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Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, August 18, 2016, at 7:00 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Roger Fry, Fry Surveying Inc., Mark Weaver and Robert Martin, were present to discuss the Martin Subdivision Lot 2-6 Plan, 725 East Main Street, with Roger reporting that the Earl Township Sewer Authority (ETSA) at their August 11, 2016 determined that all lots within the Subdivision shall connect to the ETSA public sewer system, due to this area is designated as a sewer service area and per Pennsylvania Department of Environmental Protection (PA DEP).  The ETSA is agreeable to allowing Mark Weaver, Lot 2, to install a temporary holding tank to allow his project to proceed, contingent upon the extension to public sewer system connecting within one (1) year time.  Rick made a motion to allow the temporary holding tank(s) for Mark Weaver, Lot 2, of the Martin Subdivision Lot 2-6 Plan, 725 East Main Street, until the public sewer extension is designed and constructed by the developer and proposed to be completed within approximately one (1) year.  Ray seconded the motion and all voted yes.

Mark Weaver, Lot 2 of the Martin Subdivision Lot 2-6 Plan, 725 East Main Street, will submit a formal withdrawal of his request to construct a temporary residence within his proposed barn.

Jamie Schlesinger, and Laura Kurtz, Public Financial Management Inc. (PFM), were present to review the ETSA proposed financing for the Waste Water Treatment Plant (WWTP) expansion.  PFM is recommending processing a bank loan from Ephrata National Bank (ENB) in the amount of Six point Five Million Dollars ($6.5), this loan will have a two year draw down option, and the interest will be 2.5% for seven years and then adjusting to no more than the maximum of 3.685%, and with no penalties for early payoff.  The project is proposed to cost an estimated Fourteen Million Dollars ($14,000,000.00) for the new Waste Water Treatment Plant (WWTP).   ETSA will utilize reserved funds in the amount of Two Million Dollars ($2,000,000.00) and East Earl Sewer has Three point Five Million Dollars ($3.5) in place.  The Board of Supervisors shall adopt an Ordinance at the October 3rd meeting, to guarantee the funding for the ETSA.

Ray made a motion to conditionally release the Rosedale Subdivision Improvement Guarantee in the amount of Thirty Three Thousand Four Hundred Twelve Dollars and Fifty Cents ($33,412.50) held by Earl Township and unconditionally release of public water Improvement Guarantee in the amount of Five Thousand Dollars ($5,000.00), per New Holland Borough.  Tom seconded the motion and all voted yes.

Ray made a motion to approve executing the Lavern and Linda Shirk, 851 Gristmill Road, Storm Water Management Agreement and Declaration of Easement, Tom seconded and all voted yes.

Tom made motion to sign the King Court Properties, 125 King Court, Reimbursement of Professional Services Agreement, Rick seconded and all voted yes.

The Supervisors reviewed that the Zoning Hearing Board upheld the Zoning Officer’s notice of violation for animals at 645 New Holland Road.  The appeal regarding exotic animals to the Lancaster County Court was plead no contest.  After further discussion the Supervisors determined the Ordinances shall be enforced and citied daily at the maximum penalty, as soon as the appeal periods expire.

The Supervisors adopted the policy that all employees shall punch in and out of work.

Meeting adjourned at 9:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


The Earl Township Board of Supervisors meeting, held on Monday August 1, 2016, was called to order by Vice Chairman Ray Martin, at 7 p.m.  The following were present: Ray Martin and Thomas Plitt, Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the July 5th and the July 21th, 2016 minutes, Ray seconded and all voted yes.

Police Report:

Chief Bowers presented the July 2016 police report. 

Martindale Fire Co. Report:

Chief Groff presented the July 2016 fire report.

Subdivision and Land Development Plans:

Lee reported that it appears the access drive relocation for the Aaron Beiler, 915 West Main Street, Subdivision and Lot Add-On Plan may be encroaching the required setback easement.  After a discussion it was directed that Barry Wagner, Zoning Officer inspect for any setback violations. 

Tom made a motion to acknowledge the Martin Subdivision, 725 East Main Street, Subdivision Plan Lots 2-6, time extension until November 28, 2016, to review and act on the Subdivision Plan.  Ray seconded the motion and all voted yes.                                                                              

Mark Weaver, was present to request approval to initiate the site improvements prior to Land Development Plan recording.  Also discussed was allowing a temporary residence within a proposed barn.  No approval was granted at this time.

Tom made a motion to draw on the Improvement Guarantee funds for Rte 23 Commercial Site, 855 West Main Street, due to replacement funds have not been provided to the Township to address the Letter of Credit not being renewed by BB&T Bank, Ray seconded and all voted yes.  These funds shall be deposited into a separate bank account for this project.

Ray made a motion to grant approval to waive the SALDO Section 308 – Preliminary Plan requirement for the Earl Township Sewer Authority, 250 Horning Road, Land Development Plan, Tom seconded and all voted yes.  

 Road Master’s Report:

Lee reported that the Dirt and Gravel Road Maintenance and Low Volume Road application for the Redwell Road, stormwater project will be resubmitted when the Low Volume Road Grant is opened.

 Lee reported that the culvert was installed in Snyder Drive and the project is moving forward.

Lee reported that the stone lot off of South Kinzer Avenue is for temporary construction parking for the Garden Spot Village, Sycamore Springs - West Campus project.

Lee reported that the improvement to the loop at SR 23 & Shirk Road traffic signal is happening sometime in September.

Zoning Officer’s Report:

The July 3rd – July 17, 2016, written zoning report was submitted and will be filed in the office.

The Zoning Hearings scheduled for August 8, 2016 is as follows:

194 Nolt Road – Special Exception of Section 402.H and 1605.P, which is to establish a family farm support business involving a woodworking business producing garden planters and elevated garden beds for residential use.

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s July 2016 report.

The Supervisors acknowledged the Lancaster County Drug Task Force’s 2nd quarter 2016 report.

The Supervisors acknowledged the 2nd quarter recycling rebate in the amount of One Thousand Nine Hundred Fifty Eight Dollars and Twenty Cents ($1,958.20) from the Lancaster County Solid Waste Management Authority. 

The Supervisors acknowledged the Lancaster County Planning Commission’s (L.C.P.C.) review of the Leacock Township proposed zoning map amendment.

Receipts received in July were $65,182.09 in the General Fund, $49,390.80 in the Waste & Recycling Fund, and $85.70 in the Street Light Assessment.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #15885 – 15928 and #7801 – 7821) in the amount of $180,416.19, and the payroll taxes electronically transferred in the amount of $9,979.20, the Street Light Fund (Checks # 400) in the amount of $1,091.26, and the Waste & Recycling Fund (Checks #209 – 212) in the amount of $11,825.00.  Ray seconded the motion and all voted yes.

Meeting adjourned at 8:10 p.m.

Respectfully submitted, Brenda S Becker, Secretary

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, July 21, 2016, at 7:00 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

David Keener, GD Keener LLC, and Elam King, Scenic Ridge Construction, were present to discuss the Pine Hill Trailers’, 125 King Court, proposed paint booth, which would be a ten thousand eight hundred square feet (10,800 sq. ft.) building.  Mr. Keener is requesting waiver of land development planning to be able to start construction of the paint booth.  Brenda reported that Township Engineer Chuck Haley stated that a second access is required by the Township’s Ordinance, Section 611 Emergency Access, due to the size of the buildings and that land development planning should be done.  Chuck stated they could plan the second access point, complete storm water management and NPDES permitting now and proceed with the full land development planning later.  After much more discussion Ray made a motion to delaying full land development planning for the entire site with a submission deadline of September 6, 2016 and that Pine Hill Trailers to proceed with storm water management planning for the ten thousand eight hundred square feet (10,800 sq. ft.) paint building.  Rick seconded the motion and all voted yes.

Aaron Beiler, 915 West Main Street, was present to request approval to start the construction of relocating the driveway access for the proposed Subdivision Plan under review at this time.  Mr. Beiler reported he submitted the Erosion and Sediment Control Plan application to the Lancaster County Conservation District.  After further discussion Rick made a motion to conditionally approve Mr. Beiler may start construction on the driveway relocation contingent upon execution of the following:

    1. Driveway Easement Agreement to be executed.

    1. The Escrow being posted with the Township.

    1. The Erosion and Sediment Controls being approved and executed.

    1. Agreement to remove old access and the timeline of completion.

    1. Provide verification that no impact will occur to the existing storm water management facilities.

    1. Acknowledgement from the developer that he is proceeding at his own risk and approval to realign the access in no way guarantees the approval of the Preliminary/Final Subdivision and Lot Add-On Plan.

Tom seconded the motion and all voted yes.

Ray made a motion to approve the Aaron Beiler, 915 West Main Street, driveway re-location Improvement Guarantee in the amount of Thirteen Thousand Five Hundred Twenty One Dollars ($13,521.00), Tom seconded and all voted yes.

Rick made a motion to approve the Lavern Shirk, 851 Gristmill Road, Storm Water Management Plan, Improvement Guarantee in the amount of Seventy Six Thousand Nine Hundred Dollars ($76,900.00), Tom seconded the motion and all voted yes.

Ray made motion to sign the Mark Weaver, Reimbursement of Professional Services Agreement, which is regarding Lot 2 of the Martin Subdivision Plan, 725 East Main Street, Tom seconded and all voted yes.

Rick made a motion to approve signing the Lancaster County Planning Commission Memorandum of Understanding, which serves as written cooperation of implementation of the Pennsylvania Municipal Planning Code.  Ray seconded and all voted yes.

Meeting adjourned at 9:40 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


The Earl Township Board of Supervisors meeting, held on Tuesday July 5, 2016, was called to order by Chairman Rick Kochel, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the June 6th and the June 16th, 2016 minutes, Rick seconded and all voted yes.

Police Report:

Chief Bowers presented the June 2016 police report. 

Martindale Fire Co. Report:

The June 2016 fire report was reviewed.

Subdivision and Land Development Plans:

Mahlon Stoltzfus, 122 Meadowcreek Road, presented the Final Plan and requested the following:

    1. Conditional approval of the Final Plan.  Ray made a motion to grant conditional approval of the Final Plan, contingent upon the review comments of the Township’s Engineer, Zoning Officer and the L.C.P.C.  Tom seconded the motion and all voted yes.

Ron Hershey, Hershey Surveying and Aaron Beiler, 915 West Main Street, were present to request approval to start construction of relocating the driveway access for the proposed Subdivision Plan under review at this time.  The Supervisors reviewed the Planning Commissions minutes from June 27, 2016 in which they recommended conditionally approving driveway access construction off of Walnut Street, with the following contingencies:

    1. Driveway Easement Agreement to be executed.

    1. The Escrow being posted with the Township.

    1. The Erosion and Sediment Controls being approved and executed.

    1. Agreement to remove old access and the timeline of completion.

    1. Acknowledgement from the developer that he is proceeding at his own risk and approval to realign the access in no way guarantees the approval of the Preliminary/Final Subdivision and Lot Add-On Plan.

After further discussion the Supervisors directed Mr. Hershey and Mr. Beiler to complete the required paperwork and submit it to the Township for review and potential action.

Rick made a motion to approve granting Lavern Shirk, 851 Gristmill Road, Storm Water Management Plan, a time extension until October 3, 2016, to meet the conditions to record their Storm Water Management Plan.  Tom seconded the motion and all voted yes.                                                                              

Mark Weaver, was present to request approval to construct a barn as a temporary residence, to use until he constructs the permanent residence.  Mr. Weaver stated he would construct the business structure and the barn/residence simultaneously and the permanent residence maybe in ten (10) years.   The Supervisors directed Mr. Weaver to have formal documents and agreements created and presented for review and potential action.

Road Master’s Report:

Lee reported that he was struck by a vehicle while working on the North Shirk Road paving project.  A police report was filed and Lee is pursuing pressing charges.

Lee reported that the Dirt and Gravel Road Maintenance and Low Volume Road applications are being accepted until August 12, 2016.

Zoning Officer’s Report:

The May 29th – June 26, 2016, written zoning report was submitted and will be filed in the office.

The Zoning Hearings scheduled for July 11, 2016 is as follows:

645 New Holland Road – Requesting the Zoning Hearing Board order the withdrawal of a Notice of Violation and Cease and Desist Order issued by the Zoning Officer.

110 Short Street – A Variance of the uses permitted by right and by Special Exception of Section 702 and 703 to utilize the property as a warehouse.

250 Horning Road – A Variance of the maximum permitted lot coverage Section 404.A for improvements to the existing facility.

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s June 2016 report.

Brenda reported that the Lancaster County Assessment Office will be conducting a county-wide reassessment, which will be effective for the 2018 taxes.

The Supervisors acknowledged the letter sent from the Winding Oaks Home Owners Association regarding concerns at a rental property located at 890 Walnut Street.

The Supervisors acknowledged the Lancaster County Commissioner’s appointment of Dean S Severson as the Director for Community Planning and of Robert E Bini as the Director for Transportation Planning.

The Supervisors acknowledged the Lancaster County Planning Commission’s (L.C.P.C.) review of the Leacock Township proposed rezoning and the Ephrata Township proposed rezoning.

The Supervisors reviewed the Garden Spot Village (GSV), Sycamore Springs, West Campus, construction observation report provided by ELA Group.

Ed Maser, 32 Runway Avenue, inquired about the parking lot constructed on the GSV, West Campus, after a discussion, the Road Master Lee Zimmerman stated that he will look at the site.

Receipts received in June were $132,629.76 in the General Fund, and $180.01 in the Waste & Recycling Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #15839 – 15884 and #7775 – 7780) in the amount of $148,128.72, and the payroll taxes electronically transferred in the amount of $10,541.87 and the Street Light Fund (Checks # 399) in the amount of $1,094.84.  Tom seconded the motion and all voted yes.

Meeting adjourned at 9:00 p.m.

Respectfully submitted, Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, June 16, 2016, at 7:00 a.m.  The following were present:  Supervisors Rick Kochel, Tom Plitt and Zoning Officer Barry Wagner.

The Supervisors held a telephone conference call with Mark Weaver, regarding the Martin Subdivision, Tower Road, Lots 2-6 Subdivision, to request approval to construct a barn to use as a temporary residence on Lot 2.  Mr. Weaver intends to construct the business and temporary housing in barn simultaneously.  After some discussion the Supervisors stated they want to see a full build out plan, along with a timeline for the project and draft agreement regarding removal of the temporary housing for review.

Mike Wipf, Stumps Quality Decks, 2484 Division Highway, Ephrata was present to discuss the split zoning of this property.  Brenda stated the adopted zoning for this parcel is three hundred feet (300’) along the road frontage (SR 00322) is zoned Industrial and the remaining land is zoned Agricultural.  The property has been used for a construction business by the husband of the owner Anna W Zimmerman and Mr. Wipf is also conducting his deck construction business.  Mr. Wipf is considering purchasing the property and is inquiring and considering rezoning the property and/or whether assemble and wholesale of product is a permitted use, in addition to the deck construction.

Scott Monger and Mark Will (potential buyers), were present to report on the property known as the SOCO Townhouses located on the southside of Airport Road, and reported that they gained Zoning Hearing approval for variances including but not limited to the lot size, the side and rear yard setbacks for the proposed single family homes.  The Revised Plans will be submitted to change the townhouses to the single family homes and the equitable owners are requesting an extension of time to record the conditionally approved Plan.  Rick made a motion to extend the time to record the conditionally approved SOCO Plan until January 3, 2017, Tom seconded and all voted yes.

Rick made a motion to approve allowing the properties located at 1551 Division Highway, 1589 Division Highway, 1607 Division Highway, 1613 Division Highway and 1623 Division Highway; to be allowed to connect to the Ephrata Township’s public sewer system.  Tom seconded the motion and all voted yes.  These properties are located just west of the Conestoga River, in the Hinkletown area and it will be the property owner’s responsibility to cooperatively gain all of the appropriate approvals, designing, permitting and construction of the sewer extension, if Ephrata Township deems it is feasible.

The Supervisors reviewed the Lancaster County Property Assessment Office notice of the 2018 Countywide Reassessment and public meetings.

Tom made a motion to adopt the 2016 Workers Compensation Insurance Loss Control Standards and compliance.  Rick seconded the motion and all voted yes.

Meeting adjourned at 9:20 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

The Earl Township Board of Supervisors meeting, held on Monday June 6, 2016, was called to order by Chairman Rick Kochel, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the May 2nd and the May 19th, 2016 minutes, Tom seconded and all voted yes.

Rick recognized and thanked Larry Weaver for serving on the Earl Township Planning Commission since November 6, 1995, and wished Larry well in his retirement.

Police Report:

Chief Bowers presented the May 2016 police report. 

Martindale Fire Co. Report:

Chief Tony Groff presented the May 2016 fire report.

Garden Spot Fire Rescue:

The June 1, 2016 (GSFR) meeting minutes were reviewed and will be filed in the Township office.

Subdivision and Land Development Plans:

Ray made a motion to approve Resolution No. 2016-05 for the Daniel Blank, 732 New Holland Rd, DEP Sewage Planning Module, Tom seconded and all voted yes.

Road Master’s Report:

Lee reported that he received a complaint from a driver that a stone flew onto and broke her windshield, while she was following a Township truck loaded with stone.  She has not provided a repair estimate to date.  After a discussion the Supervisors directed submitting the claim to the Township’s insurance company.

Lee reported that the Redwell Road storm water management project through the Low Volume Road grant has become difficult and potentially larger than budgeted, due to the fact that the property owner wants more work to be completed.  The Lancaster County Conservation District has indicated we can proceed with the current budgeted work or withdrawal this project and resubmit for another grant for the expanded project next year.  Lee recommends expanding the project next year and executing an agreement/contract with the property owner before proceeding.  Rick made a motion to abandon the Redwell Road storm water management grant in the amount of Five Hundred and Forty Dollars ($540.00), and to plan on expanding the project and applying for grant funds in 2017.  Tom seconded the motion and all voted yes.

Ray made a motion to approve the gutter and downspout replacement on the rear of the salt shed in the amount of Two Hundred and Forty Dollars ($240.00). Tom seconded and all voted yes.

Lee reported the North Shirk Road paving is scheduled to begin on June 27th.

Zoning Officer’s Report:

The April 24th – May 22, 2016, written zoning report was submitted and will be filed in the office.

The Zoning Hearings scheduled for June 13, 2016 is as follows:

473 Reidenbach Road – A Special Exception to Section 403.M – To construct an accessory dwelling unit as an addition to the existing single family dwelling.   

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s May 2016 report.

Solicitor’s Report:

Solicitor Cassidy reported that he was asked to verify the Bradenton Development, 224 Phillip Road, conditionally approved Land Development Plan time expiration under Act 46 – Development Permit Extension Act.  Solicitor Cassidy confirmed that the Bradenton Development Plan will now have a July 2, 2021 expiration date.

The Supervisors reviewed the Comcast Cable notice dated April 20, 2016, announcing that the renewal period for our agreement is now open and they are requesting that the renewal proceedings are started.

The Supervisors acknowledged United Veteran’s Council thank you note.

The Supervisors acknowledged the Lancaster County Planning Commission’s (L.C.P.C.) review of the Ephrata Township proposed rezoning.

The Supervisors acknowledged the Pine Hill Trailers Sales, 125 King Court, New Holland, DEP Clean Air Quality permit application.

An executive session was called at 8:03 p.m. to discuss the litigation regarding the 645 New Holland Road property and the civil hearing scheduled for June 17, 2016 at 9:00 a.m. 

Regular session reconvened at 8:10 p.m.

Receipts received in May were $453,945.22 in the General Fund, and $2,031.30 in the Waste & Recycling Fund.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #15788 – 15838 and #7758 – 7774) in the amount of $141,928.61, and the payroll taxes electronically transferred in the amount of $10,146.85, the Waste and Recycling Fund (Checks #204 - 208) in the amount of $24,856.68, the Street Light Fund (Checks # 398) in the amount of $1,098.58 and the Liquid Fuels Fund (Checks #367 – 368 in the amount of $8,690.44).  Ray seconded the motion and all voted yes.

Meeting adjourned at 8:20 p.m.

Respectfully submitted,

Brenda S Becker, Secretary


Vice Chairman Ray Martin called to order the Earl Township Board of Supervisors meeting, held on Thursday, May 19, 2016, at 7:00 a.m.  The following were present:  Supervisors Ray Martin, and Tom Plitt.

Tom made a motion to sign the Eugene Horst Reimbursement of Professional Services Agreement regarding 381 North Hoover Avenue, Ray seconded and all voted yes.

The Chip Seal Coating – Joint Municipal Bid was approved by Penn Township.

  1. Martin Paving, Inc., submitted a bid at the rate of $0.894 per sq. yd.

    Ray made a motion to award the bid to Martin Paving Inc., at the rate of $0.894 per sq. yd. and in the amount of Nineteen Thousand Sixty Dollars and Eight Cents ($19,060.08) for Earl Township’s portion, Tom seconded and all voted yes.

    The Ultra-Thin Friction Course using Gradation B – Joint Municipal Bid was approved by Penn Township.

    1. Asphalt Maintenance Solutions LLC submitted a bid in the amount of $5.00 per sq. yd.

      Tom made a motion to award the bid to Asphalt Maintenance Solutions LLC at the rate of $5.00 per sq. yd. and in the amount of Seventy One Thousand Six Hundred Thirty Dollars ($71,630.00) for Earl Township’s portion, Ray seconded and all voted yes.

      The Property Maintenance complaint on 148 Edgewood Drive was reviewed and Brenda reported she called the property owner last week, he stated they were coming from N.J. on Sunday May 15th to clean everything up.  Brenda reported that she received a message on Monday May 16th stating the property owner was delayed and unable to do the cleanup, but that he would be here this week.  The Supervisors directed Brenda to call the owner and inform him that if the cleanup isn’t done promptly, then a formal enforcement under the PA UCC Property Maintenance Code would be processed.               

      Ray made a motion to execute the Employee Leasing Agreement for Shelbie Shupp, Tom seconded and all voted yes.

      Brenda reported that the Exotic Animal hearing has been scheduled with the Court of Common Pleas for June 17, 2016.

      The Earl Township and Earl Township Sewer Authority Policy and Procedure Manuals were reviewed regarding call-in pay

                      All agree that the current Authority and Township Policies and Procedure Manuals state that call-ins are paid a minimum of 2 hours at overtime rate for calls after regular scheduled hours.  The Operators are scheduled regular hours every other weekend, which could lead to over time if called during that time, but not the two (2) hour minimum.  Jerry and Doug the Operators stated they believe the policy should be and previously was that they get the 2.5 hours pay to do the weekend work as compensation to carry the emergency on-call pager and that call-ins would be at the 2 hour minimum at any time on the weekend.  Tom reported that due to the Operators being Township employees, the Authority Board pushed this decision to the Supervisors to clarify.  After further discussion Brenda was directed to place this item on the June 16th meeting agenda for further review and discussion.

      Marlin Horst, Premier Custom Built, 108 Short St was present to request waiver of Land Development and Storm Water Planning process for a proposed new building on existing impervious.  After review of the proposal it was noted that Barry Wagner had provided an initial review of the proposal and noted the property is zoned Commercial, and the manufacturing or warehouse uses are not permitted uses by right or by special exception, hence Zoning Hearing approval would be required.  It was also noted that the adjoining property 110 Short St is zoned Industrial and perhaps a rezoning of the Commercial to Industrial is another option for the proposed use.  The decision was left with Mr. Horst to apply to either the Zoning Hearing Board or to Petition to the Supervisors to rezone.    No action was taken regarding waiver of Land Development and Storm Water Planning process.

       Meeting adjourned at 9:00 a.m.

      Respectfully submitted,

      Brenda S Becker, Secretary/Treasurer

The Earl Township Board of Supervisors meeting, held on Monday May 2, 2016, was called to order by Chairman Rick Kochel, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, Road Master and Solicitor William Cassidy.

 

Tom made a motion to approve the April 4th, and the April 21st, 2016 minutes, Rick seconded and all voted yes.

 

Police Report:

Chief Bowers presented the April 2016 police report. 

D Scott Miller presented the Garden Spot Village 2017 Marathon to be held on April 8, 2017 and asked approval for the following road closures:

  • Requesting closing New Holland Rd between Edgewood & Peters Road from 8:15 a.m. until 10:30 a.m.
  • Requesting to hold traffic on a short section of Ranck Road between Weaver Boulevard and East Earl Road, from 8 until 8:15 a.m.
    • Requesting limited access on Mentzer Road from 8 until 10:30 a.m.
  • Requesting closing Hill Road between New Holland Road and Redwell Road from 8 until 10:30 a.m.

Rick made a motion to approve the New Holland Police Department closing/holding traffic at the above stated roadways for the GSV Marathon on April 8, 2017, Ray seconded and all voted yes.

 Mr. Miller thanked all the volunteers for their support during the 2016 Marathon, and stated it is much appreciated.

 

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the April 2016 fire report.

 

Garden Spot Fire Rescue:

The April 2, 2016 (GSFR) meeting minutes were reviewed and will be filed in the Township office.

                                                                                                                      

Subdivision and Land Development Plans:

Roger Fry, Fry Surveying Inc., presented the Earl S Weaver, 264 White Oak Road, Final Subdivision Plan and requested the following:

    1. A conditional approval of the Final Subdivision Plan.  Ray made a motion to grant conditional approval of the Final Subdivision Plan, contingent upon the review comments of the Township’s Engineer and L.C.P.C, Rick seconded and all voted yes.

 

Roger Fry, Fry Surveying Inc., presented the Gail and Carole Sensenig, 65 Galenson Lane, Lot Add–On Plan and requested the following:

    1. Approve Chairman to sign the DEP Sewage Planning Module, Ray a motion for the Chairman to sign the DEP Sewage Planning Module, Tom seconded and all voted yes.

    1. A conditional approval of the Lot Add–On Plan.  Ray made a motion to grant conditional approval of the Lot Add–On Plan, contingent upon the review comments of the Township’s Engineer and L.C.P.C., Rick seconded and all voted yes.

 

The Garden Spot Village – Sycamore Springs, Stormwater Management Plan for the west side of South Kinzer Avenue.  The proposal will have twenty seven (27) cottages located within New Holland Borough boundaries.  The storm water basin and a portion of a private street will be within Earl Township boundaries.   The following was requested:

  1. a.       Ray made a motion to execute the GSV Developer’s Agreement, Tom seconded and all    voted yes.
  2. b.      Tom made a motion to approve the Improvement Guarantee for the GSV-Sycamore Springs Storm Water Management improvements in the amount of One Hundred Eight Thousand Six Hundred and Six Dollars ($108,606.00).  Ray seconded the motion and all voted yes.
  3. c.       Ray made a motion to conditionally approve executing the Storm Water Management Agreement and Declaration of Easement, contingent upon Solicitor Cassidy’s review.  Tom seconded the motion and all voted yes.

 

Rick made a motion to approve granting Jemar Enterprises, 110 Short Street, Lot Line Change Plan, a time extension until June 1, 2016, to meet the conditions to record their Land Development Plan.  Tom seconded the motion and all voted yes.

 

Tom made a motion to acknowledge Martin Subdivision Lots 2-6, 721 East Main Street, granting the Township a ninety (90) day time extension until August 29, 2016, to review and act on the Subdivision Plan.  Ray seconded the motion and all voted yes.

 

Ray made a motion to acknowledge Stoltzfus Project, 122 Meadowcreek Road, granting the Township a ninety (90) day time extension until August 29, 2016, to review and act on the Subdivision Plan.  Tom seconded the motion and all voted yes.

 

Road Master’s Report:

Ray made a motion to conditionally award the Snyder Drive Culvert to the only bid received, and from Keystone Concrete in the amount of Forty Two Thousand Five Hundred Dollars ($42,500.00), contingent upon receiving the approved DEP General Permit.  Tom seconded the motion and all voted yes.

 

Lee reported that the Gristmill Road bridge replacement is on the Lancaster County Transportation Improvement Project (TIP) list, with the proposed project to be over Two Million Dollar ($2,000,000.00).  The TIP is available for public review and comment period from May 1, 2016 through May 31, 2016.

 

The Supervisors reviewed the Maintenance building floor cleaning and waxing proposals of the office, breakroom and storage area which are tiled as follows:

            Tookleen         $345.00 – area scrubbed and low maintenance wax applied.

            Clean Energy   $390.00 – strip to bare tile and three (3) coats of wax applied.

After a discussion, Rick made a motion to award the floor cleaning and waxing to Clean Energy in the amount of Three Hundred and Ninety Dollars ($390.00), Ray seconded and all voted yes.

 

Zoning Officer’s Report:

The March 27th – April 17, 2016, written zoning report was submitted and will be filed in the office.

The Zoning Hearings scheduled for May 9, 2016 is as follows:

170 Sensenig Road – A Special Exception to Section 403.O and 1605.X – To establish a rural occupation involving a proposed woodworking shop.  A Variance to Section 1605.X.5 to utilize a gross floor area over the allowed 1, 200 square feet (s.f.).

           536 Airport Road – Variances of the following sections:

           Section 604.1.C. – A Variance of the 10,000 s.f. minimum lot size requirement.

           Section 604.2.C. – A Variance of the 75 foot minimum lot width requirement.

           Section 604.3.A. – A Variance of the 125 foot minimum lot depth requirement.

           Section 604.4.A. – A Variance of the 60 foot front yard setback requirement.

           Section 604.3.B.(1) – A Variance of the 10 foot side yard setback requirement.

           Section 604.4.E. – A Variance of the maximum 30% lot coverage requirement.

 

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s April 2016 report.

 

The Supervisors reviewed the letter from the ELANCO Library requesting the Supervisors of Municipalities within the ELANCO Region make appointments to the ELANCO Library Board of Trustees.  Brenda was directed to find out more information such as how this is being coordinated between the five Municipalities, to make appointments for two (2) open seats. 

 

The United Veteran’s Council invited the Supervisors to the 2016 Annual Pilgrimage to be held on May 30, 2016.

 

The Supervisors acknowledged FEMA’s letter stating the revisions to the Earl Township Floodplain Management Ordinance adopted on March 17, 2016, is in compliance with the National Flood Insurance Program as required for Lancaster County’s updated Flood Insurance Rate Map released on April 5, 2016.

 

The Supervisors acknowledged the Lancaster County Drug Task Force’s 1st quarter 2016 report.

 

The Supervisors acknowledged the 1st quarter recycling rebate in the amount of One Thousand Eight Hundred Fifty Nine Dollars and Fifty-Six Cents ($1,859.56) from the Lancaster County Solid Waste Management Authority.  The total rebate amount received since inception of our curbside service as of April 2013 to date is Twenty One Thousand Four Hundred and Eighty Dollars ($21,480.00).

 

The Supervisors acknowledged the Lancaster County Planning Commission’s (L.C.P.C.) reviews of the proposed neighboring Municipalities Ordinance amendments.

 

The Supervisors acknowledged the Berk-Tek, 132 White Oak Road, New Holland, DEP Clean Air Quality permit renewal application.

 

The Supervisors acknowledged the New Enterprise Stone & Lime Co., Inc., - Burkholder Quarry, application to the Susquehanna River Basin Commission for groundwater withdrawal and consumptive water use.

 

Receipts received in April were $179,707.24 in the General Fund, and $101.50 in the Waste & Recycling Fund.

 

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #15743 – 15786 and #7736 – 7757) in the amount of $166,285.75, and the payroll taxes electronically transferred in the amount of $9,973.47, the Waste and Recycling Fund (Checks #203) in the amount of $5,285.32, the Street Light Fund (Checks # 396 – 397) in the amount of $2,245.07 and the Liquid Fuels Fund (Checks #365 – 366 in the amount of $3,661.05).  Ray seconded the motion and all voted yes.

 

Meeting adjourned at 8:30 p.m.

 

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, April 21, 2016, at 7:00 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

 

Tom reported that the Fourteen Million Dollars ($14,000,000.00) Earl Township Sewer Authority’s (ETSA)expansion of the Waste Water Treatment Facility is proposing to borrow Eight Million Six Hundred Thousand Dollars ($8,600,000.00) by either a Bond or new standard bank loan.  The balance for the project will be expended out of the ETSA’s reserve funds and funds due from East Earl Sewer Authority (EESA) per that agreement.  At this time no additional increase to the sewer user rate is proposed.  Brenda added that the Township will be required to guarantee the Bond Issue, for the ETSA.

 

Rick reported he attend the Lancaster County Planning Commission (L.C.P.C.) Regional Breakfast meeting and reviewed the proposed Lancaster County Regional Comprehensive Plan 2040.

 

The Supervisors directed that Barry Wagner, Zoning Officer, shall send a notice of Enforcement to the property owner and the tenant of 645 New Holland Road, where the tenant Chris Shirk is operating an unapproved kennel with thirty (30) animals and is in violation the Township’s Zoning Ordinance.

 

Brenda was directed to reinitiate the research for a new web-site.

 

Brenda presented Verizon’s April special, which will give a Three Hundred Dollar ($300.00) credit to the cell phone account when adding an additional phone line.  Brenda asked for approval to add a line, to assist in conducting Township business, the cell phone would be a zero ($0.00) charge.  Brenda was directed to get costs and information to add tablets for the Supervisors to use for Township business, instead of printing to paper.

 

Meeting adjourned at 8:00 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary/Treasurer


The Earl Township Board of Supervisors meeting, held on Monday April 4, 2016, was called to order by Chairman Rick Kochel, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman and Solicitor Cassidy.

 

Tom made a motion to approve the March 7th, and the March 17th, 2016 minutes, Ray seconded and all voted yes.

 

Police Report:

Chief Bowers presented the March 2016 police report. 

The Garden Spot Village 2016 Marathon is on April 9, 2016.

 

Martindale Fire Co. Report:

Chief Tony Groff presented the March 2016 fire report.

 

Garden Spot Fire Rescue:

The March 2, 2016 (GSFR) meeting minutes were reviewed and will be filed in the Township office.

                                                                                                                      

Subdivision and Land Development Plans:

James Thomas, Blakinger Thomas Law Firm and Todd Shoaf, Pioneer Management presented the Fieldcrest Properties, LP, 260 Jalyn Drive petition to rezone a portion of approximately 3.947 acres on 260 Jalyn Drive to Industrial from Agricultural zoning district.  Ray made a motion to approve the rezoning and adopt Ordinance No. 2016-06 An Ordinance amending the Earl Township Zoning Ordinance to rezone 3.947 acres of land located at 260 Jalyn Drive, New Holland, Pennsylvania, to be included in the Industrial zoning district.  Tom seconded the motion and all voted yes.

 

Mark Jones Love, Site Design Services, presented the Lavern Z and Linda B Shirk, 851 Gristmill Road, Storm Water Management Plan and requested the following:

    1. A waiver of the SALDO Section 308 & 309 - The Land Development Planning process. Ray made a motion to grant approval to waive the Land Development Planning process, Tom seconded and all voted yes.

    1. A waiver of the SWMO Section 17-302.A.2.C – The Maximum Loading Ratio.  Tom made a motion to grant approval to waive the maximum loading ratio, per the Township Engineer’s letter dated March 24, 2016.  Rick seconded the motion and all voted yes.

    1. A conditional approval of the Storm Water Management Plan.  Ray made a motion to grant conditional approval of the Lavern Z & Linda B Shirk, 851 Gristmill Road, Storm Water Management Plan, Tom seconded and all voted yes.

 

Craig Smith, RGS Assoc., and Steve Lindsey, Garden Spot Village (GSV) presented the GSV – Sycamore Springs, Stormwater Management Plan for the west side of South Kinzer Avenue.  The proposal will have twenty seven (27) cottages located within New Holland Borough boundary.  The storm water basin and a portion of a private street will be within Earl Township boundary.   The following was requested:

  1. a.       Conditional approval of the Stormwater Management Plan.  Tom made a motion to grant conditional approval of the GSV Sycamore Springs - Stormwater Management Plan, Ray seconded and all voted yes.

 

 

David Keener, GDKeener, LLC, was present to discuss the proposed improvements at Pinehill Trailers, 125 King Court, New Holland.  The proposal will be for a paint spray booth building and the disturbance will be under one (1) acre.  The Zoning Hearing Board approved a variance to allow the building to be within the ten feet (10’) of the boundary line.  The Supervisors directed Pinehill Trailers to proceed with storm water management planning, and to request a waiver of the land development planning process.

 

David Keener, GDKeener, LLC, was present to discuss the proposed poultry barn on the sixty-five (65) acre property located 240 Gristmill Road.  The building will be used to raise 20,000 to 35,000 birds.  The earth disturbance will be over an acre and they will process a NPDES Permit.  Lee stated that the driveway may need to be modified to address the heavy truck traffic and a Driveway Permit should be processed.

 

Ray made a motion to approve the Chairman to sign the Earl S Weaver, 264 White Oak Road, DEP Planning Waiver and Non-Building Declaration for their Subdivision Plan, Tom seconded and all voted yes.

 

Tom made a motion to approve the Chairman to sign the Robert Martin - Martin Subdivision, 721 East Main Street, DEP Sewage Planning Module, Rick seconded and all voted yes.

 

Ray made a motion to partially release Petra Christian Fellowship Church, 565 Airport Road, Improvement Guarantee funds as follows:

  1. a.      Campus Improvements in the amount of $655,348.00.
  2. b.      Residential Lots Improvements in the amount of $66,270.00.

Tom seconded the motion and all voted yes.  The balance remaining shall be in the amount of $891,291.00, per ELA Groups recommendation letter.

 

Road Master’s Report:

North Shirk Road Paving:

  1. 1.      New Enterprise Stone & Lime Co. Inc., submitted a bid.
  2. a.       Option A – 871 tons leveling              $  50,308.96.

       1,740 tons wearing           $113,778.60.

  1. b.      Option B – 871 tons leveling              $          0.00.

       1,670 tons wearing           $          0.00.

                         100 tons wearing              $          0.00.

  1. 2.      H & K Group, Inc. /Landis Deck, submitted a bid.
  2. a.       Option A – 871 tons leveling              $  49,734.10.

       1,740 tons wearing           $100,137.00.

  1. b.      Option B – 871 tons leveling              $  51,563.20.

       1,670 tons wearing           $  98,730.40.

                         100 tons wearing              $    7,680.00.

  1. 3.      Pennsy Supply Inc., submitted a bid.
  2. c.       Option A – 871 tons leveling              $  65,743.08.

       1,740 tons wearing           $127,420.20.

  1. d.      Option B – 871 tons leveling              $  66,387.62.

       1,670 tons wearing           $124,081.00.

                         100 tons wearing              $    9,509.00.

Option B utilizes virgin oil and no recycled materials.

Ray made a motion to award the North Shirk Road paving between Huyard Road and SR 23 bid to H & K Group, Inc. /Landis Deck, Option B in the total amount of $157,973.60.  Tom seconded the motion and all voted yes.

 

Ray made a motion to sign Resolution No. 2016-04 A Resolution authorizing the Road Master to sign and submit an application for Traffic Signal improvements to Pennsylvania Department of Transportation on behalf of the Municipality.   Tom seconded the motion and all voted yes.

 

Lee reported that the Township has been awarded the Low Volume Road Grant for the Snyder Road project in the amount of Fifty Six Thousand Three Hundred Thirty Three Dollars ($56,333.00).

 

Lee reported that a briefing will be held for the approved FEMA funding, which will reimburse the Township for the January 2016 significant snow storm.

 

Lee reported that the Gristmill Road bridge replacement is on the Lancaster County Transportation Improvement Project (TIP) list, but the project has not been officially approved for the proposed 2019 construction.

 

Tom made a motion to approve joining the Lancaster County Clean Water Consortium, for the fee in the amount of Five Hundred Dollars ($500.00), which offers assistance to the Township to meet MS4 Permit and Chesapeake Bay requirements.  Ray seconded the motion and all voted yes.

 

Rick made a motion to accept New Enterprise Stone & Lime Co. Inc., stone prices, effective until February 28, 2017.  The Township purchases are well below the bidding requirement, but this enables us to be locked into a rate schedule.  Ray seconded the motion and all voted yes.

 

Zoning Officer’s Report:

The February 28th – March 20, 2016, written zoning report was submitted and will be filed in the office.

The Zoning Hearings scheduled for April 11, 2016 is as follows:

477 Glenmar Avenue – Affirmation of an appeal of a determination by the Zoning Officer involving the proposed use of the semi-detached dwelling located at 496-498 North Railroad Avenue as a vacation rental. A Special Exception to Section 106 – Uses not provided for.

 

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s March 2016 reports.

 

Solicitor’s Report:

An executive session was called at 9:15 p.m. to discuss the Garden Spot Village, 433 South Kinzer Avenue, petition to appeal the zoning hearing decision for the property located at 19 Runway Avenue and the animal violation at 645 New Holland Road. 

 

Regular session reconvened at 9:45 p.m.

 

Rick made a motion directing Solicitor Cassidy to send a letter stating that the Township Ordinances shall be complied with and that the animal keeping activity at 645 New Holland Road shall cease and desist.  Tom seconded the motion and all voted yes.

 

Tom made a motion to exonerate one hundred and eighteen (118) people from the 2015 Per Capita Tax Rolls, Rick seconded and all voted yes. 

 

The Supervisors reviewed the PSATS 2016 proposed Resolutions and Bylaw changes, which will be acted on at the PSATS convention on April 19th.

 

The Supervisors acknowledged the Lancaster County Planning Commission’s (L.C.P.C.) reviews of the proposed neighboring Municipalities Ordinance amendments.

 

The Supervisors acknowledged Eugene Nolt, 143 Kurtz Road, New Holland, application to DEP for a CAFO Permit renewal.

 

Receipts received in March were $47,461.61 in the General Fund, and $46,721.25 in the Waste & Recycling Fund.

 

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #15694 – 15742 and #7714 – 7735) in the amount of $136,665.51, and the payroll taxes electronically transferred in the amount of $10,145.46, and the Waste and Recycling (Checks #200 - 202) in the amount of $19,086.40.  Tom seconded the motion and all voted yes.

 

Meeting adjourned at 10:00 p.m.

 

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, March 17, 2016, at 7:00 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, and Tom Plitt, and Charles Haley, Engineer and Barry Wagner, Zoning Officer.

 

Tom made a motion to adopt Ordinance No. 2016-02, An Ordinance requiring all persons, partnerships, businesses, and corporations to obtain a permit for any construction or development; providing for the issuance of such permits; setting forth certain minimum requirements for new construction and development within areas of earl township which are subject to flooding; and establishing penalties for any persons who fail, or refuse to comply with, the requirements or provisions of this ordinance.  Ray seconded the motion and all voted yes.

 

Ray made a motion to adopt Ordinance No. 2016-03, An Ordinance Amending the code of earl township by revising and amending chapter 27, earl township zoning ordinance of 1996, Tom seconded and all voted yes.

 

Tom made a motion to adopt Ordinance No. 2016-04, An Ordinance Amending the code of the township of earl by revising and amending chapter 22 of the township subdivision and Land Development Ordinance, Ray seconded and all voted yes.

 

Ray made a motion to adopt Ordinance No. 2016-05, An Ordinance Amending the code of the township of earl by revising and amending chapter 17 of the township Stormwater Management Ordinance, Tom seconded and all voted yes.

 

Tom provided the Earl Township Sewer Authority’s expansion schedule for the Waste Water Treatment Facility upgrade.

 

Ray made a motion to approve signing the Garden Spot Village (GSV) Reimbursement of Professional Services Agreement, Tom seconded and all voted yes.

 

Steve Lindsey, GSV and Mark Hackenburg, RGS Associates, were present to discussion the land development plan concept for 303 Ranck Road.  The site is 12.16 acres and a portion is proposed to be rezoned to Residential from Industrial to allow for ± five (5) residences, which would utilize cooperative living arrangement.  The cooperative living would house multiple un-relative residents that are of lower income.  The remaining land would stay Industrial for a self-storage usage.  Chuck mentioned an emergency access would be required for the proposed dead-end private street.  Barry was directed to research what percentage of Industrial land is available in the Township.  Barry stated there is no percentage requirement, the regulation just stated the Township must have each type available, or someone could request rezoning any parcel.

Chuck stated GSV could provide a Sketch Plan of the complete concept and then proceed planning on just one (1) lot with its own stormwater system and access, and then add lots as they go, changing to one stormwater system for all lots later.  This parcel may need to be subdivided prior to the rezoning petition being submitted.

 

Scott Monger and Mark Will, (potential buyers), were present to discuss the conditionally approved SOCO Townhouses, southside of Airport Road, Land Development Plan.  They propose revising the current 151 Townhouses to 100 single family homes, with six foot (6’) side yards.  The six foot (6’) side yard, front yard set-back of twenty feet (20’) from the Right of Way (ROW), and the lot depth of ninety feet (90’) on twenty six lots (26) will required Zoning Hearing approval.   The Supervisors would prefer the side yards if approved at six feet (6’) shall remain clear of any utilities such as air conditioning units, to allow neighbors to access each other’s side yards for repairs and improvements.   Easements and ROWs will be drafted and managed through a Homeowners Association.  The water and sewer services shall be reviewed and approved with the plan revision.  The Supervisors will review the Zoning Hearing application and potentially provide input to that Board.  The Supervisors indicated they would look favorably to granting a SOCO Townhouses Plan extension if needed to process a Revised Plan.

 

The Supervisors directed Barry to send an enforcement notice to owner and tenant of 645 New Holland Road, regarding the violation of use by having an unapproved kennel and housing exotic animals.

 

Barry reported that he has deemed greenhouse manufacturing does not meet the Family Support Business use for Agricultural zoning.

Rick presented the proposed Guidelines for Garden Spot Fire Rescue for submitting of annual funding support request to the Inter-Municipal funding review committee, to be reviewed.

 

Meeting adjourned at 10:07 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary/Treasurer

The Earl Township Board of Supervisors meeting, held on Monday March 7, 2016, was called to order by Chairman Rick Kochel, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman and Solicitor Cassidy.

 

Ray made a motion to approve the February 1st, and the February 18th, 2016 minutes, Tom seconded and all voted yes.

 

Police Report:

Detective Heisse presented the February 2016 police report. 

The Lancaster Farmland Trust 2016 Pedal to Preserve Ride on June 4, 2016 was reviewed.

 

Martindale Fire Co. Report:

Chief Tony Groff presented the February 2016 fire report.

 

Garden Spot Fire Rescue:

The February 3, 2016 (GSFR) meeting minutes were reviewed and will be filed in the Township office.

                                                                                                                      

Road Master’s Report:

Lee reported that the fence was damaged at Keith Weaver, 346 Gristmill Road, during one of the snow storms, the fence is of PVC material and the temperature was 15 degrees, which makes this type of fence brittle.  The property owner is requesting replacement in the amount of Seven Hundred Fifty Four Dollars and Fifteen Cents ($754.15).  After much discussion the Supervisors recommended Mr. Weaver check his homeowner’s insurance to see if it would be covered under that policy.  The Supervisors decided they were not going to start replacement of this type of private property losses.

 

Lee reported that PENNDOT is upgrading the traffic signals along SR 23, our signal affected is the North Shirk Road and SR 23 and it is looking like the new system will be radar with emergency pre-emption.  The rest of the traffic signals along SR23 are being installed with 360 degree camera system, which will affect our traffic signal shared at Tower Road and SR 23.  The Plans will be submitted shortly for the Township to sign granting design approval.

 

A stream gage monitoring system is being proposed for the Conestoga River through the Susquehanna River Basin Commission grant.  This will be valuable to Lee Zimmerman, Road Master by enabling him to monitor water levels during a rain storm and better determine closing of Cabin Road.

 

Lee reported the Low Volume Road grant awarding has not been announced yet, for the Snyder Road project.

 

Zoning Officer’s Report:

The January 24th – February 21, 2016, written zoning report was submitted and will be filed in the office.

 

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s February 2016 reports.

 

Solicitor’s Report:

Solicitor Cassidy reported that DCED has approved our draft Floodplain Ordinance.  The Floodplain Ordinance, the Earl Township Zoning Ordinance, the Earl Township Subdivision and Land Development Ordinance, and the Earl Township Storm Water Management Ordinance are ready for adoption as advertised at the March 17, 2016 Supervisors meeting.

 

The Lancaster County Farmland Trust provided notification offering technical assistance to protect and restore the Bay by helping local communities clean up and restore polluted rivers and streams.  The Trust will assist with best management assessment projects, Mapshed analysis and other areas of service.

 

The Lancaster County Planning Commission is holding Regional Municipal meetings throughout the County which will be to review the Lancaster County Comprehensive Plan and solicit public comment.

 

The Supervisors acknowledged the Lancaster County Drug Task Force’s 4th quarter 2015 report.

 

The Supervisors acknowledged the Lancaster County Drug Task Force’s 3rd quarter 2015 report

 

The Supervisors reviewed the PA DEP Notice of Violation issued to Michael Shirk, Pequea Machine Inc., 200 Jalyn Drive, New Holland.

 

The Supervisors acknowledged the LCCD earthmoving inspection report for the following properties:

GEF Development Corp., 120 Orlan Road – Streambank stabilization project.

 

Receipts received in February were $30,748.73 in the General Fund.

 

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #15611 – 15693 and #7680 – 7713) in the amount of $168,610.07, and the payroll taxes electronically transferred in the amount of $15,188.06, the Earl Township Street Light Tax (Checks #394 - 395  in the amount of $2,215.22, the Liquid Fuels (Checks #364) in the amount of $593.71, and the Waste and Recycling (Checks #198 - 199) in the amount of $12,662.34.  Ray seconded the motion and all voted yes.

 

Meeting adjourned at 8:00 p.m.

 

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, February 18, 2016, at 7:00 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

 

Scott Monger and Mark Will, (potential buyers), were present to discuss the conditionally approved SOCO Townhouses, southside of Airport Road, Land Development Plan.  The Plan will expire under the PA Act 46, which is ending on July 2, 2016.  The Supervisors were asked if they would have the authority to grant another time extension for recording the Plan. The additional time would allow them to gain Zoning Hearing approval for a variance of the side yard setback and process a Revised Land Development Plan.  The developers are only interested in purchasing the property if they can change the Plan to single family lots and with enough density to make it profitable.  Brenda reported that Solicitor Cassidy is researching if the Supervisors have the authority to grant additional time extensions.  Mr. Will stated he will provide location information on developments in the region with similar layout, to enable the Supervisors to individually look at how the development would appear.  The Supervisors stated the need to see and hear more information before supporting the proposed plan.

 

Harold Kurtz, owner of 358-360 Kurtz Road and Ervin Zimmerman, Chairman of the Board and Aaron Sensenig, Administrator of Kurtz Homestead, which is a home for troubled girls ages sixteen to thirty one year old (16-31).  This is the annual meeting to review and discuss the program.  The average stay of the residents is four (4) to five (5) months long, but they have no set length of stay.   The limit residents is eight women at a time and they have been successful and pleased with the service they are able to provide to young women.  The program continues to utilize services from Green Pasture Clinic and work with hospitals when needed.

 

Ray made a motion to adopt the Revised Policy and Procedure Manual, with a revision date of December 1, 2015, Tom seconded and all voted yes.

 

 Meeting adjourned at 9:20 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary/Treasurer


The Earl Township Board of Supervisors meeting, held on Monday February 1, 2016, was called to order by Chairman Rick Kochel, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman and Solicitor Cassidy.

 

Tom made a motion to approve the January 4th, and the January 21st, 2016 minutes, Ray seconded and all voted yes.

 

Police Report:

Chief Bowers presented the January 2016 police report. 

The Lancaster Sunrise Rotary Bike Ride on May 14, 2016 was reviewed.

 

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the January 2016 fire report.

 

Garden Spot Fire Rescue:

Chief Larry Martin presented the annual 2015 activity report.  Chief Martin introduced Deputy Chief Darryl Keiser, who is training to be the next Fire Chief. 

The January 6, 2016 (GSFR) meeting minutes were reviewed and will be filed in the Township office.

 

Justin Brewer, DL Howell presented the Jemar Enterprises and Earl S & Verna H Martin, 107 and 110 Short Street, petition to rezone a portion of 107 and 110 Short Street.   Ray made a motion to grant rezoning a portion of 107 Short Street to Commercial from Industrial and to rezone a portion of 110 Short Street to Industrial from Commercial, Tom seconded and all voted yes.

 

Ray made a motion to approve signing the Leonard and Marian Horst , 1289 Division Highway, Ephrata, Storm Water Management Ownership and Declaration of Easement Agreement, Rick seconded and all voted yes.

 

Road Master’s Report:

Tom made a motion to officially sign and enact the Declaration of Snow Disaster Emergency, which Chairman Supervisor Rick Kochel declared on January 22, 2016 at 12:00 p.m., which expired on January 25, 2016 at 12:00 p.m.  Ray seconded the motion and all voted yes.

 

Ray made a motion to adopt Resolution No. 2016-02, A Resolution for Earl Township to participate in a joint bidding and purchasing agreement for the procurement of road work identified as Micro-surfacing and Chip Seal Coating with multiple Municipalities.  Tom seconded the motion and all voted yes. 

 

The intersection of Gristmill Road and SR 322 was discussed, Lee reported he could have LTAP conduct a study of the area to determine if any improvements would be warranted.  Chief Bowers offered to pull the incident reports for review.

 

Lee reported the Low Volume Road grant application was submitted for the Snyder Road project.

 

Zoning Officer’s Report:

The January 3rd – January 17, 2016, written zoning report was submitted and will be filed in the office.

 

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s January 2016 reports.

 

The Supervisors acknowledged East Earl Township’s notification of the proposed change/amendment to their Urban Growth Boundary within the ELANCO Regional Comprehensive Plan.

 

Rick made a motion to forward the following Ordinances to be reviewed and advertised for adoption at a March meeting, which is required to meet the FEMA Floodplain Management Plan:

  • The Earl Township Floodplain Ordinance.
  • The Earl Township Zoning Ordinance.
  • The Subdivision and Land Development Ordinance.
  • The Storm Water Management Ordinance. 

The Department of Community and Economic Development will review the Floodplain Ordinance, the Lancaster County Planning Commission and the Earl Township Planning Commission will review all of the proposed Ordinances

Ray seconded the motion and all voted yes.

 

An executive session was called at 7:50 p.m. to discuss that Garden Spot Village, 433 South Kinzer Avenue, petitioning to appeal the zoning hearing decision for the property located at 19 Runway Avenue. 

 

Regular session reconvened at 8:05 p.m.

 

After a discussion Ray made a motion to file a Notice of Intervention regarding the Garden Spot Village, 433 South Kinzer Avenue, appeal of the zoning hearing decision for the property located at 19 Runway Avenue.  Rick seconded the motion, Tom opposed and the motion carried.

 

The Supervisors acknowledged the 4th quarter recycling rebate in the amount of Two Thousand Twenty Eight Dollars and Seven Cents ($2,028.07) from the Lancaster County Solid Waste Management Authority. 

 

The Supervisors acknowledged the PA Department of Conservation and Natural Resources letter announcing grant opportunities.

 

The Supervisors acknowledged the LCCD earthmoving inspection report for the following properties:

Mark Leid, 678 South Custer Avenue.

NRB, 191 Quality Circle, (off of Peters Road).

Petra Christian Fellowship Church, 565 Airport Road.

 

Receipts received in January were $50,153.27 in the General Fund, $46,813.62 in the Waste and Recycling Fund and 12,159.45 in the Street Light Fund.

 

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #15557 – 15610 and #7663 - 7679) in the amount of $153,222.58, and the payroll taxes electronically transferred in the amount of $14,506.07 and the Waste and Recycling (Checks #196 - 197) in the amount of $11,425.82.  Ray seconded the motion and all voted yes.

 

Meeting adjourned at 8:25 p.m.

 

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, January 21, 2016, at 7:00 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, and Tom Plitt and Barry Wagner, Zoning Officer.

 

Ray made a motion to sign the Sam Stoltzfus’, 194 Nolt Road, an Agreement for Reimbursement of Professional Services relative to inquiries regarding use of his property.  Tom seconded and all voted yes.  

 

Mark Stanley, and Sam Stoltzfus, 194 Nolt Road, were present to discuss the Zoning Hearing Decision that denied him using 194 Nolt Road property as storage for his Country Lane Gazebos business.  Mr. Stoltzfus stated he is out of room at his 191 Jalyn Drive industrial lot property.  Mr. Stanley inquired if the Supervisors would consider amending the definition of farm support business to allow his proposed business storage.  Mr. Stanley and Mr. Stoltzfus also inquired if an amendment to the definition isn’t feasible would a family business of building small residential greenhouse kits be an allowed use.  After much more discussion the Supervisors directed Barry to research if neighboring Municipalities provide similar options within their Agricultural zoning district. The Supervisors will also review the entire Zoning Ordinance to determine if any changes are applicable and respond to Mr. Stanley and Mr. Stoltzfus within thirty (30) days.

 

Barry reviewed the Garden Spot Village’s appeal of the Zoning Hearing Decision for the property located at 19 Runway Avenue, New Holland, with the Board of Supervisors.  After a discussion the Supervisors deemed that the Zoning Hearing Board shall proceed with defending the decision, and the Supervisors will not oppose the decision.  Brenda was directed to provide this information to the Township’s Solicitor Cassidy.

 

Tom made a motion to approve the Leonard Horst, 1289 Division Highway, Ephrata, Improvement Guarantee in the amount of Seventeen Thousand Six Hundred Three Dollars and Five Cents (17, 603.05) for their Land Development Plan.  Ray seconded the motion and all voted yes.

 

Ray made a motion to approve signing the Philip L Weaver, 302 Redwell Road, Storm Water Management Ownership and Maintenance Agreement, Rick seconded and all voted yes.

 

Ray made a motion to adopt Resolution No. 2016-01 – A resolution of the Board of Supervisors of Earl Township establishing the Fee Schedule, Tom seconded and all voted yes.

 

Rick made a motion to appoint the follow as the Municipal Representatives to the Lancaster County Tax Collection Bureau Board:

Robin Parker, New Holland Borough – primary representative

Wanda Good, Caernarvon Township – alternate representative

Ray seconded the motion and all voted yes.

 

Brenda was directed to discuss the Gristmill Road and SR 322 intersection with the Road Master Lee Zimmerman.

At 8:30 a.m. Rick, Ray, Tom and Brenda left the Township Office to tour the recently opened NRB facility located at 191 Quality Circle, which manufactures modularly building in Earl Township.

 

Meeting adjourned at 9:30 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary/Treasurer


The 2016 re-organizational meeting of the Earl Township Board of Supervisors, held on Monday January 4, 2016, was called to order by Solicitor William Cassidy, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, and Thomas Plitt.

 

Solicitor William Cassidy asked for the following nominations:

Chairman - Ray nominated Rick Kochel, Tom seconded and all voted yes.

Vice-Chairman - Tom nominated Ray Martin, Rick seconded and all voted yes.

Appoint an Elected Auditor – Ray made a motion to appoint Brian Johnson, Tom seconded and all voted

Secretary/Treasurer – Tom made a motion to appoint Brenda S Becker, Ray seconded and all voted yes.

Asst. Secretary/Treasurer - Ray made a motion to appoint Shelbie F Shupp, Rick seconded and all voted yes.

Road Master - Tom made a motion to appoint Lee Zimmerman, Rick seconded and all voted yes.

Solicitor – Ray made a motion to appoint William Cassidy (Appel & Yost), Tom seconded and all voted yes.

Engineer – Tom made a motion to appoint Charles Haley (ELA Group), Rick seconded and all voted yes.

Secondary Engineer – Rick made a motion to appoint Gary Martin (Becker Engineering), Ray seconded and all voted yes.

Sewer Enforcement Officer - Tom made a motion to appoint Dale High, Rick seconded and all voted yes.

Back-up Sewer Enforcement Officer – Ray made a motion to appoint Mark Deimler (Solanco Engineering Associates), Tom seconded and all voted yes.

Zoning Officer - Tom made a motion to appoint Barry Wagner, Ray seconded and all voted yes.

Vacancy Board Member - Ray made a motion to appoint Marvin Stauffer, Tom seconded and all voted yes.

Per Capita Tax Collector - Tom made a motion that Earl Township shall collect the 2016 Per Capita Tax, Rick seconded and all voted yes.

Real Estate Tax Collector – Ray made a motion to appoint the Lancaster County Treasurer to collect the 2016 Real Estate Tax, Tom seconded and all voted yes.

 

Ray made a motion to appoint Lavern Martin to a five (5) year term on the Planning Commission Board with the term expiring 12/31/2020, Rick seconded and all voted yes. 

 

Tom made a motion to appoint James Leonard to a five (5) year term on the Sewer Authority with the term expiring 12/31/2020, Ray seconded and all voted yes.

 

Ray made a motion to appoint James Leonard to a five (5) year term on the Water Authority with the term expiring 12/31/2020, Tom seconded and all voted yes. 

 

Rick made a motion to appoint Eric Bannon to a three (3) year term on the Zoning Hearing Board with the term expiring 12/31/2018, Ray seconded and all voted yes.

 

Ray made a motion to appoint Daryl Hurst to a one (1) year term as an alternate on the Zoning Hearing Board, to expire 12/31/2016, Tom seconded and all voted yes.

 

UCC Third Party Inspection Agencies – Ray made a motion to appoint the following:

            Associated Building Inspections, Inc

            Code Administrators, Inc

            Technicon Enterprises, Inc II

Tom seconded the motion and all voted yes.

 

Pa UCC Board of Appeals (Pa Uniform Construction Code) members appoints as follows:

Tom made a motion to appoint Henry Merklinger to a 5 year term to expire 12/31/2020, Ray seconded and all voted yes.

Ray made a motion to appoint Ben Stoltzfus and Larry Knepper, as Alternates to a 1 year term to expire 12/31/2016, Tom seconded and all voted yes.

 

Tom made a motion to appoint John Yost as the Emergency Management Coordinator, Ray seconded and all voted yes.

 

Tom made a motion to appoint Ray Martin as the voting delegate at the PSATS Convention to be held on April 17th through April 20, 2016.  Rick seconded the motion and all voted yes.

 

Ray made a motion to approve the following as delegates to attend the 2016 PSATS Convention: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, and Brenda Becker.  Tom seconded the motion and all voted yes.

 

Tom made a motion to approve the following depositories: BB&T Bank, PLGIT, PNC Bank and the Ephrata National Bank.  Ray seconded the motion and all voted yes.

 

Ray made a motion to approve the Treasurer’s Bond in the amount of $1,000,000.00 with Styer and Evans Agency, Rick seconded and all voted yes.

 

Tom made a motion to set the mileage reimbursement rate for 2016 at the Federal rate of 0.54 Cents per mile, Ray seconded and all voted yes.

 

The re-organization meeting adjourned at 7:15 p.m.

 

 

Chairman Rick Kochel called the regular monthly meeting to order at 7:15 p.m.

 

Tom made a motion to approve the December 7, 2015 minutes, Rick seconded and all voted yes.

 

Public Comment:

District Justice Rodney Hartman informed the Supervisors that the ELANCO Social Services (ESSA) does a fantastic job and service to our community.

 

Police Report:

Chief Bowers presented the December 2015 police the report.  Chief Bowers also confirmed ESSA does a great service to the Township and New Holland Borough.

 

Martindale Fire Co. Report:

Chief Groff presented the December 2015 and year end fire report.

 

Subdivision and Land Development Plans:

Ray made a motion to approve signing the Aaron Beiler, 915 West Main Street, Agreement for Reimbursement of Professional Services relative to inquiries regarding his property.  Tom seconded the motion and all voted yes.

 

Zoning Officer’s Report:

The November 29th – end of 2015, written zoning report was submitted and will be filed in the office.

 

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s December 2015 report. 

 

The Supervisors acknowledged the LCCD earthmoving inspection report and Permit Termination acknowledgement letters for Hinkletown Mennonite School, 272 Wanner Road.

 

The Supervisors acknowledged the Lancaster County Drug Task Force’s 3rd quarter 2015 report.

 

Receipts received in December were $35,415.39 in the General Fund, and $198.16 in the Waste and Recycling Fund.

 

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #15516 – 15556 and #7638 - 7662) in the amount of $120,138.40, and the payroll taxes electronically transferred in the amount of $9,137.20, the Street Light (Check #392-393) in the amount of $1,204.82, the Waste and Recycling (Checks #192-#195) in the amount of $13,011.20.  Ray seconded the motion and all voted yes.

 

Meeting adjourned at 8:05 p.m.

 

Respectfully submitted,

Brenda S Becker, Secretary