aside on-site for sale by the Authority.  The Authority will determine the method of sale when the upgrade contractor has provided a schedule listing when the generator will be removed from the service and ready to be removed from the site.

     Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. The Water Quality Permit application is still under review by PA DEP (Part II Permit).  Gannett Fleming Inc. has responded to PA DEP regarding the question on the UV system sizing and they do not anticipate the building footprint to change.  After the anticipated PA DEP approval of their response, Gannett Fleming Inc. will be proceeding to land development and planning approval and storm water management approval.

    2. PA DEP NPDES Permit Renewal is still under review (Part I Permit).

    3. Gordon Walker, Public Financial Management Inc. has contacted Gary about coming to a meeting with financing options for the Authority.  He will invite him to a meeting.

  2. NRB Development:  Plans for this project (west of PRIL project – considered PRIL Lot 4) were received and are to be reviewed after the Developer’s Agreement is returned.  PA DEP has approved the Planning Module for this project.

  3. Superior Walls/Provident Heritage Holding:  Jerry will need to inspect or verify the final disconnection.  Their sewage is still flowing to the Authority as of February 12, 2014.  The contractor was planning to make the connection to EESA’s force main on February 16, 2014 and the duplex grinder pump unit installation to follow.

  4. Auditor Tabulation:  The tabulation of flow, EDUs, connections, activations, deactivations, and new lines has been completed and submitted to the Auditor.

  5. Chapter 94 to New Holland Borough:  The report is completed and ready to be issued to the Borough (due mid-February).  There wasn’t anything controversial for this report this year.  The Table 1 and hydraulic graph was attached to Gary’s handout.

  6. Chapter 94 Report to PA DEP:  This report is also straightforward for the 2013 reporting year.

     Project 1:

  1. Monthly Flows to New Holland: Average daily flows for January: 41,690 gpd (compared to December’s 40,900 gpd and November’s 40,300 gpd). 

  2. NHBA 2013 Credit:  The documentation was received from the Borough for the 2013 treatment costs and the Authority is due a credit of $5,394.57.  This is primarily due to the Borough expenditures being $76,500.00 less than budgeted and the Authority flows being 6% less than forecast.

    Project 2/3:

  1. MEMHP:  Average daily flows for January were 22,000 gpd (compared to December’s 18,240 gpd and November’s 14,300 gpd).    There were several high flows on rainy days (triple to quadruple the normal monthly flows).

  2. GSV: Average daily flows for January was 52,600 gpd (compared to December’s 48,500 gpd and November’s 51,700 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $2,706.86 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for January was 325,500 gpd (compared to December’s 321,300 gpd and November’s 298,600 gpd).  The wet weather flows are much more evident in the Authority flows than the EESA flows, and MEMHP increase almost mirrors the plant average daily flow increase for January.

  4. Flows from EESA:  Average daily flows for January 132,700 gpd (compared to December’s 139,500 gpd and November’s 136,200 gpd)

  5. Limited Connection Plan: Zero (0) EDUs were issued last month.

  6. Rosedale:  The Record Plans are complete.  Still waiting for clear Easement issues to be resolved (sheds, fences, etc.).  The access to the (private) sewer is currently impossible along the Easement.  The developer’s letter deadline for clear Easements was September 23, 2013.

  7. Petra Fellowship Church:  The connection plan/layout was approved by the Authority.  PA DEP has approved the Planning Module.

     The balances for the delinquent accounts were:

                            Project #1–$            560.61

    Project #3- $        2,331.06

    The January receipts were:                 

    Project #1 - $     36,814.15

    Project #3 - $     93,030.00

     Earl made a motion to approve the disbursements of checks #2780 – 2783 for Project 1 in the amount of $12,166.68 and checks #4194 – 4216 for Project 3 in the amount of $191,088.14.  Floyd seconded and all voted yes.

     Meeting adjourned at 8:10 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer


Solicitor Cassidy called the January 9, 2014 meeting of the Earl Township Sewer Authority to order at 6:55 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), and Gary Martin (Engineer), and Bill Cassidy (Solicitor).

 Solicitor Cassidy asked for nominations for the following officers:

 Chairman:  Earl nominated Fred Wissler, Floyd seconded and all voted yes.

Vice-Chairman:  Earl nominated Eugene Neidermyer, Fred seconded and all voted yes.

Secretary:  Floyd nominated James Leonard, Gene seconded and all voted yes.

Treasurer:  Fred nominated Earl Kenepp, Floyd seconded and all voted yes.

Assistant Treasurer:  Fred nominated Floyd Grove, Earl seconded and all voted yes.

Appointed Secretary/Treasurer:  Fred nominated Joy Oberholtzer, Gene seconded and all voted yes.

Appointed Assistant Secretary/Treasurer:  Jim nominated Brenda Becker, Earl seconded and all voted yes.

Solicitor:  Floyd made a motion to appoint Solicitor William Cassidy of Appel & Yost, Earl seconded and all voted yes.

Engineer:  Earl made a motion to appoint Gary Martin of Gannett Fleming, Jim seconded and all voted yes.

Auditor:  Fred made a motion to appoint Linda Fox of Weinhold, Nickel & Co., Floyd seconded and all voted yes.

Depositories:  Jim made a motion to approve Ephrata National Bank, PNC Bank, Susquehanna Bank, PLGIT, and Coatesville Savings Bank, Fred seconded and all voted yes.

 Fred made a motion to approve the mileage reimbursement of Fifty-Six Cents ($0.56) per mile for personal vehicle usage.  The IRS established Three Dollars ($3.00) per daily round trip for commuting, with company vehicle shall be included on the employee’s Form W-2 as taxable wages at the end of the calendar year.  Floyd seconded the motion and all voted yes

 Solicitor Cassidy then turned the meeting over to Chairman Fred Wissler for the regularly scheduled monthly meeting at 7:00 pm.

 Jim made a motion to approve the December 12, 2013 minutes with the following two (2) corrections: the seventh (7th) paragraph, fifth (5th) sentence which should read as follows: Joy inquired whether she should be billing J& A Foods Inc., since they are the customer creating the need for the reviews and expenses.  Also, the eighth (8th) paragraph, fifth (5th) sentence which should read as follows: Michael Stoltzfus, Superior Plastic Products, discussed that fact they are an extrusion facility and they use a significant amount of water in the extrusion process.  Earl seconded the motion and all voted yes.

 The Authority reviewed the capacity request of one (1) EDU from Riehl’s Construction, 189 Peters Road, Lot 2.  Riehl’s Construction is a manufacturing and lumber storage facility that plans to open for business in February or March 2014 and plan to have ten (10) employees.  Floyd made a motion to approve Riehl’s Construction, 189 Peters Road, Lot 2, request for one (1) EDU.  Earl seconded the motion and all voted yes.

 Gary provided the Authority a form from East Earl Sewer Authority (EESA) to fill out for the future wastewater needs and capacity availability for the properties along Route 23 between the Borough of New Holland and East Earl Township which the Authority has guaranteed capacity for future sewerage needs.  The Authority discussed that there are no plans currently or for the five (5) year projection period.

 Gary presented the 2014 Agreement for Professional Consulting Engineering Services to the Authority.  Solicitor Cassidy reported that he reviewed and advised the Authority to approve the Agreement.  Earl made a motion to approve the 2014 Agreement for Professional Consulting Engineering Services.  Jim seconded the motion and all voted yes. 

 Joy reported that she inquired with PNC Bank whether the name status change for the Revenue Fund will change the account number.  PNC Bank explained that it will not change the account number.  The Authority directed Joy to have the name status changed as PNC Bank recommended to eliminate/decrease the service fees on the account.

 The Authority reviewed the December meter readings for J & A Foods Inc., tenant of New Design Realty, 210 Commerce Drive. J & A Foods Inc. is discharging two (2) to twenty-two (22) EDUs per day, purchased capacity is thirteen (13) EDU’s.

 Joy reported that she verified the total capacity that Millcreek Mobile Home Park (MEMHP), Airport Road, has with Toni Kelley and she agrees with the original total of fifty-six (56) Guarantee of Capacity EDUs.  Joy verified that the Township received the revised Plans for MEMHP showing twenty-one (21) single wide homes changing to fifteen (15) double wide homes and the Township approved the Plans.  Floyd made a motion directing Solicitor Cassidy to revise the Guarantee of Capacity Agreement from the original fifty-six (56) to fifty (50) EDUs due to twenty-one (21) single wide homes changing to fifteen (15) double wide homes.  Earl seconded the motion and all voted yes.

 Jerry reported that he contacted Hoover Diesel Service and Martin Machinery regarding making an offer on the old generator at the WWTP.  He has not heard back from them.

 Joy reported that Danny Lapp, Peters Road Industrial Lots (PRIL), 189 Peters Road, paid for two (2) EDU’s and provided the Improvement Guarantee.  Several contractors are hired (instead of Mr. Lapp installing the utility).  There was some confusion over the approved final positioning of the sewer line over the Harold Musselman, 876 West Main Street, property and inconsistent Plans between the owner, contractor and Authority.  This is a product of trying to work with the developer and allowing partial electronic submissions instead of just requiring full submissions for review.  Gary will be contacting Mr. Lapp for updated Plans.

 Fred made a motion to increase the Project 1 Tapping Fee to Five Thousand Three Hundred Dollars ($5,300.00).  Gene seconded the motion and all voted yes.

 Fred made a motion to increase the Project 2/3 Tapping Fee to Eight Thousand Four Hundred Dollars ($8,400.00).  Floyd seconded the motion and all voted yes.

 The Authority entered into Executive Session at 7:30 pm to discuss personnel.  The Authority reconvened the regular meeting at 7:35 pm.

 Jim made a motion to approve Jerry receiving Fifty Dollars ($50.00) per month for the time he is carrying the pager during the times that he would not normally carry the pager in Doug’s absence.  .  Floyd seconded the motion and all voted yes.

 Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for December.                                                                                                                

  2. Sam Ringler Trucking hauled 132,000 gallons of sludge in December.

  3. Jerry reported that cost to repair the Kinzer Avenue 30 horsepower pump by Deckman Electric will be $4,250.00.  Gene made a motion to approve the expenditure to repair the Kinzer Avenue pump in the amount of $4,250.00.  Earl seconded the motion and all voted yes.

    Engineer’s Report: Presented by Gary Martin:

    Current Action/Discussion Items:

  1. WWTP Design Update: 

    1. The Water Quality Permit application (Part II Permit) is still under review by Pennsylvania Department of Environmental Protection (PA DEP).  So far, PA DEP has only questioned the sizing of the disinfection system (ultraviolet) with the potential of the emergency overflow piping from the equalization (treated flow) tank bypassing the filters and going right to the UV.  Gannett Fleming Inc. has tried convincing PA DEP the upsizing is unnecessary, but it appears that PA DEP is steadfast.  They believe they can fit the larger UV in the existing filter building footprint so they will be proceeding to Land Development and Planning approval and Stormwater Management approval.

    2. PA DEP NPDES Permit Renewal is still under review (Part I Permit).  There are no comments to-date or expected.

  2. Rosedale:  The Record Plans are complete.  Garry is still waiting for clear easement issues to be resolved (Sheds, Fences, etc.).  The Access to (private) sewer is currently impossible along the easement.  The Developer’s letter deadline for the clear easements was September 23, 2013.  The Township has accepted the internal streets so Gary suspects there will be a new push for sewer dedication.

  3. Petra Fellowship Church:  The latest review letter was issued on November 22, 2013.  The separate updated Opinion of Probable Cost (OPC) was received electronically on November 27, 2013 breaking out the sewer work proposed to be dedicated to the ETSA from the work that will remain private.  Gary has been awaiting response to the one outstanding review comment regarding the connection of the private property on the east side of Ranck Road that will be within 150 feet of the public sewer when Petra dedicates the sewer.  Petra’s consultant has requested a separate review of OPCs and stated that the connection of this private property is a Township issue not an ETSA issue.  The separate OPCs have been approved.

  4. NRB Development:  Plans for this project (west of PRIL project) were received and are to be reviewed.

  5. Response to Developer’s Projection Letters:  They are starting to trickle in.  A summary will be provided next month as part of the Chapter 94 Report discussions.

    Project 1:

  1. Monthly Flows to New Holland: Average daily flows for December: 40,900 gpd (compared to November’s 40,300 gpd and October’s 41,700 gpd).  The 2013 average flow increased 1,930 gpd compared to the 2012 average.

    Project 2/3:

  1. MEMHP:  Average daily flows for December were 18,240 gpd (compared to November’s 14,300 gpd and October’s 16,890 gpd).    The flows increased when it was noted as “clog” for December 14th and 15th.

  2. GSV: Average daily flows for December was 48,500 gpd (compared to November’s 51,700 gpd and October’s 55,200 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $4,060.29 was assessed this month. 

  3. Monthly STP Flows: Reported average daily flow for December was 321,300 gpd (compared to November’s 298,600 gpd and October’s 325,700 gpd). 

  4. Flows from EESA:  Average daily flows for December 139,500 gpd (compared to November’s 136,200 gpd and October’s 141,900 gpd)

  5. Limited Connection Plan: Four (4) EDUs were issued last month (EESA – Cheltenham (last permit for that development) and 3 EDUs for Provident Heritage Holdings).

  6. Superior Walls/Provident Heritage Holdings:  Doug and Jerry are to inspect/verify final disconnect.  The flows are still coming to ETSA as of December 31, 2013.  Plans have been submitted to EESA for the connection and the capacity has been purchased from EESA.

  7. J&A Foods Inc.:  The High Strength Surcharge, flows, and samples for December that make up the surcharge were discussed.

     The balances for the delinquent accounts were:

                            Project #1–$             0.00

    Project #3- $      1,228.58

    The December receipts were:              

    Project #1 - $     11,442.49

    Project #3 - $     37,047.42

     Gene made a motion to approve the disbursements of checks #2775 – 2779 for Project 1 in the amount of $14,668.33.  Floyd seconded and all voted yes.

    Earl made a motion to approve the disbursements of checks #4171 – 4193 for Project 3 in the amount of $82,685.04.  Floyd seconded and all voted yes.

     Meeting adjourned at 7:45 p.m.

     Respectfully submitted,

    Joy M Oberholtzer, Appointed Secretary/Treasurer

2013

 

Chairman Fred Wissler called the September 12, 2013 meeting of the Earl Township Sewer Authority to order at 7:02 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Jim made a motion to approve the August 8, 2013 minutes.  Earl seconded the motion and all voted yes.

Joy reported that Ed Eby, Provident Heritage Holdings, 947 East Earl Road, requested to have his billing capacity of three (3) EDUs reduced.  He purchased three (3) EDU’s but the capacity has since been reimbursed due to disconnecting his property from the public sewer system and connecting to East Earl Sewer Authority’s (EESA) sewer system.  He was planning to attend the meeting but was not present to discuss the matter.  The Authority will need him to be present or a written request shall be submitted.

The Authority reviewed the August daily meter readings for J & A Foods Inc., a tenant of New Design Realty, 210 Commerce Drive, which showed that they continue to be over their purchased capacity of three (3) EDUs, using thirteen (13) to twenty-two (22) EDUs per day.  J & A Foods Inc. has not responded to the letter regarding additional capacity needing to be purchased and the high strength discharge.  Earl made a motion to approve Solicitor Cassidy drafting a letter that J & A Foods Inc. shall comply with the letter that was issued.  Fred seconded the motion and all voted yes.  Gary reported that Joy provided daily meter readings that were taken over the last year in case the Pennsylvania Department of Environmental Protection (PA DEP) inquires why the Waste Water Treatment Plant (WWTP) is processing over three hundred thousand (300,000) gallons per day.

Meadowcreek Welding, 221 Jalyn Drive, may be over their purchased capacity according to the quarterly readings from the New Holland Borough.  The New Holland Borough does not read deduct meters, and Meadowcreek Welding has two (2) deduct meters.   One (1) year ago this was brought to the Authority’s attention but they directed Joy to monitor the flows for one (1) year and the New Holland Borough readings continued to show that Meadowcreek Welding was over their purchased capacity.  The Authority is requiring quarterly readings be taken of all meters and submitted by Melvin Stoltzfus.

Gary reported that the Board of Supervisors issued a letter to Petra Christian Fellowship Church, 565 Airport Road, regarding their proposed extension and dedication of the public sewer system on Ranck Road.  The property located at 481 Ranck Road will be required to connect to the public sewer system according to the Township Ordinance, Chapter 18, known as the Sewers and Sewage Disposal Ordinance.  The Ordinance requires the owner of any improved property located in the Township and accessible to and whose principle building is within one hundred fifty (150’) feet from the sewage collection system, shall connect such improved property to the sewage system in a manner as the Township and the Authority may require.  The Supervisors asked that Petra Christian Fellowship consider taking on the expenses to assist the neighboring property at 481 Ranck Road thus offsetting their connection charges.

Solicitor Cassidy reported that he was in contact with Solicitor Mincarelli, EESA Legal Counsel, and both agreed that EESA shall pay their portion of the WWTP upgrades per the 1997 Inter-Municipal Agreement.  The first payment was received on September 11, 2013, in the amount of One Hundred Two Thousand Five Hundred Eleven Dollars and Fifty-Two Cents ($102,511.52).  The 1997 Inter-Municipal Agreement states that the Authority shall notify EESA of any Capital Improvements.  The Authority directed Joy to mail a letter to EESA stating that they are in the process of expanding the WWTP and will keep them updated on the progress. 

Gary reported that the East Earl Board of Supervisors is considering disconnecting from the Authority’s public sewer system and creating a Regional WWTP with Terre Hill Borough.  EESA has submitted a request for a time extension from the PA DEP for their Consent Order, however PA DEP has not responded at this time.

The Authority discussed whether a property with different uses should allocate their capacity per use.  The Authority determined that is it not necessary as long as their quarterly bill is paid and daily meter readings are completed when a new use occurs.

Joy reported that Murray Securus Insurance submitted a check in the amount of Six Hundred Seventy-One Dollars and Fifty-Five Cents ($671.55) on August 19, 2013 for the damaged flow meter and recorder.

Two (2) Project 1 Certificates of Deposit (CDs) matured.  Joy reported that she reinvested one (1) CD into a one (1) year CD with PLGIT.  The Authority directed Joy not to reinvest the second (2nd) CD due to the interest rates being so low and potentially needing the money for the WWTP upgrades if Project 2/3 needs financial assistance.

Joy reported that the lien that was filed against 698 New Holland Road was satisfied on August 22, 2013.

Joy reported that a resident inquired whether the Authority would be willing to offer a discount if customers prepay for a full year.  The Authority declined offering a discount due to major expenses that are forthcoming with the WWTP upgrades which will increase the Project 2/3 quarterly rates.

Sewer Operators Report: Presented by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for August.                                                                                                                
  2. Sam Ringler Trucking hauled 88,000 gallons of sludge in August. 
  3. There was a digester mixer motor failure at the WWTP.  Doug explained that a new mixer motor was purchased in the amount of Three Thousand Nine Hundred Ninety-Five Dollars ($3,995.00).  The old motor was recycled through the vendor.
  4. The peak flow of 382,100 was caused by a scheduled pool dump at Garden Spot Village (GSV).  GSV worked with the Operators on scheduling the maintenance and it did not cause any problems at the WWTP.
  5. There was a new pump ordered for the Custer Avenue Pump Station and the old pump was recycled through the vendor which was a part of the pricing of the new pump.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. WWTP Design Update:
    1. The Water Quality Management Permit Application was submitted on August 22, 2013 and according to the PA DEP permit tracking website, it was deemed administratively complete on August 29, 2013 and is scheduled for a January 3, 2014 response.
    2. 90% design is scheduled for October.
    3. The Additional Boring in the Headworks area is to be scheduled for next week.
    4. Peters Road Industrial Lots:  The second (2nd) round of Shop Drawing submittals and Pump Station information was received and the review letter was issued today.
    5. Rosedale:  The Record Plans are complete.  Still waiting for clear easement issues to be resolved (sheds, fences, etc.).  The access to (private) sewer is currently impossible along the easement.  The developer’s letter deadline for the clear easements is September 23, 2013.
    6. Petra Christian Fellowship:  An extensive review letter and Planning Module was issued to Petra’s consultant on August 30, 2013 and we are awaiting a response to the review comments.
    7. NHBA Annual Projection Letter:  The 2014 projection letter that is required by the end of August was issued on August 13, 2013.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for August:  43,400 gpd (compared to July’s 42,900 gpd and June’s 43,800 gpd).
  2. Newholl Property:  Still waiting for the water line and gas line issues to be resolved before the project will move forward.  There were no plans received to date and as of September 11, 2013, the developer’s consultant is still waiting for direction from the developer before submitting plans.

Project 2/3:

  1. MEMHP:  Average daily flows for August was 15,130 gpd (compared to July’s 14,430 gpd and June’s 14,650 gpd.  There were no significant wet weather flow spikes in August.
  2. GSV:  Average daily flows for August was 57,800 gpd (compared to July’s 67,400 gpd and June’s 59,600 gpd). Average daily flows were under 62,869 gpd – the Guarantee of Capacity Fee of $1,680.12 was assessed this month. 
  3. Monthly STP Flows:  Reported average daily flow for August was 315,400 gpd (compared to July’s 320,200 gpd and June’s 312,200 gpd).  GSV flows are back down; there were not a lot of wet weather peaks.  The peaks could be influenced by J&A Foods Inc. 
  4. Flows from EESA:  Average daily flows for August 140,200 gpd (compared to July’s 137,700 gpd and June’s 136,200 gpd).
  5. Limited Connection Plan:  Two (2) EDUs were issued last month (243 Witmer Road (EESA) (1) and Cheltenham (1)).

The balances for the delinquent accounts were:

                        Project #1–$              0.00

Project #3- $      1,266.84

The August receipts were:                   

Project #1 - $     3,568.28

Project #3 - $   33,625.53

Earl made a motion to approve the disbursements of checks #2756 – 2760 for Project 1 in the amount of $9,594.67 and the disbursements of checks #4076 – 4100 for Project 3 in the amount of $127,433.96.  Floyd seconded and all voted yes.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer

 

 

Chairman Fred Wissler called the August 8, 2013 meeting of the Earl Township Sewer Authority to order at 6:32 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), Dale Glatfelter (Gannett Fleming Inc.), and Bill Cassidy (Solicitor).

Jim made a motion to approve the July 11, 2013 minutes.  Earl seconded the motion and all voted yes.

Glenn Dussinger, 589 Sunflower Street, Rosedale Subdivision Development, was present to discuss the encroachments he has within the Utility Easement.  Mr. Dussinger explained that he has a large rock and bushes within the Utility Easement and requested the Authority to grant him a waiver of removing the items.  Within the waiver, Mr. Dussinger would agree that the Authority would not be responsible of any damage to anything within the Utility Easement when the Operators would need to address a sewer issue.  Michele and Dave Megill, 488 Airport Road, were also present to discuss their plum tree, bushes, and bird feeder that encroaches the Utility Easement.  Mr. and Mrs. Megill also requested the waiver of removing items from the Authority.  Gary reported that the Developer, Luke Zimmerman, currently owns the sewer lines and plans to dedicate them to the Authority.  In doing so, the Authority wants to make sure they can readily access the sewer lines for any work that may need to be completed.  The Utility Easement was recorded before Mr. Zimmerman built the development.  Solicitor Charles Benner was present to inquire whether the Authority would grant a waiver or if they need the Utility Easement free and clear.  Fred made a motion to require that the Utility Easement be free and clear and that no waivers will be granted.  Gene seconded the motion and all voted yes. 

The Authority reviewed Luke Zimmerman’s request for the full release of his Improvement Guarantee for Rosedale Subdivision Development.  Jerry reported that he and Doug reviewed the sewer lines several months ago and they were complete at that time.  The Authority discussed the typical process whereby the Improvement Guarantee is reduced to fifteen percent (15%) of the original amount to remain in place during the Eighteen (18) Month Maintenance Guarantee period.  Earl made a motion to hold fifteen percent (15%) for the Eighteen (18) Month Maintenance Guarantee in the amount of Forty-Two Thousand Eight Hundred Sixty-Two Dollars ($42,862.00) and releasing Sixty-Two Thousand Eight Hundred Eighty-Five Dollars ($62,885.00) of the Letter of Credit.  Floyd seconded the motion and all voted yes.

Joy reported that a resident inquired whether the Authority would be willing to offer a discount if customers prepay for a full year.  The Authority tabled the discussion.

Fred made a motion to approve resolution 2013-3, a resolution establishing certain industrial waste limits for sewer discharge.  Floyd seconded the motion and all voted yes.

The Authority reviewed the daily meter readings for July for J & A Foods Inc., a tenant of New Design Realty, 210 Commerce Drive, which showed that they continue to be over their purchased capacity of three (3) EDUs, using thirteen (13) to twenty-six (26) EDUs per day.  Solicitor Cassidy provided a sample letter he created regarding additional capacity needing to be purchased and the high strength discharge.  Joy explained that the Authority’s policy is to bill the property owners for the additional capacity and it appears the letter is being issued to J & A Foods Inc.  Solicitor Cassidy said that J & A Foods Inc. are discharging the high strength and elevated flows so he felt like the letter should be issued to them but a copy be mailed to New Design Realty.  Gene made a motion directing Joy to certify the letter when mailing it to J & A Foods Inc.  Earl seconded the motion and all voted yes.  The Authority discussed the letter further and made some changes to the letter.  Earl made a motion to send the letter as amended concerning the composite sampling.  Floyd seconded the motion and all voted yes.   Solicitor Cassidy reported that current Sewer Use Ordinance has different concentration values for the regulated discharge parameters in the Ordinance and he is in the process of having this corrected.  He explained that the high strength surcharge shouldn’t be assessed until the Ordinance is corrected.  Solicitor Cassidy said that the sampling will be collected this month through September and then the surcharge will start being assessed in October, after the Ordinance is adopted by the Board of Supervisors. 

Floyd made a motion to approve and sign the Water Quality Permit Application for the Waste Water Treatment Plant (WWTP) Additions and Alterations and to pay the Five Hundred Dollar ($500.00) fee to the Pennsylvania Department of Environmental Protection (PA DEP).  Earl seconded the motion and all voted yes.

Gary reported that during the WWTP development by Gannett Fleming Inc. basis of design report, they determined the wet well for the pumping station was not large enough for the high capacity pumps that are required for the increased WWTP capacity.  Replacing the wet well would require temporary bypass pumping in addition to the cost of the chamber.  They determined that a new wet well location next to the filter building could be more cost effective since it could be constructed without bypass pumping.  The change to the design will require an additional subsurface boring to verify the foundation needs for the wet well.  Gannett Fleming Inc. additional billings for this revision are Six Thousand Nine Hundred Eighty Dollars ($6,980.00).  Floyd made a motion to approve and sign the Amendment to the Proposal to Prepare Final Design Documents for the WWTP Additions and Alterations, Additional Geotechnical Work.  Earl seconded the motion and all voted yes.

Joy reported that Roger Fry, Fry Surveying Inc., contacted her regarding the Recorded Storm Water Easement that is within the proposed filter building located at the WWTP.  Mr. Fry inquired whether the Authority would like him to have the Storm Water Easement altered to go around the building and then to record the changes.  After some discussion, the Authority doesn’t want revisions completed until the wet well locations are determined.  Gary reported that he will contact Mr. Fry when the Authority chooses to have the Storm Water Easement revised.

Joy reported that Denny Moul, PNC Bank, has contacted her about the service charges that may be forthcoming.  Joy reported that there have been service charges being assessed since the beginning of the year but Mr. Moul has been refunding the charges thus far.  Mr. Moul explained that they are reviewing all Municipal accounts bank wide to determine how the service charges will be handled.  Joy also reported that the Loan Agreement states that no fees will be assessed.

Provident Heritage Holdings LLC, 947 East Earl Road, currently has unpaid legal invoices totaling Three Hundred Ninety-Nine Dollars and Ninety-One Cents ($399.91).  The Authority directed Joy to contact Provident Heritage Holdings LLC regarding the payment for the above mentioned charges.

The Authority entered into Executive Session at 8:30 pm to discuss employees.  The Authority reconvened the meeting at 8:43 pm.

Sewer Operators Report: Presented by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for July.                                                                                                               
  2. Sam Ringler Trucking hauled 132,000 gallons of sludge in July. 
  3. The Operators had a meeting with Eugene Eberly, 607 South Kinzer Avenue, regarding connecting to the public sewer system.  He is waiting to hear from PA DEP for permission to run the sewer line under the creek.  Mr. Eberly will be doing directional boring.
  4. A new pump was ordered for the Custer Avenue Pump Station to replace the current pump.  Jerry reported that to have the pump rebuilt, it would have cost Four Thousand Two Hundred Dollars ($4,200.00).  However the old pump is thirteen (13) years old and they had it rebuilt and rebuilt and he didn’t feel it is cost effective so a new pump was ordered.  The cost of a new pump will be Six Thousand Two hundred Eighty-One Dollars ($6,281.00).

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. Peters Road Industrial Lots:  Currently waiting on the Pump Station information.
  2. Petra:   New Plans were received on July 26, 2013.  Jerry and Doug have completed their review.  The review letter is to be issued.
  3. New Holland Borough:            The annual letter projecting the flows for 2014 will be issued.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for July:  42,900 gpd (compared to June’s 43,800 gpd and May’s 46,400 gpd).
  2. Newholl Property:  Still waiting for the waterline issues to be resolved before the project will move forward.  There are no plans received to-date and as of August 8, 2013, the developer’s consultant is still waiting for direction from the developer before submitting plans.

Project 2/3:

  1. MEMHP:  Average daily flows for July was 14,430 gpd (compared to June’s 14,650 gpd and May’s 11,900 gpd.  There were several wet weather flow spikes in July (5,400, 5,400, 3,800, and 3,800 over ADF).
  2. GSV: Average daily flows for July was 67,400 gpd (compared to June’s 59,600 gpd and May’s 53,700 gpd). Average daily flow was over 62,869 gpd – there was no Guarantee of Capacity Fee assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for July was 320,200 gpd (compared to June’s 312,200 gpd and May’s 297,200 gpd).  Higher flows can be directly attributable to the GSV seasonal increase (+7,800 gpd in July) and two months of wet weather from ETSA, MEMHP, and EESA. 
  4. Flows from EESA:  Average daily flows for July 137,700 gpd (compared to June’s 136,200 gpd and May’s 131,200 gpd).
  5. Limited Connection Plan:  Two (2) EDUs were issued last month (Eugene Eberly (1) and Cheltenham (1)).
  6. Superior Walls/Provident Heritage Holdings: Doug and Jerry to inspect/verify final disconnect.

The balances for the delinquent accounts were:

Project #1–$                0.00

Project #3- $            615.78

The July receipts were:                       

Project #1 - $    38,281.42

Project #3 - $  161,125.08

 

Earl made a motion to approve the disbursements of checks #2748 – 2755 for Project 1 in the amount of $10,896.20 and the disbursements of checks #4051 – 4075 for Project 3 in the amount of $120,411.19.  Floyd seconded and all voted yes.

Meeting adjourned at 8:45 p.m.

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer

 

Chairman Fred Wissler called the July 11, 2013 meeting of the Earl Township Sewer Authority to order at 6:30 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Jim made a motion to approve the June 13, 2013 minutes.  Floyd seconded the motion and all voted yes.

Eugene Eberly, 607 South Kinzer Avenue, was present to request connecting to the public sewer system because his current on-site sewage system is failing.  The 1994 Agreement that he has with the Township states that he is granted two (2) Tapping Fees free of charge, due to allowing the Authority to run the sewer line through his property and executing an Agreement Providing for Grant of Sewer Easement.  Mr. Eberly stated that one (1) EDU has already been allocated to the late Melvin Eberly’s, 583 South Kinzer Avenue property.  Gene made a motion to grant Mr. Eberly one (1) EDU.  Earl seconded the motion and all voted yes.  The connection will need to be discussed further with Gary, Doug and Jerry.  Gary stated that Mr. Eberly will also need to contact the Pennsylvania Department of Environmental Protection (PA DEP) regarding the connection and the required stream crossing.  Mr. Eberly stated that he was interested in running a lateral under the stream to connect into the public sewer system.

The Authority reviewed the thirty (30) days of daily meter readings that the Operators took for the New Holland Church of the Nazarene, 428 Ranck Road, which were within their purchased capacity.  Earl made a motion to rescind the May 10, 2012 motion billing the New Holland Church of the Nazarene two (2) additional EDUs.  Floyd seconded the motion and all voted yes.

Doug reported that J & A Foods Inc., a tenant of New Design Realty, 210 Commerce Drive, is ninety percent (90%) completed with their upgrades to decrease their sewer usage.  The Authority reviewed the June daily meter readings which showed that they continue to be over their purchased capacity of three (3) EDUs, using three (3) to twenty-four (24) EDUs per day.  Floyd made a motion to bill New Design Realty an additional twenty (20) EDUs, the new user rate shall be effective July 1, 2013, the capacity billing shall be included in the letter regarding their high strength discharge.  Gene seconded the motion and all voted yes.  The Authority directed the Operators to take one (1) more sample and thereafter J & A Foods Inc. will be required to take the samples and submit the results.  Gary explained that he will compose a letter and work with Solicitor Cassidy and Joy to have it issued.

The Authority reviewed the letter dated June 18, 2013 from William Sprecher, Wild Bill’s, regarding the change of use at Paul Martin Jr’s, 121 Jalyn Drive property.  The letter stated that his estimation is that within the first six (6) to twelve (12) months of meat processing, the newly renovated plant will employ ten (10) employees.  Mr. Martin currently has three (3) EDUs allocated to the property.  There will be four (4) hand wash sinks, four (4) hose bib hooks up, one (1) three (3) bay sink and one (1) two (2) bay sink along with the existing bathrooms.  A new hot water heater will be installed.  The existing grease holding tank will be utilized.  The building has an existing grease drain system that will be expanded with five (5) more drains and a trough drain.  The hours of washing and cleanup will be between 16:00 and 17:00, Monday through Friday, which is estimated to result in one hundred and thirty (130) gallons being utilized.  There will be no water added to any of the food products leaving the plant.  All curing solutions will be made at another location.  All the water being used will be used for sewer sanitation and maintenance.  During the daily processing hours, before sanitation at 16:00, hand wash sinks, some hose spraying of equipment, bathroom use, mopping, hand wiping with cleaners, and sanitizers over the equipment.  This shouldn’t take more than one hundred (100) gallons.  There will be very little grease in the grease drains and tanks.  It will consist of salty cure going down into the drains.  This water cure solution is the result of rinsing down the curing tumblers at the end of the day.  There is no cutting, slaughtering, blood fat, and grease going down the drain.  The meat comes into the plant already sliced and ready to be put into the cure.  The Authority directed Joy to mail a letter stating that ninety (90) days of daily meter readings need to initiate when the business is in operation and a meter will need to be installed at a location that it can be conveniently read.

The Authority reviewed the letter dated July 3, 2013 regarding the change of use at the property owned by Samuel Esh, 140 Jalyn Drive.  RPM Wood Finishes will be replacing the current bakery distribution center at 152 Jalyn Drive, in approximately one (1) month.  The facility, which includes warehouse and office space, will have limited renovations related to the hazardous nature of the products.  These changes include containment dikes around the liquid storage and use areas but there are no interior drains.  There is to be no water use for processing or production by the new tenant (and there was none by the former tenant) purely domestic use.  There is no change to the number of plumbing fixtures, which totals three (3) sinks, one (1) janitor sink, three (3) toilets, and one (1) urinal.  The former bakery employed eighteen (18) people at this site, whereas RPM Wood Finishes is looking to only have five (5) people (2 office, 3 warehouse) at this facility; noting that the offices far exceed the tenant’s needs.  Therefore the water usage is expected to decline by over half.  All three (3) tenants in this building are served by a single water line and had four (4) EDUs allocated to it.  They are checking if it already has a meter elsewhere in the facility, but will have one provided if necessary.  They note that they are doing this project in two (2) phases, with the office workers taking occupancy while contractors work in the warehouse spaces.  They request that maximum flows be ascertained starting with the date of the overall space certificate of occupancy being issued, after which date the contractors will be out and the warehouse workers will be in the space.  The Authority directed Joy to mail a letter stating that ninety (90) days of daily meter readings need to initiate when the business is in operation.

The Authority reviewed the letter dated June 28, 2013 from PA DEP regarding the Chapter 94 Annual Report.  PA DEP has completed their review of the 2012 Annual Report.  The report indicates that the hydraulic and organic capacity and projected hydraulic and organic capacity of the Authority’s facility has been exceeded.  As per the Corrective Action Plan (CAP), the Authority shall submit final design plans and a Water Quality Management Part II Permit application no later than September 24, 2013.  The CAP has a completion date of June 2016.  Section 7 of the Sewage Facilities Act, as amended by Act 149, does not provide for planning exemptions when sewage facilities have an existing hydraulic or organic overload or projected five (5) year overload.  Gary reported that he contacted PA DEP regarding the incorrect CAP completion date.  Benjamin Lockwood, PA DEP, agreed with Gary that the CAP completion date is December 7, 2016.  Gary said a corrected letter should be issued.

The Authority reviewed the Vehicle Usage Policy and Vehicle Usage Form that was created.  Doug reported that he, Jerry and Linda Fox, Weinhold, Nickel & Company LLP, discussed and reviewed the policy.  Solicitor Cassidy also reviewed it and made some changes.  Jim made a motion to approve the following Vehicle Usage Policy: For business reasons, certain employees have been designated to drive a Municipality-owned vehicle to and from their residence. This shall be the only authorized personal use of the vehicle. Individuals driving Municipality vehicles may have occasions where an incidental stop is necessary between business stops. Such use shall not be considered to be in violation of this policy if it is infrequent and of little economic value.  The Municipality requires that no personal items other than incidentals be stored in the vehicle. The vehicle is to be locked when not in use with work articles stored either in the lock box or trunk during times when the vehicle is not in use.  The Municipality will compute a daily value for the commuting which will be included in the employee’s Form W-2 taxable wages at the end of the calendar year. Such amount will be the minimum allowed by federal income tax laws.  Note: Internal Revenue Service regulations require the Municipality to maintain evidence which would enable the IRS to determine whether use of the vehicle is in accordance with policy maintained by the Municipality.  Although commuting is the only authorized personal use, it is understood that periodically it may be impractical to use a personal vehicle when an additional stop is needed when commuting back and forth to work.  Such use shall not be considered to be in violation of this policy if such use is infrequent and insubstantial.  Regular use for such purposes will be charged to the employees at the approved federal standard mileage rate.  This will be accomplished as a deduction from their normal bi-weekly pay.  The employees are permitted to use the company vehicle for Western Heights Water Authority purposes and the Western Heights Water Authority shall reimburse the Earl Township Sewer Authority at the established and approved federal standard mileage rate.  The attached vehicle usage form will be used for tracking purposes.  Floyd seconded the motion and all voted yes.  Gene made a motion to approve the Western Heights Water Authority to use the trucks for Western Heights Water Authority purposes.  Earl seconded the motion and all voted yes.

The Authority reviewed and discussed the 2012 Audit.  Floyd made a motion to approve accepting the audit.  Gene seconded the motion and all voted yes.  Jim inquired about the notation that the computer passwords are not complex.  Joy responded saying that she will discuss this further with Brenda so the passwords can be changed to be complex.

Solicitor Cassidy reported that Tim Martin is now handling contacting the property owners that live in the Rosedale Subdivision Development that have encroachments within the Utility Easement.  Solicitor Cassidy reported that Mr. Martin was to visit each resident to discuss this.  Solicitor Cassidy will find out how things are progressing.

Solicitor Cassidy reported that Log Cabin Court Mobile Home Park, 3709 Division Highway, received conditional approval on the Sewer Module they submitted to PA DEP.

Sewer Operators Report: Presented by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for June.                                                                                                               
  2. Sam Ringler Trucking hauled 104,500 gallons of sludge in June. 
  3. Doug reported that they had to replace the pump at the South Kinzer Avenue Pump Station and is having the failing pump rebuilt.  The repair will cost $2,750.00.
  4. The flow meter and recorder were damaged by lightning at the WWTP.  Murray Securus has been contacted for an insurance claim and they instructed to hold the parts for possible inspection.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. WWTP Design Update:  Moving ahead toward the DEP permit application in August for September deadline.   The new filter building concepts were presented by Gary.
  2. Superior Walls/Provident Heritage Holding:  Doug, Jerry and Gary completed a site disconnect inspection and everything looks fine.  Doug and Jerry will eventually inspect/verify the final disconnection.
  3. Peters Road Industrial Lots:  Shop drawing submittals started this week.
  4. EESA Credit Letter:  It was issued on June 26, 2013 after the ETSA audit was completed.  There was a credit of $40,450.00 due to EESA for the 2012 cost sharing.
  5. August 8, 2013 Meeting attendance:  Dale Glatfelter, Gannett Fleming Inc., will be sitting in at the August 8, 2013 meeting as he did a year or two ago.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for June:  43,800 gpd (compared to May’s 46,400 gpd and April’s 43,000 gpd).
  2. Newholl Property:  Still waiting for waterline issues to be resolved before the project will move forward.  There are no plans received to-date and as of July 9, 2013, the developer’s consultant is still waiting for direction from the developer before submitting plans.

Project 2/3:

  1. MEMHP:  Average daily flows for June was 14,650 gpd (compared to May’s 11,900 gpd and April’s 12,000 gpd.  There were several wet weather flow spikes in June (8,700, 7,300, 3,800, 3,400, & 2,500 over ADF).
  2. GSV: Average daily flows for June was 59,600 gpd (compared to May’s 53,700 gpd and April’s 52,500 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $886.73 was assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for June was 312,200 gpd (compared to May’s 297,200 gpd and April’s 293,600 gpd). 
  4. Flows from EESA:  Average daily flows for June 136,200 gpd (compared to May’s 131,200 gpd and April’s 133,600 gpd).
  5. Limited Connection Plan:  Zero (0) EDUs were issued last month.
  6. Petra Fellowship Church:  The sewer review is still on hold as of July 10, 2013 email direction from their consultant pending another submittal.

The balances for the delinquent accounts were:

Project #1–$                0.00

Project #3- $        1,242.94

The June receipts were:                      

Project #1 - $      5,919.85

Project #3 - $    19,764.25

Gene made a motion to approve the disbursements of checks #2742 – 2747 for Project 1 in the amount of $17,586.98.  Jim seconded the motion and all voted yes.

 Floyd made a motion to approve the disbursements of checks #4022 – 4050 for Project 3 in the amount of $151,606.65.  Earl seconded and all voted yes.

Meeting adjourned at 8:07 p.m.

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer

 

 

Chairman Fred Wissler called the June 13, 2013 meeting of the Earl Township Sewer Authority to order at 6:40 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator) and Gary Martin (Engineer).

Floyd made a motion to approve the May 9, 2013 minutes.  Jim seconded the motion and all voted yes.

The New Holland Church of the Nazarene, 428 Ranck Road, daily meter readings for April and May were reviewed, with a few days being over their purchased capacity of 7 EDUs.  Doug and Jerry were directed to take daily meter readings for an additional thirty (30) days and report at the July meeting

The J & A Foods, 210 Commerce Drive letter dated May 31, 2013 outlining changes proposed or completed to reduce their sewer flow was reviewed.  Jerry reported that they continue to have elevated high strength discharge.  Jerry was directed to find out if all of the improvements have been completed and then Gary and Solicitor Cassidy will send a letter regarding the high strength discharge.

Jim made a motion to conditionally grant two (2) EDUs to the Remaining Lands at 189 Peters Road, due to no infrastructure is currently in place and contingent upon the sewer line and Pump Station being approved by the Authority and built by PRIL.  Floyd seconded the motion and all voted yes.

Brenda reported that the Zoning Hearing Board approved the setback variances and the maximum lot coverage variance for the STP expansion 

Floyd made a motion to approve Resolution No. 2013-02 – Fee Schedule, Gene seconded and all voted yes.

Fred reported that he and Earl met with Solicitor Cassidy to discuss the proposed Provident Heritage Holdings, 947 East Earl Road, sewer connection to the East Earl Sewer Authority (EESA) sewer line, which will no longer make them an Earl Township sewer customer.  Earl made a motion to refund the three (3) EDUs tapping fees to Provident Heritage Holdings, in the amount of Twenty Four Thousand Three Hundred Dollars ($24,300.00), Fred seconded and all voted yes.  Earl made a motion to direct Solicitor Cassidy to amend New Holland Concrete/East Earl Sewer Authority Agreement to address the service change, Gene seconded and all voted yes.

Fred made a motion to table amending the Vehicle Usage Policy, to allow Doug and Jerry to create the final policy in compliance with the Federal regulations that all vehicle commuting miles and personal use miles will need to be recorded as a payroll benefit and taxed.  Earl seconded the motion and all voted yes.

Sewer Operators Report: Presented by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for May.                                                                                                                
  2. Sam Ringler Trucking hauled 99,000 gallons of sludge in May. 

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. WWTP Design Update:  Still moving ahead based on the anticipated Zoning approval.  The administratively complete Plan for DEP permit application will need to be submitted by September 24, 2013.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for May was 46,400 gpd (compared to April’s 43,000 gpd and March’s 41,400 gpd).
  2. Peters Road Industrial Lots:  The Plans have been submitted for the development of the remaining lands to the west of the initial three (3) PRIL lots and will be reviewed.

Project 2/3:

  1. MEMHP:  Average daily flows for May was 11,900 gpd (compared to April’s 12,000 gpd and March’s 11,400 gpd.  No significant wet weather flow spikes in May.
  2. GSV: Average daily flows for May was 53,700 gpd (compared to April’s 52,500 gpd and March’s 50,500 gpd).  Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $2,473.51 was assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for May was 297,200 gpd (compared to April’s 293,600 gpd and March’s 296,600 gpd). 
  4. Flows from EESA:  Average daily flows for May was 131,200 gpd (compared to April’s 133,600 gpd and March’s 132,400 gpd).
  5. Limited Connection Plan:  One (1) EDU was issued last month (Cheltenham).
  6. Rosedale:  The Record Plans are complete.  Still waiting for clear Easement issues to be resolved (Sheds, Fences, etc.). 
  7. Petra Fellowship Church:  The sewer review is still on hold as of 5/20/13 direction from their consultant pending another submittal.

The balances for the delinquent accounts were:

Project #1–$            466.53

Project #3- $        1,831.90

The May receipts were:                      

Project #1 - $       1,957.57

Project #3 - $     29,739.48

Earl made a motion to approve the disbursements of checks #2737 – 2741 for Project 1 in the amount of $12,739.98 and checks #3997 – 4021 for Project 3 in the amount of $122,945.00.  Floyd seconded the motion and all voted yes.

Meeting adjourned at 7:20 p.m. 

Respectfully submitted,

Brenda S Becker, Asst. Appointed Secretary/Treasurer

 

 

Chairman Fred Wissler called the May 9, 2013 meeting of the Earl Township Sewer Authority to order at 6:45 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Gene made a motion to approve the April 11, 2013 minutes.  Earl seconded the motion and all voted yes.

Joy reported that the New Holland Church of the Nazarene, 428 Ranck Road, didn’t submit the daily meter readings for April.  The Authority directed Joy to call them and let them know that if they do not submit the readings, the Operators will take the daily meter readings and they will be charged for the service.

Jim made a motion to approve and sign the Contract Amendment with Gannett Fleming Inc. for the Garage Addition which will cost an additional Twenty-Eight Thousand Eight Hundred Seventy-Seven Dollars ($28,877.00).  Floyd seconded the motion and all voted yes. 

Two (2) liens were paid off for the property located at 547 Airport Road.  Solicitor Cassidy reported that he sent the paperwork to the courthouse to have the liens cleared on April 26, 2013.

The Authority decided to discontinue the Pennsylvania Municipal Authorities Association (PMAA) membership, due to the 2013 membership fee of Two Hundred Dollars ($200.00).  Gary reported that he is a member of PMAA and is current with all of the updates.

Fred inquired whether the Authority is interested in combining the Western Heights Water Authority with this Authority.  The Authority concluded that they are not interested in doing so at this time.

Doug reported that Jerry and Fred met with Linda Fox, Weinhold, Nickel & Company, LLP, regarding the vehicle usage policy.  Jerry drove a Ford Ranger over to Ms. Fox’s office so she could take a look at the vehicle.  Ms. Fox also said they do not need to record the time so the Operators discontinued recording that.  In addition, the Ford 550 falls in the weight class that the Operators are not required to record the mileage and Doug reported that they discontinued tracking the mileage.  Ms. Fox concluded the discussion saying she will have to do more research on whether the mileage will need to be recorded for the Ford Rangers.

Solicitor Cassidy reported that the Log Cabin Court Mobile Home Park, 3709 Division Highway, sewer module was signed and would be forwarded to DEP.  The parties are working on an agreement which would require financial security for the proposed private treatment plant. He explained that under the draft of the agreement the tapping fees would not be released until the sewer module was approved and the financial security is in place. Solicitor Cassidy explained that Ms. Fox of Weinhold, Nickel & Company LLP inquired what the Authority’s plans are for the Guarantee of Capacity Fee (GOCF).  Solicitor Cassidy recommended that collection of the GOCF not be pursued in light of the uncertainty of the collection’s success.  Floyd made a motion to approve to write off the GOCF and not to pursue the GOCF. Earl seconded the motion and all voted yes.

Sewer Operators Report: Presented by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for April.                                                                                                                
  2. Lonnie Stoltzfus Septic Service hauled 110,000 gallons of sludge in April.  Lonnie will be turning over the Authority’s business to Sam Ringler Trucking.
  3. J & A Foods Inc., 210 Commerce Drive, will be installing a new water meter on May 11, 2013 to be able to conveniently take the daily meter readings.  The upgrades, to reduce water usage, are fifty percent (50%) complete and will be finished by May 18, 2013.  A letter will be created by Gary and mailed out by Solicitor Cassidy regarding the high strength discharge.
  4. The new air release valves at the South Kinzer Ave Pump Station force main are installed.
  1. Doug reported that he and Jerry met with Randy      Martin, the contractor for Provident Heritage Holdings, and they discussed      the plans to connect 947 East Earl Road to the public sewer system.  Doug reported that their plans are to      connect through East Earl Sewer Authority’s (EESA) force main sewer line      on East Earl Road.  Doug reported      that Mr. Martin said he will provide diagrams of the sewer      connection.  Gary said he will      report this to the EESA at their meeting on Monday because he believes      this may be an EESA matter.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. WWTP Design Update:  Still moving ahead based on the anticipated Zoning approval.
  2. WWTP Zoning Application:  The hearing is scheduled for May 13, 2013.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for April:  43,000 gpd (compared to March’s 41,400 gpd and February’s 40,800 gpd).
  2. Newholl Property:  Still waiting for waterline issues to be resolved before project will move forward.
  3. Peters Road Industrial Lots:  Easements are close to being resolved.  The current utility plans are complete.

Project 2/3:

  1. MEMHP:  Average daily flows for April was 12,000 gpd (compared to March’s 11,400 gpd and February’s 12,800 gpd.  One heavy rain day and a slight jump in daily flow (not evident through EESA Ranck Road meter).
  2. GSV: Average daily flows for April was 52,500 gpd (compared to March’s 50,500 gpd and February’s 51,300 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $2,800.20 was assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for April was 293,600 gpd (compared to March’s 296,600 gpd and February’s 305,700 gpd). 
  4. Flows from EESA:  Average daily flows for April 133,600 gpd (compared to March’s 132,400 gpd and February’s 132,600 gpd).
  5. Limited Connection Plan:  One (1) EDU was issued last month (758 Ranck Church Road).
  6. Rosedale:  The Record Plans are complete.  Still waiting for clear Easement issues to be resolved (Sheds, Fences, etc.).  Solicitor Benner prepared a letter to go to the property owners stating that the Authority has an Easement.  The letter is asking the property owners to move the items within 2 months.
  7. Petra Fellowship Church:  The sewer review is still on hold as of 5/2/13 direction from their consultant pending another submittal.

The balances for the delinquent accounts were:

Project #1–$            342.37

Project #3- $        1,377.80

The April receipts were:                      

Project #1 - $     37,788.61

Project #3 - $   132,511.42

Earl made a motion to approve the disbursements of checks #2733 – 2736 for Project 1 in the amount of $5,264.91.  Jim seconded the motion and all voted yes.

Floyd made a motion to approve the disbursements of checks #3979 – 3996 for Project 3 in the amount of $100,192.50.  Earl seconded and all voted yes.

Meeting adjourned at 7:35 p.m. 

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer

 
 
 
Chairman Fred Wissler called the April 11, 2013 meeting of the Earl Township Sewer Authority to order at 7:00 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Jim made a motion to approve the March 14, 2013 minutes with a correction to paragraph eleven (11), item five (5) which should read: Earl seconded the motion and all voted yes.  Earl seconded the motion and all voted yes.

Gary reported that the Pennsylvania Department of Environmental Protection (PADEP) issued the Water Quality Management Permit for the Peters Road Industrial Lots, 189 Peters Road, Pump Station.  There was a meeting with PRIL representatives on March 13, 3013.  The current Plans are complete, but Gary is still waiting to finalize the Easements and receive a resolution of potential UGI gas line issues.  The Authority reviewed the letter dated March 28, 2013 from PPL Electric Utilities which states the request from David Miller/Associates, Inc. to provide additional information on the request from PPL Electric Utilities that the water and sewer lines proposed within Musselman Easement be located to a minimum of twenty-seven feet (27’) laterally from the PPL electric transmission poles existing on the site.  PPL requires that underground pipelines running parallel with their electric transmission lines are installed a minimum of twenty feet (20’) from the outermost overhead transmission conductor so that there is an adequate safe work area for installation and maintenance of the underground facilities, and that OSHA clearances for unqualified electrical workers and equipment near energized power lines are met.  The outermost overhead electric conductor on this particular line is on an arm which extends seven feet (7’) from the pole, hence their request that the water and sewer lines be located a minimum of twenty-seven feet (27’) laterally from the pole.

Benuel Smucker, 302 Horning Road, inquired whether he is able to continue farming the portion of the land that the Authority purchased from him at the Waste Water Treatment Plant (WWTP).  The Authority discussed that the WWTP upgrade will not begin construction until next year.  The Authority agreed that Mr. Smucker may farm the land for this year.  Jerry said he will stop out to let Mr. Smucker know of the Authority’s plans. 

The Authority reviewed Commerce Properties readings, 291 & 301 Commerce Drive.  Joy reported that Peg Hess, Property Manager, explained to her that the usage did not seem excessive so she didn’t take the readings each day.  The tenant, Dairy Grow did not flourish like they had hoped.  Joy also reported that Diary Grow is one (1) of three (3) businesses at this location.  The Authority concluded that the readings may be discontinued due to being within their purchased capacity.

The Authority reviewed Superior Walls of America, 937 East Earl Road, completed ninety (90) days of daily meter readings.  The Authority concluded that additional readings may be discontinued due to being within their purchased capacity.

Gary reported that he completed the Utility Relocation Questionnaire and Permit Application that Pennsylvania Department of Transportation (PennDOT) requested for the South Route 23 Project.  Gene made a motion to approve the signing of the Utility Relocation Questionnaire and Permit Application.  Floyd seconded the motion and all voted yes.  Gary reviewed and marked the utilities on the plans that PENNDOT provided to him and will mail them back along with the Utility Relocation Questionnaire and Permit Application.

The Authority reviewed the letter from PADEP dated April 9, 2013 regarding the Rodney L Horning, 625 Overly’s Grove Road, Subdivision.  The letter states that DEP approved the sewer module that Roger Fry submitted.

Gary reported that Provident Heritage Holdings, 947 East Earl Road, plans to have Sewer Plans created in the near future.

Floyd made a motion to approve Resolution #2013-1 which establishes and imposes a sewage and industrial waste surcharge for property owners or industrial users who discharge sewage and/or industrial waste into the sewer system which exceed the established limits and standardsEarl Township has adopted an ordinance which in part establishes industrial waste regulations and prohibits any sewage, industrial waste or other matter of substance which fails to comply with established standards set forth in section 217 of the Sewers and Sewage Disposal ordinance.  Earl seconded the motion and all voted yes. 

Gary explained that J & A Foods Inc., 210 Commerce Drive, weekly samples should be surcharged and the daily meter readings must continue.  J & A Foods Inc. needs to take the daily meter readings and weekly samples and samples shall be submitted to a certified laboratory.  Jerry reported that he will stop out to visit them to educate them on what is coming.

Fred reported that he will take one (1) of the Ford Rangers to Linda Fox, Weinhold, Nickel & Company LLP, so they can discuss the Vehicle Usage policy letter that she submitted.

Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for March.                                                                                                                
  2. Lonnie Stoltzfus Septic Service hauled 82,500 gallons of sludge in March.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

1.Chapter 94:  The Report to DEP was completed and submitted in March as required by DEP. 

     All Board members should have received a final copy in the mail.

  1.  Log Cabin Court Mobile Home Park:  The DEP Planning Module was conditionally approved by the Township for signing and submittal, pending the receipt of and approval of the Operations and Maintenance Agreement (with the Township) and the update of the Module’s Project Narrative.
  2. WWTP Site Basis of Design:   This has been completed and all Board members should have received a mailed copy.  Gannett Fleming Inc. is moving ahead with the design to comply with the Consent Order and Agreement based on the anticipated Zoning approval.
  3. WWTP Zoning Application: Scheduled for May 13, 2013.  Gary reported that there isn’t any significant Land Development and Subdivision.  Storm Water Management will need to be completed by Roger Fry.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for March:  41,400 gpd (compared to February’s 40,800 gpd and January’s 41,200 gpd).
  2. Newholl Property:  DEP has approved the Planning Exemption for sewer allowing the project to move forward.  Still waiting for the waterline issues to be resolved.

Project 2/3:

  1. MEMHP:  Average daily flows for March was 11,400 gpd (compared to February’s 12,800 gpd and January’s 17,100 gpd.  No significant rain, no significant flow increases.
  2. GSV: Average daily flows for March was 50,500 gpd (compared to February’s 51,300 gpd and January’s 52,300 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $4,060.29 was assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for March was 296,600 gpd (compared to February’s 305,700 gpd and January’s 298,400 gpd). 
  4. Flows from EESA:  Average daily flows for March 132,400 gpd (compared to February’s 132,600 gpd and January’s 133,200 gpd)
  5. Limited Connection Plan:  Two (2) EDUs were issued last month (two (2) for Cheltenham (EESA) and 2.2 EDUs added to catch up on some East Earl bookkeeping for additional EDU allocations for properties with use over a single EDU.
  6. Rosedale:  The Record Plans are complete.  Still waiting for clear easement issues to be resolved (Sheds, Fences, etc.).  Mr. Benner prepared a letter to go to the property owners stating that the Authority has an Easement.  The letter is asking the property owners to move the items within 2 months.
  7. Petra Fellowship Church:  The latest set of plans was received in multiple submissions over several days in late February.  All reviews are on hold pending another submittal and clarifications from their consultant. 

The balances for the delinquent accounts were:

Project #1–$            342.37

Project #3- $        1,377.80

The March receipts were:                    

Project #1 - $         846.26

Project #3 - $    28,192.44

Earl made a motion to approve the disbursements of checks #2728 – 2732 for Project 1 in the amount of $19,373.53 and of checks #3952 – 3978 for Project 3 in the amount of $63,672.12.  Floyd seconded and all voted yes.

Meeting adjourned at 7:53 p.m.

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer

 

Chairman Fred Wissler called the March 14, 2013 meeting of the Earl Township Sewer Authority to order at 7:17 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Jim made a motion to approve the February 14, 2013 minutes with a correction to paragraph three (3), second (2nd) sentence which should read as follows: They reported that they would like to install new equipment which will reclaim fifty percent (50%) of the cooling water.  Earl seconded the motion and all voted yes.

The Authority reviewed a letter dated February 27, 2013 from J & A Foods Inc, 210 Commerce Drive, regarding their plan of action for their sewer usage.  They recently installed a water recycling system to capture and recycle the cooling water, as they use this water in the final cooling process of their cold fill canning line.  With this recycling system, they should be able to save thousands of gallons of water per day which is currently being discharged into the sewer system.  Additionally, they are pursuing ways they can use this recycled water as part of their daily cleaning routine instead of using tap water.  J & A Foods Inc. is continuing to evaluate the system as they have food safety requirements that they must comply with which include making sure that they have potable water at all times in this process.  As they look toward future growth, they know that they will need to be vigilant with internal water recycling for their product cooling equipment and for their processing and canning equipment.  This includes looking at different processes with minimal water use, such as a pasteurization process versus a retort system.  Additionally, J & A Foods Inc. is looking into the cost and practicality of installing a water metering device to get quick and accurate daily readings on activity.  They have allocated funds for the purchase of additional capacity knowing that the three (3) EDUs that are allocated to the property will not be sufficient for their operations going forward.  Solicitor Cassidy reported that he is preparing an Ordinance for the Board of Supervisors that will include a surcharge on the elevated sewer discharge strength.  He will present a Resolution to the Authority after the Ordinance is adopted.

Weinhold, Nickel & Company, LLP submitted a letter dated March 13, 2013 which outlines how the Authority can create a Vehicle Usage Policy which will be in compliance with the IRS regulations.  After some discussion, Fred stated that he will communicate with Linda Fox to discuss item 3 for  meeting the exception for a qualified non personal use vehicle section which reads: “A pickup truck or van with a loaded gross vehicle weight not exceeding fourteen thousand (14,000) pounds, if it meets special requirements:  For a pickup truck to qualify, it must fall within one of the following two (2) categories: 3a The vehicle is clearly marked with permanently affixed decals or with special painting or other advertising associated with the employer’s trade or business and is equipped with at least one of the following: a hydraulic lift gate, permanently installed tanks or drums, permanently installed side boards or panels materially raising the level of the sides of the bed of the pickup truck, or other heavy equipment, such as an electric generator, welder, boom or crane used to tow automobiles and trucks.  3b The vehicle is clearly marked with permanently affixed decals or with special painting or other advertising associated with the employer’s trade or business; is actually used primarily for transporting a particular type of load other than over the public highway in connection with construction, manufacturing, farming or other similar operations; and the vehicle has been significantly modified for such use.”  Linda Fox states in her letter that using the above criteria, the Ford F550 thus would be classified as a “qualified non-personal use vehicle”.  As such, it would be exempt from the substation methods.  In reviewing the use of the Ford Rangers, they would not meet the criteria to be classified as a “qualified non-personal use vehicle” and would require adequate substation.

The Authority reviewed the quote from C.E. Pontz Sons Inc. for landscaping services which includes mowing, trimming and blowing off walks during the 2013 mowing season.  The quote of One Hundred Thiry-Six Dollars and Thirty-Four Cents ($136.34) is per visit for four (4) Pump Stations.  Floyd made a motion to approve the C.E. Pontz Sons Inc. Landscaping Service 2013 quote.  Earl seconded the motion and all voted yes.

There was a lien filed on February 11, 2013 against 536 Airport Road in the amount of Seven Hundred Forty Dollars and Thirty-Two Cents ($740.32) for their delinquent sewer account.

The New Holland Recreation Center, 123 North Shirk Road, completed a pool dump on March 14, 2013 or March 15, 2013.

Joy reported that a Project 1 Certificate of Deposit (CD) matures on March 16, 2013.  Gene made a motion to reinvest the CD with Ephrata National Bank if they can offer a comparable interest rate of point fifty-five percent (.55%) for eighteen (18) months and that the funds are to be collateralized.  Earl seconded the motion and all voted yes.

Solicitor Cassidy reported that when Log Cabin Court Mobile Home Park, 3709 Division Highway, has the Escrow Agreement and financial securities in place with the Township and once the sewer module is approved, a request will be made to release the escrow account and Tapping Fees to them to help build their Waste Water Treatment Plant.  The Department of Environmental Protection (DEP) Planning Module was submitted to the Township for consideration.  It has not approved by the Township pending the completion of certain Agreements with the Township.

Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for February.                                                                                                                
  2. Lonnie Stoltzfus Septic Service hauled 82,500 gallons of sludge in February.
  3. All parts are ordered for the air release replacement on South Kinzer Ave Pump Station force main.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. Chapter 94:  The flows for the Report were reviewed by the Authority and will be reported to DEP for review.  There are no significant problems with the lower projections from EESA
  2. Newholl Property:  DEP has approved the Planning Exemption for sewer which will allow the project to move forward.
  3. Rosedale:  The Record Plans are complete.  Gary is waiting for the clear Easement issues to be resolved (sheds, fences, etc.) before recommending dedication.
  4. Petra Fellowship Church: Another set of plans were received in multiple submissions over several days in late February.  All of the reviews are on hold pending another submittal and clarifications from their consultant.
  5. WWTP Site Basis of Design: Floyd made a motion to approve the REV02 sketch which includes the larger Garage/Storage area and execute the Gannett Fleming contract amendment.  Earl seconded the motion and all voted yes.  Gary reported that he will amend the contract for the design to include the increase in the scope.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for February:  40,800 gpd (compared to January’s 41,200 gpd and December’s 38,500 gpd).
  2. Peters Road Industrial Lots:  We are still waiting for all the Easement submittals.  There was a meeting with PRIL representatives on March 13, 2013.

Project 2/3:

  1. MEMHP:  Average daily flows for February was 12,800 gpd (compared to January’s 17,100 gpd and December’s 11,700 gpd.  The flow is right back down after the end of January heavy rains.
  2. GSV: Average daily flows for February was 51,300 gpd (compared to January’s 52,300 gpd and December’s 50,600 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $2,800.20 was assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for February was 305,700 gpd (compared to January’s 298,400 gpd and December’s 295,500 gpd). 
  4. Flows from EESA:  Average daily flows for February 132,600 gpd (compared to January’s 133,200 gpd and December’s 133,000 gpd)
  5. Limited Connection Plan:  One (1) EDU was issued last month (one (1) for Cheltenham (EESA).  

The balances for the delinquent accounts were:

Project #1–$            342.37

Project #3- $        1,641.24

The February receipts were:                

Project #1 - $         381.30

Project #3 - $    36,166.86

Earl made a motion to approve the disbursements of checks #2721 – 2727 for Project 1 in the amount of $8,317.53 and of checks #3935 – 3951 for Project 3 in the amount of $70,123.65.  Jim seconded and all voted yes.

Meeting adjourned at 8:50 p.m.

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer

 

Chairman Fred Wissler called the February 14, 2013 meeting of the Earl Township Sewer Authority to order at 6:48 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard and Earl Kenepp.  Also present were Doug Snader (Operator), Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Jim made a motion to approve the January 10, 2013 minutes.  Gene seconded the motion and all voted yes.

Dale Brubaker and Jeff Willwerth were present to discuss elevated sewer usage and high strength discharge at J & A Foods Inc. located at 210 Commerce Drive.  They reported that theywould like to install new equipment which will reclaim fifty percent (50%) of the cooling water.  The Authority directed Mr. Brubaker and Mr. Willwerth to install another water meter to complete daily meter readings but the Operators shall review and approve the meter and meter installation.  The Authority also directed them to submit a time table of events that will take place to reduce the sewer usage by next month’s meeting.

New Holland Church of the Nazarene, 428 Ranck Road, installed new toilets and new plumbing fixtures.  The January daily meter readings were submitted but the meter was not read on several days other than the weekends.  The Authority directed Joy to mail a letter explaining that an additional sixty (60) days of daily meter readings will need to be completed every day at the same time and submitted by the fifth (5th) of every month.

Earl made a motion to approve NewHoll Partners L.P., 662 West Main Street, capacity request for three (3) additional EDUs which will total ten (10) approved EDUs for the property.  Jim seconded the motion and all voted yes.

The Pennsylvania Department of Environmental Protection (PA DEP) is requiring that Rodney L Horning submit modules to the municipality (ies) in which the project is located (East Earl Township).  PA DEP must receive two (2) copies.  The request for an exemption from sewage facilities planning revision for new land development cannot be granted due to the Authority's wastewater treatment plant (WWTP) being overloaded.  The WWTP is subject to a corrective action plan and consent order agreement dated September 24, 2012.  Planning modules (no exemptions) may be considered.

The United States Environmental Protection Agency submitted a letter dated January 24, 2013 regarding the potential acceptance of oil and gas waste.  The Authority does not accept oil and gas waste so therefore they will not be affected.

The letter dated January 22, 2013 from the Pennsylvania Department of Transportation (PennDOT) was reviewed by the Authority. The highway of South Route 23, Section 027 resurfacing and drainage improvements project has a letting date of August 29, 2013. The relocation documents and plans must be received on or before May 30, 2013. The letter authorizes the Authority to proceed with the preliminary engineering on the subject project. The authorization includes transportation and labor for field engineering, preparation of plans, specifications and estimates and other related preparatory work in advance of physical construction operations. The proposed construction consists of a three and a half inch (3.5") overlay with a three and a half inch (3.5") milling in the selected areas. The utility is to conduct their own review of the project to identify specific impacts or conflicts with their facilities to insure all manholes, valves and valve boxes are at or within half inch (1/2") of existing grade prior to the start of construction. Physical work on the actual adjustment or relocation of affected facilities may not be started prior to the receipt of PennDOT's specific authorization to proceed with physical work. The costs for the work performed and materials furnished to accommodate highway design and construction may be reimbursable to the extent provided by applicable State Highway Laws. In the event the Authority requires the service of an engineering consultant to design this relocation, a letter proposal prepared in accordance with Section 3.3 of Design Manual Part 5 shall be submitted to PennDOT within fifteen (15) days for approval. Should the Authority intend to use a consultant engineer under the terms of an existing continuing contract, a copy of the contract is also required. The submission shall include the method of payment and the estimated total engineering cost as defined by the consultant the Authority selects, along with a statement that the Authority is not adequately staffed to perform the required engineering. The Authority's assurance that the consultant is professionally qualified to perform the necessary engineering is also required. Any costs incurred by a consultant engineer prior to PennDOT's approval for the use of a consultant may not be eligible for reimbursement. The Authority directed Gary to prepare the necessary paper work.

There was a lien filed on January 10, 2013 against 698 New Holland Road in the amount of Seven Hundred Forty-Four Dollars and Ninety-Five Cents ($744.95).  There was another lien filed on January 8, 2013 against 4 Runway Avenue in the amount of Seven Hundred Fifty-Three Dollars and Ninety-Nine Cents ($753.99) but the lien has been paid and is in the process of being cleared.

Joy reported that two (2) Project 3 Certificates of Deposit (CD) mature on January 18, 2013 and February 24, 2013.  The Authority reviewed the CD rates that were presented and directed Joy to deposit the upcoming maturing CD in the Reserve Account due to the rate being as good as the CD rates being offered.  Joy was directed to also monitor the bump-up CD at Susquehanna Bank.

Provident Heritage Holdings, 947 East Earl Road, has not submitted any plans for a separate sewer connection.  Joy reported that they purchased three (3) EDUs that were billed to them.

Sewer Operators Report: Submitted by Doug Snader:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for January.                                                                                                               
  2. Lonnie Stoltzfus Septic Service hauled 104,500 gallons of sludge in January.
  3. Josh Lee, 242 Edgewood Drive, has an odor at the vent pipe.  The Operators flushed the sewer lines on February 12, 2013 and resulted in no clogs.  The Operators completed some other things to potentially correct the odor problem but Mr. Lee is still complaining of the odor.  The Operators met with Gary, and in doing so it was discussed that the air release valves may not be working properly along the Kinzer Avenue force main.  L/B Water recommended that they replace the air release valves with stainless steel fixtures, which will cost One Thousand Seven Hundred Thirty-Two Dollars ($1,732.00) per valve, and this may or may not fix the odor problem.  Fred made a motion to approve purchasing four (4) stainless steel air release valves.  Earl seconded the motion and all voted yes.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. Chapter 94: Flows to NHBA for review.  Of 33 projection letter requests, Gary has responses and/or projections from 24.  There were no particular problems to note for flow to the New Holland Borough.  The ETSA to DEP report will be discussed next month.  Gary will plan to issue the draft table and graph prior to the next meeting.  Gary received a call from the New Holland Borough requesting the Easements from Ranck Road to Airport Road.  They are interested in possibly installing public water in the easement to loop the existing service to the area.
  2. WWTP Site Layout/Zoning:  There was a meeting held with the Operators and Gannett Fleming to discuss the WWTP site layout.  The Operators created a new plan of the WWTP that will be reviewed by Gary and he will report back to the Authority.  Gene reported that the WWTP upgrade should be kept as cost effective as possible.  Gary reported that Roger Fry is working on the Zoning Hearing Variance.  The Authority advised that at least one (1) of the Authority members shall be present at the next planning meeting.
  3. Paul Kurtz Property Land Development:  The property is located in East Earl Township and adjacent to Garden Fielde has been exploring options for development and connection to the sewer.  Per the discussion at the EESA meeting this week, this property will not be rezoned and will not be developed for at least five (5) or more years.

Project 1:

  1. Monthly Flows to New Holland:  Average daily flows for January: 41,200 gpd (compared to December’s 38,500 gpd and November’s 38,300 gpd).
  2. Peters Road Industrial Lots:  Gary is waiting for the easement submittals.

Project 2/3:

  1. MEMHP:  Average daily flows for January was 17,100 gpd (compared to December’s 11,700 gpd and November’s (14,700 gpd).  There was heavy rain at the end of the month which resulted in 1/30 daily flow of 71,600 gallons and 1/31 daily flow of 91,200 gallons (after subtracting East Earl’s relocated meter flow). 
  2. GSV: Average daily flows for January was 52,300 gpd (compared to December’s 50,600 gpd and November’s 50,300 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $3,546.92 was assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for January was 298,400 gpd (compared to December’s 295,500 gpd and November’s 298,900 gpd). 
  4. Flows from EESA:  Average daily flows for January 133,200 gpd (compared to December’s 133,000 gpd and November’s 131,300 gpd)
  5. Limited Connection Plan:  Three (3) EDUs were issued last month (one (1) for Revelation of Freedom Ministries (EESA), one (1) for Ironstone Homes (ETSA-Windsock Way), and three (3) for Provident Heritage Holdings.)
  6. Rosedale:  Still working towards an updated set of Record Plans and the dedication process.

The balances for the delinquent accounts were:

                        Project #1–$             0.00

Project #3- $        265.49

The January receipts were:                 

Project #1 - $       4,366.92

Project #3 - $   114,818.65

Gene made a motion to approve the disbursements of checks #2716 – 2720 for Project 1 in the amount of $9,771.14.  Jim seconded and all voted yes.

Earl made a motion to approve the disbursements of checks #3914 – 3934 for Project 3 in the amount of $72,244.58.  Gene seconded and all voted yes.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer

 

Solicitor Cassidy called the January 10, 2013 meeting of the Earl Township Sewer Authority to order at 6:48 p.m.  Present were Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp.  Also present were Jerry Brackbill (Operator), and Gary Martin (Engineer), and Bill Cassidy (Solicitor).

Solicitor Cassidy asked for nominations for the following officers:

Chairman:  Earl nominated Fred Wissler, Gene seconded and all voted yes.

Vice-Chairman:  Floyd nominated Eugene Neidermyer, Fred seconded and all voted yes.

Secretary:  Fred nominated James Leonard, Earl seconded and all voted yes.

Treasurer:  Floyd nominated Earl Kenepp, Gene seconded and all voted yes.

Assistant Treasurer:  Earl nominated Floyd Grove, Jim seconded and all voted yes.

Appointed Secretary/Treasurer:  Gene nominated Joy Oberholtzer, Fred seconded and all voted yes.

Appointed Assistant Secretary/Treasurer:  Fred nominated Brenda Becker, Earl seconded and all voted yes.

Solicitor:  Gene made a motion to appoint Solicitor William Cassidy of Appel & Yost, Jim seconded and all voted yes.

Engineer:  Fred made a motion to appoint Gary Martin of Gannett Fleming, Earl seconded and all voted yes.

Auditor:  Floyd made a motion to appoint Linda Fox of Weinhold, Nickel & Co., Fred seconded and all voted yes.

Depositories:  Fred made a motion to approve Ephrata National Bank, PNC Bank, Susquehanna Bank, PLGIT, and Coatesville Savings Bank, Earl seconded and all voted yes.

Floyd made a motion to approve Gannett Flemings 2013 Engineering Service Rate Table which reflects a one and a half (1 ½) to two percent (2%) increase.  Jim seconded the motion and all voted yes.

Solicitor Cassidy then turned the meeting over to Chairman Fred Wissler for the regularly scheduled monthly meeting at 6:52 pm.                                                          

Jim made a motion to approve the December 13, 2012 minutes with a correction to the twentieth (20th) paragraph, sixth (6th) sentence which should read as follows: Gary reported that Fred Wissler agreed to discuss things with the Zoning Hearing Board to inquire how the Authority should handle this issue.  Gene seconded the motion and all voted yes. 

New Design Realty, J & A Foods Inc., 210 Commerce Drive, was well over their purchased capacity of three (3) EDUs during December.  Jerry met with them and reported that their busy time will be in the Spring and Summer which will result in the flow increasing.  J & A Foods Inc. is continuing to change the equipment to help reduce the amount of flow they produce.  However, their plans are to start another production line this Spring.  Jerry will continue to pull samples monthly to test the sewage.  Solicitor Cassidy suggested that the Township Ordinance be amended because it does not establish a surcharge for those that discharge sewage with a waste strength higher than typical domestic sewage as defined in the current Ordinance.  Solicitor Cassidy reported that he will draft an amended Ordinance to submit to the Supervisors for approval.  Floyd made a motion to approve billing New Design Reality for twenty-seven (27) additional EDUs.  Earl seconded the motion and all voted yes.  The Authority directed Joy to include the following in the letter:  another meter shall be installed to complete daily meter readings, monitoring shall continue because additional capacity may be need to be purchased, and samples for the four (4) main Ordinance monitoring parameters (Ammonia Nitrogen, Total Phosphorus, Total Suspended Solids, and Biochemical Oxygen Demand) will be taken and billed to New Design Realty.

Gene made a motion to approve billing Provident Heritage Home, 947 East Earl Road, one (1) additional EDU due to their three (3) uses, which will give them a total of three (3) EDUs.  Floyd seconded the motion and all voted yes.

Jim made a motion to approve the Vehicle Usage Policy as follows:

The company vehicle mileage shall be recorded in the following instances and are not billable:

 -When vehicles are used for Authority purposes, including leaving the Authority’s jurisdiction (i.e. when parts need to be picked up at a store).

-The vehicles may be taken to and from home on a daily basis to facilitate handling emergencies and answering call outs.

-The vehicles may be taken to and from home for commuting purposes.

-The vehicles may be used for personal appointments during the work day (when sick time is used) when a personal vehicle is not available on the job site (i.e. Doctor appointments).

The company vehicle mileage shall be recorded and are billable charges in the following instances:

-When doing work/business for other political entities or businesses.

-After normal working hours in the event that a vehicle is absolutely needed and personal vehicles aren’t available, the vehicle may be usedMileage shall be recorded as a benefit to the employees and shown on their paychecks.  Floyd seconded the motion and all voted yes.

Gary presented the 2013 Agreement for Professional Consulting Engineering Services to the Authority.  Solicitor Cassidy reported that he recommended some changes in the contract which included an increase in insurance.  Gannett Fleming Inc. agreed with the changes and made the appropriate revisions.  Jim made a motion to approve the revised 2013 Agreement for Professional Consulting Engineering Services.  Floyd seconded the motion and all voted yes. 

The Operators completed an inspection on the sewer line at King Construction, 531 Hollander Road, because the eighteen (18) month Maintenance Guarantee expired on December 15, 2012 and the inspection was satisfactory.  Earl made a motion to approve the release of the eighteen (18) month Maintenance Guarantee in the amount of Four Thousand Three Hundred Eighty-Six Dollars ($4,386.00).  Gene seconded the motion and all voted yes.

Floyd made a motion to approve billing Ironstone Homes LLC, 103 Windsock Way, one (1) EDU for the construction of a single family dwelling.  Earl seconded the motion and all voted yes.

Gary provided the Authority a form from East Earl Sewer Authority (EESA) to fill out for the future wastewater needs and capacity availability for the properties along Route 23 between the Borough of New Holland and East Earl Township which the Authority has guaranteed capacity for future sewerage needs.  The Authority directed Joy to respond that they have no plans.

Paul Z Martin Jr recently purchased 121 Jalyn Drive and has plans to lease the property but is using the property in the meantime.  The Authority directed Joy to monitor the quarterly water meter readings that the New Holland Borough provides for elevated sewer usage.

The Authority is currently paying T Mobile for insurance coverage on both phones for the Operators.  The plans and phones were purchased through the State Contract (WSCA) and the Authority is eligible for phone upgrades after one (1) year.  T Mobile offers a twelve (12) month manufacturer warranty.  Joy reported the  Authority may not enroll in purchasing the insurance again in the future if it is discontinued.  The Authority discussed things and decided it isn’t worth paying for the insurance coverage.  The Authority directed Joy to drop the insurance on both phones.

Fred reported that Bonnie Hollinger, Stief Concrete Work LLC, 541 Hollander Road, showed interest in connecting to the public sewer system.  Ms. Hollinger’s potential connection into the King Construction, 531 Hollander Road, lateral is prohibited as it is not a common ETSA line or a dedicated line.  A portion of King’s Construction was dedicated to the Authority but the connection that Ms. Hollinger is interested in will need to be discussed with King Construction and an Easement will need to be established.  Fred gave Ms. Hollinger the Operators phone number to discuss this further.

Sewer Operators Report: Submitted by Jerry Brackbill:

Wastewater Treatment Plant: 

  1. The plant effluent was within all permit limits for December.                                                                                                               
  2. Lonnie Stoltzfus Septic Service hauled 93,500 gallons of sludge in December.

Engineer’s Report: Presented by Gary Martin:

Current Action/Discussion Items:

  1. Chapter 94 Developer projections mailing:  33 letters were issued to the developers on-record or proposed.  The responses are dwindling in.  The draft report will be discussed next month.
  2. Monthly Flows to New Holland:  Average daily flows for December: 38,500 gpd (compared to November’s 38,300 gpd and October’s 42,000 gpd).  It is interesting that for the third (3rd) consecutive year, the annual average flow has dropped (after the last leak at the New Holland Shopping Center was eliminated in January 2010): 48,500 (2009), 43,200 (2010), 42,400 (2011) and 40,300 (2012)
  3. WWTP Site Layout/Zoning:  Fred reported that he spoke with Zoning Hearing Board and they don’t foresee any problems with the Authority’s request for the setback variance.  A Zoning Hearing Board Variance Application will need to be filled out and submitted.  The Authority will have Roger Fry present the request to the Zoning Hearing Board.
  4. Tapping Fee Updates:  The calculation now must use the recently published 2010 Census information (prior used 2000 Census) which negatively impacts Earl Township because the 2000 Census had 3.06 persons per household and the 2010 Census has 2.89 persons per household.  This lowers the gallons per EDU from 275 to 260, and correspondingly drops the value per EDU by approximately 5%.  For Project 1, the payments to New Holland for the WWTP upgrades and two (2) years of indexed inflation have been more than the drop due to the Census.  For Project 2/3, the indexed inflation and the debt payment are not enough to offset the influence of the Census update.

Project 1:         January 2011 Adopted Tapping Fee    $4,900.00

                        January 2013 Eligible Tapping Fee      $5,190.00

Project 2/3:      January 2011 Adopted Tapping Fee    $8,100.00

                        January 2013 Eligible Tapping Fee      $7,951.00

The Authority chose not to change the Tapping Fee for 2013.

Project 1:

  1. Peters Road Industrial Lots:  All conceptual technical matters have been addressed by ETSA.  The DEP permit application is underway by the consultant.  The Planning Module has been approved by DEP.  The Easement submittal and approval is yet to be completed.

Project 2/3:

  1. MEMHP:  Average daily flows for December was 11,700 gpd (compared to November’s 14,700 gpd and October’s (with EESA Inflow) 23,700 gpd). 
  2. GSV: Average daily flows for December was 50,600 gpd (compared to November’s 50,300 gpd and October’s 54,700 gpd). Average daily flow was under 62,869 gpd – the Guarantee of Capacity Fee of $2,750.22 was assessed this month. 
  3. Monthly STP Flows: Reported average daily flow for December was 295,500 gpd (compared to November’s 298,900 gpd and October’s 325,700 gpd). 
  4. Flows from EESA:  Average daily flows for December 133,000 gpd (compared to November’s 131,300 gpd and October’s 141,700 gpd)
  5. Limited Connection Plan: Eight (8) EDUs was issued last month (one (1) Cheltenham, and seven (7) for Rosedale Subdivision).
  6. Rosedale:  They are still working towards an updated set of Record Plans and the dedication process.  Solicitor Cassidy met with Solicitor Charles Benner to discuss the current status.  The gas line runs behind the homes and Roger Fry is working to add this information to the Record Plan.  Solicitor Benner requested that Solicitor Cassidy send out letters to all home owners that have violations within the Right of Way Easement and Luke Zimmerman would pay Solicitor Cassidy to do so.  The Authority denied the request for Solicitor Cassidy to do the mailing.  Mr. Zimmerman shall have the violations corrected before the sewer line is dedicated.

The balances for the delinquent accounts were:

Project #1–$         165.94

Project #3- $        265.49

The December receipts were:              

Project #1 - $     34,579.91

Project #3 - $   173,469.17

Gene made a motion to approve the disbursements of checks #2711 – 2715 for Project 1 in the amount of $16,508.37.  Jim seconded and all voted yes.

Earl made a motion to approve the disbursements of checks #3885 – 3913 for Project 3 in the amount of $71,777.95.  Floyd seconded and all voted yes.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Joy M Oberholtzer, Appointed Secretary/Treasurer