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Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, December 11, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

 

New Holland Police Chief Bowers, was present to review and discuss police activity within Earl Township.

 

Road Master Lee Zimmerman reported that the culvert on Airport Road is under Garden Spot Village’s (GSV) responsibility and was constructed per the Phase III Land Development Plan.  GSV may request revisions to the swale and grates with a forth coming Land Development Plan submission.

 

Ray made a motion to approve hiring Phillip M Zimmerman, as a seasonal snow plowing employee, Tom seconded and all voted yes.

 

The Supervisors directed that old, decommissioned computers shall have their hard-drives destroyed or cleared and the computers then recycled.

 

Rick made a motion to execute the 2014 Employee Performance Reviews and approve the 2015 wage adjustment in the amount of two percent (2%) for all employees, to be effective on the January 5th payroll, Ray seconded and all voted yes.

 

Ray made a motion to adopt that the 2015 General Fund Budget, which included no tax increase, Tom seconded and all voted yes.

 

Rick made a motion to adopt the 2015 Liquid Fuels Fund Budget, Ray seconded and all voted yes.

 

Tom made a motion to adopt the 2015 Street Light Assessment Budget, which included these tax rate changes per front footage, Winding Lane Development assessed $1.32, Orlan Business Park Development assessed $0.37, Garden Fielde Development $0.91 and Rosedale Subdivision Development $0.85.  Ray seconded the motion and all voted yes.

 

Ray made a motion to adopt the 2015 Waste and Recycling Assessment Budget, which included no increase, Tom seconded and all voted yes.

 

Ray made a motion to adopt and sign the 2015 TAX LEVY RESOLUTION NO. 2014-11, Tom seconded and all voted yes.

 

Ray made a motion to approve signing the David Smucker, 126 Tabor Road, New Holland, Stormwater Management /BMP Facilities and Maintenance Agreement, Tom seconded and all voted yes.

 

Ray made a motion to approve waiving full Stormwater Management Planning for the proposed high tunnel greenhouses, for Leon Stauffer, 138 Linden Grove Road, New Holland, due to the tunnels are removed or relocated every five (5) years.  And granted approval to process the high tunnels under the Small Project Stormwater Management Planning.  Tom seconded the motion and all voted yes.

Tom made a motion to approve the full release of the Edwin Hoover, 169 Goods Road, Ephrata, Improvement Guarantee funds, in the amount of Twenty One Thousand Three Hundred Three Dollars and Seventy Cents ($21,303.70), Ray seconded and all voted yes. 

 

Meeting adjourned at 9:20 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary




Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday December 1, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel and Tom Plitt, and Solicitor William Cassidy.

 

Tom made a motion to approve the November 3rd, 6th, 13th and 20, 2014 meeting minutes, Rick seconded and all voted yes. 

 

Police Report:

Chief Don Bowers presented the November 2014 police report

 

Martindale Fire Co. Report:

Lavern Martin presented the 2014 Financial Report for the fire company.  The new fire house building has been paid off and they are now planning for a tanker replacement, the current tanker is twenty-two (22) years old.

The November 2014 Fire Company activity report was submitted.

 

Subdivision and Land Development Plans:

Paul Stoltzfus, New Enterprise Stone and Lime Co., Inc., presented the New Enterprise Stone and Lime Co., Ranck Road, New Holland, Subdivision Plan and requested conditional Plan approval.  Tom made a motion to grant conditional approval of the New Enterprise Stone and Lime Co., Ranck Road, Subdivision Plan, contingent upon the comments of the Township’s Engineer and the L.C.P.C.  Rick seconded the motion and all voted yes.

Tom made a motion to approve signing the PA DEP Planning Waiver and Non- Building Declaration, Rick seconded and all voted yes.

 

Road Master’s Report:

The Supervisor’s reviewed the White Oak Bridge Replacement Joint Permit application.

 

Tom made a motion to approve hiring D Lamar Weaver, as a seasonal snow plowing employee, Rick seconded and all voted yes.

 

Zoning Officer’s Report:

The October 16, 2014 – November 16, 2014, written zoning report, including storm water management planning, was submitted and will be filed in the township office. 

 

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s November report. 

 

Solicitor’s Report:

Solicitor Cassidy submitted the PSATS Trustees Health, Life and Disability Insurance and Retirement Services Ordinance amendment, and requested approval to advertise for consideration of adoption at the January 5, 2015 meeting.  Tom made a motion to approve advertising for adoption the PSATS Trustees Health, Life and Disability Insurance and Retirement Services Ordinance amendment, Rick seconded and all voted yes.

 

Solicitor Cassidy submitted the PSATS Unemployment Compensation Group Trust Ordinance amendment, and requested approval to advertise for consideration of adoption at the January 5, 2015 meeting.  Rick made a motion to approve advertising for adoption the PSATS Trustees Unemployment Compensation Group Trust Ordinance amendment, Tom seconded and all voted yes.

Rick made a motion to fully release the Garden Spot Village, 433 South Kinzer Avenue, Phase III - Kinzer Avenue Project and the Internal Roadway Alignment Project Improvement Guarantee Funds in the amount of One Hundred Twenty Eight Thousand Eight Hundred Fifteen Dollars, ($128,815.00), Tom seconded and all voted yes.

 

Tom made a motion to approve the following 2015 meeting dates, which are on the first (1st) Monday at 7 p.m. and the third (3rd) Thursday, unless noted otherwise, Rick seconded and all voted yes.

January 5th                     April 6th           July 6th                         October 5th     

January 15th                 April 16th         July 16th                       October 15th

February 2nd                May 4th            August 3rd                   November 2nd  

February 19th               May 21st          August 20th                 November 5th 

March 2nd                     June 1st            September 8th (Tues.)  November 12th

March 19th                   June 18th          September 17th            November 19th   

                                                                                                            December 7th  

                                                                                                            December 10th (2nd Thurs) 

 

Rick made a motion to approve the following 2015 paid Holidays, Tom seconded and all voted yes.

January 1st                   July 3rd                                     1/2 Day on 12/24/2015

      January 2nd                  Labor Day                               Christmas Day

            Good Friday               Thanksgiving Day                   1/2 Day on 12/31/2015          

Memorial Day             The Day after Thanksgiving  

 

The Supervisors acknowledged the PA DEP Remedial Action Progress Report on Byler Management, 920 West Main Street.

 

The Supervisors acknowledged the L.C.C.D. review of the following:

P C Sarawathy Chadaga, Log Cabin Mobile Home Park, 3709 Division Highway, Erosion and   Sediment Pollution Control Plan.

SOCO Townhouses, Airport Road, NPDES Permit extension renewal.

 

Receipts received in November were $176,774.46 in the General Fund, and $761.98 in the Waste and Recycling Fund.

 

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14888 – 14932 and #7344 - 7359) in the amount of $121,677.32, and the payroll taxes electronically transferred in the amount of $8,526.27, the Street Light (Check #376-377) in the amount of $1,186.35, and the Waste and Recycling (Checks #156-#157) in the amount of $34,025.96.  Rick seconded the motion and all voted yes.

 

Meeting adjourned at 8 p.m.

 

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, November 20, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

 

 

The Supervisors worked on the 2015 Budget with Lee Zimmerman, Road Master and Chief Bower, New Holland Police Department.

 

 

Meeting adjourned at 9:30 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, November 13, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

 

The Supervisors worked on the 2015 budget.

 

The Supervisors conditionally granted the requested time extension to 2772 Division Highway, to comply with the UCC Notice of Violation dated November 3, 2014, contingent upon the space may not be rented or occupied prior to correcting all violations and passing inspection by the Building Code Official.

 

Ray made a motion to advertise the proposed 2015 Budget for adoption on December 11, 2014, Tom seconded and all voted yes.

 

Rick made a motion to approve December 26, 2014 as a paid Holiday for full time employees, Tom seconded and all voted yes.

 

Meeting adjourned at 9:10 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary



Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, November 6, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

 

 

The Supervisors worked on the 2015 budget and employee performance reviews.

 

 

Meeting adjourned at 9:00 a.m.

 

Respectfully submitted,

 

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday November 3, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, and Solicitor William Cassidy and the Road Master, Lee Zimmerman.

 

Ray made a motion to approve the October 6th and 16, 2014 meeting minutes, Tom seconded and all voted yes. 

 

Police Report:

Sergeant Mark Willwerth presented the October 2014 police report.  Ray stated that at the Lancaster County Supervisors Association meeting, a report was given on the Lancaster County Drug Task Force and Ray is glad that New Holland Police Department is progressive and working with the Task Force.

 

Martindale Fire Co. Report:

Chief Tony Groff presented the October 2014 Fire Company report.

 

Subdivision and Land Development Plans:

John Huck, Huck Surveying Inc., presenting the Roy S and Sara W Zimmerman, 508/528 White Oak Road, Lot Add-On Plan was reviewed and he requested conditional Plan approval.  Ray made a motion to grant conditional approval of the Roy S and Sara W Zimmerman, 508/528 White Oak Road, Lot Add-On Plan, contingent upon the comments of the Township’s Engineer, Zoning Officer and the L.C.P.C.  Tom seconded the motion and all voted yes. 

Ray made a motion to approve signing the PA DEP Form B Planning Waiver and Non-Building Declaration, Rick seconded and all voted yes.

 

Tom made a motion to approve signing the NRB-Peters Road, 191 Quality Circle, Subdivision and Land Development Plan, Stormwater Management Agreement and Declaration of Easement.  Ray seconded the motion and all voted yes.

Ray made a motion to approve signing the NRB-Peters Road, 191 Quality Circle, Subdivision and Land Development Plan, Sidewalk Installation Deferment Agreement.  Rick seconded the motion and all voted yes.

 

Ray made a motion to approve signing the David W Lapp, 154 Mentzer Road, New Holland, Small Project Stormwater Management /BMP Facilities and Maintenance Agreement, Tom seconded and all voted yes.

 

The Supervisors directed Brenda to bill the Rosedale Subdivision street lights with a new bill due date, and give the standard thirty (30) days to pay.

 

Road Master’s Report:

The Supervisor’s approved the White Oak Bridge Replacement review comments from Road Master and the Zoning Officer and directed that they be provided to Rettew Associates, the engineering firm working on the project.

 

Rick made a motion to accept and sign the Release and Settlement of all Claims with Liberty Mutual Group relative to the Comcast Cable boring damage to King Court, Ray seconded and all voted yes.

 

Ray made a motion to approve hiring Jeff Fredericksen, as a seasonal snow plowing employee, Tom seconded and all voted yes.

 

Zoning Officer’s Report:

The September 28, 2014 – October 19, 2014, written zoning report, including storm water management planning, was submitted and will be filed in the office. 

 

 

Sewage Enforcement Officer’s Report:

The Supervisors reviewed the Sewage Enforcement Officer’s October report. 

 

Solicitor’s Report:

The Supervisors reviewed the LD Ventures LLC, 172 Orlan Road, New Holland, Assessment Appeals filed to the Lancaster County Court of Common Pleas.  After a discussion the Supervisors decided not to intervene as a party in the appeal, knowing that the Eastern Lancaster County School District has filed a Notice of Intervention.

 

Tom made a motion to fully release the Eli Z Horning, 160 North Shirk Road, Improvement Guarantee Funds in the amount of Two Thousand Five Hundred Dollars, ($2,500.00), Ray seconded and all voted yes.

 

Ray made a motion to approve granting the SOCO Townhouses, south side of Airport Road, a time extension until February 28, 2015, to meet the conditions to record their Land Development Plan.  Tom seconded the motion and all voted yes.

Solicitor Cassidy reported he is continuing to communicate with legal counsel for SOCO Enterprises regarding the conditional approval of the Plan and the options available to the development.

 

The Supervisors reviewed the 3rd quarter recycling rebate in the amount of Two Thousand Thirty Three Dollars ($2,033.00) from the Lancaster County Solid Waste Management Authority. 

 

The Supervisors reviewed the 2012 PA DEP Act 101 Performance Grant received in the amount of Five Hundred Twenty Dollars ($520.00).

 

The Supervisors acknowledged the Lancaster County Drug Task Force’s 3rd quarter 2014 report.

 

The Supervisors acknowledged the L.C.P.C. review comments on the West Earl Township’s Zoning Ordinance (ZO) amending the fences, walls and hedges and the East Earl Township’s ZO amending the Map were acknowledged.

 

The Supervisors acknowledged the PA DEP Site Characterization report and approval on the Burkholder Paving, 621 Martindale Road, Ephrata.

 

The Supervisors acknowledged the L.C.C.D. review of the P C Sarawathy Chadaga, Log Cabin Mobile Home Park, 3709 Division Highway, General NPDES Permit for stormwater discharge and the Eli K Stoltzfus, 370 Redwell Road, Individual NPDES Permit for stormwater discharge.

 

Receipts received in October were $37,471.01 in the General Fund, $1,946.59 in the Waste and Recycling Fund.

 

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14840 – 14887 and #7325 - 7343) in the amount of $241,080.96, and the payroll taxes electronically transferred in the amount of $9,966.87, the Street Light Check #375 in the amount of $1,069.29, the Liquid Fuels expenses (Checks #341 - 343) in the amount of $2,065.95 and the Waste and Recycling expenses in the amount of $10,407.59.  Ray seconded the motion and all voted yes.

 

Meeting adjourned at 8:48 p.m.

 

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, October 16, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

 Rick made a motion to approve the partial release of the Mahlon and Martha Hoover, 250 Mill Road, Ephrata, Improvement Guarantee in the amount of Thirteen Thousand Five Hundred Eighty Two Dollars and Ninety Eight Cents ($13,582.98), Ray seconded and all voted yes.  The balance remaining shall be Fifteen Hundred Dollars ($1,500.00).

 Ray made a motion to sign the Agreement providing for second dwelling unit for Amos F and Fannie S Smucker, 211 Tabor Road, New Holland, Tom seconded and all voted yes.

 The Supervisors discussed the prayer at public meeting and directed Brenda to use the Supreme Court decision as guidance at meetings, rather than develop anything additional at this time.

 Rick suggested that the Rosedale Subdivision shall create a Homeowner’s Association (HOA) and take ownership of the street lights within the development.  This would enable HOA to establish the rate assessed to the properties benefitted within the development.  Brenda was directed to contact PSATS to inquire if the Supervisors would need to make a motion to recommend the Development establish a HOA.

  The Supervisors worked on the 2015 budget.

 Meeting adjourned at 9:15 a.m.

 Respectfully submitted,

 Brenda S Becker, Secretary



Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday October 6, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, and Solicitor William Cassidy and the Road Master, Lee Zimmerman.

 Tom made a motion to approve the September 2, 2014 meeting minutes, Ray seconded and all voted yes. 

 Police Report:

Chief Bowers presented the September 2014 police report.

 Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the September 2014 Fire Company report.

 Subdivision and Land Development Plans:

Jeff Bologa, Becker Engineering, presenting the New Holland Borough/Groff Park, 121 East Conestoga Street and 324 North Railroad Avenue, Lot Add-On Plan, was reviewed and he requested conditional Plan approval.  Ray made a motion to grant conditional approval of the New Holland Borough/Groff Park, 121 E Conestoga Street and 324 North Railroad Avenue, Lot Add-On Plan, contingent upon the comments of the Township’s Engineer, Zoning Officer and the L.C.P.C.  Tom seconded the motion and all voted yes.

 Ray made a motion to approve the NRB-Peters Road, 191 Quality Circle, Subdivision and Land Development Plan, Improvement Guarantee, in the amount of Three Hundred Forty Three Thousand Six Hundred Thirty Seven Dollars and Twenty Five Cents ($343,637.25).  Rick seconded the motion and all voted yes.

 Tom made a motion to approve the LCCMHP, 3709 Division Highway, East Earl, Preliminary/Final Land Development Plan, Improvement Guarantee in the amount of Sixty Two Thousand Eight Hundred Forty Dollars ($62,840.00).  Ray seconded the motion and all voted yes.

 Road Master’s Report:

The Supervisor’s reviewed the White Oak Bridge Replacement review comments from ELA Group, Inc.  Lee stated the millrace from flood water shall be filled in.

 Lee reported that Jay Weaver, a seasonal Snow Plower has resigned and he needs direction from the Supervisors on how to find a replacement.  After some discussion the Supervisors stated they will ask around the Township for interested residents and Brenda was directed to post the position on the Township website.

  Zoning Officer’s Report:

The August 31, 2014 – September 21, 2014, written zoning report, including storm water management planning, was submitted and will be filed in the office. 

 The Supervisors reviewed the Sewage Enforcement Officer’s September report. 

 Ray made a motion to grant waiving the 100’ well setback requirement for Dale Burkholder, 2186 Division Highway, Ephrata, as permitted under the Pa. Code, Title 25, Chapter 73.3(b) and Chapter 72.33 and due to the neighbor at 2202 Division Highway, Ephrata, submitted a letter agreeing to the reduced setback separation.  Tom seconded the motion and all voted yes.

Solicitor’s Report:

Paul Marshall, 501 Lavender Lane, stated he submitted a letter dated August 21, 2014 to the Supervisors at their meeting that same day and requested the Supervisors repeal Resolution No. 2014-09, for Street Lights Assessment, which amended the Resolution No. 2013-15.  Mr. Marshall stated he received a letter from the Board of Supervisors, which said that no motion was made to rescind Resolution No. 2014-09.  Mr. Marshall asked why no action was taken to rescind and why was the request disregarded.  Mr. Marshall felt the public in attendance would not have left the August 4th meeting, had they understood the adoption action was proposed later on the agenda.  Solicitor Cassidy stated that he specifically announced that he recommended that the Resolution should be acted on at the August 4, 2014 meeting and that agenda items are not mandated to be in a particular order and they don’t need to be back to back.  Mr. Marshall asked why action wasn’t tabled, when representation of the Development wasn’t present at the September 2nd meeting.  Mr. Marshall again requested that the Supervisors rescind Resolution No. 2014-15.  Rick stated that he believes the Resolution shall remain in place for this year, but they will continue to look at the street light assessment for next year.   Ray stated he has seriously considered the request, and he had discussions with some residents within the development that have indicated they don’t want a change to the street light assessment.  Ray stated he favors no action to rescind the Resolution this year, but they will continue to look at the street light assessment for the future.  The Supervisors were asked if they are going to proceed with a survey to get the residents input documented for a change to the assessment formula.   Rick stated the concerns have been heard and the meeting will move forward at this time.

 Solicitor Cassidy reported that the PSATS Trustees Insurance and Retirement Services, including health insurance coverage, is being consolidated for all insurance coverages under the Trust, which requires amending the Resolution and Ordinance.  The amendment must be approved by fifty percent (50%) of the participants of the Trust.  After a discussion Rick made a motion to adopt Resolution No. 2014-10 RESTATEMENT APPROVAL COUNTERPART OF EARL TOWNSHIP, PENNSYLVANIA, APPROVING AMENDED AND RESTATED DECLARATION OF TRUST.  Ray seconded the motion and all voted yes.

 Solicitor Cassidy presented the Supreme Court decision on prayer at public meeting and the non-discrimination policy.  Solicitor Cassidy provided a draft policy and guidelines for meeting prayer.  After some discussion Rick made a motion directing Brenda to work on the prayer policy/guidelines and then coordinate with Solicitor Cassidy, Ray seconded and all voted yes.

 Ray reported that he and Brenda were present at a meeting with the Jeff Hill, Lancaster County Conservation District (L.C.C.D.) and representatives of East Earl Township, to review the EPA/DEP Source Water Protection Grant monies received.  Mr. Hill stated that L.C.C.D. plans to provide outreach and education to farmers regarding Manure Management, Conservation Plans and Source Water Protection.  The Supervisors agreed to participate in the outreach and education to farmers regarding Manure Management, Conservation Plans and Source Water Protection at farms over ten (10) acres within the Township.

 The Supervisors acknowledged the petition to add 50.6 acres at 675 South Kinzer Avenue, New Holland, to the Earl Township Agricultural Security Area (ASA) and directed to process the petition under the one hundred eight (180) days procedure.

 The Supervisors reviewed the Elanco Social Services Network’s letter requesting the Supervisors continued financial support when budgeting for 2015.

 Ray made a motion to appoint Gary Martin, Becker Engineering LLC, 115 Millersville Road, Lancaster, as the secondary Engineer for Earl Township and to accept the 2014-2015 Rate Schedule submitted with an effective date of September 3, 2014.  Tom seconded the motion and all voted yes.

 The Supervisors acknowledge the L.C.P.C., reviewed the proposed Regional Comprehensive Plan (Pequea Valley Strategic Plan). 

 The L.C.P.C. scheduled review meetings for the West Earl Township’s Zoning Ordinance (ZO) amending the fences, walls and hedges and the East Earl Township’s ZO amending the Map were acknowledged.

 The Supervisors acknowledged the L.C.C.D. review of the Carl Zimmerman, 131 Bergman Road timber harvest.

 Receipts received in September were $31,688.54 in the General Fund, $46,693.91 in the Waste and Recycling Fund.

 Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14784 – 14839 and #7297 - 7324) in the amount of $159,901.98, and the payroll taxes electronically transferred in the amount of $13,022.89, the Street Light Check #374 in the amount of $1,051.65, and the Liquid Fuels expenses (Checks #336 - 340) in the amount of $195,113.98.  Ray seconded the motion and all voted yes.

 Meeting adjourned at 9:00 p.m.

Respectfully submitted,

 Brenda S Becker, Secretary



Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Tuesday, September 2, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, and Solicitor Cassidy and the Road Master, Lee Zimmerman.

 Ray made a motion to approve the August 4th and the August 21, 2014 meeting minutes, Tom seconded and all voted yes. 

 Public Comment:

Mike Cormany, 202 Iris Court, asked for the Township to consider changing the minutes layout on the website to make it easier to read and suggested looking at Upper Leacock Township’s website.  Brenda reported that our website is very basic, which doesn’t allow for much modification and that a lot of the local municipalities use the same website host as Lancaster County.  Rick stated he would be interested in seeing the cost of the County’s website program.

 Police Report:

Chief Bowers presented the August 2014 police report.

 Martindale Fire Co. Report:

The August 2014 Fire Company report was received and will be filed.

 Subdivision and Land Development Plans:

The NRB/MFH Holdings Inc, NRB Plan– Peters Rd Project, 191 Quality Circle, was reviewed and the following requested:

    1. Waiver request of SALDO Section 308 – The Preliminary Plan application requirement.  Ray made a motion to conditionally grant waiving the Preliminary Plan requirement, contingent upon the comments of the Township’s Engineer.  Rick seconded the motion and all voted yes.   
    1. Waiver request of SALDO Section 602.M – The Curbs along all parking compounds and access drives requirement.  Tom made a motion to conditionally grant the curbing modification, contingent upon the comments of the Township’s Engineer.  Rick seconded the motion and all voted yes.
    1. Waiver request of SALDO Section 602.N. – The Sidewalk requirement.  Ray made a motion to grant conditional approval of deferring sidewalks along the public roadway, until the time the Township Supervisors deems it necessary to be installed and upon the execution of a Deferment Agreement and the comments of the Township’s Engineer.  Rick seconded the motion and all voted yes.
    1. Waiver request of SWMO Section 303.A.5 – the Dewatering Time of the Basins requirement.  Ray made a motion to grant the proposed dewater time of thirty-five (35) hours, rather than the required twenty-four (24) hours.  Tom seconded the motion and all voted yes.
    1. Conditional approval of the Preliminary/Final Subdivision and Land Development Plan.   Tom made a motion to grant conditional approval of the Preliminary/Final Subdivision and Land Development Plan, contingent upon the comments of the Township’s Engineer, Zoning Hearing Board and the L.C.P.C.  Rick seconded the motion and all voted yes.

 Road Master’s Report:

Lee reported that Garden Spot Village (GSV), 433 South Kinzer Avenue, Storm Water Maintenance Agreement, dictates they are responsible for maintaining the storm water grates on the box culvert at Runway Avenue.  The grates accumulate twigs and lawn debris, which then hinders the storm water flow.  Lee reported that our current Ordinance does not require the grates on the structure.  Rick inquire what was the purpose of the grate, which Lee stated it is intended to hold debris from the going into the system.  Rick inquired if the Township is liable if someone does get swept into the culvert.  Rick inquired if the grates were a part of the approved Plan, then should we now approve an alteration.  After further discussion Brenda and Lee were directed to verify if the grates installation was part of the GSV approved Plan.

 Lee followed up on the hedge row planted at 703 Walnut Street, which is a corner property and the Zoning Ordinance for corner lots indicates nothing higher than three feet (3’) shall be planted in the front yard.  This Ordinance conflicts with another Ordinance section, and we continue to discover these conflictions.  The Supervisors inquired if the intersections clear-site is being maintained, which Lee confirmed the property currently passes the PENNDOT clear-site rules. 

 The computer quotes were provided as follows:

 Desktop Computer for the Township Office:

Main Street IT Solutions, LLC           $ 939.98, plus installation $198.00 quoted

CDW-G -                                            $ 827.85

Lynx Computer Technologies, Inc.    $ 964.00, plus MS Office $195.00 quoted

 Surface Pro 3 Tablet:

                        CDW-G                                              $1,808.98, only vendor licensed to sell.

Any of the options will require setup and installation and Brenda recommended updating the MS Office program, while upgrading the computers.  Brenda reported that her laptop also has the XP operating system, which is no longer supported and poses a security issue, and asked the Supervisors to consider upgrading that unit as well.

 Tom inquired if a laptop or tablet unit could be purchased from ATT for cheaper, Lee responded yes, but it won’t have the capability to run the GIS program, which logs all of the Township’s roadways and improvements.

 Rick inquired if the computers were in the 2014 budget, Brenda responded no, because at budget time we were not aware that the XP operating system wasn’t going to be supported any longer.

 After much more discussion Rick made a motion to approve purchasing three (3) new computers, including the MS Office upgrade, setup and installation for a cost up to Four Thousand Five Hundred Dollars ($4,500.00) from CDW-G and utilizing Main Street IT Solutions for the setup and installation.  Tom seconded the motion and all voted yes.  Ray abstained due to being related to the owner of Main Street IT Solutions. 

 Lee stated the request for a hidden driveway sign at 188 Wanner Road, should not be granted due to the fact that they can remedy the obstruction more effectively by cutting back their bank and making the area safer.  The requested sign would not improve the safety.

 Lee reported that all major projects have been completed successfully for this year and he hopes to have the North Shirk Road overlay approved in the 2015 budget.

 Zoning Officer’s Report:

The July 27, 2014 – August 24, 2014, written zoning report, which now includes storm water management planning, was submitted and will be filed in the office. 

 The Supervisors reviewed the Sewage Enforcement Officer’s August report.   

 Solicitor’s Report:

Solicitor Cassidy reported regarding the Paul Marshall, 501 Lavender Lane letter requesting rescinding of Resolution No. 2014-09 for Street Light Assessment as follows:  Solicitor Cassidy stated that he believes under the Commonwealth of Pennsylvania Second Class Township Code the Street Light Assessment was calculated uniformly by front footage.  Solicitor Cassidy stated that agenda items are not mandated to be in a particular order and they don’t need to be back to back, furthermore it was clearly stated and recommended that the Resolution should be acted on at the August 4, 2014 meeting, as listed on the that agenda.  After no action by the Board of Supervisors to rescind the Resolution, Brenda was directed to draft a letter to Mr. Marshall stating their decision.  The Supervisors were provided information on how neighboring municipalities handle street light assessments and will review the method of calculating the assessment for the 2015 budget.

 Solicitor Cassidy reported he is researching the PSATS Trustees Insurance and Retirement Services, including health insurance coverage, and their request for municipal participations in the draft Amended and Restated Declaration and Agreement of Trust.  Solicitor Cassidy will provide more information next month.

 Ray made a motion to sign the Amos Smucker, 211 Tabor Road, New Holland, Holding Tank Maintenance Agreement, Tom seconded and all voted yes.

 Tom made a motion to approve the 2015 Pension’s Minimum Municipal Obligation (MMO) in the amount of Thirty Nine Thousand Six Hundred Twenty Five Dollars ($39,625.00), Ray seconded the motion and all voted yes.

 The Supervisors acknowledged the petition to add 53.1 acres at 404 White Oak Road, New Holland, to the Earl Township Agricultural Security Area (ASA) and directed to process the petition under the one hundred eight (180) days procedure.

 The Supervisors reviewed the reminder of the General Election to be held on Tuesday November 4, 2014, at the Township Office.

 The Supervisors acknowledged the Lancaster County Drug Task Force’s 2nd quarter 2014 report.

 The Supervisors reviewed the proposed Regional Comprehensive Plan (Pequea Valley Strategic Plan).

 Receipts received in August were $49,207.42 in the General Fund, $241.12 in the Waste and Recycling Fund.

 Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14748 - 14782, #7282 - 7296) in the amount of $137,656.18, and the payroll taxes electronically transferred in the amount of $8,656.79, the Street Light Check #373 in the amount of $1,046.20, and the Liquid Fuels expenses (Checks #333 - 335) in the amount of $26,267.48.  Tom seconded the motion and all voted yes.

 Meeting adjourned at 9:10 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, August 21, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, Tom Plitt and Barry Wagner, Zoning Officer.

Public Comment:

Paul Marshall, 501 Lavender Lane, submitted a letter appealing the adoption of Resolution No. 2014-09 for Street Light Taxes and is requesting the Resolution to be rescinded.  Rick thanked Mr. Marshall for the letter and stated it will be reviewed with the Township’s legal counsel.

Toni McLachlan, 641 Sunflower Street, inquired when they may expect to be apprised of the Township’s decision and how they will be notified.  Rick stated a discussion will occur to determine any action and notification will be provided at a Township meeting at a minimum.

Paula Matters, 472 Daisy Drive, inquired if the August 4, 2014 meeting minutes are available for review and comment by the public. Rick stated they will be approved by the Supervisors at the September 2, 2014 public meeting and then would be of public record.  Brenda reported the Township Supervisor’s meeting minutes are only required to include action and directives and are not required to be verbatim.

Tom relayed the under the States Sunshine Law the Supervisors may have no discussion or decisions outside of the public meeting forum.

Brenda was directed to poll neighboring Municipalities on what method they use to calculate Street Light Taxes.

Barry Wagner, Zoning Officer, reviewed the Zoning Ordinance requirements for Farm/Produce Stands within the Township.  Barry stated a Zoning/Building Permit would be required prior to installing and operating a roadside Stand.  Any permanent structure shall be located at least fifty (50) feet from any property line and the legal road Right Of Way (ROW).  Portable stands shall be located a minimum of twenty-five (25) feet from the street ROW and shall be removed at the end of the growing season.  Mobile stands such as farm wagons shall be located outside of the street ROW.  All vehicular parking facilities shall be located outside of the street ROW.  Farm stands looking to sell baked goods, would be require to provide proof of having a Department of Agriculture Food Handling Operation Certificate.  The Supervisors are concerned about the Community’s health and safety and the access to and from the stands.  After further discussion Barry was directed to draft a press release and article for the Township’s newsletter to educate all property owners of the regulations and also to provide an outline the regulation for all, too easily understand. 

The Zoning Ordinance regulation regarding walls and fences was reviewed and discussed, particularly regarding planting shrubbery/trees in the front yards areas.  The Supervisors directed confirming which regulations Lee was reviewing to verify enforcement option or conflicting regulation within the Ordinance.

Christ Fisher was present to inquire if the Supervisors would be willing to amend the Zoning Ordinance to allow the 194 Nolt Road property to be subdivided.  The property is scheduled for public sale and Mr. Fisher anticipates it would be more feasible for two (2) parties to share the purchase price.  Barry reported that a Recorded Plan note states that no subdivision remain from this parcel.  The Supervisors stated an amendment would affect the entire Township, not just this property and that is not their desire.  Barry stated a variance request may be submitted for approval, but it would be difficult to prove any hardship, since it was known the subdivision was not permitted prior to purchase.  Ray stated he is concerned how small a farm could be and still be profitable for a farmer especially with this farm being only twenty seven (27) acres.  Rick suggested that Mr. Fisher may want to purchase a different, smaller parcel to better meet his needs.  Mr. Fisher stated that the property has a large amount of buildings currently, creating a very small amount of tillable land remaining.   

The Supervisors reviewed the request for a hidden driveway sign for 188 Wanner Road, and directed that Lee Zimmerman shall investigate if the sign is warranted and what the cost would be for a sign.

The Supervisors reviewed and discussed the Garden Spot Fire and Rescue (GSFR) for budgeting and Rick will be attending a GSFR Finance meeting.

Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Brenda S Becker, Secretary



Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, August 4, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, and Solicitor Cassidy and the Road Master, Lee Zimmerman.

Ray made a motion to approve the July 7th and the July 17, 2014 meeting minutes, Tom seconded and all voted yes. 

Public Comment:

Glenn Dussinger, 589 Sunflower Street inquired on the status of the encroachment in the Utility Easement and the Dedication of Sewer, Water and Gas Utilities within the Rosedale Subdivision off of South Kinzer Avenue.  Rick stated that is the Sewer Authority’s department and Mr. Dussinger should attend that meeting, which is held on the second Thursday of each month at 6:30 p.m. 

Police Report:

Chief Bowers presented the July 2014 police report.

Paula Matters, 472 Daisy Drive, thanked Chief Bowers and his department for their assistance regarding speeding and for utilizing the speed awareness sign in the Rosedale Subdivision.

Martindale Fire Co. Report:

Chief Tony Groff presented the July 2014 Fire Company report.

Paul Marshall, 501 Lavender Lane, stated he is not pleased with the process and the fee calculation for the recently mailed Street Light Taxes for the Rosedale Subdivision.  Mr. Marshall would like the Street Light Tax eliminated and the electric charges for street lights to be paid by the Township’s general funds, and/or included in the Township’s property taxes.  Mr. Marshall stated that taxes don’t always benefit every resident, but they still share in the costs.

Solicitor Cassidy state the Commonwealth of Pennsylvania Second Class Township Code dictates the process of Street Light Taxes, and that the Board of Supervisors may pay for the cost of public lighting by any one or a combination of the following means, whether the installation of the lighting was initiated by action of the Board of Supervisors or by petition:

    • From general fund.

    • Through uniform annual assessments made upon benefited properties on the foot-front basis.

    • By uniform annual assessment upon each property benefited.

    • By an equal assessment upon each property benefited, based upon the assessment for county tax purposes.

    • By any combination of the above methods or other equitable means of assessment as the Board of Supervisors may determine.

Solicitor Cassidy stated the Board of Supervisors may change their method of calculating the tax if deemed appropriate.  Solicitor Cassidy suggested adopting the proposed Resolution today to establish the Ninety Cents ($0.90) per front footage for the Rosedale Subdivision, and if deemed appropriate a change could be made for the 2015 tax calculation.

Kim Capuito, 473 Daisy Drive, inquired how the tax was calculated and stated the method of notification provided no information, such as the term of the bill.  Ms. Capuito had no idea this tax would be imposed when she purchased the property.

Vicki Deets, 563 Daisy Drive, inquired on how the tax was calculated, how often billed and for what period is the bill covering.

Brenda reported the cost for the electric service was estimated using PPL Utilities bills received to date, (June 6th and July 7th) for the ten months the lights will be illuminated for 2014.  That costs was then divided by the total front footage of all properties benefitted by the street lights, which resulted in a rate of Ninety Cents ($0.90) per front footage charge to the benefitted properties in the Rosedale Subdivision.  Brenda reported that the calculation of front footage is the established formula used in the three existing developments charged a street light tax.  The bill is an annual invoice, this one is for a ten (10) month period for 2014 and billed now because the light were only illuminated in March of 2014.  Future annual invoices will be mailed in January for the entire twelve (12) month term.

Jeff McLaughlan, 513 Lavender Lane, inquired how the front footage calculation was determined to be utilized. Brenda stated it is the standard method used in the Township’s other developments with street lights.

Charlie Martin, 586 Daisy Drive, asked that all lots in the development share in the cost, since they would benefit when walking through the development. 

Lee Toothaker, 488 Daisy Drive, inquired if the light head model was approved.  Lee Zimmerman reported that the Plan was revised and approved with the existing light structure.

Paul Marshall, 501 Lavender Lane, asked if the Supervisors would consider looking at a new formula to calculate the street light taxes.  The Supervisors stated they would review the request and a survey to all street light properties may be mailed to assist in the decision making.

Glenn Dussinger, 589 Sunflower Street, inquired who provides the electric and if the Township has a good rate.  Brenda reported the Township does participate in a purchasing consortium and has an excellent rate for the electric generation charge.

Paula Matters, 472 Daisy Drive, inquired if approved or unapproved light would have different rates.  Lee Zimmerman reported that the Township approved installing a light head of a lower wattage to reduce the electric usage since the development has twenty seven (27) light poles.

Mel Renninger, 475 Daisy Drive, stated he lived in the Willow, which is located within New Holland Borough and he wasn’t charge for the street lights.

Cindy Marshall, 501 Lavender Lane, inquired if the Supervisors were going to advise the residents of their decision. 

Ray Martin stated that all purchasers should have been notified of all taxes to be imposed upon them at settlement, including the street light tax.

Chris Smucker, 570 Daisy Drive, stated he was made aware to the forthcoming street light tax at his settlement.

Road Master’s Report:

Lee reported complaints have been received regarding the hedge row planted at 703 Walnut Street, blocking the clear-site onto Shirk Road.  Lee stated he has worked with the property owner and residents to have some plantings removed and it currently passes the PENNDOT clear-site rules.  However, the Zoning Ordinance prohibits anything higher than three feet (3’) to be erected between the front wall of any building and the abutting street.  The Supervisors directed to have the Zoning Officer, Barry Wagner review the regulation and to attend the meeting on August 21st.

Lee reported he has fixed a sinkhole, which damaged the King Court roadway and that he believes Comcast’s directional bore caused the sinkhole.  A meeting was held with Comcast and they have agreed to submit the damages to their insurance carrier to cover the repairs.  Tom made a motion to invoice Comcast for the time and materials for the King Court sinkhole repair, Ray seconded and all voted yes.

Lee reported that Garden Spot Village (GSV), 433 South Kinzer Avenue, has requested approval to remove the storm water grates on the box culvert at Runway Avenue, due to these grates accumulate twigs an lawn debris.  The debris blocks the water runoff and sometime forces the water to sheet over the roadway and has caused erosion on the south side of the street.  GSV staff has been clearing the grates on a weekly basis in the summer, but recent storms show that a single event can cause blockage.  The Supervisors directed that the Township’s Engineer Chuck Haley, ELA Group to review the storm water requirements, as well as the GSV Land Development Plan and Storm Water Management Agreement.

Lee reported that it would cost Three Thousand Nine Hundred Eight Dollars and Ninety Five Cents ($3,908.95), plus setup and programing for a tablet for Lee and a new desktop for in the office to replace the XP operating system computers.  After a discussion the Supervisors directed getting quotes for the computer replacement.

Kathy Ashcroft, 133 Maple Drive, inquired if produce stands in the Township must meet certain parking requirements and to exit onto the public roadways?  The Supervisor’s directed that the Zoning Officer Barry Wagner should review the zoning requirements for produce stands and report his findings.

Zoning Officer’s Report:

The June 29, 2014 – July 20, 2014, written zoning report, which now includes storm water management planning, was submitted and will be filed in the office. 

The Supervisors reviewed the Sewage Enforcement Officer’s July report.   

Solicitor’s Report:

Brenda reported that the Earl Township Planning Commission (ETPC) hasn’t met for the past two months, due to no Plans were presented for review.  So the ETPC or Chuck Haley, ELA Group Inc., have not reviewed the draft Wellhead Protection Ordinance to provide a recommendation to the Supervisors.  Brenda inquired if the Supervisors wish to send the draft Wellhead Ordinance and pay ELA Group for a review and recommendation, since Chuck Haley had indicated he would not be the one to review it anyway.  After a discussion that these regulations already fall under State and Federal coverage, the Supervisors tabled any further action on the draft Wellhead Protection Plan.

Ray made a motion to adopt Resolution No. 2014-09 Tax Levy Resolution of Earl Township for 2014, Amending Resolution No. 2013-15, adopting the Rosedale Subdivision Street Light rate of Ninety Cents ($0.90) per front footage.  Tom seconded the motion and all voted yes. 

Ray made a motion to appoint Josh Lee, 242 Edgewood Drive to the Zoning Hearing Board, to complete Anthony Bender’s term, who moved outside of the Municipal Boundary.  Tom seconded the motion and all voted yes.

The Supervisors reviewed Patricia Benfield’s, 5 Douglas Lane, letter reporting that a large pile of drying brush and yard debris and an abandoned mobile home have accumulated within the Log Cabin Mobile Home Park.  The Supervisors directed that a Uniform Construction Code Property Maintenance inspection and enforcement notice shall be processed, if warranted.

Ray made a motion to sign the Jonathan H & Elva N Martin, Storm Water Management Agreement and Declaration of Easement for the storm water management of six thousand eight hundred square feet (6,800 sq. ft.) on an existing barn, which shall provide credits for the proposed greenhouse construction of six thousand square feet (6,000 sq. ft.) on 524 New Holland Road, and the one time exemption of one thousand square feet (1,000 sq. ft.) shall remain for the property at this time.  Tom seconded the motion and all voted yes.

Ray made a motion to sign the Stauffer Mennonite Church, 2530 Division Highway, Ephrata, Holding Tank Maintenance Agreement, Tom seconded and all voted yes.

Ray made a motion to approve the partial release of Improvement Guarantee Funds for the Jonas M Hoover 492 Reidenbach Road, New Holland, in the amount of Five Thousand Two Hundred Four Dollars and Fifty Cents ($5,204.50).  Rick seconded the motion and all voted yes. The balance remaining shall be One Thousand Two Hundred Dollars ($1,200.00).

Tom made a motion to approve granting the SOCO Townhouses, south side of Airport Road, a time extension until November 30, 2014, to meet the conditions to record their Land Development Plan.  Ray seconded the motion and all voted yes.

The Supervisors acknowledged receiving the Pa Auditor General’s audit report on the Earl Township Pension Plan for the period of January 1, 2011 to December 31, 2013.

The Supervisors acknowledged receiving the 2nd quarter recycling rebate in the amount of Two Thousand Ninety Three Dollars and Forty-Five Cents ($2,093.45) from the Lancaster County Solid Waste Management Authority.

Receipts received in July were $186,193.56 in the General Fund, $48,528.03 in the Waste and Recycling Fund and $6,372.37 in the Street Light Fund.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14707 - 14747, #7264 - 7281) in the amount of $121,500.08, and the payroll taxes electronically transferred in the amount of $8,767.70, the Street Light Check #372 in the amount of $1,032.85, and the Liquid Fuels expenses (Checks #330 - 332) in the amount of $123,687.59.  Ray seconded the motion and all voted yes.

Meeting adjourned at 9:30 p.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, July 17, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Elam King, Keystone Steel Structures, LLC, was present to review and discuss J& E Grill’s, 127 Meadowcreek Road, proposed building of six thousand seven hundred nine square feet (6,709) sq., ft.,) of new impervious coverage, which received Zoning Hearing approval on October 14, 2013.  After a discussion regarding storm water management, Ray made a motion to conditionally grant approval for J & E Grill, 127 Meadowcreek Road, to proceed under the Earl Township Storm Water Ordinance of 2006, in planning storm water management for the proposed building’s new impervious coverage area of six thousand seven hundred nine square feet (6,709) sq., ft.), contingent upon the applicant provide a copy of his approved Conservation Plan.  Tom seconded the motion, which carried.  Rick abstained due to he works under another capacity with Mr. Elam King.

Rick made a motion to conditionally sign the Petra Sidewalk Deferment Agreement for the Lots on Ranck Road for the Christian Fellowship Church, 565 Airport Road, conditionally approved Plan, contingent upon the Recorded Land Development Plan shall have this Sidewalk Deferment Agreement Note on the cover page, to inform all successors of the building lots.  Ray seconded the motion and all voted yes.

Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, July 7, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, and the Road Master, Lee Zimmerman.

Ray made a motion to approve the June 2nd and the June 19, 2014 meeting minutes, Tom seconded and all voted yes. 

Public Comment:

Karen Smith Kernc, ELANCO Library, reported that the library loaned sixty nine thousand items to date, and the Township has twenty four (24%) of its residents as card holders.  A Swing Dance fundraiser is scheduled and flyers are available.

Police Report:

Chief Bowers presented the June 2014 police report.

Martindale Fire Co. Report:

Chief Tony Groff presented the June 2014 Fire Company report.

Subdivision and Land Development Plans:

Justin Keister, Larson Design Group was present to discuss and review the outstanding items for Petra Christian Fellowship, 565 Airport Road, Land Development Plan and the draft Sidewalk Deferment Agreement.  The Agreement will be revised and represented for action.

Ray made a motion to approve and sign the Log Cabin Court Mobile Home Park, 3709 Division Highway, Financial Security Agreement and the Private Sewage Treatment Facility Agreement, Tom seconded and all voted yes.

Road Master’s Report:

Lee reminded the Supervisors that some of the Township’s computers are running with the XP operating system, which is no longer supported by Microsoft.  This is now trickling down to the Geographic Information System (GIS), creating that it cannot be updated either.  Lee inquired if the Supervisors would be willing to replace the three (3) GIS computers with desktops and a tablet for the Maintenance and Office building.  Tom inquired what the average life of a tablet is.  After further discussion the Supervisors directed Lee to gather information and the cost, for review.

Lee reported that the North Shirk Road storm water pipe installation has started and that road is closed between West Huyard Road and Linden Grove Road for approximately two (2) weeks. 

The Supervisors received a letter of concern regarding the clear-site from Orlon Street onto Brimmer Avenue.  The Supervisors investigated the intersections clear-site, which is in compliance due to the corn has already been cut back, but no one seems to know who did the cutting.  Lee reported that this intersection was an issue in previous years and it is his belief that it is a New Holland Borough roadway and they are responsible for the clear-site maintenance.  Brenda will draft a response to acknowledge receipt of the letter and the results of the investigation, for the Supervisors to send to the concerned citizen.

Ray received a complaint from an Amishman that the SR23 and Shirk Road traffic signal doesn’t change for buggies.  Lee stated he will look into it, but often there isn’t enough metal in buggies or motorcycles, which causes the problem.

Ray also received a complaint regarding a sink hole on Jalyn Drive near Lighthouse Vocational Services, 111 Jalyn Drive.  Lee will inspect and if needed repair the sink hole.

Zoning Officer’s Report:

The May 25, 2014 – June 8, 2014, written zoning report was submitted and will be filed in the office. 

The Supervisors reviewed the Sewage Enforcement Officer’s June report.   

Tom made a motion to approve granting the Petra Christian Fellowship Church, 565 Airport Road, a time extension until September 2, 2014, to meet the conditions to record their Plan.  Ray seconded the motion and all voted yes.

The Supervisors reviewed a quote for security system at the Township Office building, and asked for an estimated labor cost and to invite the company to the meeting on July 17th for further discussion.

The Supervisors acknowledged receiving a copy of the Lancaster County Solid Waste Management Authority’s Plan update.

The Supervisors acknowledged the United Veteran’s Council contribution thank you and appreciation note. 

The Supervisors acknowledged the PA DEP letters regarding 370 Redwell Rd, Leacock Township and 211 Tabor Road, New Holland.

Receipts received in June were $117,167.71 in the General Fund.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14655 - 14706, #7242 - 7263) in the amount of $153,617.80, and the payroll taxes electronically transferred in the amount of $9,161.78, the Street Light Check #371 in the amount of $1,722.05, and the Liquid Fuels expenses (Checks #329) in the amount of $1,921.00 and the Waste and Recycling Check #138 – 144 in the amount of $25,540.65.  Ray seconded the motion and all voted yes.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, June 19, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Ray made a motion to adopt the revised Earl Township Fee Schedule, Tom seconded and all voted yes.

Tom made a motion to adopt and approve the Earl Township Policies for Motor Vehicle Record Review and Accident/Incident Investigation Procedures and Reporting, to comply with PENNPRIME Insurance Trust’s - Worker’s Compensation Loss Control Standards.  Ray seconded the motion and all voted yes.

The Supervisors reviewed the letter mailed May 20, 2014 to 505 South Kinzer Avenue, advising the property owner to cease and desist their violation of Township Ordinance Health and Safety, Chapter 10, Section 102, which states no discharging, throwing and/or depositing of grass into the street, gutter or alley.  Brenda reported that the violation has continued since speaking with the owner and mailing the letter; and that Lee spoke with the property owner two (2) separate times last year regarding the same violation.  After further discussion the Supervisors directed continued observation for violations and then present again to the Board of Supervisors. 

Meeting adjourned at 8:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, June 2, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, Solicitor Cassidy and the Road Master, Lee Zimmerman.

Ray made a motion to approve the May 5th minutes, Tom seconded and all voted yes.  Ray made a motion to approve the May 15, 2014 minutes, Rick seconded and all voted yes.

Police Report:

Chief Bowers presented the May 2014 police report.

Tom made a motion to adopt Resolution No. 2014-06 A Resolution in support of senate bill 1340 and house bill 1272 enabling all municipal police to use the same motor vehicle speed-timing equipment as the Pennsylvania state police.  Ray seconded the motion and all voted yes.

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the May 2014 Fire Company report.

Ray made a motion to approve closing Gristmill Road between Martindale Road and Hurst Road on June 21, 2014, from 6 a.m. until 4 p.m., for the Martindale Day fundraiser, Tom seconded and all voted yes

Subdivision and Land Development Plans:

Jeff Bologa, Becker Engineering was present to report on the public Well #5, being constructed by New Holland Borough in the Groff Memorial Park located within New Holland Borough.  This well will be added as a back-up water capacity source.  A two hundred feet (200’) wellhead protection area is being prepared, which will extend one hundred fifty feet (150’) into the Township’s boundary.  A Lot Add-On Plan will be created and submitted for review. 

Ray made a motion to adopt and sign Resolution 2014-07 the DEP Sewage Facilities Planning Module for Amos Smucker, 211 Tabor Road, New Holland, Tom seconded and all voted yes.

Tom made a motion to accept the withdrawal of the NRB, Peters Road Project, Lot 4, 189 Peters Road Preliminary/Final Subdivision and Land Development Plan, as requested in the David Miller Associates letter dated May 23, 2014. (Township Plan No. 2014-08) Ray seconded the motion and all voted yes.  

Road Master’s Report:

Tom made a motion to adopt Resolution No. 2014-08 A Resolution authorizing the Chairman Supervisor to sign the PENNDOT agreement authorizing electronic Permitting access to PENNDOT systems.   Ray seconded and all voted yes.

Lee reported that the White Oak Bridge will be closed on June 17th and only pedestrian crossing will be permitted, no horse crossing allowed.  The detour will be Blue Rock Road to West Quarry Road to Quarry Road back to White Oak Road.

Zoning Officer’s Report:

The April 27, 2014 – May 18, 2014, written zoning report was submitted and will be filed in the office. 

Solicitor Cassidy will follow-up on the zoning and building code violations for the property located at 942 West Main Street and the Supervisors will then determine if penalty phase shall commence.

Ray made a motion for code violation enforcement letters to be mailed to 601 Holland Road, and 847 South Custer Avenue for violations on their properties, Tom seconded and all voted yes.

Solicitor’s Report:

Solicitor Cassidy reported that the Log Cabin Mobile Home Park, 3709 Division Highway, Private Sewage Treatment Facility Agreement and Financial Security Agreement document are ready for signing by the developer and then the Township.

Solicitor Cassidy provided draft Wellhead Protection Ordinance, which was commissioned by the Western Heights Water Authority (WHWA) for review and consideration.  Fred Wissler, Chairman of the WHWA was present and stated he is concerned about our public wells, which are in the area that has already has two gas stations leak fuel into the ground.  The public water service area has many businesses, the Railroad line, and areas that could cause an impact on the water sources.  Rick inquired if the Planning Commission should be involved with the discussion.  Solicitor Cassidy suggested a representative from the Supervisors, Planning Commission and the WHWA as well as the Township’s Engineer and Zoning Officer meet to review and discuss the Ordinance.  Rick stated he would like to provide the draft Wellhead Protection Ordinance to the Earl Township Planning Commission for review and recommendation.  Brenda will provide copies of the Wellhead Protection Plan, which was approved by the Pennsylvania Department of Environment Protection, to the Supervisors and the Earl Township Planning Commission.

The Supervisors reviewed the Sewage Enforcement Officer’s May report.   

Ray made a motion to approve the partial release of Improvement Guarantee Funds for the Peters Road Industrial Lots, 189 Peters Road Land Development Plan, in the amount of Two Hundred Nineteen Thousand One Hundred One Dollar and Fifty-Eight Cents ($219,101.58).  Tom seconded the motion and all voted yes. The balance remaining shall be One Hundred Seventy Six Thousand Seven Hundred Ten Dollars and Sixty Cents ($176,710.60).

Rick made a motion to approve Main Street IT Solutions, LLC Option 2, which provided off-site Server Backups of 75 GB and they will actively monitor success/failure daily and repair/rerun jobs as needed for Sixty Five Dollars ($65.00) per month, requiring upfront annual payment of Seven Hundred Eighty Dollars ($780.00), Tom seconded and the motion carried.  Ray abstained from voting due to being related to the owner of this company.  

The Supervisors acknowledged Martin Limestone’s, 606 & 621 Martindale Road, Ephrata, notification of DEP Air Quality Permit renewal application.

The Supervisors acknowledged L.C.P.C. reviews of New Holland Borough’s proposed Zoning Ordinance amendments.

Receipts received in May were $592,011.34 in the General Fund and $76.63 in the Waste and Recycling Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14625 - 14654, #7227 - 7241) in the amount of $116,334.96, and the payroll taxes electronically transferred in the amount of $8,049.48, the Street Light Check #370 in the amount of $510.15, and the Liquid Fuels expenses (Checks #325 – 328) in the amount of $11,758.19.  Tom seconded the motion and all voted yes.

Meeting adjourned at 9:00 p.m.

 Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, May 15, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel and Ray Martin.

Solicitor Robert Weaver and Tim Sheetz, Handi Vangleism Ministries International, were present to discuss using the property at 123 Lowry Road for a church related ministry service for disabled people.  They would offer a six (6) week overnight camping experience for twenty to twenty-five participants, with a one to one ratio of helpers and small group getaway retreats, and training times year round.  They propose having five (5) full time living on-site year round and seven (7) additional office staff on a daily basis.  Mr. Weaver is requesting the Supervisors consider an Ordinance text amendment, due to this use is not permitted under the current Ordinance.  The Supervisors relayed they are concerned with the proposed weekend getaway visiting use.  After further discussion Solicitor Weaver stated he will research the current Ordinance further and if the Supervisors are agreeable he will create an Ordinance text amendment for review by legal counsel and present the amendment for the Supervisors consideration.   

Craig Williams, Strausser Surveying and Engineering, Inc., and Amos Smucker, 211 Tabor Road were present to request waiver /modification of the Subdivision and Land Development Ordinance Section 308 and 309 – Preliminary Plan application, for the proposed addition of a permanent second residence on the property.  Mr. Smucker indicated the second residence would be connected to the existing home, which would prohibit subdividing the property in the future as required by the Echo Housing Agreement.  A second driveway permit has already been approved and issued.   Mr. Smucker proposes that he and his wife would move into the new home, while family members would move into the existing dwelling.  It was discussed that since the new residence is to be attached to the existing dwelling, the building could easily be converted to a single family home, if the related family use is no longer utilized.  Ray made a motion to grant conditional approval of waiving the land development planning process, contingent upon ELA Groups comments in the letter dated May 8, 2014, which included providing an Sketch Plan indicating that the proposed new unit can be subdivided or the execution of an acceptable alternate agreement between the Township and the applicant pertaining to the proposed standing of the residence if the occupants change and are not family members.  Rick seconded the motion and all voted yes.  Rick made a motion to grant conditional approval to modify the Storm Water Ordinance Section 402 – Exemptions, contingent upon the ELA Groups comments in the letter dated May 8, 2014, Ray seconded and all voted yes. 

The Supervisors reviewed that the White Oak Bridge owned by Lancaster County, will be closed effective June 17th.   The County proposes the replacement construction to occur during 2015, and to be reopened in 2016.  The Supervisors directed that Lee shall assist in creating a detour around the bridge, which will be placed on the Restricted Bridges map, as requested by Lancaster County.

 Meeting adjourned at 8:50 a.m.

 Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, May 5, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, Solicitor Cassidy and the Road Master, Lee Zimmerman.

Tom made a motion to approve the April 7th and April 17, 2014 minutes, Ray seconded and all voted yes.

Public Comment:

D Scott Miller, Garden Spot Village, thanked the Supervisors and all that assisted in the 2014 Marathon and requested approval for the April 11, 2015 Marathon and the following road closures:

  • Requesting closing New Holland Rd between Edgewood & Peters Road from 8:15 a.m. until 9:30 a.m.

  • Requesting to hold traffic on a short section of Ranck Road between Weaver Boulevard and East Earl Road, from 8 until 8:15 a.m.

  • Requesting limited access on Mentzer Road from 8 until 10:30 a.m.

  • Requesting closing Hill Road between New Holland Road and Redwell Road from 8 until 10:30 a.m.

    Ray made a motion to grant the requested road closures as listed above, Tom seconded and all voted yes.

    Police Report:

    Chief Bowers presented the April 2014 police report.

    Ray reported he received a complaint of speeding on South Custer Avenue.  The police have the speed awareness sign installed in the area currently.  Lee stated he did a speed detail previously in the area and will put out his tracking tapes again, if that is the Supervisors desire.

    Martindale Fire Co. Report:

    Chief Groff presented the April 2014 Fire Company report. 

    Ray made a motion to adopt Ordinance No. 2014-02, the Earl Township Storm Water Management Ordinance, Tom seconded and all voted yes.

  • Road Master’s Report:

Lee reported that the salt shed’s front gutter was damaged and has broken off during this winter’s snow storms and inquired if the Supervisors want to have it replaced.  Rick made a motion to approve spending up to Four Hundred Dollars ($400.00) to replace the front gutter on the salt shed, Ray seconded and all voted yes.

Zoning Officer’s Report:

The March 30, 2014 – April 20, 2014, written zoning report was submitted and will be filed in the office.  The Supervisor’s asked that Barry report his findings after conducting site visits and investigations.

Solicitor’s Report:

Solicitor Cassidy reported that the Log Cabin Mobile Home Park, 3709 Division Highway, is slowly progressing, and he has nothing new at this time.

Solicitor Cassidy reminded the Supervisors that the Western Heights Water Authority is interested in the Supervisors adopting a Wellhead Protection Ordinance.  The Supervisors will review the sample ordinances and discuss it at the June meeting.

The Supervisors reviewed the Sewage Enforcement Officer’s April report.   

The Supervisors reviewed the Lancaster County Draft 2015 Transportation Improvement Program (TIP) and notification of the public information meeting on May 15th.  After a discussion the Supervisors directed Lee to attend the TIP meeting, to encourage repairing or rebuilding of the White Oak Bridge.

Rick made a motion to conditionally approve the full release of Improvement Guarantee Funds for the Edwin Hoover, 602 East Farmersville Road, in the amount of Twenty One Thousand Three Hundred Three Dollars and Seventy Cents ($21,303.70), contingent upon completion of the recommendations in the ELA Group letter dated May 1, 2014, which are to install a rip-rap apron at the outlet of the culvert and inspection of the driveway.  Ray seconded the motion and all voted yes. 

Ray made a motion to approve granting the SOCO Townhouses, south side of Airport Road, a time extension until August 31, 2014, to meet the conditions to record their Land Development Plan.  Tom seconded the motion and all voted yes.

Ray made a motion to accept the negotiated payment for the delinquent waste and recycling account for 563 Airport Road, in the amount of One Hundred Two Dollars and Seventy Eight Cents ($102.78), which is one half (1/2) of the outstanding amount.  Tom seconded the motion and all voted yes.

The Supervisors acknowledged the Lancaster County Drug Task Force’s 1st quarter 2014 report.

The Supervisors acknowledged the Burkholder Paving, 404 Martindale Road, Ephrata, notification of an accidental release of one thousand five hundred gallons (1,500 gal) of asphalt emulsion.  Fire Chief Groff stated they were dis-batched and the spill was handled appropriately.

The Supervisors acknowledged the Remedial Action Progress Report on 920 West Main Street

The Supervisors acknowledged the Sindall Truck Service’s, LLC, 465 Diller Avenue, NPDES General Storm Water Permit renewal application.

The Supervisors acknowledged L.C.P.C. scheduled review of East Earl Township’s proposed Zoning Ordinance amendment.

Receipts received in April were $171,735.89 in the General Fund and $47,721.27 in the Waste and Recycling Fund.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14573 - 14624, #7207 - 7226) in the amount of $167,447.78, and the payroll taxes electronically transferred in the amount of $8,886.50, the Street Light Check #369 in the amount of $514.98, and the Liquid Fuels expenses (Checks #322 – 324) in the amount of $916.06.  Ray seconded the motion and all voted yes.

Meeting adjourned at 8:50 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday, April 17, 2014, at 7 a.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Chief Bowers, New Holland Police was present to review and discuss maintenance to the Police Department and Borough Office and how it is expensed.

Chief Bowers reminded the Supervisors that the Police Service Contract expires in 2015 and he recommends renewing with a five (5) year term.

William Swiernik, David Miller Associates was present to request approval of the Revised Peters Road Industrial Lots, 189 Peters Road – Lot 2, Revised Final Plan.  Ray made a motion to grant conditional approval of the Revised Peters Road Industrial Lots – Lot 2, Revised Final Plan, contingent upon verification that the buildings already constructed meets this Revised Plan layout.  Tom seconded the motion and all voted yes.

Barry Wagner, Zoning Officer was present to review the proposal of managing the Earl Township Storm Water Management – Small Projects compliance.  After a discussion the Supervisors agreed to have Barry proceed with storm water small project plan reviews and approvals on a case by case basis.  Barry and Brenda were directed to draft for review a revised Fee Schedule to address the new storm water mandate.

Barry reported that Martin Towing, 942 West Main Street, has been non-responsive on the violation notice by not providing the plans and documents needed to approve the parking lot and building improvements, which have already been completed.  After a discussion, Barry was directed to send a certified letter requesting compliance, to Benuel S King the property owner and the tenant Daryl Martin, Martin Towing and report back by June 2, 2014.

Oil Distribution Truck Rental & Materials

  1. Martin Paving, Inc., submitted a bid in the amount of $100.00 per hour for a distribution truck with operator to distribute CHFRS-2P oil at $2.75 per gallon.

  2. Asphalt Maintenance Solutions submitted a bid in the amount of $135.00 per hour for a distribution truck with operator to distribute CHFRS-2P oil at $2.40 per gallon.

    Ray made a motion to reject all bids for the 2014-2015 distribution truck with operator, Rick seconded and all voted yes.

FOB Paving Materials:

  1. Burkholder Paving, Division of Martin Limestone, Inc. submitted a bid in the amount of $52.55 per ton for 19 mm Superpave, $58.31 per ton for 9.5 mm Superpave, and $51.15 per ton for 25 mm Superpave for the paving material picked-up for 2014, in the total amount of $44,640.00.

  2. Allan A Myers LP submitted a bid in the amount of $46.75 per ton for 19 mm Superpave, $53.75 per ton for 9.5 mm Superpave, and $43.50 per ton for 25 mm Superpave for the paving material picked-up for 2014, in the total amount of $40,250.00.

    Rick made a motion to reject all bids for the FOB Paving Materials for 2014, Tom seconded and all voted yes.

Brenda was directed to research security systems.

Meeting adjourned at 9:10 a.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, April 7, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt, Solicitor Cassidy and the Road Master, Lee Zimmerman.

Tom made a motion to approve the March 3, 2014 minutes, Ray seconded and all voted yes.

Police Report:

Chief Bowers presented the March 2014 police report.

The Lancaster Farmland Trust 2014 Pedal to Preserve Bike Ride will be held on June 7, 2014.  

Martindale Fire Co. Report:

Lavern Zimmerman presented the March 2014 Fire Company report.

Subdivision and Land Development Plans:

Ted Cromleigh, Diehm & Sons, presented the Mahlon and Martha Hoover, 250 Mill Road, Ephrata, Preliminary/Final Subdivision Plan and requested the following:

    1. Conditional approval of the Preliminary/Final Subdivision Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Subdivision Plan, contingent upon the comments of the Township’s Engineer, Road Master and the Lancaster County Planning Commission (L.C.P.C.).  Tom seconded the motion and all voted yes.

    1. Ray made a motion to approve signing the Storm Water Management Agreement, Rick seconded and all voted yes.

    1. Tom made a motion to approve the Improvement Guarantee in the amount of Fifteen Thousand Eighty Two Dollars and Ninety Eight Cents ($15,082.98).  Ray seconded the motion and all voted yes.

Robert Murphy, Larson Design and Jeff Bologa, Becker Engineering were present to report on Petra Christian Fellowship, 565 Airport Road, having the New Holland Borough water line installed using a thirty foot (30’) construction Right of Way (ROW) Easement and requested that the Improvement Guarantee be submitted in Phases as the project progresses.  After much discussion, Ray made a motion to approve the Improvement Guarantee for the Residential Lots in the amount of One Hundred Thirty Eight Thousand Four Hundred Thirty Three Dollars ($138,433.00) and for the Petra Campus in the amount of One Million Four Hundred Seventy Four Thousand Four Hundred Seventy Six Dollars ($1,474,476.00), to be submitted prior to the Plan recording.  Tom seconded the motion and all voted yes.  Rick made a motion to have the combined total of One Million Six Hundred Twelve Thousand Nine Hundred and Nine Dollars ($1,612,909.00) Improvement Guarantee for Petra Christian Fellowship Church in place prior to the Plan being recorded in the Recorder of Deeds Office, Ray seconded and all voted yes.

Ray made a motion to conditionally approve signing the Tyson Foods, 460 South Custer Avenue, Storm Water Management Agreement, contingent upon Solicitor Cassidy’s review and approval, Tom seconded and all voted yes.  

Tom made a motion to conditionally approve signing the Jonas Hoover, 492 Reidenbach Road, Storm Water Management Agreement, contingent upon Solicitor Cassidy’s review and approval, Rick seconded and all voted yes.  Ray made a motion to approve the Improvement Guarantee for the Storm Water Management Plan, in the amount of Six Thousand Four Hundred Four Dollars and Thirty Five Cents (6,404.35), Tom seconded and all voted yes.

Ray made a motion to advertise the Earl Township Storm Water Management Ordinance for adoption at the May 5, 2014 meeting, Tom seconded and all voted yes.

Road Master’s Report:

The following Road Work Bids were opened and acted on as advertised:

Aggregates

a.   Martin Limestone, Inc., submitted a bid in the total amounts of $26,170.00 FOB and $37,326.00 delivered.

b.   Independence Construction Materials, submitted a bid in the total amounts of $27,210.00 FOB and $47,505.00 delivered.

Ray made a motion to award the bid to Martin Limestone, Inc., in the total amount of $63,496.00.  Rick seconded the motion and all voted yes.

            Road Widening:

  1. Burkholder Paving, Division of Martin Limestone, Inc, submitted a bid as follows:

  • Item 1 at the rate of $9.62 per linear feet and in the amounts $140,163.40.

  • Item 2 at the rate of $28.90 per square yard and in the amounts $37,136.50

         Total bid amount is $177,299.90

  1. Pennsy Supply Inc., submitted a bid as follows:

  • Item 1 at the rate of $9.81 per linear feet and in the amounts $142,931.70.

  • Item 2 at the rate of $28.70 per square yard and in the amounts $36,879.50

         Total bid amount is $179,811.20

    Tom made a motion to award the bid to Burkholder Paving, Division of Martin Limestone, Inc., in the total amount of $177,299.90, which includes the not budgeted repairs to road base of North Shirk Road, due to the wear and the harsh winter weather effects from this year.  Rick seconded and all voted yes.

    Chip Seal Coating – Joint Municipal Bid:

  1. Martin Paving, Inc., submitted a bid at the rate of $0.897 per sq. yd. with a total amount of $23,248.45.

    Tom made a motion to award the bid to Martin Paving Inc., at the rate of $0.897 per sq. yd. and in the amount of $23,248.45 for Earl Township, Rick seconded and all voted ye 

    Ultra Thin Friction Course – Joint Municipal Bid using Gradation B:

    1. Asphalt Maintenance Solutions LLC submitted a bid in the amount of $4.74 per sq. yd. and in the amount of $92,832.90.

      Ray made a motion to award the bid to Asphalt Maintenance Solutions LLC at the rate of $4.74 per sq. yd. and in the amount of $92,832.90 for Earl Township, Tom seconded and all voted yes.           

      Micro-Surfacing – Joint Municipal Bid using Type B Micro-surfacing:

  1. Stewart and Tate submitted a bid in the amount of $144.35 per ton and in the amount of $22,662.95.

    Ray made a motion to award the bid to Stewart and Tate, at the rate of $144.35 per ton and in the amount of $22,662.95 for Earl Township, Tom seconded and all voted yes.

Zoning Officer’s Report:

The February 23, 2014 – March 23, 2014, written zoning report was submitted and will be filed in the office. 

Solicitor’s Report:

Solicitor Cassidy provided a sample Additional Right of Way Deferment Agreement and Plan Notes formatting, for consideration to use in the future.  Solicitor Cassidy stated the current Ordinance requires a certain width to be reserved.  The Supervisors will review the documents.

The Supervisors reviewed the Sewage Enforcement Officer’s March report.   

Ray made a motion to approve partial release of Improvement Guarantee Funds for the David Seibel (Cozy Cabins), 455 East Farmersville Road, in the amount of One Hundred Nineteen Thousand Five Hundred Twenty One Dollars and Thirty Three Cents ($119,521.33).  Tom seconded the motion and all voted yes.  The balance remaining shall be Eight Thousand Dollars ($8,000.00).

Ray made a motion to approve signing the 2014-2015 Lancaster County Conservation District Memorandum of Understanding, Tom seconded and all voted. 

Tom made a motion to exonerate eighty nine (89) people from the 2013 Per Capita Tax Rolls, Ray seconded and all voted yes. 

Ray made a motion to approve granting the Newholl Development, 662 West Main Street, a time extension until June 30, 2014, to meet the conditions to record their Plan.  Tom seconded the motion and all voted yes.

The Supervisors reviewed the PSATS 2014 proposed Resolutions and Bylaw changes, which will be acted on at the PSATS convention on April 15th.

The Supervisors acknowledged Craig Lehman’s, Lancaster County Commissioner, thank you letter for the opportunity to address the Board of Supervisors at the March 3, 2014 meeting.

The Supervisors acknowledged the Log Cabin Mobile Home Park, 3709 Division Highway, New Holland, PA DEP Water Quality Management (WQM) permit application.

The Supervisors acknowledged L.C.P.C. scheduled review of New Holland Borough’s and Upper Leacock Township’s proposed Zoning Ordinance amendment.

Receipts received in March were $122,944.72 in the General Fund and $78,625.64 in the Waste and Recycling Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14519 - 14572, #7176 - 7206) in the amount of $162,035.82, and the payroll taxes electronically transferred in the amount of $13,804.34, the Waste and Recycling expenses (Checks #133 – 135) in the amount of $45,994.62, the Street Light Check #368 in the amount of $516.49, and the Liquid Fuels expenses (Checks #320 – 321) in the amount of $2,888.29.  Tom seconded the motion and all voted yes.

Meeting adjourned at 9:55 a.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, March 3, 2014, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt and the Road Master, Lee Zimmerman.

Ray made a motion to approve the February 20, 2014 minutes, Tom seconded and all voted yes.

Public Comment:

Tim Shay, 474 N Railroad Avenue, New Holland thanked the Supervisors, Road Master, Solicitor and Secretary for the work they have done for the Township’s residents and the Earl Township Farmland Trust.  Mr. and Mrs. Shay are selling their property and moving out of state.

Craig Lehman, Lancaster County Commissioner, was present due to he is visiting each Municipality during his tenure as Commissioner.  Mr. Lehman reported the County balanced their 2014 budget with no tax increase and the Lancaster County Farmland Trust has received State funding to preserve farms.  Mr. Lehman reported that the County radio system should be up and running by the end of the year.  The Supervisors thanked Mr. Lehman for his and the County’s support.

Police Report:

Chief Bowers presented the February 2014 police report.   

Martindale Fire Co. Report:

Lavern Zimmerman presented the February 2014 Fire Company report.

Subdivision and Land Development Plans:

Roger Fry, Fry Surveying Inc., presented the Ervin Z Leid, 159 Meadowcreek Road, NH, Lot Add-On Plan and requested the following:

    1. Approve signing the PA DEP Planning Waiver & Non-Building Declaration.  Ray made a motion to approve the Chairman to sign the PA DEP Planning Waiver & Non-Building Declaration, Tom seconded and all voted yes.

    1. Tom made a motion to grant conditional approval of the Lot Add-On Plan contingent upon the comments of the Lancaster County Planning Commission (L.C.P.C.).  Rick seconded the motion and all voted yes.

Ray made a motion to adopt and sign Resolution 2014-05 the DEP Sewage Facilities Planning Module for Mahlon and Martha Hoover, 250 Mill Road, Ephrata, Tom seconded and all voted yes.

Ray made a motion to conditionally waive the land development planning process for the Stauffer’s Mennonite Church, 2530 Division Highway, Ephrata, for the relocation of the meeting house to the rear of the property, contingent upon they complete approved storm water management and upon the comments of the ELA Group Inc., letter dated March 4, 2014.  Tom seconded the motion and all voted yes. 

Tom made a motion to approve and sign the Petra Christian Fellowship, 565 Airport Road, Storm Water Management Agreement and Declaration of Easement, Ray seconded and all voted yes. 

The Supervisors discussed implementing a Reserve Right of Way Easement Agreement for Subdivisions and Lot Add-On Plans, to ensure appropriate Right of Way is available for the roadway in the future.  Solicitor Cassidy will provide a sample agreement for review and consideration.

The Supervisors reviewed and discussed the proposed Storm Water Management Ordinance, and decided to include capture and reuse facilities such as cisterns for storm water runoff management.  Ray made a motion to approve codifying the draft Storm Water Management Ordinance for consistency between Zoning and the Codified Ordinances, Tom seconded the motion and all voted yes. 

Road Master’s Report:

Lee requested approval to replace his Township issued cell phone, due to it isn’t working properly and does not hold a charge.  After much discussion the Supervisors directed Lee to get prices for a new phone and for the buyback of his old phone.

Lee reported he has salt on hand for any forthcoming storms, and two (2) load are scheduled for delivery on March 7th.

Zoning Officer’s Report:

The January 26, 2014 – February 16, 2014, written zoning report was submitted and will be filed in the office.

         Zoning Hearings scheduled on November 11, 2013 are as follows:

  • Elaine Nolt, 305 Wanner Road, Ephrata – requesting a variance of the twenty foot (20’) side yard setback requirement 

    Solicitor’s Report:

    Tom made a motion to adopt Ordinance No. 2014-01 the Earl Township Non-Uniform Pension Plan, Ray seconded and all voted yes 

    Solicitor Cassidy reported that Log Cabin Mobile Home Park (LCCMHP), 3709 Division Highway, wanted interest included when the Earl Township Sewer Authority refunds the tapping fee, since they will be installing a Private Sewage Treatment Facility.  Solicitor Cassidy stated since the account did not accrue interest, LCCMHP is now agreeable to no interest and the provision will be removed from the proposed Agreement.   

    The Supervisors reviewed the Sewage Enforcement Officer’s February report.   

The Supervisors approved allowing political groups to meet in the Township building after normal business hours.

The Supervisors directed Brenda to attend the Lancaster County Solid Waste Management meeting for Township Officials on March 20th at the Eden Resort.

The Supervisors reviewed the PSATS 2014 Proposed By-laws changes, for action at the April Convention.

The Supervisors acknowledged the Lancaster County Drug Task Force invoice and 2013 year-end report.

The Supervisors acknowledged the Tyson Poultry Inc., 403 South Custer Avenue, PA DEP Synthetic Minor Operating Permit modification application.

The Supervisors acknowledged L.C.P.C. scheduled review of New Holland Borough’s proposed Zoning Ordinance amendment.

Receipts received in February were $37,791.15 in the General Fund and $62.16 in the Waste and Recycling Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14479 - 14518, #7155 - 7175) in the amount of $136,779.82, and the payroll taxes electronically transferred in the amount of $9,884.76, the Waste and Recycling expenses (Checks #128 – 129) in the amount of $11,976.00 and the Street Light Check #367 in the amount of $528.15.  Tom seconded the motion and all voted yes.

Meeting adjourned at 8:40 a.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the rescheduled Earl Township Board of Supervisors meeting, held on Thursday, February 20, 2014, at 7 a.m., the regular meeting was cancelled due to a snow storm.  The following were present:  Supervisors Rick Kochel, Ray Martin and Tom Plitt and Lee Zimmerman, Road Master.

Ray made a motion to approve the January 6, 2014 minutes, Tom seconded and all voted yes.

Police Report:

Chief Bowers presented the January 2014 police report.   

The Hempfield Area Recreation Commission’s 5th Annual Rec Alliance Bike Ride will be held on June 22, 2014.

Martindale Fire Co. Report:

The January 2014 Fire Company report was submitted and will be filed in the Township Office.

Garden Spot Fire and Rescue Report:

Chief Larry Martin presented the 2013 Garden Spot Fire Rescue year-end report. Rick inquired if the harsh winter contributed to the higher calls already in 2014 and Larry stated some were and some were not due to the weather.

Subdivision and Land Development Plans:

William Swiernik, David Miller Associates and Don Engle, NRB/MFH Holdings Inc, presented the NRB – Peters Rd Project, 189 Peters Rd and requested the following:

    1. Waiver request of SALDO Section 308 – The Preliminary Plan application requirement.  Ray made a motion to conditionally grant waiving the Preliminary Plan requirement, contingent upon the comments of the Township’s Engineer.  Tom seconded the motion and all voted yes.   

    1. Waiver request of SALDO Section 602.M – The Curbs along all parking compounds and access drives requirement.  Ray made a motion to conditionally grant the curbing modification, contingent upon the comments of the Township’s Engineer.  Tom seconded the motion and all voted yes.

    1. Waiver request of SALDO Section 602.N. – The Sidewalk requirement.  Tom made a motion to grant conditional approval of deferring sidewalks along the public roadway, until the time the Township Supervisors deems it necessary to be installed and upon the execution of a Deferment Agreement and the comments of the Township’s Engineer.  Ray seconded the motion and all voted yes.

    1. Waiver request of SWMO Section 303.A.5 – the Dewatering Time of the Basins requirement.  Ray made a motion to grant the proposed dewater time of thirty-five (35) hours, rather than the required twenty-four (24) hours.  Rick seconded the motion and all voted yes.

    1. Conditional approval of the Preliminary/Final Subdivision and Land Development Plan.   Ray made a motion to grant conditional approval of the Preliminary/Final Subdivision and Land Development Plan, contingent upon the comments of the Township’s Engineer and the L.C.P.C.  Tom seconded the motion and all voted yes.

Roger Fry, Fry Surveying Inc., presented the Jonas M Hoover Jr, 492 Reidenbach Rd, Storm Water Management Plan for the proposed additional single family on the property and requested approval.  Ray made a motion to grant conditional approval of the Storm Water Management Plan, contingent upon the comments of the Township’s Engineer and the Road Master, Tom seconded and all voted yes.

Charles Haley, ELA Group Inc., was present to discuss the proposed Storm Water Management Ordinance, which was based on the PA DEP approved Lancaster County model.

Road Master’s Report:

Ray made a motion to adopt the Declaration an Emergency enacted and effective February 12, 2014 at 11:00 p.m. and to expire in seven (7) days or less.   Rick seconded the motion and all voted yes.

Lee reported that the SR 322 and Railroad Avenue Traffic Signal camera directed into the car lot is faulty and activating false calls.  The vendor Signal Control will exchange the camera for another matrix radar system.

Ray made a motion to adopt Resolution No. 2014-02, A Resolution for Earl Township to participate in a joint bidding and purchasing agreement for the procurement of road work identified as Micro-surfacing and Chip Seal Coating with multiple Municipalities.  Tom seconded the motion and all voted yes. 

Tom made a motion to adopt Resolution No. 2014-03, A Resolution approving the joint bidding and purchasing Agreement for the procurement of road work indentifieD as hot mix aggregate FOB with New Holland Borough.  Ray seconded the motion and all voted yes. 

Ray made a motion to adopt Resolution No. 2014-04, A Resolution for Price Adjustment of Bituminous Materials for small quantities, Tom seconded and all voted yes.

Lee will respond to UGI Gas Service with the Township’s 2014 paving schedule for their attempt to eliminate unnecessary future excavation of our newly paved streets.

Lee reported the 2014 salt budget has been expended and he is no longer receiving the preferred Chilean salt, due to it isn’t available currently.  Lee reported he has sufficient salt, since receiving a shipment on February 19th and with another due for delivery on February 27th.

Zoning Officer’s Report:

The December 29, 2013 – January 19, 2014, written zoning report was submitted and will be filed in the office.

Solicitor’s Report:

The Supervisors directed the Solicitor to proceed with the execution of the Log Cabin Mobile Home Park, 3709 Division Highway, Private Sewage Treatment Facility Agreement and the Financial Security Agreement.   

Ray made a motion to advertise the amended Earl Township Pension Plan, for adoption at the March 3, 2014 meeting, Tom seconded and all voted yes.

The Supervisors reviewed the Sewage Enforcement Officer’s January report.   

The Supervisors reviewed the new computer server quotes received from the following:

            Hydrosoft Computers Inc. - $5,435.00

            Main Street IT Solutions - $6,564.00

            Lynx Computer Technologies - $6,353.00

Rick made a motion to award the new computer server purchase to Main Street IT Solutions in the amount of Six Thousand Five Hundred Sixty Four Dollars ($6,564.00), Tom seconded and the motion carried.  Ray abstained due to being related to the owner of the company

The Supervisors reviewed the Lancaster County Election Bureau agreement to hold Voting in the Earl Township Building starting in 2014 and Brenda was directed to execute and return the agreement.

The Supervisors acknowledged the receipt of the PA DEP approved Earl Township General MS4 NPDES Permit renewal with the new expiration date of January 31, 2019.

Tom made a motion to approve the 2014 Gannett Fleming Service Agreement, and Fee Schedule, Ray seconded and all voted yes.

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, south side of Airport Road, to record the Land Development Plan, Tom seconded and all voted yes.  This Plan will now expire May 31, 2014.

Receipts received in January were $63,848.35 in the General Fund, $46,067.37 in the Waste and Recycling Fund and $6,010.82 in the Street Light Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14410 - 14478, #7136 - 7154) in the amount of $185,559.21, and the payroll taxes electronically transferred in the amount of $11,823.08, the Liquid Fuels expenses (Check #318 - 319) in the amount of $2,970.00 and the Waste and Recycling expenses (Checks #125 – 127) in the amount of $23,814.88 and the Street Light Check #365 - 366 in the amount of $591.78.  Tom seconded the motion and all voted yes.

Meeting adjourned at 10:20 a.m.

Respectfully submitted,

Brenda S Becker, Secretary


The 2014 re-organizational meeting of the Earl Township Board of Supervisors, held on Monday January 6, 2014, was called to order by Secretary Brenda Becker, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt and Lee Zimmerman.

Secretary Brenda Becker asked for the following nominations:

Chairman - Ray nominated Rick Kochel, Tom seconded and all voted yes.

Vice-Chairman - Tom nominated Ray Martin, Rick seconded and all voted yes.

Secretary/Treasurer – Ray made a motion to appoint Brenda S Becker, Rick seconded and all voted yes.

Asst. Secretary/Treasurer - Rick made a motion to appoint Joy M Oberholtzer, Ray seconded and all voted yes.

Road Master - Tom made a motion to appoint Lee Zimmerman, Ray seconded and all voted yes.

Solicitor – Rick made a motion to appoint William Cassidy (Appel & Yost), Ray seconded and all voted yes.

Engineer – Ray made a motion to appoint Charles Haley (ELA Group), Rick seconded and all voted yes.

Secondary Engineer – Ray made a motion to appoint Gary Martin (Gannett Fleming), Tom seconded and all voted yes.

Sewer Enforcement Officer - Tom made a motion to appoint Dale High, Ray seconded and all voted yes.

Back-up Sewer Enforcement Officer – Ray made a motion to appoint Mark Deimler (Solanco Engineering Associates), Rick seconded and all voted yes.

Zoning Officer - Tom made a motion to appoint Barry Wagner, Rick seconded and all voted yes.

Vacancy Board Member - Rick made a motion to appoint Marvin Stauffer, Ray seconded and all voted yes.

Per Capita Tax Collector - Ray made a motion that Earl Township shall collect the 2014 Per Capita Tax, Tom seconded and all voted yes.

Real Estate Tax Collector – Rick made a motion to appoint the Lancaster County Treasurer to collect the 2014 Real Estate Tax, Tom seconded and all voted yes.

Tom made a motion to appoint Clair Hoover to a five (5) year term on the Planning Commission Board with the term expiring 12/31/2018, Rick seconded and all voted yes. 

Ray made a motion to appoint Floyd Grove to a five (5) year term on the Sewer Authority with the term expiring 12/31/2018, Rick seconded and all voted yes.

Rick made a motion to appoint Glenn Dissinger to a five (5) year term on the Water Authority with the term expiring 12/31/2018, Ray seconded and all voted yes. 

Tom made a motion to appoint W Edward Maser to a three (3) year term on the Zoning Hearing Board with the term expiring 12/31/2016, Ray seconded and all voted yes.

Ray made a motion to appoint Daryl Hurst to a one (1) year term as an alternate on the Zoning Hearing Board, to expire 12/31/2014, Tom seconded and all voted yes. 

At this time Chairman Rick Kochel as for a motion for the following:

UCC Third Party Inspection Agencies – Ray made a motion to appoint the following:

            Associated Building Inspections, Inc

            Code Administrators, Inc

            Technicon Enterprises, Inc II

Tom seconded the motion and all voted yes.

Pa UCC Board of Appeals (Pa Uniform Construction Code) members appoints as follows:

Tom made a motion to appoint Walter Siderio to a 5 year term to expire 12/31/2018,

Ben Stoltzfus, Alternate to a 1 year term to expire 12/31/2014 and Larry Knepper, Alternate to a one (1) year term to expire 12/31/2014, Ray seconded and all voted yes.

Ray made a motion to appoint Lavern Martin to a 5 year term on the Park & Recreation Board with the term expiring 12/31/2018, Tom seconded and all voted yes.

Tom made a motion to appoint John Yost as the Emergency Management Coordinator, Ray seconded and all voted yes.

Tom made a motion to appoint Ray Martin as the voting delegate at the PSATS Convention to be held on April 13th through April 16, 2014.  Rick seconded the motion and all voted yes.

Ray made a motion to approve the following as delegates to attend the 2014 PSATS Convention: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, and Brenda Becker.  Tom seconded the motion and all voted yes.

Tom made a motion to approve the following depositories: Susquehanna Bank, PLGIT, PNC Bank and the Ephrata National Bank.  Ray seconded the motion and all voted yes.

Ray made a motion to approve the Treasurer’s Bond in the amount of $1,000,000.00 with Styer and Evans Agency, Tom seconded and all voted yes.

Tom made a motion to set the mileage reimbursement rate for 2014 at the Federal rate of $0.56 Cents per mile, Ray seconded and all voted yes.

The re-organization meeting at adjourned at 7:20 p.m. 

Tom made a motion to open the regular monthly meeting at 7:20 p.m., Rick seconded and all voted yes.

Chairman Rick Kochel called the regular monthly meeting to order at 7:20 p.m.

Tom made a motion to approve the December 2nd , with the correction of adding November 3, 2014 to list of approved meeting dates at the end of page two (2) and December 12th, 2013 minutes, Rick seconded and all voted yes.

 Public Comment:

Karen Smith Kernc, Elanco Library, reported that 152,156 items were loaned from the Library and on January 2, 2014 the Marvel Moon Program started.  The annual auction fundraiser will be held on Saturday January 11, 2014                                               

Police Report:

Chief Bowers presented the December 2013 police the report.  Chairman Rick commended the Chief for a job well done by the department.

Chief Bowers reported that the Office of Aging is pleased with the property improvements and the progress at Airport Road.

Martindale Fire Co. Report:

Chief Groff presented the December 2013 and year-end Fire Co. report.  Ray commended the Chief for a job well done by the department.  Ray inquired about the Fire Company’s membership rolls and Chief Groff confirmed new enrollment is down and it may eventually become an issue as the existing volunteer’s age. 

Lavern Martin, Treasurer presented the 2013 treasurer’s report.  Lavern reported that the new Fire House was constructed in 2009 and they may be able to make the final payment of One Hundred Two Thousand Dollars (102,000.00) by the end of 2014.

Subdivision and Land Development Plans:

William Swiernik, David Miller Associates, presented the Sam Riehl and Ephraim Riehl, Lot 2 of the Peters Road Industrial Lots, 189 Peters Road, and their desire to add a driveway off of the private street and relocate/resize the proposed buildings for the timber frame structures business.  After further discussion the Supervisors were agreeable to proceeding with a modified Plan submission by foregoing the Earl Township Planning Commission and the Lancaster County Planning Commission reviews.  The Supervisors will act on the Revised Plan based on the recommendations by the ELA Group, the Zoning Officer and the Road Master.

Road Master’s Report:

Lee reported that the traffic signal at SR 322 and Railroad Avenue was adjusted again, due to it is cycling in the middle of the night even when no cars call for the light to change.  Lee also reported that an electric outage occurred and the signal ran well on the generator.

Zoning Officer’s Report:

The December 1st – end of 2013, written zoning report was submitted and will be filed in the office.

The Supervisors reviewed the Sewage Enforcement Officer’s December report. 

The Supervisors approved that Lee and Brenda attend the MS4 Permit workshop at the Farm and Home Center on January 27, 2014.

Ray made a motion to adopt Resolution 2014-01 A Resolution of the Board of Supervisors of Earl Township, Lancaster COUNTY, Pennsylvania, establishing the fee schedule for zoning, subdivision and land development applications, use and occupancy permits, earl township sewer authority, western heights water authority, uniform construction code and administrative fees.  Tom seconded the motion and all voted yes.

The Supervisors acknowledged that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until April 2, 2013, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan. 

Ray made a motion to approve ELA Group Inc., 2014 Engineering Fee Schedule, Tom seconded and all voted yes.

Tom made a motion to table action on the Gannett Fleming 2014 Engineering Fee Schedule, until reviewed by legal counsel, Rick seconded and all voted yes.

The Supervisors acknowledged the notice of John S and Miriam L Stoltzfus, 881 Peters Road, applied for Lancaster County Agricultural Preserve Board to sell an agricultural conservation easement with respect to 66.79 acres of farmland.

Ray made a motion to approve granting the Newholl Development, 662 West Main Street, time extension until March 30, 2014, to meet the conditions to record their Plan.  Tom seconded the motion and all voted yes.

The Supervisors acknowledged the donation thank you letter from the Eastern Lancaster County Library.

The Supervisors acknowledged the Earl Township Sewer Authority’s Wastewater Treatment Plant NPDES Permit renewal application.

Receipts received in December were $44,280.52 in the General Fund and $143.83 in the Waste and Recycling Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14356 - 14409, #7109 - 7135) in the amount of $141,710.07, and the payroll taxes electronically transferred in the amount of $10,069.84, Tom seconded the motion and all voted yes.

Meeting adjourned at 8:30 p.m.

Respectfully submitted,

Brenda S Becker, Secretary




2013


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Thursday December 12, 2013, at 7 a.m.  The following Supervisors were present, Rick Kochel, Ray Martin and Tom Plitt.

Lee Zimmerman, Road Master reported that a fence was installed within and blocking the clear-site triangle on the corner of Wanner Road and SR 322.  Lee reported that the Zoning Officer Barry Wagner did review the setback requirements with the tenant, but the zoning regulations are different than the vehicle code regulations.  Lee was directed to verify the clear-site triangle and how the existing wall and now the added fence impact the clear site and report. 

Lee reported that during the overhead door window replacement project, he discovered five (5) window frames were bad in addition to the windows.  All window glass was purchased in the amount of Four Hundred Ninety Four Dollars and Fifty Five Cents ($494.55).  Lee ordered the needed frames only, but received the entire kit, windows and frames in the amount of Three Hundred Seventy One Dollars and Sixty Five Cents ($371.65).  Lee investigated and was able to confirm frames only are not available.   Ray made a motion to approve the window kits purchase in the amount of Three Hundred Seventy One Dollars and Sixty Five Cents ($371.65), Tom seconded and all voted yes.

Lee reported that a glitch still exists in the traffic signal at SR 322 and Railroad Avenue, which causes an unnecessary red signal on SR 322, stopping traffic at 2 a.m.  Lee will continue to investigate.

Brenda reported that James Meehan, Newholl Development, 662 West Main Street, stated his project has been delayed due to negotiations with UGI regarding an existing Easement through the property and with the public water extension.  They are continuing to work through these obstacles to develop the property.

The Supervisors discussed the ELANCO Regional Wellhead Protection Plan and the Five Hundred Dollars ($500.00) contribution request for the Source Water Protection meeting held on December 9th at Shady Maple Banquet.  The Supervisors determined not to financially assist at this time.  Brenda was directed to get a copy of the ELANCO Regional Wellhead Protection Plan, which was approved by Pennsylvania Department of Environmental Protection (PA DEP), for review to determine if an Ordinance shall be adopted, enforcing the Plan.

Quotes for a new server were reviewed and after much discussion the quotes will be reviewed by a third party consultant, to provide additional recommendations to the Supervisors.

The Supervisors completed the Annual Employee Performance Reviews for all full-time employees.  Brenda was directed to get samples of Performance Reviews to modify the existing form.

Meeting adjourned at 9:46 a.m.

Respectfully submitted,

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, December 2, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, and Tom Plitt and Solicitor William Cassidy.

Tom  made a motion to approve the November 4th, 7th, 14th, and 21, 2013 minutes, Rick seconded and all voted yes.

Police Report:

Chief Bowers presented the November 2013 police report.  

Martindale Fire Co. Report:

Chief Groff presented the November 2013 Fire Co. report.

Randy Heilman, L.C.P.C., was present to update the Supervisors on the Elanco Region Source Water Collaborative Workshop, which is an educational meeting to inform the regions farmers and Officials on best farming practices to eliminate the risk of contaminating the regions source water.  Randy is requesting Five Hundred Dollars from the Township to help pay for the workshop being held on December 9, 2013 at Shady Maple Banquets & Conference Center. Randy expects three hundred (300) people to attend the workshop.  Rick inquired if the Lancaster County Planning Commission’s (L.C.P.C.) goal is for each Municipality to have its own Plans and Ordinances or to have a regional Plan.  Rick inquired if the Plan and Ordinance are the same in each Municipality, Randy stated they are very similar, but not identical.  Solicitor Cassidy stated that Western Heights Water Authority has requested he work on the Ordinance.  Solicitor Cassidy requested approval to proceed with developing an Ordinance to adopt and administer   the Plan, which has been approved by Pennsylvania Department of Environmental Protection (PA DEP).   Randy will provide Warwick Township’s Source Water Protection Plan Ordinance for review.  The Supervisors will review and discuss the request when Supervisor Ray Martin is present and will determine if funds are available to contribute.

Rick made a motion to adopt that the 2014 General Fund Budget, which included no tax increase, Tom seconded and all voted yes.

Tom made a motion adopt and sign the 2014 TAX LEVY RESOLUTION NO. 2013-15, Rick seconded and all voted yes.

Tom made a motion to adopt the 2014 Liquid Fuels Fund Budget, Rick seconded and all voted yes.

Rick made a motion to adopt the 2014 Street Light Tax Budget, which included no tax increase, Tom seconded and all voted yes.

Tom made a motion to adopt the 2014 Waste and Recycling Tax Budget, which included no increase, Rick seconded and all voted yes.

Zoning Officer’s Report:

The October 27, 2013 – November 17, 2013, written zoning report was submitted and will be filed in the office. 

Solicitor’s Report:

Rick made a motion to adopt Ordinance No. 2013-09 An Amendment to Chapter 15 of the Earl Township Code of Ordinances and known as the Motor Vehicle and Traffic Ordinance.  To establish the thirty five miles per hour (35 mph) speed limit on South Kinzer Avenue, between the New Holland Borough line and five hundred feet (500) south of Sunflower Street.  Tom seconded the motion and all voted yes.

Rick made a motion to adopt Resolution No. 2013-14 A Resolution of the Township of Earl, Lancaster County, Pennsylvania, accepting Sunflower Street, Lavendrer Lane and Daisy Drive as part of the Public Road System of Earl Township, Tom seconded and all voted yes.

Tom made a motion to sign the Rosedale Subdivision Deed of Dedication for Streets document, Rick seconded and all voted yes.

The Supervisors reviewed the Sewage Enforcement Officer’s November report.    

The Supervisors are agreeable to Lewis Groff, 1551-1623 Division Highway, requests for him to explore connecting his properties to Ephrata Township’s public sewer system, which is behind the homes located across the street.  The Supervisors also encourage Mr. Lewis to continue researching for the source of contamination to their on-site well water.

Tom made a motion to approve the partial release of the Re-Uzit Shop, 707 West Main Street, Improvement Guarantee Funds, in the amount of Fifty Five Thousand Three Hundred Twenty Nine Dollars and Thirty Five Cents ($55,329.35).  Rick seconded the motion and all voted yes.  The balance remaining shall be Three Thousand Dollars ($3,000.00).

Tom made a motion to approve the partial release of the Eli Horning, 160 North Shirk Road, Improvement Guarantee Funds, in the amount of Nine Thousand Sixty Nine Dollars and Eighty Cents ($9,069.80).  Rick seconded the motion and all voted yes.  The balance remaining shall be Two Thousand Five Hundred Dollars ($2,500.00).

Rick made a motion to approve granting the Petra Christian Fellowship, 565 Airport Road, a time extension until February 4, 2014, to meet the conditions to record their Plan.  Tom seconded the motion and all voted yes.

Tom made a motion to approve the following 2014 meeting dates, which are the first (1st) Monday at 7 p.m. and the third (3rd) Thursday unless noted otherwise, Rick seconded and all voted yes.

January 6th                     April 7th           July 7th                         October 6th      

January 16th                 April 17th         July 17th                       October 16th

February 3rd                 May 5th            August 4th                   November 3rd

February 20th               May 15th          August 21st                  November 6th 

March 3rd                     June 2nd           September 2nd (Tues.)  November 13th

March 20th                   June 19th          September 18th            November 20th   

                                                                                                 December 1st

                                                                                                 December 11th (2nd Thurs) 

 Rick made a motion to approve the following 2014 paid Holidays, Tom seconded and all voted yes.

      January 1st                   Labor Day                               1/2 Day on 12/24/2014          

      Good Friday               Thanksgiving Day                   Christmas Day

      Memorial Day             the Day after Thanksgiving    1/2 Day on 12/31/2014

      July 4th  

Brenda reported that PA DEP has accepted L.C.P.C’s revisions to the model Act 167 Storm Water Management Plan and the Township is now mandated to adopt and implement the Plan by May 7, 2014.

The Supervisors reviewed the 3rd quarter Lancaster Co. Drug Task Force Report.

The Supervisors acknowledged the Lancaster Family YMCA Association letter informing of their three (3) year lease agreement with New Holland Recreation Center, 123 North Shirk Road, to assume leadership of the facility and the long-term goal of purchase.

The Supervisors acknowledged L.C.P.C. review of Leacock, Ephrata, Brecknock and Upper Leacock Township’s proposed Municipal Zoning Ordinance amendments.

The Supervisors reviewed Lancaster County Conservation District’s inspection report and Plan review on the following:

  • Eli Stoltzfus, 370 Redwell Road, NPDES Permit application.

  • Titus Martin – 502 Reidenbach Road, Erosion and Sediment Plan. 

    Receipts received in November were $48,699.51 in the General Fund and $2,169.58 in the Waste and Recycling Fund.

    Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14312 - 14355, #7094 - 7108) in the amount of $153,937.50, and the payroll taxes electronically transferred in the amount of $8,610.33, the Liquid Fuels expenses (Check #316 - 317) in the amount of $15,785.74 and the Waste and Recycling expenses (Checks #123 – 124) in the amount of $11,216.00 and the Street Light Check #363 in the amount of $529.96.  Rick seconded the motion and all voted yes.

    Meeting adjourned at 8:35 p.m.

    Respectfully submitted,

    Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 21, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Police Chief Bowers and William Clisham, New Holland Borough Councilman, were present to review and discuss the 2014 Police Budget.

The Supervisors reviewed the proposed 2014 budgets.

Meeting adjourned at 10:20 a.m. 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 14, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

 

Roger Fry, Fry Surveying Inc., and Michael Hartman, DH Enterprises were present to discuss the flood plain analysis on the Lewis Martin, Conestoga Motors, 1551 Division Highway, Ephrata, and the submission to request FEMA map change. The high point on the property never floods and Mr. Martin proposes relocating the existing building to the high point, which is the existing parking lot.  An Erosion and Sediment (E & S) Plan will be completed, but due to the work being under five (5) thousand square feet, the Plan won’t require Lancaster County Conservation District (L.C.C.D) approval.  The L.C.C.D will need to approve the E & S Plan for the stream bank stabilization proposed.  After further discussion Rick made a motion to grant conditional approval to waive the land development planning process and for the Zoning Officer to sign the FEMA Community Acknowledgement Form, contingent upon that the project shall receive FEMA approval, prior to the issuance of a building permit.  Ray seconded the motion and all voted yes.

 

The Supervisors reviewed the proposed 2014 budgets.

 

Meeting adjourned at 9:00 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 7, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

The purpose of the meeting was to review the proposed 2014 budgets.

Ray made a motion to advertise the 2014 proposed budget for adoption at the December 2, 2013 Supervisors meeting, Tom seconded the motion and all voted yes.  

Meeting adjourned at 8:55 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, November 4, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the October 7th, with the correction on page three (3) first (1st) sentence shall read “The Supervisors reviewed the letter from L.C.P.C to East Earl Township regarding the rezoning of forty-three (43) acres on Rancks Church Road” and the October 17th, and 25, 2013 minutes.  Tom seconded the motion and all voted yes.

Public Comment:

Kathy Ashcroft, 133 Maple Drive, inquired what the Zoning Hearing for John Lapp Jr - Peaceful Healing Journey, 620 North Shirk Road is about.  Rick reported that they are requesting approval to offer an area for people to meditate independently during daytime hours at the property.

Robert Winegardner, 254 Orchid Court, stated he is concerned and believes that granting exemption to developers of the requirement to install sidewalk should not be given.  He stated the time will come requiring the installation of sidewalks and unsuspecting property owners will have to take on the expense.  Kathy Ashcroft stated then to be fair all current residents should have to install them now as well.  Rick acknowledged the concern.

Ed Maser, 32 Runway Avenue, inquired if the Supervisors or Township Office was notified of the New Holland Recreation Center being leased to the Lancaster County YMCA.  Brenda reported that the Township was not officially notified.

Police Report:

Chief Bowers presented the October 2013 police report.  The Lancaster County SPCA contract renewal letter was reviewed and the Chief reported that New Holland Borough is reviewing it as well.  The contract has been working very well and to date eight (8) dogs have been taken to the Lancaster County SPCA.

Martindale Fire Co. Report:

Chief Groff presented the October 2013 Fire Co. report.

Subdivision and Land Development Plans:

Ray made a motion to approve the Petra Christian Fellowship Church, 565 Airport Road, Improvement Guarantee in the amount of One Million Seven Hundred Forty Six Thousand Three Hundred and Twelve Dollars ($1,746,312.00), Tom seconded and all voted yes.

Tom made a motion to waive the land development planning process for Aaron Beiler, 915 West Main Street, proposing a building expansion of four hundred forty eight (448) square feet on existing impervious area.  Rick seconded the motion and all voted yes.

Road Master’s Report:

Lee reported that Alan Wertz, Signal Control Products, Inc. (SCP), reduced the Wavetronix Radar Matrix system to operate one approach at the SR322 and Railroad Avenue Traffic Signal, to Four Thousand One Hundred Sixty Five Dollars ($4,165.00).  SCP has also agreed to provide a one year money back guarantee to the Township, including credit for the material purchased along with the reinstallation of the video equipment removed if desired.  SCP will provide assistance in relocating the camera removed from this intersection including the cabinet work which would need to be done to make the cabinet operational.  SCP will supply the mounting clamps to mount the Matrix detector on the designated pole.  Lee reported the installation can be completed in one (1) day and should be occurring the month November 2013.

Lee reported the Charles Thomas, East Lampeter Township is very pleased with the Matrix Radar system and stated the camera system was troublesome for them as well.

Zoning Officer’s Report:

The September 29, 2013 – October 20, 2013, written zoning report was submitted and will be filed in the office.

   Zoning Hearings scheduled on November 11, 2013 are as follows:

  • John Lapp – Peaceful Healing Journey, 620 North Shirk Road – special exception pursuant to Section 106, uses not provided for.

  • Harold Kurtz, 336 Martindale Road – variances pursuant to Section 909.4.B to structurally stabilize a damaged historic spring house within the floodplain of the Conestoga River.

       The September Zoning Hearing decisions rendered were reviewed. 

    The Supervisors reviewed the Sewage Enforcement Officer’s October report. 

    Solicitor’s Report:

    Tom made a motion to advertise for adoption the amendment to the Motor Vehicle Ordinance, which is to establish the thirty five (35) miles per hour on South Kinzer Avenue, Ray seconded and all voted yes.

    The Supervisors reviewed the Sewage Enforcement Officer’s October report.    

    Brenda reported the new electric contract was processed for a thirty-six (36) month term, with a fixed rate of $.063730 kWh.  The projected cost saving is Thirty Thousand Five Hundred Dollars ($30,500.00) for the Township, Sewer and Water Authorities.

    The Supervisors reviewed the Lancaster County Solid Waste Management Authority refuse rebate for the third (3rd) quarter, in the amount of One Thousand Nine Hundred Ninety Eight Dollars and Eight Cents ($1,998.08).  Robert Winegardner inquired if the waste and recycling customers would be sent a refund check for this rebate amount.  Brenda explained it wouldn’t be cost effective to send checks amounting to a few dollars per property, but the monies are deposited into the fund and will be used to keep the cost down for the customers.

    Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, south side of Airport Road, to comply with the condition of approval and to record their Land Development Plan, Rick seconded and all voted yes.  This Plan will now expire February 28, 2014.

    Tom made a motion to table action on releasing the Re-Uzit Shop, 707 West Main Street, Improvement Guarantee Funds, until receiving approval from PENNDOT on the HOP, due to concerns on the installed curbing radius.  Rick seconded the motion and all voted yes.

    Chief Bowers reported that the new parking lot has removed the parking concerns on School Lane.

    Ray made a motion to approve full release of the G&G Leasing/Martindale Propane, 251 Commerce Drive Improvement Guarantee in the amount of Three Hundred Seventeen Thousand Five Hundred Twenty Eight Dollars ($317,528.00).  Tom seconded the motion and all voted yes.

    The Supervisors reviewed Lancaster County Conservation District’s inspection report and Plan review on the following:

  • Peters Road Industrial Lots, 189 Peters Road, earth movement for their Land Development Plan.

    Chief Bowers reported that the Norfolk Southern gas line was struck by Martin Excavating, while working on the Peters Road Industrial Lots project.

    Receipts received in October were $203,240.34 in the General Fund and $47,585.32 in the Waste and Recycling Fund.

    Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14251 - 14311, #7074 - 7093) in the amount of $299,555.76, and the payroll taxes electronically transferred in the amount of $8,610.33, the Street Light expenses (Check #362) in the amount of $525.23 and the Waste and Recycling expenses (Checks #122) in the amount of $5,738.32.  Tom seconded the motion and all voted yes.

    Meeting adjourned at 8:20 p.m.

    Respectfully submitted, Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 25, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt, and Lee Zimmerman, Road Master.

Rick made a motion to conditionally approve purchasing the Wavetronix Radar Matrix system to assist in controlling one approach of the Traffic Signal, at the SR322 and Railroad Avenue, in the amount of Four Thousand Three Hundred Sixty Five Dollars ($4,365.00), instead of the camera, contingent upon Lee negotiating with Signal Control Products, that less cable be used and they provide the needed stainless steel hose clamps, as well as receiving a written guarantee that the system will be removed and the camera reinstalled a no additional cost, if the Supervisors are not satisfied with the Matrix radar system.  Lee will be installing the bracket and pulling the cable line for the connection.  Ray seconded the motion and all voted yes.  Lee reported that Mt. Joy Township is pleased with the radar system, and he never received a direct response from East Lampeter.

Brenda was directed to get detailed quotes to replace the computers server.

Ray made a motion to conditionally approve the Employee Leasing Agreement, between the Township, the Earl Township Sewer Authority and the Western Heights Water Authority, contingent upon the review comment from Township’s Auditor Linda Fox, Weinhold, Nickel & Co.  Tom seconded the motion and all voted yes.

The December 1, 2013 renewal of the Township’s health insurance policy and premium was reviewed and will be processed as presented, with the annual cost being One Hundred Eight Thousand Dollars Six Hundred Seventy Three Dollars and Twenty Cents ($108,673.20), which is a three (3%) percent increase.

Ray made a motion to approve a three (3) year contracted to purchase electric at the per kWh rate of .06373, which was bid through the Municipal Authority Alliance and will initiate in December 2013.  Tom seconded the motion and all voted yes.  The expiring rate was .074211 for two (2) year term.     

The Supervisors continued to work on Job Descriptions for the Policy and Procedure Manual.

Meeting adjourned at 8:40 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 17, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt and Lee Zimmerman, Road Master.

Alan Wertz and Walt Weniger, Signal Control Products, Inc., presented the Wavetronix Radar Matrix system to assist in controlling the Traffic Signal at SR322 and Railroad Avenue, instead of the camera.  The Matrix system does presence detection, provides counts and tracks the vehicles in line.  The system has been available for two (2) years and received PENNDOT approval a year ago.  There is a two (2) warrantee on the system and the will provide a satisfaction guarantee, in that if the Township is not pleased with the system they would uninstall it and reinstall the camera.  Mt Joy uses this system at SR 230 and Cloverleaf Road and East Lampeter uses the Advance system.  The Supervisors directed Lee to contact these Municipalities for pros versus cons on the systems, to be provided in writing or e-mailed.  Lee stated that he is looking to use the matrix system at one approach at this time, with an estimated cost of Five Thousand Seven Hundred Dollars ($5,700.00).  The PENNDOT Permit would not need to be revised with this radar system.  The Supervisors asked that an official quote of the costs for the Matrix Radar system, with any installation expense and a timeline for the implementation, be provided, to determine whether to move ahead for 2013 or budget for 2014.

Ray made a motion to approve the replacement of eleven (11) windows in the overhead doors at the Maintenance Building, due to they have lost their seal and are fogging.  Tom seconded the motion and all voted yes.

Jason Kauffman, Scenic Ridge Construction, and Dean Stoesz, Lighthouse Vocation Services, 144 Orland Road, were present to discuss the proposed building expansion, which would generate an additional eight hundred and seventy square feet (870 sq. ft.) of impervious ground coverage.  The expansion will provide a lunch room and support areas and they requested waiver of the land development planning process.   After a discussion, Ray made a motion to conditionally waive the land development planning process, for the Lighthouse Vocation Services, 144 Orlan Road, proposed building expansion, which would add eight hundred and seventy square feet (870 sq. ft.) of impervious ground coverage, contingent upon the review comments in the ELA Group, Inc., letter dated September 23, 2013 and of receiving approval of the Zoning Officer.  Tom seconded the motion and all voted yes.

Aaron Beiler, 915 West Main Street, was present to request waiver of the land development planning process, for the proposed four hundred forty eight square feet (448 sq. ft.) building on existing impervious area for use as a tool room and storage for the residence and by the on-site business Homestead Outdoor Products.  After a discussion, the Supervisors indicated they don’t foresee any concerns but want the proposed reviewed by the Township’s Engineer and Zoning Officer, prior to formally acting on the waiver request.

The Supervisors reviewed the Garden Spot Fire Rescue’s proposed 2014 budget and to date financials.

Meeting adjourned at 9:35 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 3, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Rick made a motion to approve Zee Medical Training Service to provide Flagger Safety Training at the Township Office, the Township will pay the deposit and additional costs, which is calculated at the first six (6) students at Three Hundred Fifty Dollars ($350.00).  Additional student charge will be Fifty Dollars ($50.00) per person.  Attendees will be required to pay Fifty Dollars per student to Earl Township.  The Township will provided coffee.  Ray seconded the motion and all voted yes.  

The Supervisors requested receiving copies of Zoning Hearing Decision rendered in their monthly meeting packet.

The Supervisors continued to work on Job Descriptions for the Policy and Procedure Manual.

Another meeting will be held on Thursday October 17, 2013.

Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on September 26, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Rick made a motion to approve Main Street IT Solutions replace the wireless computer link between the office and the maintenance building for Nine Hundred Dollars ($900.00) and if any extra costs become apparent, they should be presented for approval.  Tom seconded the motion and all voted yes.  Ray abstained due to a family connection to Main Street IT Solutions.  

The Supervisors directed Lee Zimmerman, Road Master or if Lee is unable to attend then Jay Stauffer, Road Department shall attend the Chesapeake Bay Foundation meeting on Wednesday October 2, 2013.  The meeting is regarding the Foundation providing technical assistance to municipalities complying with MS4.

Ray made a motion to remove the no fee for residential or agricultural building permits costing under One Thousand Dollars ($1,000.000) on the adopted Fee Schedule, Tom seconded and all voted yes. 

The Supervisors continued to work on Job Descriptions for the Policy and Procedure Manual.

Another meeting will be held on Thursday October 3, 2013.

Meeting adjourned at 9:10 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on September 5, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Ray made a motion to approve issuing the debt reduction contribution to the Martindale Fire Company and Garden Spot Fire Rescue, Tom seconded and all voted yes.

Brenda reviewed that as the Petra Christian Fellowship Church, 565 Airport Road, Subdivision and Land Development project proceeds and extends the public sewer system to the six residential lots on Ranck Road, it could impact a neighboring property.  The Township Ordinance requires any building within one hundred and fifty feet (150’) of the extension, shall connect to the public sewer system.  After a discussion the Supervisors directed sending a letter to Petra Christian Fellowship Church, asking them to be a good neighbor and to prevent a hardship to please consider assisting the owner of 481 Ranck Road, by offsetting the connection expense.

Rick made a motion to get a second opinion/evaluation of the Township’s computer systems and internet operation, Tom seconded and all voted yes.

Brenda was directed to contact the Township’s health insurance provider, to inquire if we would receive a premium benefit for requiring annual physicals.

The Supervisors continued to work on Job Descriptions for the Policy and Procedure Manual.

Another meeting will be held on Thursday September 12, 2013.

Meeting adjourned at 9:15 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Tuesday, September 3, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the August 5th, 15th, and 22, 2013 minutes, Rick seconded and all voted yes.

Public Comment:

Ed Maser, 32 Runway Avenue expressed his appreciation regarding the Township mowing and cleaning up the abandoned property located at 536 Airport Road.

Police Report:

Chief Bowers presented the August 2013 police report.

Martindale Fire Co. Report:

The August 2013 Fire Co. report was submitted and will be filed in the Township Office.

Subdivision and Land Development Plans:

Ray made a motion to table action on the amended Earl Township Storm Water Management Ordinance, until receiving information from the PA Department of Environmental Protection (PA DEP) if the County’s revised exemption criteria will be allowed.  Tom seconded and all voted yes.

Road Master’s Report:

Lee reported that the South Kinzer Avenue speed study was completed within the boulevard area and the average speed was thirty-five miles per hour (35 mph).  After a discussion the Supervisors directed to proceed with drafting the speed limit Ordinance.

Lee reported he was able to have the chest freezer fixed rather than replaced.  The part required was a new thermostat.

Zoning Officer’s Report:

The July 28, 2013 – August 18, 2013, written zoning report was submitted and will be filed in the office. 

Solicitor’s Report:

Solicitor Cassidy presented the advertised amendment to Chapter 18 of the Earl Township Code of Ordinances known as the Sewers and Sewage Disposal Ordinance, which establishes the industrial waste limit amounts. Ray made a motion to adopt Ordinance No. 2013-08 An amendment to Chapter 18 of the Earl Township Code of Ordinances, and known as the Earl Township Sewers and sewage disposal ordinance.  Tom seconded the motion and all voted yes.

Solicitor Cassidy presented a Resolution for the Township to approve financing for Garden Spot Village through the Lancaster Industrial Development Authority.  Ray made a motion to adopt Resolution No. 2013-11 A Resolution of the board of supervisors of earl township, Lancaster county, approving the financing of a certain project for the benefit of Garden Spot Village, a Pennsylvania not-for-profit corporation; designating the chairman of the board of supervisors or in his absence, any other member of the board of supervisors as the “applicable elected representative” within the meaning of the internal revenue code of 1986. As amended; authorizing such chairman or any such member of the board of supervisors as such “applicable elected representative”, and authorizing other necessary and appropriate action.  Tom seconded the motion and all voted yes 

The Supervisors reviewed the Sewage Enforcement Officer’s August report.    

Tom made a motion to approve the 2014 Pension’s Minimum Municipal Obligation (MMO) in the amount of Thirty Eight Thousand Seven Hundred Twenty Dollars and Forty Nine Cents ($38,720.49), Ray seconded the motion and all voted yes.

The Supervisors directed Brenda to attend the Lancaster County Preservation Trust meeting on September 19, 2013.

The Pennsylvania State University (PSU) letter dated August 1, 2013, announced receiving a grant from the National Fish and Wildlife Foundation to fund the project called “Greening the Lower Susquehanna”, which provides free trees to landowners interested in planning riparian buffers or reforesting upland areas.  Brenda was directed to include this information in the newsletter proposed for publishing in September.  Lee was directed to provide the information to the adjacent landowner at the recent Voganville Road culvert project.

Ray made a motion to approve the partial release of the Rosedale Subdivision, Improvement Guarantee Funds, in the amount of One Hundred Forty Five Thousand Seven Hundred Thirty Two Dollars and Forty Cents ($145,732.40).  Tom seconded the motion and all voted yes.  The balance remaining shall be Thirty Three Thousand Four Hundred Twelve Dollars and Fifty Cents ($33,412.50).

The Supervisors reviewed the PA DEP Act 101 Recycling Performance Grant for 2011 awarded in the amount of One Thousand Thirty Two Dollars ($1,332.00).  Tom recommended thanking our citizens for their recycling efforts in the newsletter.

The Supervisors reviewed Lancaster County Conservation District’s inspection report and Plan review on the following:

  • Peters Road Industrial Lots, 189 Peters Road, earth movement for their Land Development Plan.
  • Earl Martin - Timber harvest.

Receipts received in August were $50,841.98 in the General Fund and $1,807.71 in the Waste and Recycling Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14166 - 14207, #7030 - 7044) in the amount of $138,168.12, and the payroll taxes electronically transferred in the amount of $8,485.52, the Liquid Fuels expenses (Check #308 - 312) in the amount of $67,727.68 and the Waste and Recycling expenses (Checks #116 – 117) in the amount of $55,157.36.  Tom seconded the motion and all voted yes.

Meeting adjourned at 8:05 p.m.

Respectfully submitted, Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on August 22, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

The Supervisors presented Ray Reiff and Jay Stauffer, Road Department with framed Citations of Commendation, for locating and collecting personal property strewn along the public roadway.  They acted ethically and professionally, when turning the items over to the Police Department, which enable the owner to claim their lost possessions.  Their acts reflect on themselves and as employees of the Township.

Lee reported that the New Holland Water Authority’s eight inch (8”) water line located in South Kinzer Avenue has not been disconnected, capped or verified by Township staff, which was required in the Township’s letter dated January 31, 2013 to New Holland Water Authority.  After a discussion Rick stated he will call Jacob Musser, Chairman of the New Holland Water Authority to ask for verification/proof that the eight inch (8”) water line was disconnected.

Earl Township Sewer Authority may need to replace their existing generator during the upgrade/expansion of the Waste Water Treatment Plant and the old generator may be beneficial to the Township.  Lee was directed to get more information on the generator and what would be required for the set up and connection for the Maintenance and/or the Township Office Buildings.

Solicitor Cassidy was present to discuss the revised Earl Township, Western Heights Water Authority and Earl Township Sewer Authority Employee Leasing Agreement.  After much discussion the Supervisors directed Solicitor Cassidy and Brenda to proceed with the Agreement.  Brenda and Joy shall calculate the compensation into an hourly rate for the Water and Sewer Operators.

The Supervisors continued to work on Job Descriptions.

Another meeting will be held on Thursday September 5, 2013.

Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on August 15, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Ray made a motion to advertise for adoption the amendment to Chapter 18 of the Earl Township Code of Ordinances known as the Sewer and Sewage Disposal Ordinance, which establishes the industrial waste limits.  Tom seconded the motion and all voted yes.

Ray made a motion to sign the Memorandum of Understanding Agreement with East Earl Township and New Holland Borough, to outline the selling of the shared 1999 Morbark Model 13 Brush Chipper. Rick seconded the motion and all voted yes.

The Earl Township, Western Heights Water Authority and Earl Township Sewer Authority Employee Leasing Agreement was reviewed and discussed.  The purpose of the Agreement is to ensure all employees are covered properly for insurance and benefits, in a fair and consistent manner.  After much discussion, Ray made a motion to proceed with the Employee Agreement, contingent upon adding “all work must be documented by date and time for each entity and shall not overlap.  All time sheets shall be approved by the appropriate entity’s immediate Supervisor”.  Rick seconded the motion and all voted yes.  Brenda was directed to have Solicitor Cassidy incorporate the changes and provide a revised Agreement for review.  It was discussed that if needed a meeting with Solicitor Cassidy may be scheduled.

Sample Job Descriptions are being reviewed.

Another meeting will be held on Thursday August 22, 2013.

Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, August 5, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel and Tom Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the July 1st, 11th, and July 25, 2013 minutes, Rick seconded and all voted yes.

Public Comment:

Kathy Ashcroft, 133 Maple Drive, requested the No Burning regulations, which were adopted in 2013 be included in the next Township Newsletter.

Karen Smith Kernc, Elanco Library, thanked the Supervisors for meeting with their Executive Board, which was very helpful to the Library.  Ms. Kernc reported that Senator Brubaker and Representative Denlinger are participating in the “Geek the Library” program. 

Glenn Dussinger, 589 Sunflower Street, inquired about the letter he received from the Rosedale Subdivision Developer Luke Zimmerman’s Attorney, which stated he must remove shrubbery and a large rock within the utility Easement.  Mr. Dussinger stated that Luke Zimmerman is the one who placed the rock within the Easement.  Solicitor Cassidy informed Mr. Dussinger to attend the Earl Township Sewer Authority meeting being held on Thursday August 8th at 6:30 p.m., since this is Authority related.

Police Report:

Chief Bowers presented the July 2013 police report.

Chief Bowers commended Ray Reiff and Jay Stauffer, Road Department for taking time to collect and locate personal property strewn along the public roadway.  They acted ethically and professionally, when turning the items over to the Police Department, which enable the owner to claim their lost possessions.  Rick suggested creating a recognition/citation to present to Ray and Jay.

The New Holland Recreation Center Triathlon will be held on October 19, 2013

Martindale Fire Co. Report:

Chief Groff presented the July 2013 Fire Co. report. 

Subdivision and Land Development Plans:

Tom made a motion to defer planning of the Eli Stoltzfus, 370 Redwell Road, Preliminary/Final Subdivision Plan, to Leacock Township, due to the lot and associated improvements being subdivided from the parent tract are to be entirely located within Leacock Township.  Rick seconded and all voted yes.

Road Master’s Report:

Brenda was directed to create a Memorandum of Understanding (MOU) agreement, to sell the shared old chipper through the Municipal Bid.

Lee reported that Gristmill Road is scheduled for the new nova-chip on this Wednesday August 7th, and the other chip seal coating is to be done in August.

Lee reported that the Maintenance building chest freezer for ice storage has stopped working and would cost Two Hundred Fifty Dollars ($250.00) to replace.  Tom made a motion to approve purchasing a new chest freezer for Two Hundred Fifty Dollars ($250.00), Rick seconded and all voted yes.

Lee reported the Voganville Road culvert is set in place and they are now back filling to pave.

Lee reported the SR 322 and Railroad Avenue damaged traffic signal repair/replacement has been started by Telco Co.

Zoning Officer’s Report:

The June 23, 2013 – July 21, 2013, written zoning report was submitted and will be filed in the office.  Zoning Hearings scheduled on August 12, 2013 are as follows:

  • Harold Kurtz, 358-360 Kurtz Road – variances of the uses permitted by right and by special exception to establish a live-in counseling facility.
  • MFH Holdings, Inc., 189 Peters Road – variance of the maximum permitted building height requirement of forty five feet (45’) to construct an industrial building having a sixty foot (60’) height.
  • Jacob S Stoltzfus, 125-127 Meadowcreek Road – special exception to expand the existing non-conforming J&E Grill Manufacturing business.

Solicitor’s Report:

Solicitor Cassidy reported he will be providing for review a draft amendment to Chapter 18 of the Earl Township Code of Ordinances known as the Sewer and Sewage Disposal Ordinance, which establishes the industrial waste limit amounts.

The Supervisors reviewed the Sewage Enforcement Officer’s July report. 

The Supervisors reviewed the 2011 Auditor General’s Liquid Fuels Audit Report.

The 536 Airport Road property has been posted with the Property Maintenance Violation Notice and the required ten (10) days will expires on August 8, 2013, at which time the Township may have the property cleaned up and then file a lien for the costs incurred.

The Supervisors will review the draft Storm Water Management Plan (SWM Plan) and Operation and Maintenance Agreement for advertisement and adoption, to comply with the Pennsylvania mandate

Rick made a motion to grant the ninety (90) day time extension for SOCO Townhouses, south side of Airport Road, to comply with the condition of approval and to record their Land Development Plan, Tom seconded and all voted yes.  This Plan will now expire November 30, 2013.

The Supervisors reviewed the Log Cabin Court Mobile Home Park (LCCMHP), 3709 Division Highway, Municipal Notification of NPDES Permit Application to PA DEP.  Brenda was directed to forward the NPDES Permit Application to Gary Martin, PE, at Gannett Fleming for review.

The Supervisors acknowledged the Earl Township Waste Water Treatment Plant’s PA DEP Water Quality Management Part II Permit Application.

The Supervisors acknowledged the L.C.P.C. comments on East Earl Township’s Act 537 Plan Update Revision for the Village of Goodville.

The Supervisors reviewed the Premier Custom-Built Inc., 110 Short Street, PA DEP Synthetic Minor Operation Permit Renewal.

The Supervisors reviewed the New Holland Borough Waste Water Treatment Plant’s PA DEP approval of their 2012 Annual Chapter 94 Report.

The Supervisors reviewed Lancaster County Conservation District’s inspection report on the following:

  • Peters Road Industrial Lots, 189 Peters Road, earth movement for their Land Development Plan.
  • Zimmerman/Martin, Cabin Road.

Receipts received in July were $46,413.88 in the General Fund and $45,503.48 in the Waste and Recycling Fund.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #14113 - 14165, #7011 - 7029) in the amount of $153,394.14, and the payroll taxes electronically transferred in the amount of $8,681.20, the Liquid Fuels expenses (Check #303 - 307) in the amount of $82,696.95 and the Waste and Recycling expenses (Checks #114 – 115) in the amount of $12,635.24.  Rick seconded the motion and all voted yes.

Meeting adjourned at 8:20 p.m.

Respectfully submitted, Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on July 25, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel and Tom Plitt.

Tom reported he visited John Lapp’s 620 North Shirk Road property, which is operating the Peaceful Healing Journey, the use is providing areas to meditate and heal.  Tom is concerned that no emergency vehicle could access the structure in the event of a fire.  Brenda was directed to verify the building was permitted.  Barry Wagner, Zoning Officer shall send an enforcement notice if in violation of the Zoning Ordinance, as soon as possible and copy the letter to the Board of Supervisors.

Rick inquired if the Zoning Ordinance enforcement to Martin Towing at 942 West Main Street was being processed and stated that the business is still operating.  Brenda will call Barry Wagner, Zoning Officer to proceed with the enforcement.

The property maintenance enforcement of 536 Airport Road is being processed and the Supervisors discussed how to proceed in the future knowing the property will require enforcement again prior to the Sheriff Sale scheduled in September.  Brenda was directed to contact Pennsylvania State Association of Township Supervisors’ (PSATS) legal department to inquire if the Township’s Public Works Department does the property maintenance, will those charges being tallied and included in the lien for payment.

Brenda was directed to send letter to the echo/elder housing properties to verify the use has stayed the same or the home removed per the signed agreement.

Randall Wenger, Chief Registrar/Chief Clerk of the Lancaster County Registration & Elections contacted the Supervisors to request any comments regarding the proposed realignment/redistricting of the two (2) voting precincts in Earl Township.  The proposal would close the Martindale precinct and open it at the Municipal Office and distribute the voters more evenly between the locations.  Tom stated his concerns would have been loss revenue to Martindale Fire Company, which is actually only Fifty Five Dollars ($55.00) per election.  That the room must be secure, adequate parking and the ingress/egress to and from the property safely.  Tom stated we have a break room and the bathroom facilities they would need.  Rick stated his concern would be securing the building, offices and files.  Brenda was directed to verify the building, offices and files can be locked properly. 

Another meeting will be held on Thursday August 8, 2013.

Meeting adjourned at 9:15 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on July 11, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

Rick made a motion to grant full release of Improvement Guarantee Funds for New Design Realty LP, and J & A Foods, 210 Commerce Drive, Land Development Plan, in the amount of Twenty Thousand Six Hundred Sixty Five Dollars ($20,665.00), Tom seconded and all voted yes.

Chief Bowers, New Holland Police Department (NHPD) was present and stated his Officers stumbled upon an operation of six rooms being used to assist people in need on the John Lapp, 620 North Shirk Road and inquired if the Township was aware of the use called Peaceful Healing Journey.  Brenda stated this may not be an approved use or operation and may be a violation of the Zoning Ordinance.   Brenda was directed to contact Barry Wagner, Zoning Officer, to research the use and send a letter of enforcement if necessary.  Chief Bowers will look if the business contact form was submitted to the NHPD and copy it to the Township.

Brenda informed the Supervisors that the Zoning Hearing Board is looking for an opinion on the proposed live in group home for teenage and young women on the Harold Kurtz, 358 Kurtz Road, property, which has a hearing scheduled for August 12, 2013.  After a discussion the Supervisors agreed to provide a memorandum stating the Board of Supervisors believe the proposed live-in counseling facility at the 358-360 Kurtz Road would be good for the community and are not opposed to this use, contingent upon the building is ADA and safety compliant with the Pennsylvania Uniform Construction Code (PA UCC) and if approved by the Zoning Hearing Board all emergency service shall be notified of the use and operation i.e.: police, fire, ambulance.

Brenda was directed to contact Pennsylvania State Association of Township Supervisors’ (PSATS) legal department to inquire if the majority members are permitted to attend meetings other than their own advertised meetings, such as the Township’s Zoning Hearings.   

Meeting adjourned at 9:10 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, July 1, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the June 3rd and June 27, 2013 minutes, Rick seconded and all voted yes.

Public Comment:

Kathy Ashcroft, 133 Maple Drive inquired about the storm water runoff from Tyson Foods, 1403 South Custer Avenue and flooding the neighboring field.

Joe Patterson and Shirlie O’Leary, Lancaster County Historic Preservation Trust provided a presentation on the Historic Preservation Trust and their educational programs.

Police Report:

Chief Bowers presented the June 2013 police report. Six stray dogs were handled and processed to the Lancaster County Society for Prevention of Cruelty of Animals (LCSPCA) to date. The New Holland Police Department intends to honor the existing LCSPCA Contract, but will reevaluate the LCSPCA and the Humane League programs at the end of the year.       

Ed Maser, 32 Runway Avenue, inquired about the traffic study result for South Kinzer Avenue, Lee stated he completed the speed study, but the results haven’t been tabulated.

Martindale Fire Co. Report:

Chief Groff presented the June 2013 Fire Co. report. 

Subdivision and Land Development Plans:

William Fredericks and Mark Hackenburg, RGS Assoc., and Scott Weaver, GSV presented the GSV, 433 South Kinzer Avenue, Revised Final Land Development Plan – Phase I for the road re-alignment and requested the following:

  1. Waiver request of SALDO      Section 602.J – Horizontal Alignment requirement.  Ray made a motion to grant conditional approval to waive the required      Horizontal Alignment contingent upon the comments of the Township’s      Engineer’s letter dated June 27, 2013.       Tom seconded the motion and all voted yes.
  2. Conditional approval of      the Revised Final Land Development Plan – Phase I, road re-alignment.  Ray made a motion to grant conditional approval of the Revised Final Land      Development Plan – Phase I, contingent upon the comments of the Township’s      Engineer, Zoning Officer and Lancaster County Planning Commission      (L.C.P.C.).  Rick seconded the      motion and all voted yes.
  3. Tom made a motion to approve the Improvement      Guarantee in the amount of Thirty Four Thousand Four Hundred Forty Six      Dollars ($34,446.00).  Ray      seconded the motion and all voted yes.

Ray made a motion to approve Tyson Foods, 403 South Custer Ave., Minor Land Disturbance Plan, Improvement Guarantee in the amount of  Eight Thousand Five Hundred Dollars ($8,500.00), Tom seconded and all voted yes

 

Eli Horning, 160 North Shirk Road, Preliminary/Final Land Development Plan and requested the following:

  1. Approve signing the Storm      Water Management Agreement.  Ray      made a motion to approve the      Chairman sign the Storm Water Management Agreement, Tom seconded and      all voted yes.
  2. Tom made a motion to approve the Improvement      Guarantee in the amount of Eleven Thousand Five Hundred Sixty Nine Dollars      and Eighty Cents ($11,569.80).  Ray seconded the motion and all voted yes

Road Master’s Report:

Lee reported on the installed Rosedale Subdivision street lights and reviewed the PPL letter received by the Township on June 27, 2013, in which PPL states they will guarantee the poles, brackets, luminaire, lamps, photo-controls, conductors and connections. After a discussion Rick made a motion to conditionally accept the installed Street Lights, contingent upon the Developer presenting a Revised Final Land Development Plan for recording and to document the street light fixture change, Ray seconded and all voted yes.

Lee reported he had a hard drive failure on his laptop computer, which is currently being repaired.  Lee requested approval to restore an old desktop computer, which was retired in the Township Office for installation as Lee’s desktop computer, which the Supervisors granted.

Lee reported the North Shirk Road, widening has been completed and will be utilized as is for a while.  

Lee reported the new chipper proposal has been reduced to Fifty Thousand Five Hundred and Seventy Dollars ($50,570.00), which is being purchased through a Pennsylvania Department of Environmental Protection (PA DEP) Recycling Grant.  Lee requested approval to sell the old chipper through the Municipal Bid with a Ten Thousand Dollar ($10,000.00) minimum.  After a discussion the Supervisors directed Lee and Brenda to research for an Equipment Sharing Agreement and the old chipper grant documents to determine the selling process and also to verify that the other Municipalities are agreeable to selling the old chipper equipment.

Zoning Officer’s Report:

The May 26, 2013 – June 16, 2013, written zoning report was submitted and will be filed in the office.  Zoning Hearing scheduled on July 8, 2013 is as follows:

Lamar Zimmerman, 309 Wissler Road – variance of the side yard requirement.

Solicitor’s Report:

Tom made a motion to approve signing the Log Cabin Court Mobile Home Park (LCCMHP), 3709 Division Highway, Developer’s Document Review Escrow Agreement, Ray seconded and all voted yes.

The Supervisors reviewed the PA DEP conditional approval of the LCCMHP, 3709 Division Highway, PA DEP Sewage Module for their Land Development Plan.

The Supervisors reviewed the Sewage Enforcement Officer’s May and June reports. 

The Supervisors reviewed the 2011 Liquid Fuels Audit Report.

The Supervisors reviewed the PA DEP letter approving, as adopted the Stormwater Management Plan (SWM Plan) for Lancaster County on May 1, 2013.  The Supervisors are required to adopt or amend and implement such ordinances and regulations, including zoning, subdivision and development, building code and erosion and sedimentation ordinances as are necessary to regulate development within the municipality in a manner consistent with the SWM Plan and the provisions of Act 167.

The Supervisors acknowledged the New Holland Borough notice of application for Well No. 2 to Susquehanna River Basin Commission for a water withdrawal.

Tom made a motion to approve the Worker’s Compensation Loss Control Standards Action Plan for 2013, Ray seconded and all voted yes.

Ray made a motion to grant Newholl Development, 662 West Main Street, a time extension until October 1, 2013, to record their Preliminary/Final Land Development Plan, Tom seconded and all voted yes. 

Tom made a motion to grant Petra Christian Fellowship Church, 565 Airport Road, a time extension until October 8, 2013, to record their Preliminary Lot Add-On, Subdivision and Land Development Plan, Ray seconded and all voted yes. 

Ray made a motion to grant partial release of Improvement Guarantee Funds for the Nolt’s Propane, 656 North Shirk Road, Land Development Plan, in the amount of Three Thousand Dollars ($3,000.00), Tom seconded and all voted yes.

The Supervisors reviewed the United Veteran’s Council contribution thank you and appreciation note. 

The Supervisors reviewed Lancaster County Conservation District’s inspection report on the Peters Road Industrial Lots, 189 Peters Road, earth movement for their Land Development Plan.

Receipts received in June were $471,817.71 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14070 - 14112, #6988 - 7010) in the amount of $146,334.55, and the payroll taxes electronically transferred in the amount of $9,091.28, the Liquid Fuels expenses (Check #302) in the amount of $49,230.92 and the Waste and Recycling expenses (Checks #112 – 113) in the amount of $11,635.24.  Tom seconded the motion and all voted yes.

Meeting adjourned at 8:45 p.m.

Respectfully submitted, Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on June 27, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Hugh Mac Master, Mike Ireland, Jim Cox, New Holland Library made a presented on the library’s operation and funding needs.  The Library is requesting the Supervisors to consider increasing their contribution from the Municipality.

Harold Kurtz owner of the agricultural zoned 358 Kurtz Road property, who is proposing operating a group home to house and counsel troubled teenage girls and young women.  Also present were Mervin Martin, Allen Hoover, James Reiff and Aaron Sensenig board members of Conestoga Retreat, which operates a group home to counsel troubled married couples in West Earl Township and will be operating the proposed.   Mr. Kurtz reported that the on-site sewage system should be sufficient for the proposed use and building renovation have been completed recently.  Brenda stated the current renovation were permitted for the single family residential use and if the proposed use is granted the building will need to meet the adopted Uniform Construction Code for the group home.   Mr. Reiff reported they started Conestoga Retreat married couples counseling facility in February of 2010 and single women attend on a daily bases for counseling only.  The proposed use would be for minor problems only, if a women present with major issues they would be treated elsewhere by licensed Professional.  Any abuse will be reported to the proper authorities such as Social Services. The agricultural zoning regulation doesn’t provide for the proposed group home use and Rick stated their quickest option is to appeal to the Zoning Hearing Board for approval of a variance for the use permitted by right and by special exception in the agricultural zoning.  Or they could appeal the Board of Supervisors to amend the Zoning Ordinance to address the use for the Agricultural zoned properties, which would take longer to process.  The proposed use is currently would most likely be permitted as a professional office under the Commercial District.

The Supervisors directed Brenda to get West Earl Township’s zoning regulation to review how they address the proposed group home use. 

Ray made a motion to create all documents to be compliant with the workers compensation insurance agency’s minimum safety loss standards and Action Plan, by the required deadline, Tom seconded and all voted yes.

Meeting adjourned at 9:20 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, June 3, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the May 6th and May 30, 2013 minutes, Rick seconded and all voted yes.

 

Public Comment:

Hugh Mac Master, New Holland Library reported the Library is starting a Geek the Library campaign.  Mr. Mac Master reported they made a presentation to the New Holland Borough Council and requested time to make a presentation to the Board of Supervisors.  Brenda reported to be working with Karen Smith-Kernc to schedule that meeting.

Police Report:

Chief Bowers presented the May 2013 police report.    

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the May 2013 Fire Co. report. 

Road Master’s Report:

Lee presented the SR 322 and Cabin Road Drainage Facilities Maintenance Agreement with PENNDOT, whereas the Township is agreeing to maintain and repair year-round the said drainage facilities.  After review, discussion and Solicitor Cassidy recommending proceeding with executing the documents; Ray made a motion for the Chairman to sign Resolution 2013-10 authorizing the Chairman to sign the Drainage Facilities Maintenance Agreement with PENNDOT, Rick seconded and all voted yes.  Ray made a motion to have the Chairman sign the Drainage Facilities Maintenance Agreement with PENNDOT, Rick seconded and all voted yes.

Lee reported that the SR322 and Railroad Avenue traffic signal damaged by a vehicle will need to be retrofit temporarily with two (2) wooden poles installed so the traffic signals and camera can be remounted per the PENNDOT permit.  This will eliminate a signal head being seen inappropriately.

Lee reported that North Shirk Road is scheduled for widening on June 17th and the Voganville Road culvert is scheduled for installation on July 8th

Zoning Officer’s Report:

The April 28, 2013 – May 19, 2013, written zoning report was submitted and will be filed in the office.

Rick made a motion to start the Uniform Property Maintenance notice of violation on the 855 West Main Street property if the grass and weeds are not cut by the end of the day on Tuesday June 4th, Ray seconded and all voted yes.

Ray made a motion to start the Uniform Property Maintenance notice of violation on the 536 Airport Road property, Rick seconded and all voted yes.

The Lancaster County Drug Task Force 2013 1st quarter report was reviewed.

Receipts received in May were $471,817.71 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #14032 - 14069, #6973 - 6987) in the amount of $135,546.87, and the payroll taxes electronically transferred in the amount of $8,580.93, the Liquid Fuels expenses (Checks #299 – 301) in the amount of $3,234.67 and the Waste and Recycling expenses (Checks #105 – 111) in the amount of $21,683.14.  Rick seconded the motion and all voted yes.

Meeting adjourned at 8:00 p.m.

Respectfully submitted, Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on May 30, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master.

Luke Zimmerman, Rosedale Subdivision and Tim Martin were present to discuss the street light poles, which PPL installed six or seven (6 -7) years ago.  The street lights and poles that have been installed are not per the approved Record Land Development Plan.  Joe Jablonski, PPL via telephone conference call indicated they have no documentation on who ordered the pole installation or made the selection of that pole and stated they are the standard light for residential and commercial areas and are fine structurally.  The pole is set five foot (5’) deep with twenty five feet (25’) exposed, the poles were leaning due to the normal ground settlement and typically once they are straightened they have no further issues with leaning.  Rick requested a letter from PPL stating that the installed poles will hold up and be maintained the same as the unit which was specified on the Record Plan.  Tom added that the Township is asking for a guarantee of the structural integrity.  Mr. Jablonski stated he will get a letter to the Township after he consults with his legal department.  Lee reminded all that the Plan should be revised to reflect what was installed; the Supervisors will determine how to proceed after reviewing the letter to come from PPL.

Steven and Martha Stoltzfus and Eli Stoltzfus, 901 Peters Road, were present to discuss applying to the Zoning Hearing Board (ZHB) for approval to operate a vacation home in the cottage at the 931 New Holland Road property.  Rick stated he would review the ZHB decision, but won’t provide his blessing or support prior to the hearing and Mr. Stoltzfus would need to present his case to the ZHB on why the operation should be approved.  Ray agreed with Rick’s position.  Tom suggested during the hearing that the applicant present what value or good this operation would provide to our community.   Mr. Stoltzfus inquired if he may continue the operation until the hearing and decision is rendered, and the Supervisors stated they can’t continue the operation until a decision is rendered, due to it negates the whole process. 

Lee reported that he is trying to improve the storm water runoff on Redwell Road and at Mr. Steinmetz, 144 Redwell Road property, which is being washed out.  A storm water cross pipe was budgeted to diffuse the quantity of water discharging from the existing two (2) pipes on Redwell Road.  Eugene Martin, 239 Lowry Road, which is located on the corner of Lowry Road and Redwell Road, is concerned that additional water will be dumped onto his property and silt in his pond even quicker.  Lee reported that the flow of storm water to Mr. Martin will not increase and he would like to proceed with the project with the plan modification of extending the pipe to the natural ravine, to ensure the discharge reaches the ravine.   After a discussion the Supervisors supported Lee moving forward with the new pipe crossing installation and extension to the ravine.   

Lee reported that the SR 322 and Railroad Avenue traffic signal pole was knocked down during a traffic accident, and the new PENNDOT standards require a six (6) bolt base attachment rather than the current four (4) bolt base attachment.  The repair work will take eight or more (8 +) weeks to occur.  After more discussion the Ray made a motion to proceed with the repairs to meet PENNDOT standards and enable receiving a letter of certification and all costs including engineering, permitting and the costs to install bollards to protect the master control box, which will be left more exposed with the new base require being set back behind the box, shall be submitted to the insurance company for payment.   Tom seconded the motion and all voted yes.

Rick stated the Supervisors have reviewed the Holland Wood Subdivision and Land Development Plan Recorded in 1961 for Greentree Drive.  After a discussion that the storm water management would have been installed by the developer and no evidence that the Township exacerbated the conditions.  The Supervisors directed Brenda to draft a letter stating the Township endorses ELA Group’s Inc. letter and the recommendations, and that the storm water pipe shall remain free and clear of obstructions.  A copy of the ELA Group, Inc., letter dated April 11, 2013 shall be sent to Mr. Komancheck, at 141 Greentree Drive, which also states the individual property owners are responsible for improving and maintaining their storm water swale.

Lee was directed to create job descriptions for his laborer and himself for the Supervisors to review, prior to the meeting scheduled for June 27, 2013.

Meeting adjourned at 9:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, May 6, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Lee Zimmerman, Road Master and Solicitor William Cassidy; Tom Plitt arrived at 8:00 p.m.

Ray made a motion to approve the April 1st, 4th and May 2, 2013 minutes, Rick seconded and all voted yes.

Kaitlin McGinnis, Hartman, Underhill & Brubaker, LLP presented the Petition to amend the Earl Township Zoning Ordinance Sections 703 and 1605 to allow for light manufacturing, processing and assembly as uses permitted by Special Exception within the Commercial District and to provide additional criteria for light manufacturing, processing and assembly within the Commercial District, which was advertised for public hearing.  Ray made a motion to adopt Ordinance No. 2013-04 to amend the Earl Township Zoning Ordinance Sections 703 and 1605 to allow for light manufacturing, processing and assembly as uses permitted by special exception within the Commercial District and to provide additional criteria for light manufacturing, processing and assembly within the Commercial District.  Rick seconded the motion and all voted yes.

Rick made a motion to adopt Ordinance No. 2013- 05 to amend Chapter 18 of the Earl Code of Ordinances, and known as the Earl Township Sewers and Sewage Disposal Ordinance, Ray seconded and all voted yes.

Ray made a motion to adopt Ordinance No. 2013-06 authorizing an Inter-Municipal agreement with the Borough of terre hill, east earl township and the borough of new Holland for the purpose of sharing the cost and use of wood chipping equipment.  Rick seconded the motion and all voted yes.

Ray made a motion to sign the Inter-Municipal Agreement for sharing the cost and use of wood chipping equipment, Rick seconded and all voted yes.

Solicitor Cassidy presented the Ordinance amendment to Chapter 27 of the Earl Township Code of Ordinances, which was advertised for 7:30 p.m. discussion and adoption.   Ray made a motion to adopt Ordinance No. 2013-07 an ordinance amending chapter 27 of the earl township code of ordinances known as the earl township zoning ordinance of 1996 to include definitions for terms related to alternative energy uses, agricultural uses which combine the elements and characteristics of agriculture and tourism (agri-tainment), and outdoor solid fuel burning appliances; to identify those zoning districts where said uses would be permitted; and to establish specific requirements and procedures for the approval of said uses.  Rick seconded the motion and all voted yes.

Police Report:

Chief Bowers presented the April 2013 police report.    

Rick made a motion to sign the Agreement with New Holland Borough outlining enforcement of each municipality’s dog law Ordinance, the Pa State Dog Law and the handling and disposal of stray dogs processed by the New Holland Police Department.  Ray seconded the motion and all voted yes.

Scott Miller, GSV Race Director presented the 6th Annual Garden Spot Village Marathon and requested approval to hold traffic and close roads for the event which will be held on April 12, 2014.  Mr. Miller stated the Township will be named as an insured on their liability insurance policy.  Ray made a motion to approve holding traffic on Ranck Road between Weaver Boulevard and East Earl Road from 8:00 - 8:15 a.m. and limiting access on Mentzer Road from 8:00 - 9:30 a.m. and closing Hill Road between New Holland Road and Redwell Road from 8:00 – 9:30 a.m. on April 12, 2014, Rick seconded and all voted yes.

Martindale Fire Co. Report:

Chief Groff presented the April 2013 Fire Co. report.  Ray made a motion to approve closing Gristmill Road between Martindale Road and Hurst Road for Martindale Days on June 15th from 6:00 a.m. – 4:00 p.m., Rick seconded and all voted yes.

Subdivision and Land Development Plans reviewed:

Roger Fry, Fry Surveying Inc., presented the Eli Horning, 160 North Shirk Road, New Holland, Pre/Final Land Development Plan and requested the following:

  1.    Approve signing the DEP Sewage Facilities Planning Module.  Ray made a motion to adopt the Resolution No. 2013-09 for the DEP Sewage Facilities Planning Module, Rick seconded and all voted yes.
  2. Conditional approval of the Pre/Final Land Development Plan.  Ray made a motion to grant conditional Pre/Final Land Development Plan, contingent upon the comments of the Township’s Engineer and L.C.P.C.  Rick seconded the motion and all voted yes.

Ray made a motion to approve the Tyson Foods, Inc., 403 South Custer Avenue, Minor Land Disturbance Storm Water Management Plan, Rick seconded and all voted yes.

Robert Murphy, Larson Design Group, presented the Petra Christian Fellowship Church, 565 Airport Road Preliminary Land Development Plan and requested the following:

  1. Waiver request of SALDO Section 602.K.4 – Improvement of Existing Streets and Intersections abutting the Development requirement.  Ray made a motion to grant conditional approval to waive the requirement to improve the Existing Streets and Intersections, contingent upon the comments in the Township’s Engineer’s letter dated April 30, 2013 and the property frontage on Airport Road will get widened to fourteen foot (14’) and overlay to the center line of the road from the Earl Township/East Earl Township boundary line, then going west to Petra Christian Fellowship Church’s property line under Phase III of the Plan.  Rick seconded the motion and all voted yes.
  2. Waiver request of SALDO Section 602.M – Curbing in Parking Compounds and Access Drives requirement.  Ray made a motion to grant conditional approval of the modification to the interior curbing in the parking compound, contingent upon the installation of wheel stops and the comment of the Township’s Engineer.  Tom seconded the motion and all voted yes.
  3. Waiver request of SALDO Section 602.N – Sidewalks requirement.  Ray made a motion to grant conditional approval to defer the requirement to install sidewalks along the road frontage until the time the Township determines the sidewalks shall be installed and contingent upon a Note and the Easement area being added to the Plan, as well as the comments of the Township’s Engineer.  Tom seconded the motion and all voted yes.
  4. Conditional approval of the Preliminary Land Development Plan.  Ray made a motion to grant conditional approval of the Plan contingent upon the comments of the Township’s Engineer, Zoning Officer, Road Master and L.C.P.C.  Tom seconded the motion and all voted yes.

Ray made a motion for the Chairman to sign the Storm Water Management Agreement for the Peters Road Industrial Lots, 189 Peters Road, Land Development Plan, Rick seconded and all voted yes.

Road Master’s Report:

The following Road Work Joint Municipal Bids were reviewed and acted on as advertised:

Chip Seal Coating – Joint Municipal Bid, using CRS-2PM oil, distributed at .35 of a gallon per sq. yd. using washed #8 stone applied at 22 to 25 pounds per sq. yd.:

  1. Martin Paving, Inc., submitted a bid at the rate of $0.908 per sq. yd. with a total amount of $354,019.21.
  2. Stewart & Tate, Inc., submitted a bid at the rate of $0.962 per sq. yd. with a total amount of $375,073.22.
  3. Hammaker East submitted a bid at the rate of $0.957 per sq. yd. with a total amount of $373,123.77.  
  4. Asphalt Industries, Inc., submitted a bid at the rate of $0.949 per sq. yd. with a total amount of $370,004.66.
  5. Midland submitted a bid at the rate of $1.10 per sq. yd. with a total amount of $432,776.79, which was rejected due to not attending the required pre-bid meeting.
  6. Asphalt Maintenance Solutions LLC, submitted a bid at the rate of $0.890 per sq. yd. with a total amount of $349,001.21.

Ray made a motion to award the bid to Asphalt Maintenance Solutions LLC, at the rate of $0.89 per sq. yd. and in the amount of $54,574.80 for Earl Township, Tom seconded and all voted yes.

Ultra Thin Friction Course – Joint Municipal Bid using Gradation B, PG64-22, SRL-H:

  1. E. J. Breneman L.P. submitted a bid in the amount of $4.96 per sq. yd. in the amount of $261,392.00.
  2. Midland submitted a bid in the amount of $6.20 per sq. yd. in the amount of $326,740.00, which was rejected due to not attending the required pre-bid meeting.
  3.  Asphalt Maintenance Solutions LLC submitted a bid in the amount of $5.29 per sq. yd. in the amount of $278,783.00.

Ray made a motion to award the bid to E. J. Breneman at the rate of $4.96 per sq. yd. and in the amount of $41,664.00 for Earl Township, Tom seconded and all voted yes.

Lee presented the proposed change orders for the PPL Direct Discount job for the Township Office and Maintenance buildings for review and approval.  Rick made a motion to add the wall time and one (1) additional occupancy sensor in the locker room at the cost of Ninety Four Dollars and Fifty Seven Cents ($94.57), Tom seconded and all voted yes.  Tom made a motion to accept the credit for the four (4) exterior lights, which switches to lamps being replaced rather than the fixtures in the amount of Nine Hundred Sixty Seven Dollars ($-967.00), Ray seconded and all voted yes.

Lee reported that the street lights installed in the Rosedale Subdivision are not per the approved Recorded Land Development Plan and suggested the Supervisor either require they be replaced or revise the Recorded Plan to reflect the change.  After much discussion Rick made a motion to send a letter to the developer Luke Zimmerman requesting that the street lights be replaced to comply with the approved Recorded Plan to enable the dedication process to proceed, Ray seconded and all voted yes.

Lee reported the proposed and budgeted storm water swale for SR 322 at Cabin Road doesn’t have enough fall to drain the water and the alternative is to install a two hundred and fifty feet (250’) of 18” diameter pipe, which could be a Liquid Fuels expenditure in the amount of Two Thousand Five Hundred Dollars ($2,500.00).  Lee said the swale is proposed to run diagonal on the property and he suggested that if the pipe is installed parallel to Cabin Road it would also handle Cabin Road runoff.  After a discussion Rick made a motion directing Lee to contact PENNDOT to propose installing the pipe parallel to Cabin Road to handle the storm water for the SR 322 and Cabin Road, Tom seconded and all voted yes.

Zoning Officer’s Report:

The March 24, 2013 – April 21, 2013, written zoning report was submitted and will be filed in the office.

Zoning Hearing scheduled on May 13, 2013 is as follows:

Earl Township Sewer Authority, 250 Horning Road – variances of the front yard setback, side yard setback and of the twenty percent maximum permitted lot coverage requirement for the expansion of the Sewer Treatment Plant.

The Supervisors reviewed the Sewage Enforcement Officer’s April report. 

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, south side of Airport Road, to record the Land Development Plan, Tom seconded and all voted yes.  This Plan will now expire August 31, 2013.

The United Veteran’s Council invited the Supervisors to the 2013 Annual Pilgrimage to be held on May 27, 2013. 

Brenda was directed to forward to Garden Spot Village’s Engineers the requirements to revise the approved Recorded Land Development Plan to proceed with their proposed private road realignment.

Receipts received in April were $116,812.47 in the General Fund and $47,452.50 in the Waste and Recycling Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13970 - 14031, #6941 - 6972) in the amount of $147,551.96, and the payroll taxes electronically transferred in the amount of $13,738.72, the Liquid Fuels expenses (Checks #296 – 298) in the amount of $13,394.63 and the Waste and Recycling expenses (Checks #101 – 104) in the amount of $24,804.88.  Tom seconded the motion and all voted yes.

 

Meeting adjourned at 10:05 p.m.

Respectfully submitted, Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on April 4, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master.

Steve Lindsey, Scott Weaver, Garden Spot Village (GSV) and Alex Piehl, RGS were present to discuss realigning Weaver Boulevard and Linden Drive their private roads, which would require additional ROW Easement to be Recorded.  The road to South Kinzer Avenue will be Linden Drive instead of Weaver Boulevard.  The Supervisors discussed the process to record the Plan change, as a Revised Final Plan or as an As-Built Plan or just record an attachment to the deed.  Brenda reported the Township Engineer Charles Haley, ELA Group Inc., is concerned that a Recorded Plan is being altered.  Brenda was directed to see if ELA Group is comfortable with proceeding as a deed attachment.  Ray made a motion to conditionally approve the Plan attachment, conditional to approval by the Township’s Engineer, Tom seconded and all voted yes.

Lee reported that the wearing paving on South Kinzer Avenue will cost Thirty Four Thousand, Six Hundred Fifty Four Dollars and Fifty Cents ($34,654.50) , due to the bid results and that additional leveling will be required.

Lee reported that the PPL street lights in the Rosedale Subdivision are not per the Land Development Plan after a discussion Lee was directed to contact PPL to determine why these were installed and whether they are comparable in quality.

The Supervisors reviewed the Zoning Officer’s findings regarding Guest Homes as defined and used in neighboring Townships.  Barry and the Supervisors are going to continue researching the use with the L.C.P.C., and other Townships.

Steven and Martha Stoltzfus, 901 Peters Road, were present to continue the discussion of an Ordinance amendment to allow for operating Guest Homes on his properties at 901 Peters Road and 931 New Holland Road.  It was discussed that the building permit issued for 901 Peters Road was issued as an agricultural use building, but then that building was converted to residential use without the proper building permit approval.  Mr. Stoltzfus was directed to provide the construction detail that was used to convert the agricultural use building to the residential use.

Robert Martin, 725 East Main Street and Dan Berger, NAI Commercial Real Estate, were present to discuss the lots, land development and marketing of the 725 East Main Street property and that the lack of public water and sewer is an issue for many potential users.  Mr. Martin inquired whether the property could be connected to the neighboring municipality’s utilities, and that the New Holland Sewer Authority (NHSA) sewer line is already in the area on SR 0023.  Brenda reported it is her understanding that the Earl Township Sewer Authority (ETSA) wants the property connected to ETSA, which would require extending the sewer line from across SR 0023.  Mr. Martin inquired if it would be feasible to have the property connect to NHSA with agreements in place that state that the property will convert to ETSA when the connection to ETSA is readily available.  The Supervisors are concerned that the entire Eastern Service Area should be planned for connection in the future to the public sewer system.  Mr. Martin will research the capacity needs of the Eastern Service Area and contact New Holland Authority to determine availability of capacity.     

Meeting adjourned at 9:45 a.m

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, April 1, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the March 4, 2013 minutes, Rick seconded and all voted yes.

Public Comment:

Robert Winegardner, 254 Orchid Court, inquired what is happening at the Burkholder North Railroad Avenue property.  Rick reported that the property is going to install screening of the recycling property and the roadway.

Police Report:

Detective/Lieutenant Heisse presented the March 2013 police report.  Kathy Ashcroft inquired whether bicycle riders must follow the same laws as vehicles.  Detective Heisse stated the bicycle riders participating in an event must obey the same laws, unless traffic control is being provided.

The Farmland Trust Pedal to Preserve bicycle ride will be held on June 1, 2013

Martindale Fire Co. Report:

Chief Groff presented the March 2013 Fire Co. report.

Subdivision and Land Development Plans reviewed:

Roger Fry, Fry Surveying Inc., presented the Clarence M Hoover, 636 West Main Street, New Holland, Lot Add- On Plan and requested the following:

  1. Conditional approval of the Lot Add-On Plan.  Ray made a motion to grant conditional Lot Add-On Plan, contingent upon receiving a letter confirming if an access easement is needed or not and the comments of the Township’s Engineer and L.C.P.C.  Tom seconded the motion and all voted yes.

Ray made a conditional motion for the Chairman to sign the Log Cabin Court Mobile Home Park, 3709 Division Highway, DEP Sewage Planning Module Resolution 2013-09, contingent upon the approval of the final Operation and Maintenance Agreement.  Tom seconded the motion and all voted yes.

Ray made a motion to approve that Petra Christian Fellowship Church, 565 Airport Road, may connect to the New Holland Borough public water system for their Preliminary Lot Addition/Subdivision/Land Development Plan and the Final Phase II Lot Addition/Subdivision/Land Development Plan.  Rick seconded the motion and all voted yes.

Ray made a motion to support and be named as an appellant to the Lancaster County Supervisor’s Associations appeal petition of the Lancaster County Act 167 Storm Water Management Plan relative to the PA DEP conditions imposed.  Rick seconded the motion and all voted yes. 

Ray made a motion to advertise the public hearing for the Robert Martin petition to amend the Earl Township Zoning Ordinance Sections 703 and 1605 to allow for light manufacturing, processing and assembly as uses permitted by special exception within the Commercial District and to provide additional criteria for light manufacturing, processing and assembly within the Commercial District at the May 6th Supervisors meeting.  Tom seconded the motion and all voted yes.

Ray made a motion to table advertising the Agri-tainment and Alternative Energy Ordinance, to verify that Solicitor Cassidy’s revision regarding the outdoor furnace burning are incorporated in the amendment.  Tom seconded the motion and all voted yes.

Road Master’s Report:

The following Road Work Bids were opened and acted on as advertised:

Aggregates

a.   Martin Limestone, Inc., submitted a bid in the total amounts of $26,120.00 FOB and $37,174.00 delivered.

b.   Independence Construction Materials, submitted a bid in the total amounts of $19,245.00 FOB and $34,357.00 delivered.

Ray made a motion to award the bid to Martin Limestone, Inc., in the total amount of $63,294.00, due to their bid included price for requested materials.  Tom seconded the motion and all voted yes.

Oil Distribution Truck Rental & Materials

a.   Martin Paving, Inc., submitted a bid in the amount of $96.00 per hour for a distribution truck w/operator to distribute E3M oil at $2.35 per gallon.

b.   Asphalt Maintenance Solutions submitted a bid in the amount of $94.00 per hour for a distribution truck w/operator to distribute E3M oil at $2.50 per gallon.

Ray made a motion to award the bid to Martin Paving, in the amount of $96.00 per hour and the oil at $2.35 per gallon, Rick seconded and all voted yes.

Paving

a.   Reading Materials Inc., submitted a bid in the amount of $57,620.00 for the work proposed for 2013.  

b.   Burkholder Paving, Division of Martin Limestone, Inc., submitted a bid in the amount of $53,357.00 for the work proposed for 2013.

c.   Pennsy Supply, Inc., submitted a bid in the amount of $60,069.20 for the work proposed for 2013.

Rick made a motion to award the bid to Burkholder Paving, in the amount of $53,357.00, Ray seconded and all voted yes.       

FOB Paving Materials:

a.   Burkholder Paving, Division of Martin Limestone, Inc. submitted a bid in the amount of $50.40 per ton for 19 mm Superpave, $55.45 per ton for 9.5 mm Superpave, and $49.20 per ton for 25 mm Superpave for the work proposed for 2013, in the total amount of $42,605..00.

Rick made a motion to award the FOB Paving Materials bid to Burkholder Paving in the total amount of $42,605.00, Ray seconded and all voted yes.

            Road Widening:

  1. Burkholder Paving, Division of Martin Limestone, Inc, submitted a bid at the rate of $12.45 per linear feet and in the amounts $84,037.50.
  2. Ready Materials, submitted a bid at $14.95 per linear feet and in the amounts $100,912.50.
  3. Pennsy Supply Inc., submitted a bid at $11.92 per linear feet and in the amounts $80,460.00.

Ray made a motion to award the bid to Pennsy Supply Inc., in the total amount of $80,460.00, Rick seconded and all voted yes.       

Culvert:

  1. Keystone Concrete Products submitted a bid in the amount of $37,500.00 for the Voganville Road culvert.
  2. WG Land Company submitted a bid in the amount of $47,850.00 for the Voganville Road culvert.

Ray made a motion to award the bid to Keystone Concrete Products in the amount of $37,500.00, Tom seconded and all voted yes.

Lee inquired whether further action shall be taken regarding the New Holland Water Authority water main in South Kinzer Avenue that the Supervisors had requested be relocated.  After a discussion Rick stated he will call a New Holland Water Authority member to discuss the water main further. 

Zoning Officer’s Report:

The February 24, 2013 – March 17, 2013, written zoning report was submitted and will be filed in the office.

Zoning Hearing scheduled on April 8, 2013 is as follows:

Marvin Nolt, 284 South Shirk Road – Appeal of the Zoning Officer’s denial of Permit application and variances of the definition of the term farm and the limits of the square footage of all accessory buildings.

Solicitor’s Report:

Ray made a motion to adopt Ordinance No. 2013-03 An Amendment to Chapter 18 the Sewers and Sewage Disposal, Rick seconded and all voted yes.

Tom made a motion to adopt Resolution no 2013-08, an amendment of the waste and recycling Policy and procedures and Fee Schedule.  Ray seconded the motion and all voted yes. 

Ray made a motion to exonerate one hundred thirty three (133) people from the 2012 Per Capita Tax Rolls, Tom seconded and all voted yes. 

Tom made a motion to sign the Yard Waste Disposal Agreement with West Earl Township, Rick seconded and all voted yes.

Ray made a motion to table action on the Inter-Municipal Agreement to share and maintain a wood chipper, Tom seconded and all voted yes

Ray made a motion to approve signing the 2013-2014 Lancaster County Conservation District Memorandum of Understanding, Tom seconded and all voted. 

Ray made a motion to grant Newholl Development, 662 West Main Street, a time extension until July 2, 2013, to record their Preliminary/Final Land Development Plan, Tom seconded and all voted yes. 

Receipts received in March were $78,476.69 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13918 - 13969, #6926 - 6940) in the amount of $136,207.45, and the payroll taxes electronically transferred in the amount of $8,487.16, Tom seconded and all voted yes.

Meeting adjourned at 9:30 p.m.

Respectfully submitted, Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, March 4, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the February 4th, 7th and 14th, 2013 minutes, Rick seconded and all voted yes.

Public Comment:

Karen Smith Kernc, Elanco Library, reported upcoming events at the library and that they currently have a funding shortfall for which she requested additional contributions.

Kathy Ashcroft, 133 Maple Drive inquired who monitors water availability for property development.  Solicitor Cassidy stated that some Townships will require a hydrologic study to ensure that sufficient water is available for the residents and the Township’s Subdivision and Land Development Ordinance would require verification of potable water being available.  Rick stated that regulations are in place for connecting to our public water system.   

Police Report:

Chief Bowers presented the February 2013 police report. 

The ELANCO sponsored duathlon will be held on May 22, 2013.

The Lancaster Sunrise Rotary Ride for Literacy will be held on May 11, 2013.

Martindale Fire Co. Report:

The written February 2013 Fire Co. report was submitted.

Ray made a motion to award the Waste and Recycling bid to Eagle Disposal in the amount of Eighty Three Dollars and Seventy Six Cents ($83.76) per unit, Tom seconded and all voted yes.

            The Waste and Recycling bids received were as follows:

            Eagle Disposal -                      $83.76

            Ream’s Disposal -                   $86.40

            Lebanon Farms Disposal -      $126.72

            AJB -                                       $147.00

Tom made a motion to adopt Ordinance No. 2013-02, An Ordinance amending Chapter 20 of the CODE OF ORDINANCES OF EARL TOWNSHIP BY REVISING AND AMENDING THE RECYCLING PROGRAM WITHIN THE TOWNSHIP OF EARL, LANCASTER COUNTY, PENNSYLVANIA, IN ACCORDANCE WITH the LANCASTER COUNTY SOLID WASTE MANAGEMENT PLAN AND THE REQUIREMENTS OF ACT 101 OF THE COMMONWEALTH OF PENNSYLVANIA.  Ray seconded the motion and all voted yes.

Ray made a motion to adopt Ordinance No. 2013-03, an amendment to chapter 7 of the earl township code of ordinances, and know as the earl township air pollution control ordinance.  Tom seconded the motion and all voted yes.

Rick made a motion to adopt Resolution no. 2013-06, a resolution of the board of supervisors of earl township, Lancaster Pennsylvania, establishing the waste and recycling policy and procedures, fee schedule and administrative fees.  Tom seconded the motion and all voted yes.

Tom made a motion to set the waste and recycling fee at One Hundred Eighty Five Dollars ($185.00) per year, per unit, Rick seconded and all voted yes.

Ray made a motion for the Chairman to sign the Re-Uzit Shop, 707 West Main Street, Storm Water Management Agreement and approved the Improvement Guarantee in the amount of Fifty Eight Thousand Three Hundred Twenty Nine Dollars and Thirty Five Cents ($58,329.35).  Tom seconded the motion and all voted yes.

Tom made a motion for the Chairman to sign the Edwin Hoover, 602 E Farmersville Road, Storm Water Management Agreement, Ray seconded and all voted yes.

Ray made a motion to support and be named as an appellant to the Lancaster County Supervisor’s Associations appeal petition of the Lancaster County Act 167 Storm Water Management Plan relative to the PA DEP conditions imposed.  Rick seconded the motion and all voted yes.

Road Master’s Report:

Ray made a motion to adopt Resolution No. 2013-02, A Resolution for Price Adjustment of Bituminous Materials for small quantities, Tom seconded and all voted yes.

Tom made a motion to adopt Resolution No. 2013-03, A Resolution for Earl Township to participate in a joint bidding and purchasing agreement for the procurement of road work identified as Micro-surfacing and Chip Seal Coating with multiple Municipalities.  Rick seconded the motion and all voted yes. 

Ray made a motion to adopt Resolution No. 2013-04, A Resolution approving the joint bidding and purchasing Agreement for the procurement of road work indentifieD as hot mix aggregate FOB with New Holland Borough.  Tom seconded the motion and all voted yes. 

Tom made a motion to adopt Ordinance No. 2013-01, an ordinance amendment to chapter 15 of the earl township code of ordinances and known as the motor vehicle and traffic ordinance, amending parking prohibited on specific locations.  Ray seconded the motion an all voted yes.

Lee inquired how he should handle trash and furniture that is dumped within the road Right of Way (ROW) and reported that some areas have habitual dumping.  After a discussion the Supervisors directed Lee to continue picking up items as they see them or when they are notified of the trash, which are within the road ROW. 

Zoning Officer’s Report:

The January 27, 2013 – February 17, 2013, written zoning report was submitted and will be filed in the office.

Zoning Hearing scheduled on March 13, 2013 is as follows:

Mervin Burkholder, 481 Ranck Road - Variance of the front yard setback requirement and to allow the roof expansion to an existing non-conforming building to be constructed at a lesser setback.

Solicitor’s Report:

Tom made a motion to approve advertising for the adoption of the Ordinance amendment to Chapter 18 the Sewers and Sewage Disposal, Ray seconded and all voted yes.

The Supervisors reviewed the Sewage Enforcement Officer’s February report. 

Ray made a motion to adopt Resolution no 2013-05 a resolution of the board of supervisors of earl township, Lancaster county Pennsylvania, establishing the fee schedule for zoning, subdivision and land development applications, use and occupancy permits, earl township sewer authority, western heights water authority, uniform construction code and administrative fees.  Tom seconded the motion and all voted yes. 

Ray made a motion to adopt Resolution no 2013-07, a resolution of the earl township board of supervisors authorizing the volunteer fire police of earl township to participate in events during the calendar year of 2013.  Tom seconded the motion and all voted yes.

The Supervisors acknowledged that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until July 2, 2013, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan. 

Rick made a motion to approve the PPL E-power Direct Discount Program Agreement, with Mast Electric to replace lighting in the Township Office and Maintenance Buildings, providing a cost saving for the Township.  Ray seconded the motion and all voted yes.

Ray made a motion to approve the full release of Improvement Guarantee Funds for the AutoZone Store, 878 West Main Street, in the amount of Two Hundred Ninety Seven Thousand Seven Hundred Fifteen Dollars ($297,715.00), Tom seconded and all voted yes.

The Supervisors acknowledged the Lancaster County Drug Task Force invoice and 2012 year-end report.

The Supervisors acknowledged the L.C.C.D summary of the Chapter 102 and NPDES Program activities occurred in 2012.

Receipts received in January were $54,973.35 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13869 - 13917, #6908 - 6925) in the amount of $161,618.03, and the payroll taxes electronically transferred in the amount of $8,921.00, Tom seconded and all voted yes.

Meeting adjourned at 9:30 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on February 14, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Joe Shriver, East Earl Township Supervisor was present to discuss the Garden Spot Fire and Rescue (GSFR) services and financial contributions for this newly formed Fire Company.  Different formulas of contributing were discussed and after much difficulty it was determined to wait until the meeting with GSFR has occurred to see what are their budget and financial needs.

The Waste and Recycling program was reviewed and discussed and the Supervisors determined that all residents opting out of the Township’s contracted service shall provide on a quarterly basis a receipt as proof of the service being provided by registered hauler or recycling service.

Brenda was directed to contact Paul Burkholder, 580 North Railroad Avenue, to discuss establishing his property as the yard waste disposal point for the Township’s contracted hauler.

Brenda reported that the PA DEP 902 Recycling Development and Implementation Grant was awarded to Earl Township in the amount of Eight Six Thousand Five Hundred Twenty Seven Dollars ($86,527.00), which is to offset the start-up cost and to purchase a wood chipper in compliance with the mandate to recycle in 2013.

Meeting adjourned at 9:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on February 7, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

The Supervisors discussed the storm water runoff discharging and causing property erosion to 141 Greentree Drive and 637 New Holland Road.  Brenda was directed to ask ELA Group to review the storm water runoff and provide some remedy ideas and suggestions.

Brenda reported that she met with Paul Burkholder, 580 North Railroad Avenue, and he provided copies of his Lancaster County Conservation Erosion and Sediment Plan and Nutrient Management Plan, as well as current letters of compliance.  Brenda reported that Mr. Burkholder is willing to consider working with the Township by providing the yard waste drop off as required under the waste and recycling contract for the PA DEP recycling mandate.  Brenda was directed to contact PA DEP for the permitting requirements for the Township to recycle yard at Mr. Burkholder’s property.

Tom reported he visited Stephen Stoltzfus’ property at 901 Peters Road, which is where he hopes to operate a Guest Home business.  Tom stated that a shed business is already conducted on this property.  After a discussion Brenda was directed to research if the shed business was approved and permitted.   

Meeting adjourned at 7:55 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, February 4, 2013, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the January 7th, 17th and 31st, 2013 minutes, Rick seconded and all voted yes.

Public Comment:

Karen Smith Kernc, Elanco Library, reported that the auction raised Fifty Five Thousand Dollars ($55,000.00).  The 2012 budget was cut to remain balanced and she requested funding or donations from the public and private entities present.

Police Report:

Chief Bowers presented the January 2013 police report. 

The Chief thanked the Fire Companies for assistance during the recent flooding event. 

The Chief presented the Lancaster County Society for the Prevention of Cruelty to Animals (SPCA) Agreement and stated if the service is shared between Earl Township and New Holland Borough the Two Thousand Dollar ($2,000.00) fee would be split.

The 9th Annual New Holland Farmer’s 5K Race will be held on April 20, 2013.

The Hempfield Area Recreation Commission’s 4th Annual Rec Alliance Bike Ride will be held on June 23, 2013.

Martindale Fire Co. Report:

Chief Tony Groff presented the January 2013 Fire Co. report.

Garden Spot Fire and Rescue Report:

Chief Larry Martin presented the final Liberty Fire Co. year-end report on the activity for 2012.  The newly created Garden Spot Fire and Rescue (GSFR), which combined Liberty Fire Company and Blue Ball Fire Company is developing their budget and a meeting will be scheduled to discuss funding desires.

Kaitlin McGinnis, Hartman Underhill & Brubaker LLP, presented on behalf of Robert E Martin, a Petition to Amend the Earl Township Zoning Ordinance, which would allow light manufacturing, processing and assembly as uses permitted by special exception within the Commercial District.  Ms. McGinnis reported that Barry Wagner, Zoning Officer has been informally briefed on the proposal and she requested that the Supervisors approve the Petition to be reviewed by the Earl Township Planning Commission (ETPC) and the Lancaster County Planning Commission (LCPC).  Ray made a motion to refer the Petition to amend the Zoning Ordinance to allow light manufacturing as a special exception permitted use within the Commercial District, to the ETPC and LCPC for review and recommendation.  Rick seconded the motion and all voted yes.   

Road Master’s Report:

The Compactor Roller bid received from Plasterer Equipment Co. was opened at 7:05 p.m.  The proposal for a 2012 Bomag unit met or exceeded the bid specifications and is in the amount of Thirty Thousand Three Hundred Dollars ($30,300.00).   This being the only bid received and meeting our requirements Rick made a motion to award the bid for the 2012 Bomag Roller to Plasterer Equipment Co. in the amount of Thirty Thousand Three Hundred Dollars ($30,300.00), Ray seconded and all voted yes. This unit will be used for horse tracks and other incidental paving, such as shoulder work, base repair and base compaction.  

Lee requested approval to test a new paving material called nova chip on Gristmill Road, instead of an overlay, which should save the Township Ten Thousand Dollars ($10,000.00).  Lee reported he has investigated the product, which has a different process of application; it is a drainable base product and should hold up in horse track areas.  Lee stated it would be bid with the Multi Municipal Co-Operative bidding.  After further discussion Ray made a motion to approve testing the nova chip paving material on Gristmill Road between Sensenig Road and Red Run Road, Rick seconded and all voted yes.

The Supervisors reviewed the letter from Representative Gordon Denlinger to the LCPC Director for Transportation Planning regarding the deficiencies with the County owned White Oak Road Bridge.

Lee will respond to UGI Gas Service with the Township’s 2013 paving schedule for their attempt to eliminate unnecessary future excavation of our newly paved streets.

The Walter Zimmerman, 245 Cabin Road, Stream Restoration Water Obstruction and Encroachment Permit application was reviewed and Lee reported the project will help reduce flooding of Cabin Road.

The Supervisors directed Lee to attend the ELANCO Source Water Protection training session scheduled for 7:00 p.m. on Tuesday February 26th at the GSFR, 339 East Main Street, New Holland.

Zoning Officer’s Report:

The December 30, 2012 – January 20, 2013, written zoning report was submitted and will be filed in the office.

Zoning Hearing scheduled on February 13, 2012 is as follows:

Mahlon F Stoltzfus, 122 Meadow Creek Road - Variance of the side yard setback requirement.

Solicitor’s Report:

Solicitor Cassidy reported the Waste and Recycling Ordinance amendment proposed for adoption at the March meeting, should include the burning regulations. The Burning Ordinance shall be amended and updated as well.

The Supervisors reviewed the Sewage Enforcement Officer’s January report. 

The Supervisors sent a letter to Paul Burkholder, 580 North Railroad Avenue, requesting information regarding the composting operation conducted on his property, which is in response to Robert Winegardner’s, 254 Orchid Court, request that the mulching/composting operation be moved to rear of their buildings.  

Ray made a motion to approve signing the Gannett Fleming Engineering Service Agreement for 2013, Rick seconded and all voted yes. 

Ray made a motion to approve the Improvement Guarantee for Edwin Z Hoover, 602 East Farmersville Road, Subdivision Plan in the amount of Twenty One Thousand Three Hundred and Three Dollars and Seventy Cents ($21,303.70), Rick seconded and all voted yes.

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, south side of Airport Road, to record the Land Development Plan, Rick seconded and all voted yes.  This Plan will now expire May 31, 2013.

Ed Maser, 32 Runway Avenue, informed the Supervisors that the vacant property located at 536 Airport Road was never cleaned up thoroughly.  Solicitor Cassidy and Brenda were directed to contact the Financial Institution to ensure the property is maintained in the approaching growing season.

The Supervisors reviewed the PA DEP Storage Tank Program – Remedial Action Completion report on Good’s Furniture, 121 North Shirk Road and New Holland Shopping Center, 685 West Main Street.

Receipts received in January were $89,777.38 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13823 - 13868, #6890 - 6907) in the amount of $125,273.03, and the payroll taxes electronically transferred in the amount of $12,418.58, Rick seconded and all voted yes.

Meeting adjourned at 9:00 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 31, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

William Swiernik, DM/A, Donald Engle Jr and Scott Heckel, NRB (USA) Inc., 440 Wenger Drive, Ephrata and Ruth Devenney, High Associates were present to discuss developing the remaining land owned by Quality Custom Cabinetry (QCC), 189 Peters Road, which is currently being subdivided and developed.  NRB constructs commercial permanent offsite modular structures, with the majority of the work conducted outside.  They proposed constructing a 200 X 200 square feet and fifty five foot (55’) high building, which will enable them to conduct indoor construction of two-story buildings.  The main construction outdoors will be in a fenced area.  The steel for the structures is manufactured on-site.  They will average fifty (50) people, of which thirty five (35) are regular employees and the rest are contracted services.  Trucks will haul the units out approximately every three (3) months on the average of 12 truck load shipments.  They reported that SR 0023/West Main Street and SR 1013/Peters Road intersection as it exists can be maneuvered by the trucks and no road improvement are anticipated.  Mr. Swiernik stated they are working with Daniel Lapp to connect in the proposed Pump Station being planned on Peters Road and also to the public water system.  QCC will retain two and one half acres (2.5) for their future use.

Steven and Martha Stoltzfus, 901 Peters Road, Connie Troupe, tenant of 931 New Holland Road, John Esh and Eli Stoltzfus were present to request that the Supervisors consider amending the Zoning Ordinances to allow Guest Homes in the Agricultural District by Special Exception.  Zoning Officer Barry Wagner sent an Enforcement Notice regarding operating the Guest Homes without the proper approvals at the 901 Peters Road and 931 New Holland Road properties, which are owned by Steven and Martha Stoltzfus.  Mr. Stoltzfus reported that the homes are rented a few days at a time or weekly to families and/or couples.  The 901 Peters Road property provides experiencing the daily farm life and the guests may assist in farming activities.  Rick is concerned with the extra buildings being added to provide the described homes.  Currently the Zoning Ordinance allows for Bed and Breakfast operation on owner occupied properties and in single family dwelling, where on (1) and five (5) rooms are rented to overnight guests Barry stated a Guest Home is different in that it is a separate complete home with full kitchen and bathroom facilities.  Ray is concerned on allowing commercial operations on agricultural land and it taking over farming the land.  Another concern was if the owner is not living on the property how would controls and maintenance of the property be managed.  Barry will do additional research and present it for review by the; Supervisors.

Barry Wagner reported that he sent an Enforcement Notice to Groff Run Valley Trust, John Mentzer, 918 New Holland Road, for operating an auto repair business without proper approvals.  Barry stated that the Zoning Hearing Board denied a request to operate the business, which Mr. Mentzer ignored by opening and operating the business anyway.  The Enforcement Notice mailed on October 18, 2012 has been ignored as well and Barry is seeking directive from the Supervisors.  After a discussion Barry was directed to send a letter giving Mr. Mentzer thirty days (30) to respond appropriately and if no response if provided then the Supervisors will consider what further legal action may be necessary at their regularly scheduled Monday March 4, 2013 meeting. 

Meeting adjourned at 9:50 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 17, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Chief Larry Martin, Garden Spot Fire and Rescue Services and Chief Tony Groff, Martindale Fire Company were present to discuss appointing an Emergency Management Coordinator (EMC), due to John Yost the current EMC would be busy with his PEMA/Homeland Security duties during an emergency and limited in his ability to assist the Township.  Tony and Larry suggested considering hiring a fulltime EMC and partnering with New Holland Borough to finance the position.  The hurricane Sandy brought to attention area not being addressed and some parts of the Emergency Management Plan could provide many Municipalities working together.  Some people suggested for the EMC position are Bill Shirk is the EMC for East Earl Township and Terre Hill Borough, Jamie Weir, Garden Spot Fire and Rescue Services member and Jay Stauffer, Township Road Department employee and Fire Company affiliated.  Rick inquired what would a fair wage be for the position and the range of Twelve to Fifteen Dollars per hour ($12 - $15) was suggested.  The Supervisors will consider their options and asked the Chiefs to let them know how New Holland Borough responds to the suggestion.  Rick suggested asking for a proposal such as a flat fee to bring the Plan up to speed and then switching to an hourly rate.  Rick will call Jamie Weir to inquire if he would be interested.

Ray made a motion to adopt RESOLUTION # 2013-01 A resolution TO ASSIGN FIRST-DUE RESPONSE TERRITORY TO THE VOLUNTEER FIRE COMPANIES RECOGNIZED BY THIS Township, which is assigns Garden Spot Fire and Rescue and Martindale Fire Company to service the Township.  Tom seconded the motion and all voted yes.

The water line owned by New Holland Borough (Boro) located within the South Kinzer Avenue roadway was discussed and Lee reported that the Boro has no desire to replace their twelve (12”) inch water line, but are willing to abandon the eight (8”) inch water line.  It was discussed to confirm to the Boro that they are fully responsible for their utilities now and in the future and any repairs would need to meet the Township specifications and if fifty percent (50%) or more of the South Kinzer Avenue Road surface would required patched, then they shall be responsible for full resurfacing within five (5) years from 2012.  After much more discussion it was determined to respond that the Supervisors will allow the twelve (12”) line not be abandoned or relocated and that the eight (8”) inch line will be abandoned and the Earl Township personnel must inspect the line capping.

Rick made a motion to cooperatively bid with the Boro for the procurement of Hot Mix Aggregate FOB in 2013, Ray seconded and all voted yes.

Lee reported that Representative Gordon Denlinger that there are two (2) ways to evaluate and rank a roadway or bridge, which is why the Lancaster County TIP ranks the White Oak bridge low and the County Bridge Recruitment Program ranks the bridge high.  Rep. Denlinger will reevaluate the process and pressure for support in replacing the White Oak Bridge.

Lee reported that Nolt Gas, 656 North Shirk Road, would like to alter their Land Development Plan and widen the road to eighteen (18’) from the centerline rather than the required fourteen (14’) from the centerline to create a buggy lane.  The stated he would require a white line to delineate the vehicle travel lane and the Township would have additional paved roadway to maintain, but snow plowing wouldn’t be impacted.  The Supervisors stated the Plan amendment for the buggy lane would need to be documented via a recorded Revised Plan or an As-Build Plan, which ever method ELA Group recommends.

Lee reported to switch the road department’s uniform pants to jeans it will cost Two Dollars and Forty Five Cents per pair.  Ray made a motion to approve switching the uniform pants to jeans at a cost of Eighty Dollars and Eighty Five Cents ($80.85), Tom seconded and all voted yes.

Chief Bowers was present and provided a draft contract for dog handling with the Lancaster County Society for the Prevention of Cruelty to Animals (SPCA) and a copy of the Boro’s amended Ordinance for review and consideration by the Township. 

Robert Winegardner submitted a letter requested that the Supervisors send a letter to the Burkholder property on North Railroad Avenue to move their mulching/composting operation to rear of their buildings.  Brenda was directed to send a letter to Paul Burkholder, 580 North Railroad Avenue, requesting his Permit parameters, due to the Township being mandated to meet recycling requirements.

Ray made a motion to advertise for bid the Contract Waste and Recyclable Materials Collection, Tom seconded and all voted yes.

Meeting adjourned at 10:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 31, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

William Swiernik, DM/A, Donald Engle Jr and Scott Heckel, NRB (USA) Inc., 440 Wenger Drive, Ephrata and Ruth Devenney, High Associates were present to discuss developing the remaining land owned by Quality Custom Cabinetry (QCC), 189 Peters Road, which is currently being subdivided and developed.  NRB constructs commercial permanent offsite modular structures, with the majority of the work conducted outside.  They proposed constructing a 200 X 200 square feet and fifty five foot (55’) high building, which will enable them to conduct indoor construction of two-story buildings.  The main construction outdoors will be in a fenced area.  The steel for the structures is manufactured on-site.  They will average fifty (50) people, of which thirty five (35) are regular employees and the rest are contracted services.  Trucks will haul the units out approximately every three (3) months on the average of 12 truck load shipments.  They reported that SR 0023/West Main Street and SR 1013/Peters Road intersection as it exists can be maneuvered by the trucks and no road improvement are anticipated.  Mr. Swiernik stated they are working with Daniel Lapp to connect in the proposed Pump Station being planned on Peters Road and also to the public water system.  QCC will retain two and one half acres (2.5) for their future use.

Steven and Martha Stoltzfus, 901 Peters Road, Connie Troupe, tenant of 931 New Holland Road, John Esh and Eli Stoltzfus were present to request that the Supervisors consider amending the Zoning Ordinances to allow Guest Homes in the Agricultural District by Special Exception.  Zoning Officer Barry Wagner sent an Enforcement Notice regarding operating the Guest Homes without the proper approvals at the 901 Peters Road and 931 New Holland Road properties, which are owned by Steven and Martha Stoltzfus.  Mr. Stoltzfus reported that the homes are rented a few days at a time or weekly to families and/or couples.  The 901 Peters Road property provides experiencing the daily farm life and the guests may assist in farming activities.  Rick is concerned with the extra buildings being added to provide the described homes.  Currently the Zoning Ordinance allows for Bed and Breakfast operation on owner occupied properties and in single family dwelling, where on (1) and five (5) rooms are rented to overnight guests Barry stated a Guest Home is different in that it is a separate complete home with full kitchen and bathroom facilities.  Ray is concerned on allowing commercial operations on agricultural land and it taking over farming the land.  Another concern was if the owner is not living on the property how would controls and maintenance of the property be managed.  Barry will do additional research and present it for review by the; Supervisors.

Barry Wagner reported that he sent an Enforcement Notice to Groff Run Valley Trust, John Mentzer, 918 New Holland Road, for operating an auto repair business without proper approvals.  Barry stated that the Zoning Hearing Board denied a request to operate the business, which Mr. Mentzer ignored by opening and operating the business anyway.  The Enforcement Notice mailed on October 18, 2012 has been ignored as well and Barry is seeking directive from the Supervisors.  After a discussion Barry was directed to send a letter giving Mr. Mentzer thirty days (30) to respond appropriately and if no response if provided then the Supervisors will consider what further legal action may be necessary at their regularly scheduled Monday March 4, 2013 meeting. 

Meeting adjourned at 9:50 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 17, 2013 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Chief Larry Martin, Garden Spot Fire and Rescue Services and Chief Tony Groff, Martindale Fire Company were present to discuss appointing an Emergency Management Coordinator (EMC), due to John Yost the current EMC would be busy with his PEMA/Homeland Security duties during an emergency and limited in his ability to assist the Township.  Tony and Larry suggested considering hiring a fulltime EMC and partnering with New Holland Borough to finance the position.  The hurricane Sandy brought to attention area not being addressed and some parts of the Emergency Management Plan could provide many Municipalities working together.  Some people suggested for the EMC position are Bill Shirk is the EMC for East Earl Township and Terre Hill Borough, Jamie Weir, Garden Spot Fire and Rescue Services member and Jay Stauffer, Township Road Department employee and Fire Company affiliated.  Rick inquired what would a fair wage be for the position and the range of Twelve to Fifteen Dollars per hour ($12 - $15) was suggested.  The Supervisors will consider their options and asked the Chiefs to let them know how New Holland Borough responds to the suggestion.  Rick suggested asking for a proposal such as a flat fee to bring the Plan up to speed and then switching to an hourly rate.  Rick will call Jamie Weir to inquire if he would be interested.

Ray made a motion to adopt RESOLUTION # 2013-01 A resolution TO ASSIGN FIRST-DUE RESPONSE TERRITORY TO THE VOLUNTEER FIRE COMPANIES RECOGNIZED BY THIS Township, which is assigns Garden Spot Fire and Rescue and Martindale Fire Company to service the Township.  Tom seconded the motion and all voted yes.

The water line owned by New Holland Borough (Boro) located within the South Kinzer Avenue roadway was discussed and Lee reported that the Boro has no desire to replace their twelve (12”) inch water line, but are willing to abandon the eight (8”) inch water line.  It was discussed to confirm to the Boro that they are fully responsible for their utilities now and in the future and any repairs would need to meet the Township specifications and if fifty percent (50%) or more of the South Kinzer Avenue Road surface would required patched, then they shall be responsible for full resurfacing within five (5) years from 2012.  After much more discussion it was determined to respond that the Supervisors will allow the twelve (12”) line not be abandoned or relocated and that the eight (8”) inch line will be abandoned and the Earl Township personnel must inspect the line capping.

Rick made a motion to cooperatively bid with the Boro for the procurement of Hot Mix Aggregate FOB in 2013, Ray seconded and all voted yes.

Lee reported that Representative Gordon Denlinger that there are two (2) ways to evaluate and rank a roadway or bridge, which is why the Lancaster County TIP ranks the White Oak bridge low and the County Bridge Recruitment Program ranks the bridge high.  Rep. Denlinger will reevaluate the process and pressure for support in replacing the White Oak Bridge.

Lee reported that Nolt Gas, 656 North Shirk Road, would like to alter their Land Development Plan and widen the road to eighteen (18’) from the centerline rather than the required fourteen (14’) from the centerline to create a buggy lane.  The stated he would require a white line to delineate the vehicle travel lane and the Township would have additional paved roadway to maintain, but snow plowing wouldn’t be impacted.  The Supervisors stated the Plan amendment for the buggy lane would need to be documented via a recorded Revised Plan or an As-Build Plan, which ever method ELA Group recommends.

Lee reported to switch the road department’s uniform pants to jeans it will cost Two Dollars and Forty Five Cents per pair.  Ray made a motion to approve switching the uniform pants to jeans at a cost of Eighty Dollars and Eighty Five Cents ($80.85), Tom seconded and all voted yes.

Chief Bowers was present and provided a draft contract for dog handling with the Lancaster County Society for the Prevention of Cruelty to Animals (SPCA) and a copy of the Boro’s amended Ordinance for review and consideration by the Township. 

Robert Winegardner submitted a letter requested that the Supervisors send a letter to the Burkholder property on North Railroad Avenue to move their mulching/composting operation to rear of their buildings.  Brenda was directed to send a letter to Paul Burkholder, 580 North Railroad Avenue, requesting his Permit parameters, due to the Township being mandated to meet recycling requirements.

Ray made a motion to advertise for bid the Contract Waste and Recyclable Materials Collection, Tom seconded and all voted yes.

Meeting adjourned at 10:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

The 2013 re-organizational meeting of the Earl Township Board of Supervisors, held on Monday January 7, 2013, was called to order by Solicitor Cassidy, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt and Lee Zimmerman.

Solicitor Cassidy asked for the following nominations:

Chairman - Ray nominated Rick Kochel, Tom seconded and all voted yes.

Vice-Chairman - Tom nominated Ray Martin, Rick seconded and all voted yes.

Secretary/Treasurer – Rick made a motion to appoint Brenda S Becker, Ray seconded and all voted yes.

Asst. Secretary/Treasurer - Ray made a motion to appoint Joy M Oberholtzer, Tom seconded and all voted yes.

Road Master - Tom made a motion to appoint Lee Zimmerman, Rick seconded and all voted yes.

Solicitor – Ray made a motion to appoint William Cassidy (Appel & Yost), Tom seconded and all voted yes.

Engineer – Tom made a motion to appoint Charles Haley (ELA Group), Rick seconded and all voted yes.

Secondary Engineer – Ray made a motion to appoint Gary Martin (Gannett Fleming), Rick seconded and all voted yes.

Sewer Enforcement Officer - Tom made a motion to appoint Dale High, Ray seconded and all voted yes.

Back-up Sewer Enforcement Officer – Tom made a motion to appoint Mark Deimler (Solanco Engineering Associates), Ray seconded and all voted yes.

Zoning Officer - Tom made a motion to appoint Barry Wagner, Ray seconded and all voted yes.

Vacancy Board Member - Ray made a motion to appoint Marvin Stauffer, Tom seconded and all voted yes.

Per Capita Tax Collector - Ray made a motion that Earl Township shall collect the 2013 Per Capita Tax, Rick seconded and all voted yes.

Real Estate Tax Collector - Tom made a motion to appoint the Lancaster County Treasurer to collect the 2013 Real Estate Tax, Ray seconded and all voted yes.

Tom made a motion to appoint Floyd Grove to a five (5) year term on the Planning Commission Board with the term expiring 12/31/2017, Rick seconded and all voted yes. 

Rick made a motion to appoint Eric Bannon to a three (3) year term on the Zoning Hearing Board with the term expiring 12/31/2015, Tom seconded and all voted yes.

Ray made a motion to appoint R Eugene Neidermyer to a five (5) year term on the Sewer Authority with the term expiring 12/31/2017, Rick seconded and all voted yes.

Tom made a motion to appoint G Anthony Gay to a five (5) year term on the Water Authority with the term expiring 12/31/2017, Ray seconded and all voted yes. 

UCC Third Party Inspection Agencies – Ray made a motion to appoint the following:

            Associated Building Inspections, Inc

            Code Administrators, Inc

            Technicon Enterprises, Inc II

Tom seconded the motion and all voted yes.

Pa UCC Board of Appeals (Pa Uniform Construction Code) members appoints as follows:

Tom made a motion to appoint C William Bair to a 5 year term to expire 12/31/2017, Ray seconded and all voted yes.

Rick made a motion to appoint Ben Stoltzfus, Alternate to a 1 year term to expire 12/31/2013, Ray seconded and all voted yes.

Ray made a motion to appoint Larry Knepper, Alternate to a one (1) year term to expire 12/31/2013, Tom seconded and all voted yes.

Rick made a motion to appoint Thomas Plitt to a 5 year term on the Park & Recreation Board with the term expiring 12/31/2017, Ray seconded and all voted yes.

Tom made a motion to appoint John Yost as the Emergency Management Coordinator, Rick seconded and all voted yes.

Tom made a motion to appoint Ray Martin as the voting delegate at the PSATS Convention to be held on April 21st through April 24, 2013.  Rick seconded the motion and all voted yes.

Ray made a motion to approve the following as delegates to attend the PSATS Convention: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, and Brenda Becker.  Tom seconded the motion and all voted yes.

Rick made a motion to approve the following depositories: Susquehanna Bank, PLGIT, PNC Bank and the Ephrata National Bank.  Ray seconded the motion and all voted yes.

Tom made a motion to approve the Treasurer’s Bond in the amount of $1,000,000.00 with Styer and Evans Agency, Ray seconded and all voted yes.

Tom made a motion to set the mileage reimbursement rate for 2013 at the Federal rate of $0.565 Cents per mile, Ray seconded and all voted yes.

The re-organization meeting at adjourned at 7:16 p.m 

Chairman Rick Kochel called the regular monthly meeting to order at 7:17 p.m.

Ray made a motion to approve the December 3rd and December 13th, 2012 minutes, Tom seconded and all voted yes.

Public Comment:

Robert Winegardner, 254 Orchid Court, requested that the Supervisors send a letter to the Burkholder property on North Railroad Avenue to move their mulching/composting operation to rear of their buildings.  Mr. Winegardner believes it’s an eyesore and may lead to controversy with the upcoming mandatory recycling.  Rick asked Mr. Winegardner to submit his request in writing for review and consideration.

Kathy Ashcroft, 133 Maple Drive, stated she has concerns with Mr. Winegardner’s visual issue of the property and this being a farming community, the operation may fall under farming and agricultural practices, which then shouldn’t be required to change its operation.

Glenn Dussinger, 589 Sunflower Street, reported that the stop sign and road name sign at Amsterdam Road and Voganville Road are facing in the wrong directions.  Lee reported he will fix the signs installation.

Glenn Dussinger inquired when the Rosedale Subdivision roadways and street lights will be dedicated to the Township.  Lee reported that PPL has a work order in place to fix the street light poles, but with Hurricane Sandy it probably got delayed.  Brenda reported that the developer is working to dedicate the facilities.                                             

Police Report:

Chief Bowers presented the December 2012 police the year-end reports.

Martindale Fire Co. Report:

Chief Groff presented the December 2012 Fire Co. report. 

Road Master’s Report:

Lee reported on the Fleur De Lait, 100 & 150 West Jackson Street, Storm Water Management Plan and that he received clarification from Charles Haley’s, ELA Group Inc., that the ARRO Engineering and Environmental Consultants letter dated November 20, 2012 addresses the Township concern on the storm water discharge.  After a discussion, Ray made a motion to defer the Planning to New Holland Borough, contingent upon the ELA Group Inc., recommendations in the letter dated November 28, 2012.  Tom seconded the motion and all voted yes. 

Lee reported that the meeting regarding the clear-site issue at Orlon Street and New Holland Road resulted that in the future the Borough shall take the initiative of enforcing any clear-site violations at the this intersection and the Township will provide assistance if needed.

Lee reported that Representative Gordon Denlinger is investigating why the timeline to repair/replace the White Oak Bridge varies drastically in reports.

Rick made a motion to advertise for bid the purchase of a paving roller, Tom seconded and all voted yes.  The roller Lee prefers isn’t available on the State/Federal Procurement list.

Lee recommending proceeding with installing the four (4) way stop signs at the intersection of Wissler Road and Linden Grove Road, as warranted by the study.  After a discussion Rick directed the Ordinance be drafted and advertised the four (4) way stop signs at Wissler Road and Linden Grove Road and to require the rocks be moved out of the road Right of Way.

Lee requested changing the uniform pants to jeans for the road department from the cotton type pants.  Lee was directed to find out the cost to change the pant style.

The Supervisors directed having a lighting and energy assessment conducted for the Township Buildings.

Zoning Officer’s Report:

The December 2nd – December 31st, 2012, written zoning report was submitted and will be filed in the office.

The Supervisors reviewed the Sewage Enforcement Officer’s December report. 

The Supervisors reviewed the sample Ordinance and Resolution to outline the operation and appoint the newly created Garden Spot Fire and Rescue Services as servicing a portion of the Township.  After a discussion Brenda was directed to create the Resolution and present it for adoption.

The Supervisors reviewed the proposed Lancaster County Fire Police Task Force Resolution, which is for major emergency situations needing Fire Police.  After much discussion on the intent of the Task Force and the requirement to provide worker’s compensation insurance, Brenda was directed to contact Norman Bowers for additional information.

The Supervisors acknowledged that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until April 2, 2013, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan. 

The Supervisors acknowledged that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until April 2, 2013, to review the Preliminary/Final Land Development Plan. 

Rick made a motion to conditionally approve the full release of Improvement Guarantee Funds for LD Ventures/Casual Living, 172 Orlan Road, Land Development Plan, in the amount of Forty One Thousand Three Hundred Sixteen Dollars ($41,316.00), contingent upon the Road Master’s approval the sealing of all curbs.  Tom seconded the motion and all voted yes.

Receipts received in December were $28,037.61 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13755 - 13822, #6868 - 6889) in the amount of $133,950.87, and the payroll taxes electronically transferred in the amount of $7,977.87, Tom seconded the motion and all voted yes.

Meeting adjourned at 9:15 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

2012

The 2012 re-organizational meeting of the Earl Township Board of Supervisors, held on Tuesday January 3, 2012, was called to order by Chairman Rick Kochel, at 7 p.m.  The following were present: Rick Kochel, Ray Martin, Thomas Plitt and Lee Zimmerman.

Chairman Rick Kochel asked for the following nominations:

Chairman - Ray nominated Rick Kochel, Tom seconded and all voted yes.

Vice-Chairman - Rick nominated Ray Martin, Tom seconded and all voted yes.

Secretary/Treasurer – Ray made a motion to appoint Brenda S Becker, Tom seconded and all voted yes.

Asst. Secretary/Treasurer - Ray made a motion to appoint Joy M Oberholtzer, Tom seconded and all voted yes.

Road Master - Ray made a motion to appoint Lee Zimmerman, Tom seconded and all voted yes.

Solicitor – Ray made a motion to appoint William Cassidy (Appel & Yost), Tom seconded and all voted yes.

Engineer – Tom made a motion to appoint Charles Haley (ELA Group), Ray seconded and all voted yes.

Secondary Engineer – Ray made a motion to appoint Gary Martin (Gannett Fleming), Tom seconded and all voted yes.

Sewer Enforcement Officer - Tom made a motion to appoint Dale High, Ray seconded and all voted yes.

Back-up Sewer Enforcement Officer – Ray made a motion to appoint Mark Deimler (Solanco Engineering Associate), Tom seconded and all voted yes.

Zoning Officer - Ray made a motion to appoint Barry Wagner, Tom seconded and all voted yes.

Vacancy Board Member - Ray made a motion to appoint Marvin Stauffer, Tom seconded and all voted yes.

Per Capita Tax Collector - Ray made a motion that Earl Township shall collect the 2011 Per Capita Tax, Tom seconded and all voted yes.

Real Estate Tax Collector - Ray made a motion to appoint the Lancaster County Treasurer to collect the 2011 Real Estate Tax, Rick seconded and all voted yes.

Ray made a motion to appoint Joseph Sullivan to a five (5) year term on the Planning Commission Board with the term expiring 12/31/2016, Tom seconded and all voted yes. 

Ray made a motion to appoint Anthony Bender to a three (3) year term on the Zoning Hearing Board with the term expiring 12/31/2014, Tom seconded and all voted yes.

Tom made a motion to appoint Fred Wissler to a five (5) year term on the Sewer Authority with the term expiring 12/31/2016, Ray seconded and all voted yes.

Ray made a motion to appoint Fred Wissler to a five (5) year term on the Water Authority with the term expiring 12/31/2016, Tom seconded and all voted yes. 

UCC Third Party Inspection Agencies – Ray made a motion to appoint the following:
           Associated Building Inspections, Inc.
           Code Administrators, Inc.
           Technicon Enterprises, Inc II
Tom seconded the motion and all voted yes.

Pa UCC Board of Appeals (Pa Uniform Construction Code) members - Tom made a motion to appoint the following:
            Larry Gensemer to a 5 year term to expire 12/31/2016,
            Ben Stoltzfus, Alternate to a 1 year term to expire 12/31/2012
            Larry Knepper, Alternate to a one (1) year term to expire 12/31/2012.
Rick seconded and all voted yes.

Park & Recreation Board has a vacancy.

Ray made a motion to appoint John Yost as the Emergency Management Coordinator, Tom seconded and all voted yes.

Tom made a motion to appoint Ray Martin as the voting delegate at the PSATS Convention to be held on May 7th through May 9, 2012.  Rick seconded the motion and all voted yes.

Rick made a motion to approve the following as delegates to attend the PSATS Convention: Rick Kochel, Ray Martin, Thomas Plitt, Lee Zimmerman, and Brenda Becker.  Ray seconded the motion and all voted yes.

Ray made a motion to approve the following depositories: Susquehanna Bank, PLGIT, PNC Bank and the Ephrata National Bank.  Tom seconded the motion and all voted yes.

Ray made a motion to approve the Treasurer’s Bond in the amount of $1,000,000.00 with Styer and Evans Agency, Tom seconded and all voted yes.

Tom made a motion to set the mileage reimbursement rate for 2012 at the Federal rate of $55.5 Cents per mile, Ray seconded and all voted yes.

Ray made a motion to close the re-organization meeting at 7:25 p.m., Tom seconded and all voted yes.



Chairman Rick Kochel called the regular monthly meeting to order at 7:25 p.m.

Ray made a motion to approve the December 5th and December 15th, 2011 minutes, Rick seconded and all voted yes.

Public Comment:
Kathy Ashcroft, 133 Maple Drive, reported that Susquehanna Bank is merging with another bank and recommended the Township review the merger for any impact on the Township’s accounts. 

Kathy Ashcroft inquired if the Township has any regulations on neon/LED advertisement signs and if so they should be reviewed. 

Ed Maser, 32 Runway Avenue, suggested the Township review West Earl Township’s sign Ordinance as an example for neon/LED sign regulations. 

Ed Maser asked for an update on the planning for the Newholl Development at 662 West Main Street; Rick stated they are moving very slowly, and planning for construction to start in 2012 for the base store.

Robert Winegardner, 254 Orchid Court, suggested the Township require Newholl Development to level the grade and provide regular weed control.  Brenda was directed to call Newholl Development for repairs to the fence.

Mike Cormany, 202 Iris Court, asked that the minutes be posted on the website, since the last posting is October.

Police Report:
Chief Bowers presented the December 2011 police report and introduced Officer Jerry Weaver as the new part-time Police Officer, who has twenty five (25) years of police experience.

Martindale Fire Co. Report:
The December 2011 Fire Co. report was submitted.

Road Master’s Report:
A letter from Ephrata Township explained that to assist in getting the SR 322 Corridor improvements from Martindale Road to Bethany Road, into the Lancaster County Metropolitan Planning Organization Transportation Improvement Plan (TIP) and Twelve-Year Plan, that a comprehensive traffic and land use study shall be conducted for the corridor.  This would greatly increase the chances of getting the SR 322 Corridor added to the TIP and Twelve Year Plan in the next update.  A Smart Growth Transportation Program Grant will be applied for to fund the study and if awarded would pay eighty percent (80%) of the study cost.  Earl Township is being asked to contribute approximately Thirty Six Hundred Dollars ($3,600.00) to assist in funding the remaining twenty percent (20%) cost.  After a discussion Brenda was directed to send a letter stating that Earl Township is not interesting in helping to fund the study, due to they believe the developers for the area should be financing the study and improvements.

Lee submitted two proposals to service/repair the Maintenance Buildings overhead doors as follows:
             Shank Door - $266.00, for six (6) doors, plus parts and labor.
             Central State - $1,200.00 – for eleven (11) doors, plus parts.
Ray made a motion to approve the Shank Door proposal, Tom seconded and all voted yes.

Ray made a motion to advertised for adoption the Ordinance amending Chapter 21 of the Earl Township Code of Ordinances to regulate snow and ice removal, Tom seconded and all voted yes.

Lee reported that the new controller has been installed and a camera was refocused to its correct position at the Rte 322, Railroad Avenue and Wanner Road intersections.  With these improvements Lee reported the signal is still not working properly and the next option is to look at re-permitting to improve the operation.  Lee reported that he can get ELA Group or PENNDOT to look at the signal to make fielded adjustments.  Lee would also like to get the permit modified to change the Clearance Phase time (red light in all directions) to happen quicker, which would get the green light cycling sooner.   Rick directed Lee to proceed with researching for fixes.

Lee presented a proposal for a BOSS 9’ Snowplow and a salt spreader under the COSTAR purchasing contract in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00) to be mounted on the F250 Pick-up Truck.  The Supervisors are looking for the Sewer Authority to reimburse the Township for the plow since the Township has been plowing the Authority’s facilities for many years without compensation.  After a discussion Ray made a motion to approve the snow plow and salt spreader purchase in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00), contingent upon receiving the payment from the Earl Township Sewer Authority for past plowing services, Tom seconded and the motion carried.  Rick abstained due to he is employed by the vendor.

The Supervisors received and reviewed the Earl Township Park and Recreation Boards 2011 year-end report.

Zoning Officer’s Report:
The November 27th – December 31st, 2011, written zoning report was submitted and will be filed in the office.

The Supervisors reviewed the Sewage Enforcement Officer’s December report.  Brenda was directed to contact DEP for Log Cabin Court Mobile Home Park, 3709 Division Highway, potable water testing results.

Ray made a motion to approve the new Improvement Guarantee Funds for Aaron & Katie Beiler, 915 West Main Street, Final Land Development Plan in the amount of Thirteen Thousand Five Hundred Six Dollars and Seventy Five Cents ($13,506.75).  Tom seconded the motion and all voted yes. 

Ray made a motion to approve the release of the Improvement Guarantee Funds for Aaron & Katie Beiler, 915 West Main Street, Storm Water Management Plan in the amount of Twenty Seven Thousand One Hundred Sixty Two Dollars and Fifty Cents ($27,162.50), Tom seconded and all voted yes.

Ray made a motion to approve the full release of Improvement Guarantee Funds for Our Lady of Lourdes Catholic Church, 150  Water Street, Land Development Plan, in the amount of Two Thousand Five Hundred Dollars ($2,500.00), Rick seconded and all voted yes.

The Supervisors acknowledged the Petition from Roy Mentzer, 241 Mentzer Road for the Groff Run Valley Trust, 918 New Holland Road approximately forty four (44) acres and 245 Mentzer Road approximately sixty three (63) acres, which is requesting to enroll their properties in the Earl Township Agricultural Security Area (ASA). 

Receipts received in December were $87,710.06 in the General Fund and $27.87 Dollars in the Street Light Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13186 - 13238, #6623 - 6642) in the amount of $116,799.61, and the payroll taxes electronically transferred in the amount of $6,953.65, Tom seconded the motion and all voted yes.

Meeting adjourned at 8:40 p.m.

Respectfully submitted,
Brenda S Becker, Secretary


 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 19, 2012 at 7:00 a.m. Present were Rick Kochel, Ray Martin, Tom Plitt and Township Engineer Chuck Haley, ELA Group.

Todd Vaughn and Bill Swiernik, DM/A and Dan Lapp, DL Truss were present to discuss subdividing and developing land currently owned by Quality Custom Cabinetry (QCC) at 125 Peters Road. Mr. Swiernik, presented a summary of a four (4) Lot Subdivision and Land Development Plan, with QCC retaining a parcel for their future development, DL Truss will occupying a lot, a timber frame business will occupy the third and the fourth parcel occupant is undefined. DL Truss will utilize the railroad for receiving deliveries and trucks for distribution with approximately thirty (30) employees and will be accessed by a private street. The timber frame business will employ approximately ten to twelve (10-12) employees. Chuck said the Zoning Officer Barry Wagner will need to approve the lot frontage requirements. The connection to public water and public sewer will be reviewed by the Authorities and Gary Martin, Gannett Fleming. An existing small pump station may be relocated and the public water may be extended from Brookshire Plaza. Chuck stated that the following Agreements appear to be needed with the proposal; Private Street, Storm Water Management, a Maintenance Agreement and Easement Agreements, as well as PPL and Gas Line easements. The improvements to Peters Road were discussed and that the Township has money in escrow, which was previously paid in lieu of road improvements for past development by QCC. The road may need to be widened two feet (2’) plus with shoulders. Chuck suggested processing a Preliminary Plan submission and then Final Plan submission, which could be phased for the Lots development if desired.

Tom suggesting requiring Newholl Development, 662 West Main Street, to install a chain link fence and to have it set back farther from the road to prevent damage to the fence and to improve the esthetics of the property as well as promote safety. After a discussion Brenda was directed to draft a letter from the Supervisors directing repairs to the exciting fence within ten (10) days from issuance of said letter and to request routine maintenance of the property which will be sent to the developer and their Engineer.

Tom suggested issuing a white paper, which is a “did you know” type of information and would high-light what the Township does and the Township’s responsibilities. Each department would be addressed and the paper distributed from banks, Post Office and local stores, rather than being mailed to each residence. Brenda was directed to research if any other local Municipalities have created such a paper.

Ray made a motion to appoint Daryl Hurst as an alternate on the Zoning Hearing Board with a term to expire December 31, 2012, Rick seconded and all voted yes.

The Supervisors directed Brenda to asked if Gloria Hollinger first and then Lindsay Romeo if they are willing to provide temporary Secretary services while Joy Oberholtzer is on maternity leave.

Lee requested the Township’s computer server to be programmed with Exchange to allow his mobile phone to have real time access to e-mail and his calendar, currently the phone must be plugged in to synchronize with the programs. The Township’s IT Hydrosoft Computers, Inc., proposal for this work is for a minimum of four (4) hours at $125.00 per hour. No action taken, additional proposal may be solicited.

The Earl Township Sewer Authority (ETSA) memo dated January 17, 2012 in which the ETSA stated they would reimburse the Township Eight Thousand Dollars ($8,000.00) for a plow and salt spreader for the past and future plowing and salt spreading services contingent upon the service continuing for not less than fifteen (15) additional years. Brenda was directed to invite the ETSA to a meeting to further discuss the plowing services and purchase. Brenda and Lee were directed to gather for the meeting, the cost of the past contractor who plowed and what would be the current contracted plowing rate.

An executive session was called to discuss hiring an employee for the Road Department.

Meeting adjourned at 9:45 a.m.

Respectfully submitted,
Brenda S Becker, Secretary/Treasurer



Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on January 26, 2012 at 7:00 a.m. Present were Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master.

The Earl Township Sewer Authority’s (ETSA) members were present as follows: Fred Wissler, Gene Neidermyer, Jim Leonard, Floyd Grove and Earl Kenepp. The purpose of the meeting was to discuss the snow plowing services to the sewer facilities and the proposed purchase of a snow plow and salt spreader. After much discussion the ETSA and Township Supervisors agreed that the ETSA will pay Eight Thousand Dollars ($8,000.00) for plowing services rendered to date and the Township will bill ETSA for said service. Brenda was directed to call and schedule a meeting with the Auditor Linda Fox, Weinhold, Nickel & Co., to ask her opinion about the ETSA paying this lump sum for services.

Ray made a motion to approve the purchase of a snow plow and salt spreader for the Township’s F250 pick-up truck, in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00), Eight Thousand Dollars ($8,000.00) to be paid out of the general funds and will be reimbursed by ETSA; and the balance of Six Hundred Forty Nine Dollars ($649.00) shall be paid out of the Liquid Fuels Fund. Tom seconded the motion and the motion carried. Rick abstained due to he is employed by the vendor.

Lee reported that the road measuring device to be mounted in the F250 truck is allowable Liquid Fuels expenditure. Ray made a motion to approve purchasing the road measuring device in the amount of Five Hundred Ninety Five Dollars ($595.00) out of the Liquid Fuels Fund, Rick seconded and all voted yes.

At 8:15 a.m. an executive session was called to discuss hiring an employee for the Road Department.

Meeting adjourned at 8:25 a.m.

Respectfully submitted,
Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, February 6, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the January 3rd, 19th and 26th, 2012 minutes, Rick seconded and all voted yes.

Public Comment:

Donna Brice, Elanco Library, reported that the auction raised Fifty Three Thousand Dollars ($53,000.00).  The Library has joined the World Book Night, where you can give/share books at different locations.  The Library Newsletter is available in the Township Office.

Police Report:

Chief Bowers presented the January 2012 police report.

The 3rd Annual Rec Alliance Bike Ride will be held on Sunday June 24, 2012.

The New Holland Rec Center and Garden Spot Village Triathlon will be held on Saturday November 10, 2012 and the maximum participants are one hundred sixty (160).

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the January 2012 Fire Co. report and the annual 2011 report.

Liberty Fire Co. Report:

Chief Larry Martin presented the annual 2011 Fire Co report.  The cooperative partnership between Liberty Fire Company and Blue Ball Fire Company is proceeding with a goal to be finalized January 2013.  They are already running together and working to mesh both departments.  The Township will be contacted to attend the next finance meeting.

Supervisors reviewed the following Plans and requests:

Tom made a motion to approve completing and signing Resolution No. 2012-02 Sewage Facilities Planning Module for the Ervin Zimmerman, 232 Wanner Road, Ephrata Preliminary/Final Subdivision Plan.   Rick seconded the motion and all voted yes.

Road Master’s Report:

Tom made a motion to adopt Resolution No. 2012-01, A Resolution for Earl Township to participate in a joint bidding and purchasing agreement for the procurement of road work identified as Micro-surfacing and Chip Seal Coating with multiple Municipalities.  Rick seconded the motion and all voted yes. 

Lee reported that PENNDOT required calculations to make the minor changes to the traffic signals at the SR 322, Railroad Avenue and Wanner Road intersections.   Lee reported the Permit changes were approved for the traffic signals and a meeting has been scheduled for Wednesday, February 8th to implement the timing changes to the clearance time and to eliminate the left turn green onto Wanner Road. 

Tom inquired whether the Township could change the traffic coming out of E Farmersville Road onto SR 322.  It was explained that they are both State Roads and the State wouldn’t allow any changes.

Lee was directed to draft a letter to the State Legislators regarding the difficulties with working with PENNDOT District 8.

Lee requested adding four thousand twenty five square yards (4025 sq yd) to the chip seal coat budget to include Weaverland Road between Tower Road and Spruce Road, Rick made a motion to approve the additional chip seal coat road work for 2012, Tom seconded and all voted yes.

Brenda reported that she and Fred met with the appointed auditor Linda Fox, Weinhold & Nickel, Co., to get her recommendation on the best method for the Township and the Sewer Authority to process purchasing a BOSS 9’ Snowplow and a salt spreader under the COSTAR purchasing contract in the amount of Eight Thousand Six Hundred Forty Nine Dollars ($8,649.00) to be mounted on the F250 Pick-up Truck.  Linda recommended that the plow acquisition be classified as a purchase rather than for past services due to the sewer service agreement with East Earl Township.  Brenda will bill the Sewer Authority for the purchase of the plow and salt spreader in the agreed upon amount of Eight Thousand Dollars ($8,000.00). 

Zoning Officer’s Report:

The January 1st – January 22nd, 2012, written zoning report was submitted and will be filed in the office.

Zoning Hearing scheduled on February 13, 2012 is as follows:

Joel and Martha Martin, 172 & 178 Lowry Road, Special Exception to expand the existing non-conforming agricultural use and Variances of the setback and lot coverage requirements.

David Zook, 430 Voganville Road, Special Exception to establish composting business and Variances of setback and use permitted by right requirements and Special Exception to operate a buggy construction and repair shop.

Solicitor’s Report:

Tom made a motion to adopt Ordinance No. 2012-01 An Ordinance Amending Chapter 21 of the Earl Township Code of Ordinances to regulate snow and ice removal.  Rick seconded the motion and all voted yes.

The Supervisors reviewed the Sewage Enforcement Officer’s January report. 

The Supervisors reviewed the letter by David Sanko, Executive Director of PSATS regarding opposing the forced municipal mergers, which is a movement to require Townships to merge and turnover control to the County level.  Brenda was directed to post the letter on the Township’s web-site as an endorsement to opposing the forced merging.

Rick made a motion to acknowledge that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until April 3, 2012, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan.  Tom seconded the motion and all voted yes.  

Tom made a motion to acknowledge that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until April 3, 2012, to review the Preliminary/Final Land Development Plan.  Rick seconded and all voted yes. 

Tom made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Rick seconded and all voted yes.  This Plan will now expire May 29, 2012.

Rick made a motion to grant the ninety (90) day time extension for Ervin Zimmerman, 232 Wanner Road, to record the Subdivision Plan, Rick seconded and all voted yes.  This Plan will now expire May 7, 2012.

Tom made a motion to acknowledge that Re-Uzit Shop, 707 & 721 West Main Street, granted the Township a time extension until May 29, 2012, to review the Preliminary/Final Land Development Plan.  Rick seconded and all voted yes. 

Receipts received in January were $41,124.79 in the General Fund and $3,262.25 Dollars in the Street Light Fund.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #13239 - 13302, #6643 - 6662) in the amount of $143,124.79, and the payroll taxes electronically transferred in the amount of $9,560.43, Rick seconded the motion and all voted yes.

Meeting adjourned at 8:45 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on February 23, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master and Charles Haley, ELA Group.

Mark Hackenburg and Craig Smith of RGS Associates and Steve Lindsey and Scott Weaver of Garden Spot Village (GSV) were present to discuss the South Kinzer Avenue re-build to thirty six foot (36’) cartway and the intent to work together with the Township on this road improvement project.  The utility poles relocation was discussed and will be researched further.  The Plan and Deed of Dedication documents will be drafted for recording.  A memorandum of understanding and obligations between the Township and GSV will be created and all agreed to proceed for the South Kinzer Avenue road improvement project.

John Weese, Harbor Engineering, Larry Martin, Dutch Valley/J & A Foods and Jason Kauffman, Scenic Ridge Construction were present to discuss the change of use of 210 Commerce Drive and the proposed four thousand square foot (4,000 sq ft) addition.  The business is a food canning operation.  After a discussion Dutch Valley/J & A Foods was directed to submit a Revised Final Plan for review and approval to record the changes on the property.  This use may increase the properties water and sewer usage and coordination with the Sewer Authority must occur.

Craig Smith, RGS presented the Alouette Cheese/Fleur De Lait East LLC, 100 & 150 West Jackson Street, storm water management planning for the one hundred (100) year flood in the area of West Jackson Street and South Custer Avenue.  The Township has been requested to defer the Plan review and approval to New Holland Borough due the construction limits are within the Borough.  The Township was also requested to review and approve the flood study, due to the receiving channel falls within the Township.  Lee stated the proposed Plan may impact and increase the Township’s existing flooding condition on South Custer Avenue in the area south of Orlan Road.  Lee reported that crop damage complaints were received and it was believed it may have been caused by a discharge from Fleur De Lait and all agreed the use of the pipe under the building should be investigated.  Chuck Haley suggested looking at redesigning the proposed pipe installation and to consider installing a basin on the property to provide a timed release of the water into the discharge area, to reduce the impact on the Township.  Craig Smith stated he would discuss the Plan with New Holland Borough to assist in the water management.

Paul Stoltzfus, Martin Limestone, 621 Martindale Road, presented a request to waive the Land Development planning process for the construction of a sixty foot by fifty six foot (60’ X 56’) hoop design building on existing impervious ground.  The structure is for storage of dry recycled asphalt shingle materials.  Ray made a motion to grant conditional approval of waiving the Land Development planning process, contingent upon ELA Group, Inc., recommendation letter dated March 31, 2011.  Tom seconded the motion and all voted yes.

Ray made a motion to approve the pay rate of Twelve Dollars ($12.00) per hour for temporary secretary/office help by Lindsay Romeo and Susan Hurst on an as needed basis, while Joy Oberholtzer is on maternity leave.  Tom seconded the motion and all voted yes.

At 10:20 a.m. an executive session was called to discuss hiring an employee for the Road Department.

Meeting adjourned at the end of the executive session at 10:50 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Vice Chairman Ray Martin called to order the Earl Township Board of Supervisors meeting, held on Monday, March 5, 2012, at 7 p.m.  The following were present:  Supervisors Ray Martin, Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Public Comment:

Tom Fanning, Elanco Library, reported that they have started of a business resource center and are partnering with SCORE, holding workshops on Wednesdays.

Police Report:

Chief Bowers presented the February 2012 police report.

The Lancaster Sunrise Rotary – Ride for Literacy will be held on May 12, 2012.

Martindale Fire Co. Report:

Chief Tony Groff presented the February 2012 Fire Co. report.

Supervisors reviewed the following Plans and requests:

James Hillard, LRHA, presented the Ferree R & Marian Esbenshade Jr, 510 Overlys Grove Road, Lot Add-On Plan and requesting the following:

  1. Conditional approval of the Lot Add-On Plan.  Tom made a motion to grant conditional approval of the Lot Add-On Plan contingent upon the comments of the Township’s Engineer and L.C.P.C.  Ray seconded the motion and all voted yes.

Road Master’s Report:

Ray made a motion to adopt Resolution No. 2012-03, A Resolution approving the joint bidding and purchasing Agreement for the procurement of road work indentifieD as hot mix aggregate FOB with New Holland Borough.  Tom seconded the motion and all voted yes. 

Ray made a motion to adopt Resolution No. 2012-04, A Resolution for Price Adjustment of Bituminous Materials for small quantities, Tom seconded and all voted yes.

Lee reported that PENNDOT approved the change to removing seven (7) seconds of time from the clearance cycle and this has been completed to the traffic signals at the SR 322, Railroad Avenue and Wanner Road intersections.  PENNDOT has indicated the settings are now at the minimums and the only other option for changes will require waiver approval.  Lee reported that the Police took a video of the signals’ operation during late night hours and the review resulted in at least twenty (20) times that the signal changed incorrectly in a thirty (30) minute time frame.  This information was forwarded to the signal technician.

Kathy Ashcroft, 133 Maple Drive, asked if the SR 23 and Shirk Road traffic signal could be reviewed, since traffic is backing up on SR 23.  Lee stated he will review that signals operation and Lee is looking to test a radar regulator to operate that signal.  If the new technology operates better, the Supervisors will then need to determine if the budget can support purchasing this new system.

Zoning Officer’s Report:

The January 29th – February 26th, 2012, written zoning report was submitted and will be filed in the office.

The Supervisors reviewed the Sewage Enforcement Officer’s February report. 

The Western Heights Water Authority put Well #5 into service on February 8th, which has doubled the safe yield of water and the new cistern has increased the water storage by four hundred percent (400%).

Ray made a motion to adopt RESOLUTION 2012-05 A RESOLUTION OF THE TOWNSHIP OF EARL, COUNTY OF LANCASTER, COMMONWEALTH OF PENNSYLVANIA URGING THE PENNSYLVANIA GENERAL ASSEMBLY TO ELIMINATE OR AMEND THE STATE PREVAILING WAGE ACT (ACT 442 of 1961).  Tom seconded the motion and all voted yes.

Tom made a motion to approve signing and participating in the Eastern Lancaster County Source Water Protection Collaborative - WREN Source Water Protection Education Grant, which is an application to secure funds to promote wellhead water protection.  Ray seconded the motion and all voted yes.

Roy Hoover, 668 South Kinzer Avenue, submitted a letter requesting information on his options to connect his property to the Earl Township Sewer Authority’s public sewer system.  This request will be researched and reported on in the future.

Ray made a motion to approve the Total Lawn Care proposal for property maintenance at the Township’s office and maintenance buildings.  Tom seconded the motion and all voted yes. 

Tom made a motion to appoint Sean C Good, 528 Airport Road to serve on the Park & Recreation Board with a term to expire December 31, 2016, Ray seconded and all voted yes. 

Tom made a motion to approve the hiring of Jay Stauffer for the road department at the rate of Seventeen Dollars ($17.00) per hour, Ray seconded and all voted yes.

The Supervisors acknowledged the PENNDOT letter dated February 24, 2012, reporting that traffic data will be collected on Municipal owned roads to be used in a federal funding allocation formula

Brenda was directed to apply for the Recycling Technical Assistance Program Grant, to fund setting up the newly mandated recycling program.

The Supervisors acknowledged the LCCD – Mill Stream Restoration Project – Leid Project Phase III.

The Supervisors acknowledged Tyson Foods, Inc, 403 South Custer Avenue PA DEP - Air Contamination Source and /or Air Cleaning Device application.

Receipts received in February were $40,750.95 in the General Fund.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #13303 - 13341, #6663 - 6676) in the amount of $114,573.59, and the payroll taxes electronically transferred in the amount of $7,054.82, Ray seconded the motion and all voted yes.

Meeting adjourned at 8:00 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, April 2, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Public Comment:

Robert Winegardner, 254 Orchid Court, asked the Supervisors to have the dangerous health problem corrected on the property located at 662 West Main Street, the water collecting may develop a mosquito and West Nile problem.  Mr. Winegardner stated that the Lancaster County Water Conservation has deemed the water a Township problem.  Mr. Winegardner wants a letter sent to the property owner to fix the water problem and he will be contacting PA Department of Environmental Protection, Representative Denlinger and Senator Brubaker.  Ray Martin stated that PA DEP and the Lancaster County Conservation District inspected the site and said the property is in compliance with the NPDES Permit, but the property should be fenced, which has been installed.  Brenda was directed to pull the copies of LCCD’s NPDES Permit inspection reports for review.

Karen Smith Kernc, Elanco Library, reported the Library is holding workshops for five (5) weeks on how to start and grow a small business.  The Library is partnering with the Elanco Social Services Network.  World book night is April 25th and they will be handing out free books.

Eric Bannon, Zoning Hearing Board member stated they are seeing a lot of applications regarding agricultural use on a residential lot or farmette.  Eric suggested developing a new definition of farms on two to ten acres (2-10).  The property owners want to operate small businesses, and have horse and carriages on farms less than ten (10) acres.

Police Report:

Chief Bowers presented the March 2012 police report.

The Lancaster Farmland Trust Pedal to Preserve Bicycle Ride will be held on June 2, 2012.

The Lancaster Bicycle Club’s Annual Covered Bridge Ride will be held on August 19, 2012.

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the March 2012 Fire Co. report.

Supervisors reviewed the following Plans and requests:

Jack Echternacht, Scenic Ridge Construction and Larry Martin, J & A Foods/Dutch Valley Foods presented the New Design Realty, 210 Commerce Drive, Revised Final Land Development Plan and requesting the following:

  1. Conditional approval of the Revised Land Development Plan.  Ray made a motion to grant conditional approval of the Revised Final Land Development Plan, contingent upon the comments of the Township’s Engineer.  Tom seconded the motion and all voted yes.
  2. Approve the Improvement Guarantee.  Ray made a motion to approve the Improvement Guarantee in the amount of Twenty Thousand Six Hundred Sixty Five Dollars ($20,665.00), Tom seconded and all voted yes.

Robert Murphy, Larson Design Group, presented an update on the Traffic Impact Study (TIS) for the Petra Christian Fellowship Church, 565 Airport Road, Preliminary Subdivision and Land Development Plan.  The TIS resulted in the first improvement required during Phase III of the Plan and to the traffic signal at South Kinzer Avenue and Main Street.  Mr. Murphy reported that the Phase I additional parking spaces has been completed.  The Phase II building addition with additional parking and six (6) residential lots, is to be completed in 2012.  Phase III and IV are building additions and additional parking as well, are proposed to be completed in 2017 and 2027 respectively.

Road Master’s Report:

The following Road Work Bids were opened and acted on as advertised:

Aggregates

  1. Martin Limestone, Inc., submitted a bid in the total amounts of $33,630.00 FOB and $48,180.00 delivered.
  2. Independence Construction Materials, submitted a bid in the total amounts of $27,030.00 FOB and $47,190.00 delivered.

Tom made a motion to award the bid to Martin Limestone, Inc., in the total amount of $81,810.00, due to their close proximity to the Township, will make it more cost effective.  Ray made seconded the motion and all voted yes.

Oil Distribution Truck Rental & Materials

  1. Martin Paving, Inc., submitted a bid in the amount of $94.00 per hour for a distribution truck w/operator to distribute E3M oil at $2.70 per gallon.
  2. Midland Asphalt Materials submitted a bid in the amount of $175.00 per hour for a distribution truck w/operator to distribute E3M oil at $3.40 per gallon.
  3. Asphalt Maintenance Solutions submitted a bid in the amount of $120.00 per hour for a distribution truck w/operator to distribute E3M oil at $2.64 per gallon.

Tom made a motion to award the bid to Martin Paving, in the amount of $94.00 per hour and the oil at $2.70 per gallon, Ray seconded and all voted yes.

Paving

  1. Silver Hill Quarry, Division of Haines and Kibblehouse, Inc., submitted a bid in the amount of $375,841.44 for the work proposed for 2012.  
  2. Burkholder Paving, Division of Martin Limestone, Inc., submitted a bid in the amount of $356,233.83 for the work proposed for 2012.
  3. Pennsy Supply, Inc., submitted a bid in the amount of $378,802.20 for the work proposed for 2012.

Tom made a motion to award the bid to Burkholder Paving, in the amount of $356,233.83, Ray seconded and all voted yes.          

FOB Paving Materials:

  1. Burkholder Paving, Division of Martin Limestone, Inc. submitted a bid in the amount of $64.95 per ton for ¼” rice wearing, $58.95 per ton for 9.5 mm Superpave, and $51.30 per ton for 25 mm Superpave for the work proposed for 2012, in the total amount of $69,645.00.
  2. Independence Construction Materials, submitted a bid in the amount of $79.00 per ton for ¼” rice wearing, $59.75 per ton for 9.5 mm Superpave and $48.20 per ton for 25 mm Superpave for the work proposed for 2012, in the total amount of $76,605.00.

Ray made a motion to award the FOB Paving Materials bid to Burkholder Paving in the total amount of $69,645.00, Rick seconded and all voted yes.

            Reclamation:

  1. Martin Paving, submitted a bid for Kinzer Avenue and Trailer Road at $.88 per unit and in the amounts $2,587.20 and $4,204.64 consecutively.
  2. Recon Construction, submitted a bid for Kinzer Avenue and Trailer Road at $.99 and $1.01 per unit and in the amounts $2,910.60 and $4,825.78 consecutively.
  3. EJ Breneman, submitted a bid for Kinzer Avenue and Trailer Road at $.70 per unit and in the amounts $2,058.00 and $3,344.60 consecutively.

Ray made a motion to award the bid to EJ Breneman in the total amount of $5,402.60, Tom seconded and all voted yes.

Ray made a motion to adopt Resolution No. 2012-06, A Resolution approving the joint bidding and purchasing Agreement for the procurement OF ROAD WORK IDENTIFIED AS LINE PAINTING WITH MULTIPLE MUNICIPALITIES, Tom seconded the motion and all voted yes. 

Zoning Officer’s Report:

The March 4th – March 18th, 2012, written zoning report was submitted and will be filed in the office.

Solicitor’s Report:

Solicitor Cassidy reported the Ferree Esbenshade, 510 Overlys Grove Road, Shared Driveway Easement Agreement is satisfactory and shall be received by the Township soon.

Solicitor Cassidy recommended that a Title/Lien Search shall be completed on the Garden Spot Village and Robert and Martha Buckwalter properties proposed for dedication to the Township for the South Kinzer Avenue roadway improvement project. 

The Supervisors reviewed the Sewage Enforcement Officer’s March report. 

Ray made a motion to approve the exoneration of one hundred fifty seven (157) residents from paying the 2011 Per Capita Tax.  Tom seconded the motion and all voted yes.

Ray made a motion to acknowledge that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until July 3, 2012, to review the Preliminary/Final Land Development Plan.  Rick seconded and all voted yes. 

Ray made a motion to acknowledge that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until July 3, 2012, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan.  Rick seconded the motion and all voted yes. 

Ray reported that the Bill in the House to change the Prevailing Wage rates and to base the rate on the area that the work is being completed is shy a few votes and unfortunately probably won’t be passed.

Ray made a motion to sign the Lancaster County Conservation District (LCCD) Memorandum of Understanding (MOU) between the LCCD and the Township, which indicates both parties’ responsibilities regarding earth moving activities.  Tom seconded the motion and all voted yes.

Receipts received in March were $119,791.68 in the General Fund and $255,213.33 in the Liquid Fuels Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13342 - 13384, #6677 - 6697) in the amount of $115,576.09, and the payroll taxes electronically transferred in the amount of $7,777.45, Tom seconded the motion and all voted yes.

Meeting adjourned at 9:05 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on April 5, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt, Solicitor Cassidy, Barry Wagner, Zoning Officer.

Solicitor Melvin Hess, Leon Burkholder and Ken Burkholder were present to discuss rezoning the sixty (60) acre property located 225 East Spruce Street, to Rural Residential.  Solicitor Hess stated that New Holland Borough (NHB) drilled a test/monitoring well on the property approximately six years ago, which resulted in producing six hundred (600) gallons of water per minute.  NHB at the time of drilling the well didn’t plan to use it for twenty (20) years, but now desires to subdivide and take ownership to permit the well.  The farm was at one time zoned Residential, and then rezoned to Agricultural; the Agricultural zoning would be a condemnation concern for even in a wellhead protection area of a public well.  Fred Wissler reported that the Western Heights Water Service Area is mainly in the western area of the Township, but this well is a potential resource for Earl Township.  Fred proposed an exchange of service with NHB such as for free sewer capacity in the Borough’s sewer system and the exchange of Municipal services could be negotiated.  Solicitor Cassidy reported that the Pennsylvania Borough Code by eminent domain allows Municipal Authorities to erect a public water system by eminent domain on land in another political subdivision.  A meeting with the Township and New Holland Borough will be scheduled after Solicitor Cassidy reviews the matter and reports to the Supervisors.

Meeting adjourned at 8:50 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on April 19, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman, Road Master.

Lee reported that the storm water runoff which is washing out Ronald Steinmetz, 144 Redwell Road may be improved by installing a pipe and head wall to redirect some of the water.  The neighboring property owners David Stoltzfus, 134 Redwell Road and Leslie Allgyer, 136 Redwell Road are willing to provide the needed ROW Easements.  The Allgyer property was to collect the water, but the basin is not operating and needs to be repaired and maintained.  Brenda was directed to look for a Stormwater Management Agreement.  Lee reported the Easements, scrubbing and to install the pipe and head wall, could cost approximately Five Thousand Five Hundred Dollars ($5,500.00).  Lee was directed to get cost estimates for the legal, engineering, equipment and materials to present for final approval of the project.  Lee will also contact Mr. Steinmetz to direct him to not plug the existing pipe.

Lee reported that Maple Grove Road is being compromised by the Mill Creek Stream, it is eroding the stream bank, exposing a large trees root system and the road will be lost eventually.  Lee reported Lancaster County is currently doing stream restoration up stream and the Township could partner with the County to stabilize the stream bank with rock.  Lee stated the Township could pay for the rock at Eleven Dollars ($11.00) per ton and have the County do the installation.  Lee was directed to meet with the County to find out their willingness to partner on the project and get the cost to remove the tree.

Lee reported he is working with Patrick Moulds, ELA Group to create a new MS4 Stormwater Map. 

Ray made a motion to add Lee as a member to PSATS, to allow access to the members only portion for a fee of Five Dollars ($5.00), Tom seconded and all voted yes.

Lee reported that the temporary changes to the Traffic Signal at SR 322 and Railroad Avenue are helping the traffic flow and to make the changes permanent he must change the signal to a three (3) head from the five (5) head at the cost of Five Hundred Dollars ($500.00).  Ray made a motion to approve the signal equipment change to three (3) head at SR 322 and Railroad Avenue in the amount of Five Hundred Dollars ($500.00), Rick seconded and all voted yes.

Lee reported that his meeting with Representative Denlinger on why it costs the Township so much money in District 8 to make minor permit changes, and  it was reported that PENNDOT is permitted to by law to require a study for any changes.  Lee reported that Representative Denlinger is pushing for a fix to the paving job done on Railroad Avenue. 

Lee reported the White Oak Bridge, which has a hole in the deck, is being placed on the Lancaster County 2013 Transportation Improvement Plan for future repair or replacement.

Lee reported that Cabin Road was ditched by PENNDOT, which has caused the road edge to fail and Lee will ask PENNDOT to fix Cabin Road while it is working on SR 322 from Academy Drive to SR 23 in 2013.  

Lee reported we are waiting for the ROW Easement and Deed of Dedication acceptance for the South Kinzer Avenue road improvement project.  The Solicitors are still working to obtain clear titles on the land being dedicated to the Township.  Lee is planning to break ground in early July.

Rick made a motion to award the 2012 Chip Seal Coat bid for forty thousand four hundred twenty five square yards (40,425 sq. yd.) to Asphalt Maintenance Solutions, in the amount of .974 cents per square yard and a total amount of Thirty Nine Thousand Three Hundred Seventy Three Dollars and Ninety Five Cents ($39,373.95).  Tom seconded the motion and all voted yes.

Todd Vaughn, Bill Swiernik and Doug Matthews, of the David Miller & Associates and Daniel Lapp, DL Truss, were present to discuss the Peters Road Industrial Lots (PRIL) Subdivision and Land Development Plan for property located at 189 Peters Road,  Doug Plank and George Smith, ELA Group Inc., were also present to advise the Township.  The four (4) Lot Subdivision Plan is for Quality Custom Cabinetry (QCC), DL Truss a truss builder, a timber framing business and an undefined use are proposed for the lots.  Bill Swiernik requested not completing the Traffic Impact Study (TIS), due to low employee use and the QCC lot is not being developed at this time.  Doug Plank stated the study will be required by PENNDOT, but it may be phased since all of the lots are not being development.  Doug Matthews stated it has been his experience that PENNDOT hasn’t been requiring a scope of study letter for other projects and they intend to just apply for a Highway Occupancy Permit (HOP) for the access drive.  Doug Plank stated the Township will need a copy of the letter from PENNDOT stated that no scope or TIS is required.  Intersection improvements at Peters Road and SR 23 may be required for truck movement and QCC has previously provided a fee in lieu of improvements, which may be utilized for any required road work.  Bill Swiernik stated they will request waiver of installing curbs to assist the water runoff and storm water management.  George Smith stated curbing or bollards in area of the sloped bank, curbing at the access drive and turning bulb for general safety and curb stops or posts at the parking spaces to protect the building is generally acceptable.  A cooperative Maintenance Agreement for the Private Road and storm water pipe shall be provided.   A Plan has been submitted to Norfolk Southern for use of the rail by DL Truss.  Plans for the public water and public sewer line extensions and crossings will be submitted for review and approval.  

Meeting adjourned at 9:50 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, May 7, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Public Comment:

Robert Winegardner, 254 Orchid Court, asked if any progress has been made with getting the owner of the property located at 662 West Main Street, to eliminate the water pooling and potentially developing a mosquito and West Nile problem.  Jeff Sweater, ELA Group Inc., explained that the Lancaster County Conservation District (LCCD), approved the system and issued the Permit.  The Supervisors don’t have the ability to require any action on a Permit that they haven’t issued.  Mr. Winegardner can’t believe the Township can’t do anything to have the problem corrected and he plans to contact the Board of Health.  Mr. Ed Maser, 32 Runway Avenue, inquired why Mr. Winegardner is concerned about this one property and why he isn’t concerned about the mosquito potential in his own backyard at Garden Spot Village (GSV).  Mr. Winegardner stated he will investigate if there is a stagnant water problem at GSV.  Rick asked Mr. Winegardner to submit a written complaint to the Supervisors, which will be forwarded to the LCCD.

Tom congratulated Robert Winegardner, 254 Orchid Court, for being named to the Governor’s Council for the Aging.

Tom Fanning, Elanco Library, reported that the Business Resource Center workshop, which is on how to start and grow a small business was very successful and they plan to conduct another session. 

Rick reported that the Planning Commission will ask for specifics from the Zoning Hearing Board members, on what changes they would like to see in the Zoning Ordinances.

Police Report:

Chief Bowers presented the April 2012 police report.

The Liberty Fire Company Annual Car Cruise will be held on August 4, 2012.

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the April 2012 Fire Co. report.

Jeff Sweater, ELA Group, Inc. and Dr. Sekhar Chadaga, presented an update on the proposed sewer repair for the Log Cabin Court Mobile Home Park (LCCMHP), 3709 Division Highway.  Mr. Sweater informed the Supervisors that they have located and repaired two (2) water leaks that were contributing to the sewage system failure.  Mr. Sweater stated that while working with PA DEP, they have developed a cost effective on-site Sewage Treatment Package Plant with several options for the discharge points.  The preferred option is with road Right of Way Easement to install a sewer line along SR 322 going east with the discharge point to the tributary beyond Berk Tec.  The Package Plant will include concrete tanks, an aeration system, and chlorine for disinfection, with a capacity of thirteen thousand gallons per day (13,000 gpd) and they will need to buy nutrient credits.  An Owner and Maintenance Agreement will need to be processed and the Earl Township Sewer Authority will review the Plan and make recommendations to the Supervisors.  Ed Maser, Zoning Hearing Board member inquired if this proposed Package Treatment Facility will handle the additional lots which were approved through a Zoning Hearing contingent upon the entire property being connected to the public sewer system.  Mr. Sweater confirmed that the system is designed for the existing and the proposed additional use.

Supervisors reviewed the following Plans and requests:

Roger Fry, Fry Surveying Inc., presented the John S Nolt, 217 Linden Grove Road, Lot Add-On Plan and requesting the following:

  1. Conditional approval of the Lot Add-On Plan.  Ray made a motion to grant conditional approval of the Lot Add-On Plan, contingent upon the comments of the Township’s Engineer and the L.C.P.C.  Tom seconded the motion and all voted yes.
  2. Approve signing the Pa DEP Sewage Planning Waiver and Non-Building Declaration.  Ray made a motion for the Chairman to sign the Pa DEP Sewage Planning Waiver and Non-Building Declaration, Rick seconded and all voted yes.

Brenda reported that the Developer of the Peters Road Industrial Lots, 189 Peters Road, is proposing to change from a public water connection to on-site water for the four (4) Lot Subdivision and Land Development.  After a discussion with Gary Martin, Gannett Fleming, the Engineer for the Western Heights Water Authority (WHWA), it was suggested that the Supervisors and the WHWA require planning and providing a water Easement for the future connection to the public water system to ensure the ROW Easement is shown free and clear of other improvements.  The Supervisors stated they want a recommendation from the Earl Township Planning Commission regarding requiring the Plan showing a future ROW Easement connection to the public water system.

Road Master’s Report:

Lee reported that to remove the tree on Maple Grove Road which is a potential safety hazard will cost between Fifteen Hundred and Two Thousand Dollars ($1,500.00- $2,000.00) and will required the use of a crane.  The trees roots have been exposed by stream erosion which is also compromising the roadway.  The Supervisors directed Lee to verify the owner of the tree and then direct the property owner to remove the tree.  If the tree is within the road ROW the Supervisors are willing to discuss cost sharing with the property owner.

The Supervisors approved that the Road Department attend the 2012 APWA Symposium, which is a one day event at no charge for the first 200 attending. 

Elizabeth W Shirk, 148 Goods Road, submitted a letter thanking the Road Department for using caution and care when plowing past her home.  Ms. Shirk also asked the Township that if they ever plan to widen the roadway to consider widening the opposite side of the street, due to her house already is very close to the road.  Lee stated no widening is planned for this Goods Road.

Zoning Officer’s Report:

The March 25th – April 22nd, 2012, written zoning report was submitted and will be filed in the office.

Solicitor’s Report:

Ray made a motion to conditionally approve signing the (GSV) Developers Agreement for the cooperative re-build of South Kinzer Avenue, contingent upon GSV signing the Agreement and receiving the Deed of Dedication document for land to be dedicated to the Township.  Tom seconded the motion and all voted yes.

Tom made a motion to conditionally approve signing the (GSV) Storm Water Management Agreement and Declaration of Easement, contingent upon (GSV) signing the Agreement.  Rick seconded the motion and all voted yes.

The Supervisors reviewed the Sewage Enforcement Officer’s April report. 

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Tom seconded and all voted yes.  This Plan will now expire August 31, 2012.

Tom made a motion to grant the ninety (90) day time extension for Ervin Zimmerman, 232 Wanner Road, to record the Subdivision Plan, Rick seconded and all voted yes.  This Plan will now expire August 6, 2012.

The Supervisors acknowledged that the Re-Uzit Shop, 707 & 721 West Main Street, granted the Township a time extension until August 27, 2012, to review the Preliminary/Final Land Development Plan.   

The United Veteran’s Council invited the Supervisors to the 2011 Annual Pilgrimage to be held on May 28, 2012. 

The draft 2013-2016 Lancaster County Transportation Improvement Program (TIP) and the 2040 Long Range Transportation Plan (LRTP) is available for public review and comment.

Receipts received in April were $100,156.35 in the General.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13385 - 13435, #6698 - 6730) in the amount of $144,890.41, and the payroll taxes electronically transferred in the amount of $11,820.04.  Also to pay the Liquid Fuels expenses (Checks #275 – 276) in the amount of $10,253.05.  Tom seconded the motion and all voted yes.

Meeting adjourned at 8:30 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on May 17, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt, and Engineer Chuck Haley, ELA Group Inc.

John Weese, Harbor Engineering and Glenn Zimmerman, G & G Leasing/Martindale Propane, 251 Commerce Drive were present to discuss expanding the propane business currently operating at the 251 Commerce Drive (Lot 7) onto 231 Commerce Drive (Lot 8).  Mr. Zimmerman proposes constructing an 80 X 200 square foot office building with approximately fifteen (15) employees and thirty thousand gallon (30,000 gal.) propane tanks.  The Road Master will need to approve the proposed two (2) ingress/egress driveways.  Chuck Haley recommended that all permits and safety protocol be obtained prior to submitting the Land Development Plan for review and approval.  The PA Labor and Industry will regulate the propane tanks and compressor pad.  Mr. Weese stated that the swale proposed for the undeveloped Lot 9 has not been constructed and he expects they will work with that owner to construct the swale.     

Chuck briefed the Supervisors on the new MS4 mandates and said any flow that discharges in to a stream will need to be mapped within the urban boundary, which includes swales, inlets/outlets and curb cuts.  The Notice of Intent and map is due by September 14, 2012 to meet the MS4 guidelines with a Five Hundred Dollars Fee ($500.00).  After much discussion it was suggested to meet again in July to review the progress and to proceed.  The Township should adopt the County’s draft Ordinance, after DEP has approved the document.

Mark Hackenburg, RGS Associates and Steve Lindsey, Garden Spot Village (GSV), were present to request the Supervisors accept and sign the Deed of Dedication with (GSV) and Robert L and Martha S Buckwalter for land being dedicated to the Township for the South Kinzer Avenue re-build project.  Ray made a motion to accept and sign the Deed of Dedication with GSV as presented, Tom seconded and all voted yes.   Ray made a motion to accept and sign the Deed of Dedication with Robert L and Martha S Buckwalter as presented, Tom seconded and all voted yes.  The documents will be forwarding to Solicitor James Thomas for recording in the County Courthouse.

Tom made a motion to award the 2012 Joint Municipal Line Painting bid to Alpha Space Control Company Inc., in the amount of $0.046 cents per linear foot for single 4 inch white with reflective beads traffic line and in the amount of $0.093 cents per linear foot for double 4 inch yellow with reflective beads traffic lines.  Ray seconded the motion and all voted yes.

Matt Meck, Pioneer Hi-Bred International Inc., 982 New Holland Road submitted a letter dated May 16, 2012 requesting that the Supervisors ask PENNDOT to evaluate the Peters Road and New Holland Road intersection due to many accidents occurring at this intersection and they are concerned about the safety of everyone traveling in the area.  The Supervisors directed Lee to send a letter to PENNDOT requesting they investigate and evaluate the intersection at Peters Road and New Holland Road.

Lee reported that a section of Red Run Road is sinking and breaking down.  The repair will require restoring the stream bank with fill and rock and restoring the road or a short term fix would be filling the road with blacktop as it sinks.  Lee said he believes this section of road should be in East Earl Township’s boundary, but is currently posted as in Earl Township.  After much discussion, Rick made a motion to hire a surveyor to locate the legal boundary line, with an expenditure limit of up to Two Thousand Dollars ($2,000.00), to determine if the boundary marker should be relocated.  Tom seconded the motion and all voted yes.   

The DEP Grant application for Recycling was reviewed and discussed.

Meeting adjourned at 9:45 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on May 24, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Ray made a motion to sign the Clair D Nolt/Nolt Propane/Glen Rock Property, 656 North Shirk Road, Holding Tank Maintenance Agreement, Tom seconded and all voted yes.

Tom made a motion to approve the ELANCO Area Republican Committee holding a meeting in the Township Office Building on June 12, 2012 at 6:30 p.m. and waiving the facility rental fee, Rick seconded and all voted yes.

The Township Map for the Community Map being developed was reviewed.

The DEP Grant application for Recycling was reviewed and discussed.

Brenda was directed to contact the Lancaster County Conservation District regarding a timeline for Newholl Development, 662 West Main Street to come into compliance with their NPDES Permit and to level out the property.

Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, June 4, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the May 7th, 17th and 24, 2012 minutes, Ray seconded and all voted yes. 

Public Comment:

Robert Winegardner, 254 Orchid Court, provided on May 11, 2012, a written request to have the pooling water drained and the grounds cleaned up on the property located at 662 West Main Street, to eliminate the potential of a mosquito and West Nile problem.  Brenda reported that she spoke with Rebecca Buchanan of the Lancaster County Conservation District (LCCD) and requested that LCCD contact Newholl Development again, for remediation of the property.  Ms. Buchanan is continuing the NPDES permitting process and working closely with them to make the corrections and improvements.  The Supervisors reviewed the LCCD May 10, 2012 site inspection report.  Brenda was directed to call Newholl Development to inform them they must mow the weeds and thistles within seven (7) days, or the Township will commission the work to be completed and send them a bill.

Karen Kernc, Elanco Library, reported four thousand three hundred and five items were loaned to date at the library, so the library is very well utilized. Visit the Library website elancolibrary.org for much more information.

Police Report:

Chief Bowers presented the May 2012 police report.

Martindale Fire Co. Report:

Chief Tony Groff presented the May 2012 Fire Co. report. Ray made a motion to approve closing Gristmill Road between Martindale Road and Hurst Road for Martindale Days on June 16th, Tom seconded and all voted yes.

Supervisors reviewed the following Plans and requests:

Ray made a motion to approve signing the Pa DEP Sewage Planning Waiver and Non-Building Declaration for the Ervin Zimmerman, 232 Wanner Road Pre/Final Land Development Plan.  Tom seconded the motion and all voted yes.

Road Master’s Report:

Lee reported that the tree on Maple Grove Road is owned by Mr. Weiler and he wants the tree saved during the Mill Creek restoration project. However when Lee reviewed the LCCD Restoration Plan, it doesn’t indicate any work proposed in the area of the tree.  Lee will contact the LCCD to discuss the Plan and situation with the tree.

Lee reported that he had requested the street lights in the Rosedale Subdivision be straightened, and this may become an issue if not completed prior to when Luke Zimmerman submits the streets for dedication to the Township. 

Zoning Officer’s Report:

The April 29th – May 20th, 2012, written zoning report was submitted and will be filed in the office.

Zoning Hearing scheduled on June 11, 2012 is as follows:

    John Sauder, 875 West Main Street, Variance of the front yard setback requirement.

Solicitor’s Report:

Solicitor Cassidy reported that he responded with several sewer connection options to Mr. Roy Hoover, 668 South Kinzer Avenue to replace his current on-site system.  Mr. Hoover indicated to Solicitor Cassidy that a new on-lot sewage system on his property isn’t feasible or on the neighboring farm isn’t an option due to easements. Mr. Hoover will investigate connecting to the public sewer by extending that system.

The Supervisors reviewed the Sewage Enforcement Officer’s May report. 

Ray made a motion to sign the storm water and floodplain consistency letter for the PA DEP Joint Permit application for the Mill Creek Restoration Project, Tom seconded and all voted yes.  Brenda was directed to draft a letter to be sent regarding the Supervisor’s concern over the bank erosion and the tree stability on Maple Grove Road and requested remediation during the Mill Creek Restoration Project.

Ray made a motion to approve the full release of Improvement Guarantee Funds for Norman and Sharon Martin, 528 New Holland Road, Storm Water Management Plan, in the amount of One Thousand Five Hundred Dollars ($1,500.00), Tom seconded and all voted yes.

The Supervisors acknowledged that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until October 3, 2012, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan. 

The Supervisors acknowledged that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until October 3, 2012, to review the Preliminary/Final Land Development Plan

The Supervisors reviewed the United Veteran’s Council contribution thank you and appreciation note. 

An executive session was called at 8:10 p.m. to conduct an employee review.

The regular meeting reconvened at 8:15 p.m.

Rick made a motion to adjust employee Jay Stauffer pay to Eighteen Dollars and Twenty Five Cents ($18.25) per hour at his ninety day of employment, Ray seconded and all voted yes.

The Log Cabin Court Mobile Home Park (LCCMHP), 3709 Division Highway, sewage improvement project was discussed and the Supervisors directed Solicitor Cassidy to request that LCCMHP allow the tapping fees paid to the Earl Township Sewer Authority to be held by the Authority until the PA DEP Water Quality Management Permit is issued for the Package Treatment Facility proposed.

Receipts received in May were $459,164.78 in the General.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13436 - 13476, #6731 - 6747) in the amount of $139,740.95, and the payroll taxes electronically transferred in the amount of $7,910.57.  Tom seconded the motion and all voted yes.

Meeting adjourned at 8:30 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on June 7, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Charles Haley, ELA Group, Inc.

Jonathan Martin was present to discuss his property located at 221 Phillips Road and inquired if he meets the exemption criteria for storm water management planning to build a home on the property.  He has received his approved Conservation Plan, which is required to meet the exemption criteria.  Mr. Martin informed the Supervisors he intends to relocate a house located in Ephrata to the site and would like to obtain a deferred building permit to be able to construct the foundation and get the house in place and under roof.  Mr. Martin has the required PENNDOT HOP Permit and the Sewage Permit to attach to the building permit.  Chuck Haley, ELA Group Inc., confirmed to the Supervisors that the project meets the agricultural exemption criteria for the proposed building, but stated that any future proposed buildings will need to meet the storm water management regulations which are in place at that time.  Brenda  will process a memorandum granting the storm water management exemption, which shall be attached to the building permit application and placed into the property file.

The Supervisors reviewed and discussed the PA DEP Recycling 902 Grant application, for which the Township is applying.  After much discussion it was decided the grant funds to be requested shall cover the education, legal, advertising and implementation expenses, as well as the purchase of recycling bins and a wood chipper.  The chipper will be shared by East Earl Township, New Holland Borough and Terre Hill Borough.  Residents will be able to deliver and drop off Christmas trees, tree trimmings and brush, to the municipalities for processing into chips/mulch.  Residents may then pick-up the chips/mulch free of charge.

Meeting adjourned at 9:45 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Vice Chairman Ray Martin called to order the Thursday meeting of the Earl Township Board of Supervisors on June 28, 2012 at 3:00 p.m., as advertised by law.  Present were Supervisors Ray Martin, Tom Plitt and Solicitor William Cassidy and Gary Martin, Gannett Fleming.

Also present was Earl Township Sewer Authority Chairman Fred Wissler.

Dr. Chadaga, Log Cabin Court Mobile Home Park (LCCMHP), Jeff Sweater, ELA Group Inc., and Solicitor Courtney, were present to provide a synopsis of the proposed Sewage Treatment Package Plant to address the failing on-site sewage system.  Jeff Sweater stated they met with Jay Patel, Tim Wagner and Deidre Lehman, from PA DEP, in May of 2011, regarding connecting to the public sewer system and the idea of an on-site Package Plant was approached.  In January 2012, PA DEP provided preliminary effluent limits for the proposed Package Plant, with a discharge of treated domestic wastewater to unnamed tributaries to Conestoga River.  Mr. Sweater designed several discharge options to be considered.  Fred stated he understood from DEP that the preferred sewer connection would be to the Public Sewer System. Mr. Sweater confirmed that is always the preferred connection, but the proposed Package Plant is an allowed treatment.  The next step for the Package Plant will be submitting the Sewage Planning Module for approval, which shall include an Operation and Management Agreement between LCCMHP and the Township.  The proposed additional lots will require reconfiguration and the project will need to comply with storm water management, so a Revised Final Land Development Plan will be processed.  The Zoning Hearing approval for the additional lot was contingent upon connecting to the public sewer system, so Solicitor Courtney will review the Decision to determine if the on-site Package Plant will comply.  Solicitor Cassidy stated that the Authority wants to hold the pre-paid Tapping Fee until the PA DEP Water Quality Management Permit is approved and issued, to ensure the project is able to proceed in either manner.  Mr. Sweater will be providing a timeline for the project.

Meeting adjourned at 4:00 p.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, July 2, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the minutes from June 4th, 7th and the 28th, and the correction to the May 17th minutes, paragraph seven, first sentence, shall read Lee reported that a section of Red Run Road, (not Redwell Road).  Tom seconded the motion and all voted yes.

Public Comment:

Kathy Ashcroft, 133 Maple Street, asked why the Township is paying to remove a tree on private property along Maple Grove Road and doesn’t believe the tax payers funds should be used in this manner.  Lee stated the Township may decide to assist with the tree removal due to the safety hazard it poses to the general public and due to the potential for extensive damage to the roadway if the tree were to up-root. 

Hugh MacMaster, 103 Oakridge Drive, Elanco Library, reported that nine hundred and fifty (950) children are signed up for the summer reading program.

Robert Winegardner, 254 Orchid Court, expressed his appreciation to the Supervisors for getting the property located at 662 West Main Street, cleaned up and eliminating the potential of a mosquito and West Nile problem. 

Brenda was directed to call Newholl Development, 662 West Main Street, and requiring them to the mow remaining weeds on the lot.

Police Report:

Chief Bowers presented the June 2012 police report.

Martindale Fire Co. Report:

Chief Tony Groff presented the June 2012 Fire Co. report.

Supervisors reviewed the following Plans and requests:

Todd Vaughn, David Miller and Associates, and Daniel Lapp presented the Peters Road Industrial Lots, 189 Peters Road, Subdivision and Land Development Plan and requested the following:

  1. Waiver request of SALDO Section 308 – Preliminary Plan submission requirement.  Ray made a motion to grant the modification to the Preliminary Plan submission requirement, Tom seconded and all voted yes.
  1. Waiver request of SALDO Section 602.M – Curbing in Parking Compounds and Access Drives requirement.  Tom made a motion to grant conditional approval of waiving the requirement to provide curbing in all parking compounds and access drives contingent upon the comments of the Township Engineer.  Ray seconded the motion and all voted yes.
  2. Waiver request of SALDO Section 602.N – Sidewalk requirement.  Ray made a motion to grant approval of deferring the requirement to install sidewalk until a future time, which shall be at the discretion of the Supervisors.  Rick seconded and all voted yes.
  3. Waiver request of SWMO Section 303.A.5 – Storm Water Basin dewatering time requirement.  Tom made a motion to grant approval to waive the basin dewatering time requirement,Ray seconded and all voted yes.
  4. Waiver request of SWMO Section 303.I – Cover over storm water pipes requirement.  Tom made a motion to grant approval to waive the storm water pipe cover requirement,Rick seconded and all voted yes.
  5. Conditional approval of the Subdivision and Land Development Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Subdivision and Land Development Plan, contingent upon the comments of the Township’s Engineer, Road Master and L.C.P.C.  Tom seconded the motion and all voted yes.

Mr. Vaughn reported that Peters Road will be widened in accordance to PENNDOT HOP Permit process.

Mr. Vaughn also relayed that the Earl Township Sewer Authority is requiring limited and scheduled pumping of the sewer, if connected to the existing sewer line along SR 0023, so an alternate route south of SR 0023 going towards Hoover Diesel Services, located at 114 South Shirk Road, is being researched.

Ray made a motion to defer the land development planning process for Martin Limestone, 825 East Earl Road for the installation of solar panels, to East Earl Township.  All of the improvements are proposed to occur within East Earl Township’s boundary.  Tom seconded the motion and all voted yes.

Road Master’s Report:

The PENNDOT letter to Representative Gordon Denlinger dated June 26, 2012, responding to safety concerns at the intersection of New Holland Road and Peters Road was reviewed.  PENNDOT stated that they will implement the following safety improvements:

  • Install crossroad signs supplemented with single-line advance street name signs on New Holland Road at each approach to the intersection.
  • Install stop lines on Peters Road to ensure maximum sight distance vehicles crossing New Holland Road.
  • Paint dotted extension lines to guide vehicles through the intersection.

Lee reported that on June 12, 2012, a meeting was held with the Lancaster County Conservation District (LCCD) regarding the tree on Maple Grove Road, which has the potential to severely damage the roadway.  The LCCD approved the tree being felled across the stream and LCCD will assist in moving the tree.  A tree service contractor will drop the tree for approximately Six Hundred Dollars ($600.00), when they are dropping other trees within the Township.   Ray made a motion to continuing working with the LCCD on the tree removal, Tom seconded and all voted yes.

Tom made a motion to approve the PENNDOT Permit change to the Traffic Signal at SR 322 and Railroad Avenue, to a three (3) head signal from the five (5) head at the cost Five Hundred Dollars ($500.00) for engineering and Three Hundred and Eight Dollars to exchange the signal heads.  Ray seconded the motion and all voted yes.

Lee reported the South Kinzer Avenue rebuild and widening project is progressing, and the Frontier poles have been moved.  The PPL and Comcast poles relocation is being scheduled.  The construction of Trailer Road and South Kinzer Avenue is proposed to start in late July or early August. 

Zoning Officer’s Report:

The May 27th – June 24th, 2012, written zoning report was submitted and will be filed in the office.

The Supervisors reviewed the Sewage Enforcement Officer’s June report. 

The Supervisors reviewed the draft Recycling Plan and announced that a public meeting will be held on Monday August 6, 2012 at 7:00 p.m., to present the plan and answer any questions from Township residents.  The mandatory waste and recycling program is to be implemented by April 2013.  Brenda was directed to post a meeting notice on the Township’s website and to notify our newspaper correspondent as well as advertise by public notice in the Lancaster newspaper. 

Ray made a motion to approve the partial release of Improvement Guarantee Funds for Tractor Supply Store, 151 Tower Road, Land Development Plan, in the amount of Two Hundred Two Thousand Seventy Five Dollars and Thirty Cents ($202,075.30), Tom seconded and all voted yes.  The balance remaining shall be Four Thousand Five Hundred Dollars ($4,500.00).

Tom made a motion to approve the full release of Improvement Guarantee Funds for Millcreek Estates, Airport Road, Land Development Plan for the additional park pads, in the amount of Ten Thousand Four Hundred Fifty Dollars ($10,450.00), Ray seconded and all voted yes. 

Receipts received in June were $252,172.00 in the General.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13477 - 13524, #6748 - 6768) in the amount of $137,643.63, and the payroll taxes electronically transferred in the amount of $8,141.24.  Also to pay the Liquid Fuels Fund (Checks #277 & 278) in the amount of $159,464.95.  Tom seconded the motion and all voted yes.

Meeting adjourned at 8:55 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on July 12, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Barry Wagner, Zoning Officer as well as Solicitor William Cassidy.

Solicitor Mark Stanley, Elam Miller, Roger Fry, Fry Surveying and Bob Martin presented the proposed use of a business, which would consist of assembling and selling pet housing and a detached single family dwelling on a lot subdivided from the property located at 725 East Main Street.  The lot is +/- 8.39 acres and is currently zoned Commercial. The current zoning regulations would not permit either of the proposed uses. The procedural alternatives would be to either seek variances at the Zoning Hearing Board or an Ordinance amendment from the Board of Supervisors. Both have certain challenges associated with them.  A use variance is difficult to obtain and the criteria associated with acquiring one include establishing an "unnecessary hardship" associated with the property and that the hardship was not self-created by the applicant.  Barry Wagner indicated he doesn’t believe the Zoning Hearing Board would approve the necessary variances to move forward with the proposal and changing the text of the Zoning Ordinance is more feasible.  Solicitor Cassidy stated an amendment to the Ordinance should be research as to how the proposed fits in overall and it is at the discretion of the Supervisors to make the changes.  The proposed amendment to the zoning ordinance could include either by right, special exception or conditional use, for this type of light manufacturing or mixed use in the commercial zone.  The Supervisors are concerned how the proposed zoning amendment would affect the Township as a whole, the other commercially zoned properties as well as any neighboring properties.  To limit the impact on the Township it was discussed that the use shall be on properties with a minimum of five (5) acres and a maximum of nine (9) acres.  The Supervisors directed that the proposal be presented to the Earl Township Planning Commission for their input and view on the proposed Ordinance amendment.

Lee reported that he witness an illicit discharge into our storm water system at 590 Sunflower Street and a cease and deceit warning letter will be sent to the property owner citing the Earl Township’s Storm Water Ordinances, which shall include the violation and penalty provision for such activities.

Lee reported the on July 26th he plans to start the road milling of Trailer Road and South Kinzer Avenue.  Trailer Road should be repaved by early August.

Lee reported he is painting speed detail lines and stop bars today.

Meeting adjourned at 8:35 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on August 2, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

Mervin Martin, Parochial Wellness Center, 1065 West Main Street, presented an eighteen hundred square foot (1,800 sq. ft.) building addition for the Parochial Wellness Center (Center) and is asking for waiver of the land development planning process.  The Center provides health and wellness treatment to patients that have no insurance and they have grown out of the current space consisting of four thousand five sixty square feet (4,560 sq.ft.).  After a discussion the Supervisors directed Mervin to provide a Sketch Plan, which shall include the building set back, lot coverage calculation, handicap and regular parking, as well as the storm water facilities.  The Supervisors will review the Sketch Plan for action at a future meeting.

Mervin Martin asked for direction on how to proceed with Eli Z Horning, 160 North Shirk Road, wishing to construct an elder housing unit on his property.  The property does not have road frontage, but has a private shared access through the John Z Horning, 168 North Shirk Road property owned by his brother.  Barry informed Mr. Martin that documentation is required proving the existence of and where the shared driveway is located, to enable him to process the elder housing agreement.  The elder housing would be for a permanent dwelling, since no subdivision is proposed.  The Supervisors directed Mervin to have the meets and bounds surveyed and attached to an executed Shared Driveway Easement Agreement for approval and recording, which should meet Barry’s requirement to process an Elder Housing Agreement.

Ray made a motion to waive the zoning fee on the Western Heights Water Authority building permit for installation of a generator for in case of a power outage, Tom seconded and all voted yes.

Brenda was directed to get a flyer or newsletter sent to all property owners to educate them on the forth coming mandatory participation in waste and recycling program.

Meeting adjourned at 8:40 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, August 6, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Ray made a motion to approve the minutes from July 2nd, 12th and August 2, 2012 meeting, Tom seconded the motion and all voted yes.

Public Comment:

Eric Bannon, 5 Runway Avenue, reported that the property at 536 Airport Road is overgrown with grass and weeds.  Rick stated that an Enforcement Notice is being processed under the Township Property Maintenance Code.

Donald Welsh, 47 Union Avenue, New Holland, of the New Holland Historic Society reported that the Museum opened in June, which is located in the Kauffman building at the corner of East Main Street and North Railroad Avenue.  The Museum’s hours of operation are Thursday, Friday and Saturday 10:00 – 2:00 p.m.  They are interested in displaying any Earl Township memorabilia, such as photos, signs or documents.  Mr. Welsh also asked us to post the Museum information in the Township’s newsletter.  Mr. Welsh asked the Supervisors to consider funding to the Museum when planning next year’s budget.  

Kathy Kernc, 144 Hill Road, of the Elanco Library, reported that the 2nd Annual Quest Fest is happening August 8 – 18th, which is a Scavenger Hunt and Ice Cream Festival.  Ms. Kernc asked if she could provide any information which would assist the Supervisors in determining how much money they will be contributing to the library.

Allen Burkholder, 998 Newswanger Drive, of the Village Farm Market in Hinkletown, inquired if the Supervisors would consider reinstalling the Old Hinkletown sign along SR 322.  Mr. Burkholder was glad to know that the sign, which had gone missing was actually restored by the Township and is on display at the Township Office Building.

Police Report:

Officer Achenbach presented the July 2012 police report.

Martindale Fire Co. Report:

Chief Tony Groff presented the July 2012 Fire Co. report.

The Pennsylvania Municipal Waste Planning, Recycling and Waste Reduction Law, Act 101 of 1988, requires that the Township implement a mandatory waste and recycling program for all residents and non-resident establishments by April 2013.  Barbara Baker, Lancaster County Solid Waste Management Authority (LCSWMA) was present to assist with this public presentation on the Township’s proposed Municipal Waste and Recycling Plan and answer any questions.  Ms. Baker reported that PA DEP will oversee the Townships recycling compliance and grant funding would be effected if non-compliance is determined.  Robert Winegardner, 254 Orchid Court, inquired how the Township is paying for the recycling bins and all other costs to comply with this mandate.  Ms. Baker stated the costs will be calculated in the established user fees, which will be billed to the residents.  Ms. Baker stated the service on average cost Two Hundred Dollars ($200.00) per year in the County.  Brenda reported that the Township has applied for a grant to cover the start up costs.  Kathy Ashcroft, 133 Maple Drive, stated that residents may be interested in knowing what happens to the recycled materials.  Eric Bannon, 5 Runway Avenue, inquired what happens if he already has a hauler and recycles, does he have to participate in the Township’s contract.  Ms. Baker stated the Township’s Plan will permit opting out of the contracted service, if proof of waste and recycling is provided by another registered trash hauler.

Supervisors reviewed the following Plans and requests:

Roger Fry, Fry Surveying Inc., presented the Sylvan Blank, 723 South Custer Avenue, Preliminary/Final Subdivision Plan and requested the following:

  1. Requesting deferment of storm water management planning.  Tom made a motion to grant approval to defer the storm water management planning, until the time that building is desired,Ray seconded and all voted yes.
  2. Request approval of signing the PA DEP Sewage Planning Module.  Ray made a motion to approve processing Resolution 2012-07 PA DEP Sewage Planning Module, Rick seconded and all voted yes.
  3. Conditional approval of the Preliminary/Final Subdivision Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Subdivision Plan, contingent upon the comments of the Township’s Engineer and L.C.P.C.  Tom seconded the motion and all voted yes.

Roger Fry, Fry Surveying Inc., presented the Re-Uzit Shop, 707 & 721 West Main Street, Preliminary/Final Land Development Plan and requested the following:

  1. Waiver request of SALDO Section 308 – Preliminary Plan requirement. Ray made a motion to grant approval of the modification to the Preliminary Plan submission requirement, Tom seconded and all voted yes.
  2. Waiver request of SALDO Section 602.S.2 – Clear Site Triangle requirement.  Tom made a motion to grant conditional approval of the modification to the clear site triangle, contingent upon the comment of the Township’s Engineer. Ray seconded the motion and all voted yes.
  3. Waiver request of SALDO Section 302.M – Curbing in Parking compound requirement.  Ray made a motion to grant approval of the modification of providing curb stops in the parking compound, Tom seconded and all voted yes. 
  4. Waiver request of SALDO Section 602.N – Sidewalk waiver or deferral of the requirement.  Ray made a motion to grant conditional approval of deferring sidewalks along the roadway, until the time the Supervisors deem it necessary and executing an Sidewalk Deferral Agreement and upon now providing a delineated on-site pedestrian crossing from the existing pedestrian curb cuts, as stated in the Township Engineer’s letter dated July 9, 2012.  Tom seconded the motion and all voted yes.
  5. Conditional approval of the Preliminary/Final Land Development Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Land Development Plan, contingent upon the comments of the Township’s Engineer, Road Master and L.C.P.C.  Tom seconded the motion and all voted yes.

Road Master’s Report:

Lee reported the MS4 enforcement letter on illicit discharge into the storm water system was mailed to 590 Sunflower Street and Lee received a telephone call from the resident to discuss the regulations.

The PENNDOT survey regarding the SR 322 resurfacing was reviewed and the Supervisors directed that the previous letter sent regarding this project shall be attached when returning this survey, to ensure our desire that the storm water pipe is relocated downstream of Cabin Road.

Lee reported that Trailer Road is paved and open for use.

Lee reported that South Kinzer Avenue rebuild is progressing nicely.  The curbs are scheduled to be poured August 7th.  Lee reported that Burkholder Excavating has asked the Township to assist with the fine grading of the project, the Supervisor directed Lee to track the road departments hours for reimbursement.

Lee reported a driveway off of Airport Road, was illegally installed by Paul Marshall, 501 Lavender Lane.  Lee has informed Mr. Marshall that he may need to remove the driveway due to the fact that it is located on the property line or he may enter into a shared access agreement with the neighboring property owner to bring the driveway into legal compliance.

Zoning Officer’s Report:

The July 1st – July 22nd, 2012, written zoning report was submitted and will be filed in the office.

      Zoning Hearing scheduled on August 13, 2012 are as follows:

           John & Susan Zimmerman, 546 East Spruce Rd, - variance request to establish a family-farm support business involving retail sale of school and craft supplies and a gravel apron measuring 56 feet to the nearest proposed off-street parking space.

          Leroy K Smucker, 443 Peters Rd, for property located at 125 Leacock Rd, Gordonville, - special exception to operate a diesel sales, service and repair shop and a variance of the three acre minimum lot area requirement and maximum 20% lot coverage requirement to allow 26.21% coverage.

Solicitor Cassidy reported that he is working on Agreements for the Log Cabin Court Mobile Home Park, 3709 Division Highway relative to the on-site Package Waste Water Treatment Facility (WWTF).  The Agreements being developed are for Maintenance and Operation of the WWTF, an Improvement Guarantee and a Planning Escrow Agreement.

The Supervisors reviewed the Sewage Enforcement Officer’s July report. 

Brenda was directed to contact Newholl Development, 662 West Main Street to cut the weeds on the property, which was last cut on June 21, 2012.

Brenda reported she is working on getting compliance with the owner of 563 Daisy Drive on the maintenance of the storm water basin, which has thistle and weeds growing on its banks.

Ray made a motion to approve the full release of Improvement Guarantee Funds for Aaron Beiler, 915 West Main Street, Land Development Plan, in the amount of Thirteen Thousand Five Hundred Six Dollars and Seventy Five Cents ($13,506.75), Tom seconded and all voted yes. 

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Tom seconded and all voted yes.  This Plan will now expire November 30, 2012.

The Supervisors reviewed the 1st and 2nd quarter Lancaster Co. Drug Task Force Reports.

The Supervisors reviewed the New Holland Borough Waste Water Treatment Facility’s notification of processing a PA National Pollutant Discharge Elimination System (NPDES) Permit renewal application.

The Supervisors reviewed the Remedial Action Progress Report submitted to PA DEP, for the property currently know as Sal’s Pizza, 920 West Main Street, formally known as CR’s 64 property.

Receipts received in July were $70,953.58 in the General.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #13525 - 13579, #6769 - 6787) in the amount of $135,614.85 and the payroll taxes electronically transferred in the amount of $7,714.50.  And also to pay the Liquid Fuels Fund (Checks #279 & 280) in the amount of $14,339.85.  Ray seconded the motion and all voted yes.

Meeting adjourned at 10:00 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on August 16, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

Mervin Martin, Parochial Wellness Center, 1065 West Main Street, presented an eighteen hundred square foot (1,800 sq. ft.) building addition for the Parochial Wellness Center (Center) and is asking for waiver of the land development planning process.  The Supervisors review the Center’s current space, which consists of four thousand five sixty square feet (4,560 sq.ft.) and appears to have plenty of off street parking and storm water management.  Ray made a motion to waive the storm water management and land development planning requirement, contingent upon the Zoning Officer Barry Wagner’s review and approval of the setback requirement, for the eighteen hundred square foot (1,800 sq. ft.) building addition.  Tom seconded the motion and all voted yes.

Mervin Martin stated that Eli Z Horning, 160 North Shirk Road, will process a Shared Access and Maintenance Agreement to provide access to the proposed elder housing unit on his property.  The Shared Access and Maintenance Agreement will be with the John Z Horning, 168 North Shirk Road property, which is his brother.  The elder housing would be for a permanent dwelling, since no subdivision is proposed.  The Supervisors directed Mervin to have the meets and bounds surveyed and attached to an executed Shared Driveway Easement Agreement for approval and recording, which should meet Barry’s requirement to process an Elder Housing Agreement.

Tom made a motion to hire a mowing service to have the weeds controlled and lawn mowed and then to place a lien for the charges the property located at 536 Airport Road, after Brenda verifies the timeline required to proceed after sending the official Notice of Violation.  Ray seconded the motion and all voted yes.

Lee reported the South Kinzer Avenue rebuilding project required digging down twelve inches (12” in.) to get to solid compaction for the construction.  Lee reported the New Holland Borough water main broke today.  Lee is recommending delaying the final wearing paving until next year, due to the likely hood of extensive settlement occurring.  The Supervisors directed Lee to research the condition of the possibly eighty (80) year old water main to determine whether they should allow the line to be patched or if they should require replacement of the entire water line.

Lee reported he has concerns regarding the two proposed 80’ to 100’ curb cut driveways for the Martindale Propane, 251 Commerce Drive.  Lee stated the flow of the traffic on the roadway and the large unmarked pedestrian travel area within the curb cuts connecting to the sidewalk area is problematic.

Lee suggested initiate utilizing our Eighteen Month Maintenance Agreement for any road improvement and withholding the fifteen percent (15%) guarantee and the Supervisors agreed.

Lee reported he is working with Pat Moulde, ELA Group, Inc., to finish the Township’s MS4 mapping.

Meeting adjourned at 9:25 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Tuesday, September 4, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the minutes from August 6th and 16th, 2012 meeting, with the correction to the August 6th minutes, on page three, the 2nd paragraph and the third sentence should read Burkholder Excavating.  Ray seconded the motion and all voted yes.

Public Comment:

Roland Scarinci, 515 South Kinzer Avenue, requested posting a speed limit on South Kinzer Avenue between Airport Road and Trailer Road and provided a formal letter supporting the request signed by several residents.  Mr. Scarinci also offered the police to use his driveway during speed enforcement details.  The street is currently not posted, which causes the default speed limit of fifty five miles per hour (55 mph).  The request will be reviewed and considered.

Kathy Ashcroft, 133 Maple Street, suggested the Supervisors select Waste Management as the contracted waste and recycling hauler for the Township, due to they provide a good service.  The legal bidding process will need to be followed in soliciting and approving a hauler contract for the Township.

Police Report:

No report.

Martindale Fire Co. Report:

The August 2012 Fire Co. report was submitted and will be filed in the Township Office.

Ray made a motion to adopt the Earl Township Recycling Plan, utilizing option E, which allows for contracting one hauler to collect the waste and recycling for all residents of the Township, and also provides the residents the option to opt out of that contracted service, upon providing proof of the services being provided by another registered hauler.  Tom seconded the motion and all voted yes.

Supervisors reviewed the following Plans and requests:

John Weese, Harbor Engineering Inc., presenting the G & G Leasing, 251 Commerce Dr., Pre/Final Land Development Plan and requesting the following:

  1. Waiver request of SALDO Section 308 – Preliminary Plan submission requirement.  Ray made a motion to grant the modification to the Preliminary Plan submission requirement, Tom seconded and all voted yes.
  2. Waiver request of SALDO Section 602.M – Curbing in Parking Compounds and Access Drives requirement.  Tom made a motion to grant conditional approval of the curbing modification, as outlined in the ELA Group Inc., review letter dated August 21, 2012.  Rick seconded the motion and all voted yes.
  3. c.       Conditional approval of the Preliminary/Final Land Development Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Land Development Plan, contingent upon the comments of the Township’s Engineer, L.C.P.C and the Road Master’s comments below.  Tom seconded the motion and all voted yes.  Lee Zimmerman, Road Master stated the proposed installation of recessed reflectors within the roadway, which is to indicate the lane of travel and painting crosswalks, stop bars and driveway center line at the access drives will help the situation of having the two large radii access drives.  Lee recommends the reflectors and crosswalks shall be installed and maintained by the owner, per the Township’s direction and a Maintenance Agreement shall be executed and recorded for the property.
  4. Ray made a motion to approve the Improvement Guarantee in the amount of Three Hundred Seventeen Thousand Five Hundred Twenty Six Dollars ($317,526.00), Tom seconded and all voted yes. 

Road Master’s Report:

Lee and the Supervisors reviewed the response letter from Lancaster County Transportation Planning and Representative Denlinger, regarding the condition and repairs needed to the bridge on White Oak Road.  Lee stated the County told him this bridge was next in line for repairs, but he doesn’t know what that means.  Lee was directed to call the County for clarification, since the letter is deceptive and contradictory.

Lee reported that the South Kinzer Avenue paving is scheduled for Thursday September 6th.  The rain hasn’t affected the drainage and areas were extremely wet.  Lee reported a meeting took place with New Holland Borough, to review the Township’s requirement to replace the water line.  New Holland Borough proposes to install a new water line to the west side of the road outside of the roadway. 

Lee requested approval to sell the RC250 Oil Tank and the pull behind Tar Buggy, which have not been used in the last five (5) years.  Ray made motion to sell the RC250 Oil Tank and Tar Buggy on the Muni-bid site, Tom seconded and all voted yes.

Zoning Officer’s Report:

The August 2012, written zoning report was submitted and will be filed in the office.

      Zoning Hearing scheduled on September 13, 2012 is follows:

Stephen S & Martha S Stoltzfus and Konny Troupe, 931 New Holland Road -special exception to establish a commercial horse boarding and training facility.

Solicitor’s Report:

Solicitor Cassidy reported that Clarence Hoover, 936 West Main Street, may request waiver of the land development planning process to add a strip of land to his parcel from Quality Custom Cabinetry.  This piece of land was previously a field lane, which went over the railroad tracks to access the southern farm field.  The lane is no longer used and is now blocked by a big pile of stone, dirt and old macadam on the south side of the tracks. 

The Supervisors reviewed the Sewage Enforcement Officer’s August report. 

Ray made a motion to approve the 2013 Pension’s Minimum Municipal Obligation (MMO) in the amount of Thirty Seven Thousand One Hundred Eighty Two Dollars ($37,182.00), Tom seconded the motion and all voted yes.

Tom made a motion to approve the Peters Road Industrial Lots, 189 Peters Road, Improvement Guarantee in the amount of Three Hundred Ninety Five Thousand Eight Hundred Twelve Dollars and Eighteen Cents ($395,812.18), Ray seconded and all voted yes.

The Supervisors acknowledged that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until January 8, 2013, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan. 

The Supervisors acknowledged that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until January 8, 2013, to review the Preliminary/Final Land Development Plan. 

The Supervisors reviewed the letter of appreciation from Martin Limestone, regarding the assistance provided by the Township Office, the Zoning Officer and the Associated Building Inspection.

The Lancaster County-wide Trick or Treat Night will be held on Wednesday October 31st from 6:00 – 8:00 p.m.

The Supervisors reviewed the UGI safety warning notice and shut off of the gas-fired appliance at 221 Jalyn Drive.

Receipts received in August were $67,053.52 in the General.

Tom made a motion to pay the expenses in the General and the Payroll Funds (Checks #13580 - 13616, #6788 - 6802) in the amount of $103,147.46 and the payroll taxes electronically transferred in the amount of $7,640.40.  And also to pay the Liquid Fuels Fund (Checks #282 & 283) in the amount of $40,865.14.  Ray seconded the motion and all voted yes.

Meeting adjourned at 8:20 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on September 20, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

William Swiernik, DM/A, Rich Carter, Cornerstone Design and Pastor Rich Martin, were present to discuss the Christian Fellowship Church, 758 Spruce Road, which is proposing an addition of two (2) classrooms and restrooms.  The addition will not add to the impervious coverage area and Zoning Hearing approval was granted for the continuation of the use and the setback requirement.  The storm water management system was built for forty percent (40%) coverage and with the addition they will not be at that mark.  Tom stated he saw the Plan at the congregation presentation and he is concerns about the flow of the attendees during an emergency and the layout of the restrooms.  The Supervisors discussed that Tom concerns would be addressed under the PA Uniform Construction Code review.  Ray made a motion to conditionally waive the land development planning process contingent upon the comments of the Township’s Engineer’s letter dated September 19, 2012, Rick seconded and the motion carried.  Tom abstained due to his is a member of the Christian Fellowship Church.

Eldon Stoltzfus, Althouse, Martin & Associates, presented the proposed Case New Holland, 500 Diller Avenue, 70’ X 100’ building expansion, for storage space.  The existing building crosses the municipal boundary lines between New Holland Borough (Boro) and Earl Township (Twp) and the proposed additional would expand the boundary line crossing.  Mr. Stoltzfus stated the boundary line was not surveyed and that they currently are unsure of the percentage of the building being in the Twp versus the Boro.  Mr. Stoltzfus requested the Township defer the Plan review and approval to New Holland Borough.  After further discussion the Supervisors directed that they survey the property and the municipal boundary line and provide the information for review and action

Ray made a motion to schedule the lawn clean-up under the Pa UCC Property Maintenance at the property located at 536 Airport Road and to lien the property for the service and any legal charges relative to the filing. Tom seconded the motion and all voted yes.

The Supervisors worked on the 2013 budget.

Meeting adjourned at 9:10 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on September 27, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt. 

Lee reported that the research conducted by Roger Fry, Fry Surveying Inc., and himself concluded the section of road and land at Red Run Road is located within East Earl Township’s boundary.   The eight plus mile (8+ ml) stretch of municipal boundary line was reviewed and showed a discrepancy at the Red Run Road, which will add land to East Earl Township and at Diem Road, which will add land to Earl Township.  After much discussion Lee was directed to draft a letter to send to East Earl Township informing them of the research results and that Earl Township intends to pin the surveyed and certified boundary lines at Red Run Road and Diem Road.

The Supervisors reviewed the Case New Holland, 500 Diller Avenue, 70’ X 100’ storage space building expansion, and their request for deferral of land development and storm water management to New Holland Borough.  The survey conducted shows existing building crosses the municipal boundary lines between New Holland Borough (Boro) and Earl Township (Twp) and the proposed additional would expand the boundary line crossing.  After a discussion Brenda was directed to research if any tax revenue is received by the Township for the improvements. 

The Supervisors worked on the 2013 budget.

Meeting adjourned at 8:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, October 1, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the minutes from September 4th, 20th and 27th, 2012 meetings.  Ray seconded the motion and all voted yes.

Public Comment:

Michael Cormany, 202 Iris Court, requested that the Township meeting minutes be posted on the Township’s website within thirty to sixty days (30 to 60 days) of the meeting date. 

Police Report:

Chief Bowers presented the September Police report.  The concern regarding speeding on South Kinzer Avenue will require a speed study and Ordinance adoption to post and enforce speeding on the roadway.

Martindale Fire Co. Report:

Chief Groff presented the September Fire Co. report.  Treasurer Lavern Martin presented the 2012 annual report and the proposed 2013 Budget.

Supervisors reviewed the following Plans and requests:

Robert Murphy, Larson Design Group, Inc., presenting the Newholl Development 662 West Main Street., Pre/Final Land Development Plan and requesting the following:

  1. Conditional approval of the Preliminary/Final Land Development Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Land Development Plan, contingent upon the comments of the Township’s Engineer, Road Master and L.C.P.C.  Tom seconded the motion and all voted yes. 

Road Master’s Report:

Lee reported that he will conduct a speed study on South Kinzer Avenue as required to adopt an Ordinance establishing a speed limit and to post the speed limit signs.  It was discussed conducting the study at Sunflower Street and in the boulevard area of South Kinzer Avenue. 

The South Kinzer Avenue wearing course will not be installed until 2013 and the twelve inch water main is proposed to be designed for replacement outside of the roadway.

Lee reported he received a complaint regarding storm water management on Lowry Road and he plans to cut a swale in the farmer’s meadow, if the farmer is willing to cooperate.

Lee reported the Maple Grove Road tree was cut down and the bank restoration with R-5 rocks and fill is progressing.  The Fish and Game Commission has now become involved with the project.

Lee reported that the Shirk Road storm water management is progressing with the installation of two hundred and twenty feet (220’) of pipe and four (4) box structures.  During excavation very little rock was exposed.

Ray Martin inquired if storm water management is being planned for Mentzer Road?  Lee replied the roadway really needs to be rebuilt, to raise the road higher.  In the interim he can ditch it prior to winter arriving, to allow better water drainage.

Zoning Officer’s Report:

The September 2nd – 16th 2012, written zoning report was submitted and will be filed in the office.

Solicitor’s Report:

Solicitor Cassidy provided a draft Inter-municipal Agreement for the ownership and sharing of a wood chipper, to be reviewed and adopted by the Townships of Earl and East Earl and the Boroughs of New Holland and Terre Hill.

The Supervisors reviewed the Sewage Enforcement Officer’s September report. 

Ray made a motion to defer the Case New Holland, 500 Diller Avenue, land development planning process for the proposed 70’ X 100’ storage building expansion, to New Holland Borough.  The addition will expand the existing building, which crosses the municipal boundary line between New Holland Borough and Earl Township.  Rick seconded and the motion carried.  Tom opposed the motion.  Brenda was directed to research the tax law that allowed the tax base to be paid to the Borough when the building is split by the boundary line.

Rick made a motion to table action on the Fleur De Lait LLC, 100 & 150 West Jackson Street, Storm Water Management Plan, which will outfall to South Custer Avenue in the Township, until review comments are received from Charles Haley, ELA Group.  Tom seconded the motion and all voted yes.

Tom made a motion to approve the full release of Improvement Guarantee Funds for Tractor Supply, 151 Tower Road, Land Development Plan, in the amount of Four Thousand Five Hundred ($4,500.00), Rick seconded and all voted yes. 

Ray made a motion to approve the full release of Improvement Guarantee Funds for Petra Christian Fellowship, 565 Airport Road, Additional Parking Facilities Land Development Plan, in the amount of Five Thousand ($5,000.00), Tom seconded and all voted yes. 

The Supervisors reviewed the SOCO Townhouses, Airport Road, PA National Pollutant Discharge Elimination System (NPDES) Permit renewal application.

Receipts received in September were $146,848.35 in the General.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13617 - 13654, #6803 - 6825) in the amount of $122,675.85 and the payroll taxes electronically transferred in the amount of $8,154.24.  And to pay the Liquid Fuels Fund (Checks #284 - 287) in the amount of $99,546.38.  Tom seconded the motion and all voted yes.

Meeting adjourned at 8:40 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 11, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

Ray made a motion to approve RESOLUTION NO. 2012-08 the PA DEP Sewage Planning Module for the Peter Road Industrial Lots, 189 Peters Road Subdivision and Land Development Plan.  Tom seconded the motion and all voted yes. 

The Supervisors authorized the distribution of the budgeted dept reduction funds to the Liberty and Martindale Fire Companies. 

The Supervisors worked on the 2013 budget.

Meeting adjourned at 9:30 a.m.

Respectfully submitted, 

Brenda S Becker, Secretary/Treasurer

 

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 25, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

Lee reported he reviewed the Fleur De Lait, 100 & 150 West Jackson Street, storm water management plan and is in agreement with the comments in the Charles Haley’s, ELA Group Inc., review letter dated October 15, 2012.  The current Plan is proposed to handle the same volume of storm water and is not to increase the flow surge to the Township’s outfall on South Custer Avenue.  After more discussion, Ray made a motion that the ELA Group Inc., comments shall be addressed and that we receive confirmation that the discharge flow in not being increased with the proposed Fleur De Lait, 100 & 150 West Jackson Street, storm water management plan.  Rick seconded the motion and all voted yes. 

The Supervisors requested that New Holland Borough (Boro) replace or relocate their twelve and eight inch (12” & 8”) water lines due to the age and condition of the water mains, which are located within the South Kinzer Avenue roadway.  This would enable the Township to proceed with the South Kinzer Avenue rebuilding project.  The response letter from the Boro dated October 24, 2012 was reviewed in which Boro proposes abandoning the eight inch (8”) water line and providing private wells to the two (2) customers that were being serviced on that main and the proposed costs to relocate the twelve inch (12”) water main, should that effort be pursued.  After much discussion Lee and Brenda were directed to contact the Public Utility Commission and PSATS legal department for guidance with this matter.

Lee reported that a resident has concerns regarding the clear-site at Orlan Street onto Brimmer Avenue/New Holland Road.  Lee reported that New Holland Borough (Boro) owns and maintains all of Orlan Street.  The Boro’s position is due to a small strip of land actually being located within the Township’s boundary; it is the Township’s responsibility to maintain that side of the roadway’s clear-site.  

The Supervisors reviewed the East Earl Township’s letter dated October 15, 2012, which is requesting permission to obtain a copy of the Earl Township and East Earl Township Municipal boundary line survey results recently completed for Earl Township.  The Supervisors authorized that East Earl Township may obtain or purchase the survey results from our consultant. 

The Supervisors worked on the 2013 budget. 

Meeting adjourned at 9:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 1, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, and Tom Plitt.

Lee reported he that the Public Utility Commission (PUC) said, that if New Holland Borough (Boro) has a bona fide Authority, then the PUC has no jurisdiction or authority to assist Earl Township with Boro utility services within the Township’s boundary.  Brenda was directed to draft a letter to the Boro informing them that the Township desires that the Boro proceed with the proposal to abandon the eight inch (8”) water main and the relocation of the twelve inch (12”) water main, currently located within South Kinzer Avenue, and Earl Township will not be contributing financially to the water main relocation or abandonment efforts, due to they are solely the property of the Boro.

Lee reported he is investigating retrofitting the traffic signal at SR 322 and Railroad Avenue for generation operation in the event of a power outage.

Ray made a motion to sign the Declaration of Disaster Emergency for Hurricane Sandy on or about October 28, 2012, Tom seconded and all voted yes. The Supervisors worked on the 2013 budget.

Meeting adjourned at 9:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, November 5, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the minutes from October 1st, 11th, 25th and November 1st, 2012 meetings.  Ray seconded the motion and all voted yes.

Public Comment:

Kathy Ashcroft, 133 Maple Street, inquired if the New Holland area is getting more dangerous.  Chief Bowers stated that with growth of the community more incidents are typically going to occur.

Cheryl Dippner, 112 North Shirk Road, presented a Petition signed by numerous parties requesting that No Parking signs be installed on School Lane between North Shirk Road and 719 School Lane.  The request is due to parking and safety issues related to customers of the Re-Uzit Shop located at 706 West Main Street, who utilize the rear parking lot, exiting onto School Lane as well as park on School Lane.  The Supervisors will review the request.

Hugh MacMaster, 103 Oakridge Drive, provided the Elanco Library’s Financial Summary and reported they have been working with budget deficits for several years.  Mr. MacMaster requested scheduling a meeting in January or in the first (1st) quarter of 2013, to sit down and discuss some funding and revenue generating possibilities.

Police Report:

Chief Bowers presented the October 2012 Police report.   A sample Resolution authorizing Sworn Police Officers of the Borough of New Holland to make arrests on summary violations was reviewed for adoption. 

Martindale Fire Co. Report:

Chief Groff presented the October 2012 Fire Co. report. 

Road Master’s Report:

Lee reported that he is continuing to conduct a speed study on South Kinzer Avenue, but the counting tube is being cut by buggies.  Lee reported that East Earl Township is willing to loan him their radar unit to conduct an accurate study.

Lee reported he is retrofitting the SR 322 and Railroad Avenue Traffic Signal to operate by a generator in the event of a power outage.

Zoning Officer’s Report:

The September 23 – October 21, 2012, written zoning report was submitted and will be filed in the office.

         Zoning Hearing scheduled on November 12, 2012 as follows:

Lewis Martin, 1551-1589 Division Highway – Variances of the 100’ front yard setback and of the 30’ rear yard setback, and of the prohibition to place fill within a floodplain.  

Solicitor’s Report:

Solicitor Cassidy reported that he drafted and had Gary Martin, Gannett Fleming Inc. review the Log Cabin Court Mobile Home Park’s, 3709 Division Highway, Financial Agreement and Operation and Maintenance Agreement for the proposed Sewage Treatment Package Plant.

The Supervisors reviewed the Sewage Enforcement Officer’s October report. 

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Tom seconded and all voted yes.  This Plan will now expire February 28, 2013.

The Supervisors reviewed the Martin Limestone, 621 Martindale Road, DEP Beneficial Use General Permit renewal application.

Martin Limestone provided use of their fuel pumps for gas and diesel fuel during Hurricane Sandy, fortunately the need didn’t arise.

Receipts received in October were $67,501.75 in the General.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13655 - 13714, #6826 - 6852) in the amount of $289,752.07 and the payroll taxes electronically transferred in the amount of $11,902.48.  And to pay the Liquid Fuels Fund expenses (Checks #288 - 290) in the amount of $132,539.59.  Tom seconded the motion and all voted yes.

Meeting adjourned at 7:50 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 8, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin, Tom Plitt and Lee Zimmerman.

Charles Haley, ELA Group, Inc., was present to review and discuss the Municipal Separate Storm Sewer Systems (MS4s) regulations and new mandates.  The Notice of Intent, with an updated map was submitted in September.  Chuck stated that records of development and their installed BMD’s, as well as what improvements were completed to the Mill Creek Stream by the Conservation District, must be tracked and documented.  The original 2003/2004 MS4 Report must be updated and submitted to PA DEP in March of 2013.   The Township must create a Chesapeake Bay Pollutant Reduction Plan in 2014.  

Lee recommended the installation of No Parking Signs from 9 a.m. to 5 p.m. on both sides of School Lane from North Shirk Road to 723 School Lane.  A Petition was submitted by Cheryl Dippner requesting the No Parking Signs due to safety concerns.  After a discussion Brenda was directed to send a letter to Mrs. Dippner requesting she obtain signatures of endorsement from the property owners of 718 and 723 School Lane, prior to the Supervisors final decision.

Lee reported a bad accident occurred recently at Linden Grove Road and Wissler Road and he would like to conduct a traffic study to justify installing a four (4) way stop sign at the intersection.  The Supervisors approved LTAP to conduct the free service of a traffic study and report of Wissler Road and Linden Grove Road intersection.

The Supervisors worked on the 2013 budget and Employee Performance Reviews.

The Supervisors approved advertising the proposed budget to be adopted at the December 3, 2012 meeting.

Meeting adjourned at 10:45 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Vice Chairman Ray Martin called to order the Thursday meeting of the Earl Township Board of Supervisors on November 15, 2012 at 7:00 a.m.  Present were Supervisors Ray Martin, Tom Plitt and Lee Zimmerman.

The Supervisors reviewed the 2013 budget.

Meeting adjourned at 8:30 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, December 3, 2012, at 7 p.m.  The following were present:  Supervisors Rick Kochel, Ray Martin and Thomas Plitt and Lee Zimmerman, Road Master and Solicitor William Cassidy.

Tom made a motion to approve the minutes from November 5th, 8th, 15th, 2012 meetings.  Ray seconded the motion and all voted yes.

Public Comment:

Karen Smith Kernc, reported on the ELANCO Library and that the annual auction is forthcoming.  Ms. Kernc reported that Earl Township has 2573 residents holding Library cards, which is approximately thirty six (36%) of our population. 

Robert Winegardner, 254 Orchid Court, inquired whether burning will be permitted with the adoption of the Waste and Recycling Ordinance.  Solicitor Cassidy stated that very limited parameters for burning will be allowed under the Environment Protection Agency, such as farmers grubbing, Fire Company Training and cooking of food.  Mr. Winegardner asked that more information be distributed to educate and inform all of our residents.

Keith Weaver, 346 Gristmill Road, inquired how the cardboard boxes shipping hazardous chemicals shall be disposed of and if they can be recycled.  Brenda will inquire how hazardous containers shall be processed.

Police Report:

Chief Bowers presented the November 2012 Police report.  

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the November 2012 Fire Co. report. 

Supervisors reviewed the following Plans and requests:

Roger Fry, Fry Surveying Inc., presenting the Edwin Hoover, 602 E Farmersville Road, Preliminary Subdivision Plan, and requested the following:

  1. Approve signing the PA DEP Planning Module.  Ray made a motion to sign the PA DEP Planning Module Resolution 2012-11, Tom seconded and all voted yes.
  2. Conditional approval of the Preliminary/Final Subdivision Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Subdivision Plan, contingent upon the comments of the Township’s Engineer and the L.C.P.C.  Tom seconded the motion and all voted yes.

Ron Hershey, Hershey Surveying, Inc., presenting the Eli & Leroy Smucker, 125 Leacock Road, Final Subdivision Plan and requesting the following:

  1. Waiver request of SALDO Section 403.C(1) – The Existing Features, Contour Lines requirement.  Ray made a motion to grant the waiver of Existing Features - Contour Lines requirement, Tom seconded and all voted yes.   
  2. Waiver request of SALDO Section 403.C(3) – The Existing Features within 200’ of the site requirement.  Tom made a motion to grant the waiver of the Existing Features within 200’of the site requirement,Rick seconded and all voted yes.
  3. Approve signing the PA DEP Planning Waiver & Non-Building Declaration.  Ray made a motion to sign the PA DEP Planning Waiver & Non-Building Declaration.  Tom seconded the motion and all voted yes.
  4. Conditional approval of the Final Subdivision Plan.   Ray made a motion to grant condition approval of the Final Subdivision Plan, contingent upon the comments of the Township’s Engineer and the L.C.P.C.  Tom seconded the motion and all voted yes.

Road Master’s Report:

Tom made a motion to draft a No Parking Ordinance for both sides of School Lane from 9 a.m. until 5 p.m., Monday thru Saturday between North Shirk Road to distance to be determined but in the area of 718/723 School Lane.  Ray seconded the motion and all voted yes.

The Supervisors reviewed the RGS Associates letter dated November 20, 2012 and the ELA Group, Inc., letter dated November 28, 2012, which is reporting on the proposed volume of storm water and the flow surge to the Township’s outfall on South Custer Avenue.  After a discussion Lee was directed to contact Charles Haley, ELA Group Inc., to confirm and receive in layman’s terms that the storm water flow will not be increased to the Township.

Lee reported that a meeting has been scheduled with Representative Denlinger on December 16th to discuss the clear-site issue at Orlan Street and New Holland Road.  The water main located within the South Kinzer Avenue road rebuilding project will also be discussed.  Lee inquired if the Supervisors wish to attend the meeting.

Lee reported that he partnered with Lancaster County to fix the hole in the White Oak Bridge, which is owned by the County.  The Lancaster County Transportation Improvement Plan has the bridge scheduled for replacement, but the time-line for the project has been reported drastically different depending on who is reporting.  The Supervisors directed Lee to discuss the bridge replacement issue with Representative Denlinger.

Zoning Officer’s Report:

The October 28 – November 18, 2012, written zoning report was submitted and will be filed in the office.

Solicitor’s Report:

Solicitor Cassidy reported that he forwarded to Dr. Chadaga the Financial Agreement and Operation and Maintenance Agreement for the proposed the Log Cabin Court Mobile Home Park’s, 3709 Division Highway, Sewage Treatment Package Plant, for review and approval.

Solicitor Cassidy reported that in the proposed Waste and Recycling Ordinance, he believes the penalty mechanism shall be written as a summary offense with the District Justice rather than a civil offense.

The Supervisors reviewed the Sewage Enforcement Officer’s November report. 

Ray made a motion to adopt that the 2013 General Fund Budget, which included no tax increase, and to sign the 2013 TAX LEVY RESOLUTION NO. 2012-10, Tom seconded and all voted yes.

Ray made a motion to adopt the 2013 Liquid Fuels Fund Budget, Tom seconded and all voted yes.

Tom made a motion to adopt the 2013 Street Light Tax Budget, which included no tax increase, Ray seconded and all voted yes.

Ray made a motion to adopt the 2013 Waste and Recycling Tax Budget, Tom seconded and all voted yes.

Tom made a motion to designate the County of Lancaster as the 2013 Municipal Property Tax Collector for Earl Township, Ray seconded and all voted yes.

The Supervisors reviewed the letter dated November 6, 2012 regarding the proposed Liberty and Blue Ball Fire Companies merger into the Garden Spot Fire Rescue.

Ray made a motion to grant the ninety (90) day time extension for the Re-Uzit Shop, 707 West Main Street, to record the Land Development Plan, Tom seconded and all voted yes.  This Plan will now expire March 4, 2013.

Ray made a motion to approve the following 2013 meeting dates, Tom seconded and all voted yes.

January 7th (Tues)        April 1st           July 1st                         October 4th    

February 4th                May 6th            August 5th                   November 4th 

March 4th                    June 3rd           September 3rd (Tues.)    December 2nd  

Ray made a motion to approve the following 2013 paid Holidays, Tom seconded and all voted yes.

                  January 1st                   Labor Day                       1/2 Day on 12/24/2013           

                 Good Friday                Thanksgiving Day                    Christmas Day

                 Memorial Day             the Day after Thanksgiving      1/2 Day on 12/31/2013

July 4th  

The Supervisors reviewed the Weinhold, Nickel & Co., letter dated October 31, 2012 regarding the new auditing standards that will be in effect for the 2012 audits.

The Supervisors reviewed the Auditor General’s 2010 Liquid Fuels audit report.

The Supervisors reviewed the 3rd quarter Lancaster Co. Drug Task Force Report.

The Supervisors acknowledged the thank you letter from the ELANCO Social Services Network.

Receipts received in November were $80,323.84 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #13715 - 13754, #6853 - 6867) in the amount of $118,740.43 and the payroll taxes electronically transferred in the amount of $7,780.43.  And to pay the Liquid Fuels Fund expenses (Checks #291 - 293) in the amount of $4,796.42.  Tom seconded the motion and all voted yes.

Meeting adjourned at 9:00 p.m.

Respectfully submitted,

Brenda S Becker, Secretary

 

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on December 13, 2012 at 7:00 a.m.  Present were Supervisors Rick Kochel, Ray Martin and Tom Plitt.

Roger Fry, Fry Surveying Inc., Lewis Martin, Conestoga Motors, 1551-1589 Division Highway, Ephrata, and Harvey Burkholder, Burkholder Builders were present to discuss the proposed enlargement and relocation of the Conestoga Motors building. They have received Zoning Hearing approval for variances of the front and rear yard setback requirements.  The current building floods and the proposed will move it out of the one hundred (100) year flood plain zone.  Tom inquired if the building size is being increased and Roger confirm it will be increased approximately twenty five percent (25%).  Ray inquired whether the building is being relocated or replaced and Harvey stated the existing building is too damaged from the multiple flooding to relocate it, so it is being replaced.  The new building would need minor fill to allow access into the building.  A stream bank stabilization permit is being applied for through the Lancaster County Conservation District, if the building project is considered favorably.  Tom stated he would like the proposed building removed from the FEMA Flood Plain Map, via a letter of Map amendment.  Based on the information provided and the letter from the ELA Group, Inc., dated December 12, 2012, the Supervisors directed Lewis Martin to proceed with the submission to the Earl Township Planning Commission and the Supervisors for formal action.

Ray made a motion to advertise the following Ordinance for adoption:  No Parking on School Lane, South Kinzer Avenue Speed Limit and the Waste and Recycling.  Tom seconded the motion and all voted yes.   

The Supervisors called an executive session at 8:00 a.m. to discuss employee personnel and policies

Regular session reconvened at 9 a.m.

Meeting adjourned at 9:00 a.m.

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 
 
2011
The 2011 re-organizational meeting of the Earl Township Board of Supervisors, held on Monday, January 3, 2011, was called to order by Solicitor Cassidy, at 7 p.m.  The following were present: Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

Solicitor Cassidy asked for the following nominations:
Chairman - Fred nominated Rick Kochel, Ray seconded and all voted yes.
Vice-Chairman - Rick nominated Fred Wissler, Ray seconded and all voted yes.
Secretary/Treasurer – Ray made a motion to appoint Brenda S Becker, Fred seconded and all voted yes.
Asst. Secretary/Treasurer - Ray made a motion to appoint Joy Oberholtzer, Fred seconded and all voted yes.
Road Master - Fred made a motion to appoint Lee Zimmerman, Rick seconded and all voted yes.
Solicitor – Fred made a motion to appoint William Cassidy (Appel & Yost), Ray seconded and all voted yes.
Engineer – Ray made a motion to appoint Charles Haley (ELA Group), Fred seconded and all voted yes.
Secondary Engineer – Fred made a motion to appoint Gary Martin (Gannett Fleming), Rick seconded and all voted yes.
Sewer Enforcement Officer - Ray made a motion to appoint Dale High, Fred seconded and all voted yes.
Back-up Sewer Enforcement Officer – Fred made a motion to appoint Mark Deimler (Strausser Surveying), Rick seconded and all voted yes.
Zoning Officer - Ray made a motion to appoint Barry Wagner, Fred seconded and all voted yes.
Vacancy Board Member - Fred made a motion to appoint Marvin Stauffer, Rick seconded and all voted yes.
Per Capita Tax Collector - Ray made a motion that Earl Township shall collect the 2011 Per Capita Tax, Rick seconded and all voted yes.
Real Estate Tax Collector - Fred made a motion to appoint the Lancaster County Treasurer to collect the 2011 Real Estate Tax, Ray seconded and all voted yes.

Rick made a motion to appoint Larry Weaver to a five (5) year term on the Planning Commission Board with the term expiring 12/31/2015, Fred seconded and all voted yes. 

Ray made a motion to appoint Ed Maser to a three (3) year term on the Zoning Hearing Board with the term expiring 12/31/2013, Rick seconded and all voted yes.

Fred made a motion to appoint James Leonard to a five (5) year term on the Sewer Authority with the term expiring 12/31/2015, Ray seconded and all voted yes.

Fred made a motion to appoint James Leonard to a five (5) year term on the Water Authority with the term expiring 12/31/2015, Ray seconded and all voted yes. 

UCC Third Party Inspection Agencies
– Ray made a motion to appoint the following:
            Associated Building Inspections, Inc
            Code Administrators, Inc
            Technicon Enterprises, Inc II
Fred seconded the motion and all voted yes.

Pa UCC Board of Appeals (Pa Uniform Construction Code)
members as follows:
Rick made a motion to appoint Henry Merklinger to a 5 year term to expire 12/31/2015, Ray seconded and all voted yes.
Ray made a motion to appoint Alternate Ben Stoltzfus to a 1 year term to expire 12/31/2011, Fred seconded and all voted yes.
The second Alternate is currently vacant.

Fred made a motion to appoint Anthony Bender to a 5 year term on the Park & Recreation Board with the term expiring 12/31/2015, Rick seconded and all voted yes.

Fred made a motion to appoint John Yost as the Emergency Management Coordinator, Rick seconded and all voted yes.

Fred made a motion to appoint Ray Martin as the voting delegate at the PSATS Convention to be held on April 17th through April 20, 2011.  Rick seconded the motion and all voted yes.

Fred made a motion to approve the following as delegates to attend the PSATS Convention: Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman, and Brenda Becker.  Rick seconded the motion and all voted yes.

Ray made a motion to approve the following depositories: Susquehanna Bank, PLGIT, PNC Bank and the Ephrata National Bank.  Fred seconded the motion and all voted yes.

Fred made a motion to approve the Treasurer’s Bond in the amount of $1,000,000.00 with Styer and Evans Agency, Ray seconded and all voted yes.

Fred made a motion to set the mileage reimbursement rate for 2011 at the Federal rate of $0.51, Rick seconded and all voted yes.



Solicitor Cassidy turned the meeting over to Chairman Rick Kochel for the regular monthly meeting to convene at 7:20 p.m.

Fred made a motion to approve the December 6th and December 9th, 2010 minutes, Ray seconded and all voted yes.

Public Comment:
Hugh McMaster, Eastern Lancaster Library thanked the Supervisors for their contribution and the budgeted increase in 2011 is greatly appreciated.  The State has reduced their contribution by fifty percent (50%).  Currently two thousand four hundred twenty eight (2,428) township residents are library membership cards holders.
Kathy Ashcroft, 133 Maple Drive, inquired if the land rezoned for Quality Custom Cabinetry at 189 Peters Road is sold would the Industrial rezoning remain for the future buyer?  Rick stated that yes the zoning designation would remain with the land for any future owners.
 
Police Report:
Chief Bowers presented the December 2010 police report.

Martindale Fire Co. Report:

Chief Groff presented the December 2010 Fire Co. report.

Road Master’s Report:
Lee reported he will install a T warning sign and a caution sign at the Shirk Road and Farmers Road intersection as warranted and requested in a letter submitted by Ms. Viola Martin, 30 Nolt Drive in Ephrata.

Lee reported that the Route 23 and Shirk Road traffic signal time of day was set incorrectly and with the time set correctly the flow of traffic should improve.

Lee reported that he observed ten (10) vehicles exited the CVS Pharmacy Store located at 706 West Main Street from the South Shirk Road access drive in the time it took for him to pump gas.  This business appears to generate more traffic on South Shirk Road than the developer presented.
Lee reported that we need to implement an Ordinance requiring clearing sidewalks of snow/ice after a storm.  Chief Bowers will provide information on New Holland Borough’s sidewalks maintenance Ordinance for consistency.  Brenda and Lee were directed to draft an Ordinance for review.

Lee reported the stop sign installed at Mentzer Road and Summitville Road intersection has been in place and the Police may start monitoring vehicle movement.  Lee will paint the stop bar line in the spring.  

The Supervisors received and reviewed the Earl Township Park and Recreation Boards 2010 yearend report.

Bob Winegardner, Judge of Election at the Garden Spot Village (GSV) polling location, was present along with six or seven Election Committee Board Members to inquire about the concerns that were referenced in the Supervisors letter to the Election Bureau dated December 13, 2010.  Rick stated that previously the polling location was located at the Summit Valley Elementary School, which was prior to the school’s renovations.  Ray stated that several Township residents expressed concerns regarding the process of voting at GSV.  Ray also stated that when he was on the ballot and a GSV resident was also a candidate, the GSV candidate was permitted to be beyond the designated access area.   The water fountain was used to by-pass access to Ray and the constituents were then directed to the other candidate.  Residents have indicated the location should be a neutral site or community location not a private entity.  Ray stated after leaving the polling site, he was contacted by a resident and informed of concerns and recommended he return to the polling site.  Ray stated he has nothing against the GSV facility or its residents just concerned with how elections are conducted.  Fred stated he was one of the strongest supporters of GSV, but feels elections shall be hold at a public location such as a Church, school or the New Holland Recreation Center, not a private location.  Fred again stated he is not against GSV.   Rick stated he supports that the election should be held at a non-business location, such as a school or a standalone church, and not the Chapel within GSV.  Kathy Ashcroft stated security at a school would be an issue for her.  Joan Plitt, 242 Orchid Court, inquired if a teacher or an affiliate of the polling location is on the ballot would the Supervisor’s believe that could create the same preferential treatment?  Ray stated not at the same level, but it would depend on how the election is being handled.  Mr. Winegardner stated that a lot of the Supervisors concerns have already been addressed, but they will review the concerns thoroughly and report back.
      
Zoning Officer’s Report:
The November 28th – December 31, 2010, written zoning report was submitted and will be filed in the office.

Solicitor’s Report:
Solicitor Cassidy presented the Ordinance amending the Zoning Ordinance to include new principal uses and new subdivided lots within the Agricultural District.  Ray made a motion to adopt Ordinance No. 2011-01 the Amendment to Chapter 27 of the earl township Code of Ordinances know as the earl township zoning ordinance of 1996 to include new principal uses and new subdivided lots as actions that are to be included in determining the quotas for new lots and uses within the ag-agricultural district and to amend the area requirements for permitted uses within the district that are not specifically identified.  Fred seconded the motion and all voted yes.

Fred made a motion to approve the full release of Improvement Guarantee Funds for King Construction, 531 Hollander Road, Final Land Development Plan in the amount of Two Hundred Fifty Four Thousand Six Hundred One Dollars and Thirty Eight  Cents ($254,601.38).  Ray seconded the motion and all voted yes. 

Ray made a motion to grant the
time extension until May 3, 2011 for Petra Christian Fellowship Church, 565 Airport Road, to record the Final Parking Lot Land Development Plan, Fred seconded and all voted yes.  This Plan will now expire May 3, 2011.

Fred made a motion to grant the ninety
(90) day time extension for Reuben Lapp, 205 Linden Grove Road, to record the Lot Add-On Plan, Ray seconded and all voted yes.  This Plan will now expire March 7, 2011.

Ray made a motion to grant the ninety
(90) day time extension for Bradenton Development 224 Phillip Road, to record the Land Development Plan, Fred seconded and all voted yes.  This Plan will now expire April 11, 2011.

Fred inquired if the Supervisors have the capabilities to push the Log Cabin Court Mobile Home Parks (LCCMHP) Land Development Plan and improvements to completion?  Solicitor Cassidy stated they could approve a lesser time extension than the requested one hundred and eight (180) days to push them forward.  After more discussion Fred made a motion to grant the ninety
(90) day time extension for LCCMHP, 3709Division Highway, to record the Land Development Plan, Ray seconded and all voted yes.  This Plan will now expire May 2, 2011.  Brenda was directed to request genuine progress during this time extension period.  

The Supervisors acknowledged the New Holland Recreation Center, 123 North Shirk Road, thank you for the annual contribution.

Receipts received in December were $50,235.59 in the General Fund.

Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #12561-12610, #6374-6394) in the amount of $338,476.65, the payroll taxes electronically transferred in the amount of $7,849.51.   Ray seconded the motion and all voted yes.

Meeting adjourned at 8:20 p.m.
Respectfully submitted,
Brenda S Becker, Secretary

Vice Chairman Fred Wissler called to order the Earl Township Board of Supervisors meeting, held on Monday, February 7, 2011, at 7 p.m.  The following were present:  Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

Ray made a motion to approve the January 3, 2011 minutes, Fred seconded and all voted yes.

Public Comment:
Sue Newswanger, Elanco Library Board Member reported that the library’s endowment is now going to be administered by the Lancaster County Community Foundation, which is a very good organization.  The library has received grants for handicapped doors and seven (7) new computers.  

 
Police Report:
Chief Don Bowers presented the January 2011 police report.  

Martindale Fire Co. Report:
Chief Tony Groff presented the 2010 annual report and the January 2011 Fire Co. report. 

Liberty Fire Co. Report:
Chief Larry Martin presented the 2010 annual Fire Co. report. 

Supervisors reviewed the following Plan and request:
The Groff Run Valley Trust, 242 Mentzer Road, Lot Add-On Plan was reviewed and the request as follows was acted on:
a.       Conditional Plan approval.  Ray made a motion to grant conditional approval of the Lot Add-On Plan contingent upon the comments of the Township’s Engineer and the Sewage Enforcement Officer approval of the deferment of surveying for an alternate sewage system to a later time and confirmation that the exiting sewage system is in good operating condition.  Fred seconded the motion and all voted yes.

Mark Magrecki, Steckbeck Engineering, presenting the proposed Tractor Supply Store, 725 East Main Street, and requested that the Supervisors consider changing the Zoning Ordinance regarding off street parking spaces for agricultural businesses or specialty farm retail store.   Mr. Magrecki said, the Zoning Hearing Board denied their variance request to reduce the required number of parking spaces from the required one hundred and fifty four (154) spaces to sixty to seventy (60-70) parking spaces, which is what they typically need for their model store.  Mr. Magrecki provided a draft Ordinance amendment for review and consideration.  Wendy Fulton, Keith Corporation, stated that they are a destination retailer and do not generate a lot of traffic, they typically receive thirty (30) trips per hour.  Ray stated he is sympathetic to the request, but is concerned with the proposed wording opening up other retail stores to reduced parking and creating a safety hazard for the public.  Fred recommended considering the request and researching surrounding Municipalities regulations.  Ed Maser, Chairman of the Zoning Hearing Board, stated they are concerned that the off street parking regulation is limiting and they have asked the Zoning Officer, Barry Wagner to look at drafting a revision.  Ray made a motion to have the Planning Commission and Zoning Officer review and draft an Ordinance amendment for consideration, Fred seconded and all voted yes.  Solicitor Cassidy suggested that Tractor Supply Store provide additional information to the Township to assist in the amendment process.  

Road Master’s Report:
Fred made a motion to adopt Resolution No. 2011-01, A Resolution for Earl Township to participate in a co-operative bidding and purchasing agreement for the procurement of road work identified as Micro-surfacing and Chip Seal Coating with multiple Municipalities.  Ray seconded the motion and all voted yes. 

Fred made a motion to approve selling an old snow plow that hasn’t been in service for many years, through the Municipal Bid program. Ray seconded the motion and all voted yes.

Zoning Officer’s Report:

The January 2nd – January 16, 2011, written zoning report was submitted and will be filed in the office.
Zoning Hearing scheduled on February 14, 2011 is as follows:
Christian Fellowship Church, 758 Spruce Road – Variance requested of the side yard setback and Special Exception to allow for two (2) building additions to the existing church.

Solicitor’s Report:
Solicitor Cassidy presented the South Kinzer Avenue Re-alignment Deed of Dedication Resolution for adoption.  Ray made a motion to adopt Resolution No. 2011-02, A Resolution of the Township of Earl, Lancaster County, Pennsylvania, accepting Deeds of Dedication from Luke R Zimmerman and Anna W Zimmerman and Garden Spot Village for Lands in the Relocated Bed of Kinzer Avenue (T-674) and for conveyance of lands to Garden Spot Village from the vacated Right-Of-Way and Roadbed of Kinzer Avenue (T-764).  Fred seconded the motion and all voted yes. 

Fred made a motion to adopt Resolution No. 2011-03, A Resolution of the board of supervisors of earl township, Lancaster, Pennsylvania, establishing the fee schedule for zoning, subdivision and land development applications, use and occupancy permits, earl township sewer authority, western heights water authority, uniform construction code and administrative fees.  Ray seconded the motion and all voted yes.

Ray made a motion to sign the Ervin M and Ella Mae Zimmerman, 232 Wanner Road, Ephrata, Echo Housing Agreement and to waive the land development planning process for said residence, Fred seconded and all voted yes.

Ray made a motion to approve the partial release of Improvement Guarantee Funds for Hoover Diesel Service, 114 South Shirk Road, Preliminary/Final Land Development Plan in the amount of One Hundred Fifty One Thousand Eight Hundred Twenty Nine Dollars ($151,829.00).  Fred seconded the motion and all voted yes.  The balance remaining shall be Thirty Thousand One Hundred Forty Five Dollars ($30,145.00).

Fred made a motion to acknowledge that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a
time extension until May 11, 2011, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan.  Ray seconded the motion and all voted yes. 

Ray made a motion to acknowledge that
Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until May 3, 2011, to review the Preliminary/Final Land Development Plan.  Fred seconded and all voted yes. 

Ray made a motion to grant the ninety
(90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Fred seconded and all voted yes.  This Plan will now expire May 31, 2011.

Fred made a motion to grant the ninety
(90) day time extension for the Aaron Beiler, 915 West Main Street Storm Water Management Plan, Ray seconded and all voted yes.  This Plan will now expire May 30, 2011.

Ray made a motion to appoint Larry Knepper, 53 Wisteria Court, as an alternate on the UCC Appeal Board, for a one year term expiring on December 31, 2011.  Fred seconded the motion and all voted yes. 

Receipts received in January were $207,526.58 in the General Fund and $8,775.64 in the Street Light Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #12611-12674, #6395-6418) in the amount of $159,723.84 and the payroll taxes electronically transferred in the amount of $12,289.29, Fred seconded and all voted yes.

Meeting adjourned at 8:10 p.m.
Respectfully submitted, 
Brenda S Becker, Secretary

Vice Chairman Fred Wissler called to order the Earl Township Board of Supervisors meeting, held on Monday, March 7, 2011, at 7 p.m.  The following were present:  Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

Ray made a motion to approve the February 7, 2011 minutes, Fred seconded and all voted yes.

Public Comment:
Mike Cormany, Petra Christian Fellowship Church thanked the Lord for assistance with improving their parking facility.
 
Police Report:
Chief Don Bowers presented the February 2011 police report. 
The Lancaster Sunrise Rotary Ride for Sight and Literacy will be held on May 7, 2011.
The 2011 MS Pa Dutch Bike Ride has been cancelled.

Martindale Fire Co. Report:

Chief Tony Groff presented the February 2011 Fire Co. report.  Ray made a motion to approve paving the five foot (5’) for a water draft area on Conestoga Road, which will provide water draw location for Conestoga Road, White Oak Road and Martindale Road where tankers can then loop around while fighting a fire.  Fred seconded the motion and all voted yes.

Supervisors reviewed the following Plan and request:
Robert Switala, Bergmann Assoc. and Curtis Sigler, AutoZone Store, presented the AutoZone Store, 870 West Main Street, Preliminary/Final Land Development Plan and requested the following:
a.       Waiver request of SALDO Section 308.B – Preliminary Plan submission requirement.  Ray made a motion to grant approval of the waiver of the Preliminary Plan requirement, Fred seconded and all voted yes.
b.      Waiver request of SWMO Section 303.G - Storm Water pipe diameter of fifteen (15”) inches requirement.  Ray made a motion to grant approval of this waiver of the fifteen (15”) inch pipe requirement, Fred seconded and all voted yes.   
c.       Conditional approval of the Preliminary/Final Land Development Plan.   Ray made a motion to grant conditional approval of the Final Land Development Plan contingent upon the comments of the Township’s Engineer, Zoning Office, Road Master and the L.C.P.C.   Fred seconded the motion and all voted yes.
d.      Ray made a motion to approved the Improvement Guarantee in the amount of Two Hundred Ninety Seven Thousand Seven Hundred and Fifteen Dollars ($297,715.00), Fred seconded and all voted yes. 
Fred informed Mr. Switala and Mr. Sigler that the property in located within the Western Heights Water Authority Service Area and they will eventually be required to connect to the public water system.  Mr. Switala stated they are aware of and understand the connection requirement.

Floyd Grove, Earl Township Planning Commission Chairman reported that the Planning Commission would like the entire off street parking regulations reviewed for amendment.  Ray made a motion to direct Barry Wagner, Zoning Officer, to review and draft a Ordinance to modify the general parking regulations, Fred seconded and all voted yes.

Robert Winegardner, Judge of Election submitted a letter dated January 4, 2011 regarding election concerns and the polling location at Garden Spot Village (GSV), which was read aloud by Solicitor Cassidy and will be filed as a public record.  Supervisor Ray Martin stated he was denied access to a voter, not he thought he was denied access and he is questioning if that voter wasn’t permitted to or able to make up his/her own mind on whether to speak with Ray.  Ray inquired how many people make up the Board of Elections?  Mr. Winegardner stated there are six or seven (6 or 7), of which five are residents of GSV.  Ray suggested the Board should be a representation of the entire Township area and not be a concentration from GSV.  Mr. Winegardner stated his staff is reliable.

Road Master’s Report:
Ray made a motion to adopt Resolution No. 2011-04, A Resolution for Earl Township to participate in a co-operative bidding and purchasing agreement for the procurement of road work identified as Micro-surfacing and Chip Seal Coating with multiple Municipalities, with earl township taking the lead on the bidding process.  Fred seconded the motion and all voted yes. 

Fred made a motion to adopt Resolution No. 2011-05, A Resolution approving the joint bidding and purchasing Agreement of the procurement of road work indentifies as hot mix aggregate FOB with New Holland Borough.  Ray seconded the motion and all voted yes.

Ray made a motion to adopt Resolution No. 2011-06, A Resolution for Price Adjustment of Bituminous Materials for small quantities, Fred seconded and all voted yes.

Lee reported that the Route 23 and Shirk Road Traffic Signal is continuing to be an issue.  Fred stated he believes there is a mechanical malfunction, due to cars will suddenly be released on Shirk Road after only a few move through on Route 23.  The Supervisors want the signal fixed and approved to have Telco check the settings and operation.

Lee reported that the Route 322 and Railroad Avenue Traffic Signal is also going to be adjusted; due to the signal is cycling with no vehicles in position.

Lee reported that Comcast had submitted a HOP Permit application to construction an underground cable extension on Jalyn Drive.  Fred made a motion to allow the cable line extension by boring within the road ROW, Ray seconded and all voted yes.

Lee requested approval to purchase snow fence to be installed on Weaverland Road, which is near Garden Spot High School and stated the property owner is agreeable to the fence and the installation of a storm water pipe.  Fred made a motion to approve purchasing snow fence, Ray seconded and all voted yes. 

Lee reported the old snow plow sold for Fifteen Hundred Dollars ($1,500.00) through the Municipal Bid program.  

Zoning Officer’s Report:
The January 23rd – February 20, 2011, written zoning report was submitted and will be filed in the office.
Zoning Hearing scheduled on March 14, 2011 is as follows:
Clair Nolt/Nolt Gas, 656 North Shirk Road – special exception to alter and expand an existing non-conforming use and variances of the maximum lot coverage, signage and expansion of the open land of a non-conforming use to not exceed the lesser of two hundred fifty feet (250’) in any direction from the existing non-conforming use.
Crist U Stoltzfus, 137 Meadowcreek Road – special exception to expand an existing non-conforming use and variance of the fifty foot (50’) rear yard setback and the maximum lot coverage requirement.  

Ray made a motion to accept Thomas E Plitt’s resignation as an elected Auditor, Fred seconded and all voted yes.

Pa Department of Environmental Protection (DEP) letter dated February 10, 2011 regarding a complaint filed against Log Cabin Court Mobile Home Park (LCCMHP) was reviewed.  Brenda reported that Dale High, SEO inspected the site and found no issues on February 21, 2011.  The Supervisors directed Dale High to inspection and report on LCCMHP every three (3) weeks.

Commonwealth of Pa Office of Attorney General letter dated February 24, 2011 stated the Act 38 Agriculture, Community, and Rural Environment Act (ACRE) review request submitted by John and Linda Zook, 475 Voganville Road is still being reviewed.
 
Ray made a motion to acknowledge the Norman and Sharon Martin, 528 New Holland Road, withdrawal of the Storm Water Management Plan, Fred seconded and all voted yes.

Ray made a motion to acknowledge the Aaron and Katie Beiler, 915 West Main Street, withdrawal of the Storm Water Management Plan, Fred seconded and all voted yes.

Fred made a motion to approve the Improvement Guarantee Funds for Petra Christian Fellowship Church, 565 Airport Road – Parking Facility Plan in the amount of Fifty Seven Thousand Two Hundred Sixty Eight Dollars ($57,268.00).  Ray seconded the motion and all voted yes. 

The Supervisors reviewed the PA DEP letter to Aaron Wenger, 264 Voganville Road, regarding concerns with their indoor wood-fired stove used to heat his shop.  Mr. Wenger admitted to burning pieces of rubber wagon tires as a source of fuel, which is prohibited.  PA DEP regulations relative to fugitive emissions, malodors, opacity, air pollution and nuisances were provided to Mr. Wenger.

The Supervisors reviewed the Lancaster County Drug Task Force’s 2010 annual report.  Chief Bowers reported that his Police Department participated in a heroin interception, which was being delivered by Federal Express and the arrest went very well. 

The Supervisors reviewed the Lancaster County Commissioner Scott Martin’s April 7, 2011 meeting invitation, to discuss the land development permit processes and costs in the current economic conditions.  Brenda was directed to remind the Supervisors of the meeting prior to the RSVP deadline.

The Supervisors acknowledge the Mill Creek Street Restoration Project – Phase II on the Keith Olin, 592 South Kinzer Avenue.

The Supervisors reviewed the PSATS 2011 proposed Bylaws changes, which are to be voted on at the Annual Educational State Conference general meeting session on Tuesday April 19th.

Receipts received in February were $207,526.58 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #12675-12729, #6419-6436) in the amount of $125,923.93 and the payroll taxes electronically transferred in the amount of $7,687.52, Fred seconded and all voted yes.

Meeting adjourned at 8:30 p.m.
Respectfully submitted, 
Brenda S Becker, Secretary

Vice Chairman Fred Wissler called to order the Earl Township Board of Supervisors meeting, held on Monday, April 4, 2011, at 7 p.m.  The following were present:  Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

Ray made a motion to approve the March 7, 2011 minutes, Fred seconded and all voted yes.

Public Comment:
Donna Brice, Elanco Library reported that they no longer organize their books by the Dewey format, and April 15th will be a Day of Remembrance for the Dewey system.  The National Library Week is April 10 – 16, 2011.  The proposed Pennsylvania Budget is holding the level of funding for Libraries, but this could change. 
 
Police Report:
Chief Don Bowers presented the March 2011 police report.  Chief Bowers noted that the New Holland Borough reimbursed the Township funds for the proposed new radio system, which has been on hold, but stated that even though that credit was given to the Township, the radio conversion will be occurring sometime.  

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the March 2011 Fire Co. report.  

Ray Martin reported that Liberty Fire Company (LFC) and Blue Ball Fire Company are discussing merging.  The LFC currently covers a portion of Earl Township and Rick Kochel has been designated to represent the Township on their Finance Steering Committee.

Supervisors reviewed the following Plan and request:
Paul Stoltzfus, Martin Limestone, 363 Martindale Road, presented a request to waive the Land Development planning process for the construction of a sixty foot by one hundred and twenty foot (60 ft. X 120 ft.) hoop design building on existing impervious ground.  The structure is for storage of dry recycled asphalt pavement materials.  Ray made a motion to grant conditional approval of waiving the Land Development planning process, contingent upon ELA Group, Inc., recommendation letter dated March 31, 2011.  Fred seconded the motion and all voted yes.

Ray made a motion to sign the DEP Sewage Planning Waiver Form B application for the Roy Mentzer, Groff Run Valley, 242 Mentzer Road, Lot Add-On Plan.  Fred seconded the motion and all voted yes.

Fred made a motion to table action on the proposed Zoning Ordinance amendment of Section 1203 – Off Street Parking, to ensure the entire section is reviewed for amendments.  Ray seconded the motion and all voted yes.  Brenda was directed to have Barry Wagner, Zoning Officer review the Off Street Parking regulations for additional amendments.

Road Master’s Report:
The following Road Work Bids were opened and acted on as advertised:
Aggregates: 
a.       Martin Limestone, Inc., submitted a bid in the total amounts of $30,835.00 FOB and $43,505.00 delivered.
b.      Independence Construction Materials submitted a bid in the total amounts of $29,725.00 FOB and $50,313.00 delivered.
Fred made a motion to award the bid to Martin Limestone, Inc., in the total amount of $74,340.00, Ray seconded and all voted yes.

Oil Distribution Truck Rental & Materials
: 
a.       Martin Paving, Inc., submitted a bid in the amount of $92.00 per hour for a distribution truck w/operator to distribute E3M oil at $2.30 per gallon.
Ray made a motion to award the bid to Martin Paving, in the amount of $92.00 per hour and the oil at $2.30 per gallon.  Fred seconded the motion and all voted yes.

Paving
: 
a.       Silver Hill Quarry, Division of Haines and Kibblehouse, Inc., submitted a bid in the amount of $96,530.50 for the work proposed for 2011.  
b.      Burkholder Paving, Division of Martin Limestone, Inc., submitted a bid in the amount of $77,930.20 for the work proposed for 2011.
c.       Pennsy Supply, Inc., submitted a bid in the amount of $99,718.50 for the work proposed for 2011.
Fred made a motion to award the bid to Burkholder Paving, in the amount of $77,930.20, Ray seconded and all voted yes.
           
FOB Paving Materials:
a.       Burkholder Paving, Division of Martin Limestone, Inc. submitted a bid in the amount of $69.12 per ton for ¼” rice wearing, $56.59 per ton for 9.5 mm Superpave, and $49.34 per ton for 25 mm Superpave for the work proposed for 2011.
b.       Pennsy Supply, Inc., submitted a bid in the amount of $54.00 per ton for ¼” rice wearing, $51.50 per ton for 9.5 mm Superpave and $42.50 per ton for 25 mm Superpave for the work proposed for 2011
Lee recommended tabling action, until he thoroughly reviews the bid documents.  Ray made a motion to table awarding the FOB Paving Materials bid until reviewed further, Fred seconded and all voted yes.

Chip
Seal Coating – Joint Municipal Bid:
a.       Martin Paving, Inc., submitted a bid at the rate of $0.947 per sq. yd. with a total amount of $565,162.03, using CRS-2PM oil, distributed at .35 of a gallon per sq. yd using washed #8 stone applied at 22 pounds per sq. yd. and a rate of $1.038 per sq. yd. with a total  amount of $34,818.68, using CRS-2PM oil with an viscosity of 250 or higher, distributed at .33 of a gallon per sq. yd. using washed 3/8th stone applied at 12-16 pounds per sq. yd.  Total bid amount is $599,980.71.
b.      Stewart & Tate, Inc., submitted a bid at the rate of $0.949 per sq. yd. with a total amount of $566,355.61, using CRS-2PM oil, distributed at .35 of a gallon per sq. yd using washed #8 stone applied at 22 pounds per sq. yd. and a rate of $0.954 per sq. yd. with a total  amount of $32,000.98, using CRS-2PM oil with an viscosity of 250 or higher, distributed at .33 of a gallon per sq. yd. using washed 3/8th stone applied at 12-16 pounds per sq. yd.  Total bid amount is $598,355.61.
c.       Hammaker East submitted a bid at the rate of $1.065 per sq. yd. with a total amount of $635,583.48, using CRS-2PM oil, distributed at .35 of a gallon per sq. yd using washed #8 stone applied at 22 pounds per sq. yd. and a rate of $1.034 per sq. yd. with a total  amount of $34,684.50, using CRS-2PM oil with an viscosity of 250 or higher, distributed at .33 of a gallon per sq. yd. using washed 3/8th stone applied at 12-16 pounds per sq. yd.  Total bid amount is $670,267.98.
Fred made a motion to award the bid to Stewart & Tate, Inc., in the amount of $598,355.61, Ray seconded and all voted yes.

Microsurfacing – Joint Municipal Bid:
a.       EJ Breneman submitted a bid in the amount of $3.40 per sq. yd. for Type A Microsurfacing, in the amount of $211,143.40 and $5.35 per sq. yd. for Microsurfacing Rut Fill, in the amount of $97,065.05.  Total bid amount is $308,208.45.
b.      Stewart & Tate, Inc., submitted a bid in the amount of $2.05 per sq. yd. for Type A Microsurfacing, in the amount of $127,307.05 and $2.43 per sq. yd. for Microsurfacing Rut Fill, in the amount of $44,087.49.  Total bid amount is $171,394.54.
c.       Asphalt Paving Systems submitted a bid in the amount of $2.19 per sq. yd. for Type A Microsurfacing, in the amount of $136,001.19 and $2.26 per sq. yd. for Microsurfacing Rut Fill, in the amount of $41,003.18.  Total bid amount is $177,004.37.
Ray made a motion to award the bid to Stewart & Tate, Inc., in the amount of $171,394.54, Fred seconded and all voted yes.
 Lee reported the Office building’s gutters were damaged during the snow storms this winter, Fred directed Lee to get proposals to repair or replace the gutters and to install gutter guards and for installing snow stops on the roof.

Zoning Officer’s Report:

The February 27th – March 20, 2011, written zoning report was submitted and will be filed in the office.
 Ray made a motion to approve the full release of Improvement Guarantee Funds for the Garden Spot Village, 433 South Kinzer Avenue, Phase II Land Development Plan, in the amount of Two Thousand Two Hundred Dollars ($2,200.00).  Fred seconded the motion and all voted yes.

Ray made a motion to approve the partial release of Improvement Guarantee Funds for the Garden Spot Village, 433 South Kinzer Avenue, Phase III Land Development Plan, in the amount of Nine Thousand Six Hundred Twenty Five Dollars ($9,625.00).  Fred seconded the motion and all voted yes.  The balance remaining shall be Ninety Four Thousand Three Hundred Sixty Nine Dollars ($94,369.00).

Ray made a motion to approve the full release of Improvement Guarantee Funds for the Garden Spot Village, 433 South Kinzer Avenue, Phase IV Land Development Plan, in the amount of One Hundred Seventy Four Thousand Seven Hundred Forty Three Dollars ($174,743.00).  Fred seconded the motion and all voted yes.

Ray made a motion to approve the full release of Improvement Guarantee Funds for the Garden Spot Village, 433 South Kinzer Avenue, Phase III – Parking Lot Land Development Plan, in the amount of Seventy Eight Thousand Eight Hundred Twenty Five Dollars ($78,825.00).  Fred seconded the motion and all voted yes. 

The Supervisors reviewed the Sewage Enforcement Officer’s inspection report on Log Cabin Court Mobile Home Park, 3709 Division Highway, and Fred stated the Sewer Authority will be pushing Dr. Chadaga to connect to the public sewer and in what direction the extension shall be constructed.  

Ray made a motion to sign the Petra Christian Fellowship, 565 Airport Road, Additional Parking Facilities Plan - Storm Water Management Agreement, Fred seconded and all voted yes.

The Supervisors reviewed the Lancaster County Drug Task Force’s 2011 annual contribution which is based on the 2010 Census in the amount of Seven Thousand Twenty Four Dollars ($7,024.00).  The Supervisors stated the amount of contribution submitted shall be the budgeted amount of Six Thousand One Hundred and Eighty Three Dollars ($6,183.00).

Fred reported the Supervisors plan to hold four (4) Township meetings at off – site locations, two (2) are proposed at Garden Spot Village and two (2) are proposed at Martindale Fire Company, which will provide additional public awareness and access to the community.  Ed Maser, 32 Runway Avenue, asked why these meetings were being re-located and Fred stated that this was a request to the Supervisors.  Ed said it is a waste of the tax payer’s money, since the Township building was purposely constructed for the public meetings.

Fred reported that the Township meeting minutes will be posted on the Township’s web-site.

The Supervisors reviewed the following Lancaster County Conservation District’s plan approval or deficiencies and inspection reports of earth moving activities:
a.                            NewHoll Development, 662 West Main Street.
b.                           Hoover Diesel Service. 114 South Shirk Road.

Receipts received in March were $111,838.77 in the General Fund.

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #12730-12785, #6437-6842) in the amount of $127,973.48 and the payroll taxes electronically transferred in the amount of $7,943.58, Fred seconded and all voted yes.

Meeting adjourned at 8:10 p.m.
Respectfully submitted, 
Brenda S Becker, Secretary

Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, May 2, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

 

Fred made a motion to approve the April 7, 2011 minutes, Ray seconded and all voted yes.

 

Police Report:

Chief Don Bowers presented the April 2011 police report.  

Martindale Fire Co. Report:

Chief Tony Groff presented the April 2011 Fire Co. report.  Fred made a motion to approve closing Gristmill Road between Martindale Road and Hurst Road for Martindale Days on June 18, 2011, Ray seconded and all voted yes.  Lee will provide road closure barriers and detour signs for the fire company. 

 

Ray made a motion to table action on the proposed Zoning Ordinance amendment of Section 1203 – Off Street Parking, to review additional changes proposed for restaurants/fast food establishments.  Fred seconded the motion and all voted yes. 

 

Road Master’s Report:

The following Road Work Bids were acted on as advertised:

           

FOB Paving Materials:

a.       Burkholder Paving, Division of Martin Limestone, Inc. submitted a bid in the amount of $69.12 per ton for ¼” rice wearing, $56.59 per ton for 9.5 mm Superpave, and $49.34 per ton for 25 mm Superpave for the work proposed for 2011.

b.       Pennsy Supply, Inc., submitted a bid in the amount of $54.00 per ton for ¼” rice wearing, $51.50 per ton for 9.5 mm Superpave and $42.50 per ton for 25 mm Superpave for the work proposed for 2011

Lee recommended selecting Pennsy Supply, Inc., the low bidder.  Ray made a motion to award the FOB Paving Materials bid to Pennsy Supply, Inc., in the amount of $54.00 per ton for ¼” rice wearing, $51.50 per ton for 9.5 mm Superpave and $42.50 per ton for 25 mm Superpave.  Fred seconded the motion and all voted yes.

 

Fred made a motion to sell the 1981 GMC Dump Truck with plow on the Government Municibid auction, Ray seconded and all voted yes.

 

Lee reported that the water draft site on Conestoga Avenue for the Martindale Fire Company has been constructed.

 

Zoning Officer’s Report:

The March 27th – April 17, 2011, written zoning report was submitted and will be filed in the office.

 

Solicitor’s Report:

Solicitor Cassidy presented the South Kinzer Avenue Re-alignment Deed of Dedication for adoption.  Ray made a motion to adopt and sign the Deed of Dedication for lands in the relocated bed of South Kinzer Avenue (T-674) and for conveyance of lands.  Fred seconded the motion and all voted yes. 

 

Fred reported that the Earl Township Sewer Authority has issued a letter to Dr. Chadaga, Log Cabin Court Mobile Home Park (LCCMHP) directing them how to connect to the public sewer system, Fred would like the Supervisors to establish a time line for starting and completing the connection construction.  Solicitor Cassidy recommended allowing time for Dr. Chadaga to respond to the current correspondence.  Dale High, SEO is inspecting the LCCMHP property on a weekly basis, as directed by the Supervisors and has been calling Kline Septic Service to pump the holding tank if it is necessary.  Solicitor Cassidy will send a letter asking LCCMHP for a firm and definitive response on connecting to the public sewer system.

 

Fred made a motion to approve the full release of Improvement Guarantee Funds for the DL Truss, 131 Jalyn Drive, Land Development Plan, in the amount of Five Thousand Dollars ($5,000.00).  Ray seconded the motion and all voted yes.

 

The Supervisors announced the advertised Earl Township Town Hall meeting scheduled for Monday May 9, 2011 at 7:00 p.m. in the Garden Spot Village, 433 South Kinzer Avenue – Apartment Tower meeting room and invited all residents to attend.

 

Fred made a motion to approve the annual contribution to the United Veteran’s Council in the amount of One Hundred Twenty Five Dollars ($125.00) and acknowledged the invitation to the 2011 Annual Pilgrimage to be held on May 30, 2011.  Ray seconded the motion and all voted yes.

 

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Fred seconded and all voted yes.  This Plan will now expire August 31, 2011.

 

Ray made a motion to acknowledge that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until July 4, 2011, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan.  Fred seconded the motion and all voted yes. 

 

Fred made a motion to grant the time extension until July 4, 2011 for Petra Christian Fellowship Church, 565 Airport Road, to record the Final Parking Lot Land Development Plan, Ray seconded and all voted yes.  This Plan will now expire July 4, 2011.

 

Ray made a motion to acknowledge that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until August 2, 2011, to review the Preliminary/Final Land Development Plan.  Fred seconded and all voted yes. 

 

Fred made a motion to approve the exoneration of one hundred sixty three (163) residents from paying the 2010 Per Capita Tax.  Ray seconded the motion and all voted yes.

 

The Supervisors reviewed the following Lancaster County Conservation District’s plan approval or deficiencies and inspection reports of earth moving activities:

a.                            NewHoll Development, 662 West Main Street.

 

The Supervisors reviewed the following PA DEP Noncoal Surface Mining Permit corrections for Burkholder Quarry, Burkholder Quarry No 2 and Burkholder Quarry No 3.

 

Receipts received in April were $113,140.25 in the General Fund and $241,663.95 in the Liquid Fuels Fund.

 

Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #12786-12828, #6461-6479) in the amount of $127,159.04 and the payroll taxes electronically transferred in the amount of $7,549.41, Ray seconded and all voted yes.

 

Meeting adjourned at 8:10 p.m.

Respectfully submitted, 

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on May 12, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

Crist Stoltzfus, 137 Meadowcreek Road, was present to request waiver of the land development planning process for a fourteen feet wide (14’) building expansion with approximately four hundred thirty three square feet (433 sq. ft.) of new impervious coverage.  One half (1/2) of the expansion will be on already existing impervious area.  Mr. Stoltzfus has already received Zoning Hearing approval for this expansion.  After some more discuss Ray made a motion to grant waiving of the land development planning process for the fourteen feet wide (14’) building expansion, Fred seconded and all voted yes.

 

Fred suggested making School Lane a dead-end at North Shirk Road or a one way going west, due to the heavy traffic use on Shirk Road.  Rick suggested making School Lane a no left turn onto Shirk Road, but Fred thought going straight into the Shopping Center may still be an issue.  Ray suggested a right turn only from School Lane.  The Supervisors also discussed creating a crosswalk on North Shirk Road in the area of School Lane.  These ideas shall be discussed further with the Township’s Road Master, Lee Zimmerman.

 

The Supervisors selected Monday June 13, 2011 as the next Town Hall Meeting date, which shall be held at the Martindale Fire Company, if the space is available.

 

Ray reported he attended the meeting held on May 11, 2011, on developing a Regional Transfer of Development Rights (TDR) program and provided written information for the Supervisor to review.

 

Ray made a motion that any forfeited pension funds, shall be used to offset the Township’s pension contribution obligation, Fred seconded and all voted yes.  The current Pension Plan permits using any unvested funds towards the Township’s contribution or they may be redistributed to the eligible participating employees. 

 

Meeting Adjourned at 8:30 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on June 2, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

Brian Johnson, Liberty Fire Company, was present to provide a summary of the 2011 financials for the Fire Company.  The new rescue truck has been purchased and they will be closing on a low two percent (2%) interest loan soon for the remaining balance of One Hundred Fifty Thousand Dollars ($150,000.00) due. 

 

Charles Burkholder, Burkholder Golf Cart Sales and Repairs at 101 Clearview Drive, Ephrata, and Ezra Martin were present as well as Randy Maurer, Associated Building Inspections and Barry Wagner, Zoning Officer.  Discussion occurred regarding the original building permit application submitted, which showed a battery and tire storage area and that the PA Uniform Construction Code (UCC) requires installation of a ventilation system for battery charging and specific tire spacing/separation for the approximate twenty four (24) tires being stored.  The designated shop area must also have a ventilation system due to the gas tanks and batteries on the carts which are to be serviced.  After further discussion Mr. Burkholder and Mr. Martin indicated they will comply with all regulation and resubmit Engineer sealed drawing for review and approval.

 

Fred made a motion to approve that Barry Wagner, Zoning Officer shall meet with the Planning Commission to develop and review Ordinances to implement regulating Agri-tainment and Alternate Energy at to be scheduled meetings.  Ray seconded the motion and all voted yes.

 

Brenda was directed to call Mike Fisher, Newholl Development, 662 West Main Street regarding the stock piling of fill on the property and they need to comply with Erosion and Sediment Control through the Conservation District.   Brenda was also directed to contact the Conservation District asking for assistance with enforcement.

 

Meeting Adjourned at 8:30 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, June 6, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

 

Fred made a motion to approve the May 2nd, 12th and June 2, 2011 minutes, Ray seconded and all voted yes.

 

Public Comment:

Kathy Ashcroft, 133 Maple Drive, worked as a poll watcher at the Garden Spot Village polling location for approximately six (6) hours on Election Day with no noticed problems and the election was very well run.  Kathy stated she believe that all of the Supervisors will eventually be replaced with Garden Spot Village residents, due to the convenience to those residents to vote at that facility.  Kathy stated the all Township residents should be offered the same level of convenience and access in voting, particularly to the buggy and bicycle voters who currently are not afforded this same level of service.  Rick stated the concern is noted, but the County selects the voting location and Rick re-enforced the need of every resident to enact their right to vote.  Bob Winegardner, 254 Orchid Court, the Judge of Elections stated that Garden Spot Village has six different horse ties at the facility and stated no other location in the Township is going to provide that.  Kathy stated that no direction signs were posted for the horse ties.

 

Jim Cox, Elanco Library stated the Summer Reading program will kick-off on June 9th.  The Around the World Event will be held on June 13th.  The Library Board meeting will be held on June 15th at 6 p.m.

 

Police Report:

Chief Don Bowers presented the May 2011 police report.   Chief Bowers introduced Mark Willwerth, who was awarded the 2010 Outstanding Officer of the Year, by the Lancaster County Chiefs of Police Association.  Jonathan Heisse has been promoted to Lieutenant for the New Holland Police Department. 

 

The Supervisors reviewed the letter submitted regarding a traffic hazard created by on-going yard sales in the area of SR 322 and Gristmill Road.  The Township will notify the residents of the Ordinance, which restricts the number of yard sales to only two (2) per year.  This should greatly reduce the traffic hazard.

Chief Bowers inquired if the Supervisors would consider applying for a PENNDOT Grant to purchase a speed box, which is a speed awareness box and it greatly reduces speeding in the display area.  The Supervisors will review the request.

 

The Annual Covered Bridge Metric Century Ride will be held on August 21, 2011.

 

Martindale Fire Co. Report:

Chief Tony Groff presented the May 2011 Fire Co. report.  Martindale Community Day is scheduled for June 18, 2011. 

 

Supervisors reviewed the following Plan and request:

The Norman and Sharon Martin, 528 New Holland Road, Major Storm Water Management Plan was reviewed and the following were requested:

a.       Conditional Plan approval.  Ray made a motion to grant conditional approval of the Major Storm Water Management Plan contingent upon the comments of the Township’s Engineer, Zoning Officer, Road Master and the L.C.P.C.  Fred seconded the motion and all voted yes.

b.      Approve signing the Storm Water Management Agreement.  No action taken, to allow Solicitor Cassidy time to review the Agreement.

 

Road Master’s Report:

Lee reported the new 2012 Peterbilt Truck with plow was delivered and the auction for the 1981 GMC will close on June 15th.

 

Lee reported they will start the Gristmill Road milling on June 13th.

 

Lee reported they have paved horse tracks throughout the Township using the paver which they built and it worked very well.  This will save the Township money by not having to rent a paver.

 

Zoning Officer’s Report:

The April 24th – May 22, 2011, written zoning report was submitted and will be filed in the office.

 

Fred made a motion to advertise the proposed Zoning Ordinance amendment of Section 1203 – Off Street Parking, and the elimination of the curbing and sidewalk regulations in the Ordinance for adoption.  Ray seconded the motion and all voted yes.  The amendment will be submitted to the L.C.P.C. for review and recommendation.

 

The Supervisors reviewed the Sewage Enforcement Officer’s letter dated May 16, 2011 to DEP responding to the complaint about the on-lot sewage system and the private water system at the Log Cabin Court Mobile Home Park (LCCMHP) located at 3709 Division Highway.  The Supervisors are continuing to encourage that this property connects to the public sewer system in a timely manner. 

 

Brenda reported the current contract for purchasing electricity will expire in December 2011, which was through the Lancaster County Purchasing Co-Op.  The County is not extending that contract and has secured its electricity purchase through the Pennsylvania League of Cities and Municipal Utility Alliance.   Brenda stated it is not a pooled rate and will be based on our own usage, but we will be able to combine the Township, Sewer and Water Authority’s accounts to obtain the best rate on the kilowatt and then separate contracts would be processed.  Brenda was directed to submit the paperwork to obtain the quotes for review. 

 

The Supervisors acknowledged the Petition from Benuel L and Barbara J Stoltzfus, 233 Voganville Road, requesting to enroll their approximately fifty one acre (51) property in the Earl Township Agricultural Security Area. 

 

The next Town Hall meeting is scheduled at the Martindale Fire Company, 527 Gristmill Road on Monday July 18, 2011 at 7:00 p.m.  Brenda will advertise this public meeting.  

 

Fred made a motion to approve the partial release of Improvement Guarantee Funds for the Pioneer Hi-Bred, 982 New Holland Road, Land Development Plan, in the amount of Thirty Two Thousand Seven Hundred Fifty Eight Dollars and Forty Eight Cents ($32,758.48).  Ray seconded the motion and all voted yes.  The balance remaining shall be Two Thousand Five Hundred Dollars ($2,500.00).

 

Ray made a motion to sign the Lancaster County Conservation District (LCCD) Memorandum of Understanding (MOU) between the LCCD and the Township, which indicates both parties’ responsibilities regarding earth moving activities.  Fred seconded the motion and all voted yes.

 

The Supervisors reviewed the Lancaster County Drug Task Forces first quarter of 2011 activity report.

 

The Supervisors reviewed the following Lancaster County Conservation District’s plan approval or deficiencies and inspection reports of earth moving activities:

a.                            NewHoll Development, 662 West Main Street.

 

The Supervisors reviewed the PA DEP Surface Mining Permit corrections for Burkholder Quarry.

 

Receipts received in May were in the amount of $415,498.15 in the General Fund.

 

Ray made a motion to pay the expenses in the General and the Payroll Funds (Checks #12829-12882, #6480-6502) in the amount of $150,879.80 and the payroll taxes electronically transferred in the amount of $11,233.18, Rick seconded and all voted yes.

 

Meeting adjourned at 8:20 p.m.

Respectfully submitted, 

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Tuesday, July 5, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

 

Ray made a motion to approve the June 6, 2011 minutes, Fred seconded and all voted yes.

 

Public Comment:

Jim Cox, Elanco Library stated the Summer Reading program has 881 kids and 136 adults enrolled, which is a record for both.  A book sale will be held at the Car Show, which is scheduled at the New Holland Park.  An emergency response plan is being drafted with the New Holland Police Department.  The first annual New Holland Quest Fest and Scavenger Hunt with local businesses will be held on August 13, 2011. 

 

Eric Bannon, 5 Runway Avenue, inquired if the fencing of the property located at 662 West Main Street is the doing of the Township.  A meeting was held on-site with the property’s owner, the Lancaster County Conservation District and Township Officials, to address the non-compliance of erosion and sediment controls and the dumping of fill.  The property owner agreed to cease all acceptance of fill and to fence the property until at a minimum that an Erosion and Sediment Control Plan has been approved.  

 

Police Report:

Chief Don Bowers presented the June 2011 police report.   

Officers John Yanarella and Mark Willwerth have been promoted to Sergeants of the New Holland Police Department.

 

Martindale Fire Co. Report:

The June 2011 Fire Co. report was submitted.  An Open House is scheduled for July 23rd from 10:00 a.m. until 2:00 p.m. and the Supervisors are invited to attend.

 

Supervisors reviewed the following Plans and requests:

 

George Lower, LRHA, presented the Harold Wissler, 329 Wissler Road, Major Storm Water Management Plan and requested the following: 

  1. Conditional Plan approval.  Ray made a motion to grant conditional approval of the Major Storm Water Management Plan contingent upon the comments of the Township’s Engineer, Fred seconded and all voted yes.
  2. Approve signing the Storm Water Management Agreement.  Fred made a motion for the Chairman to sign the Storm Water Management Agreement, Ray seconded and all voted yes.
  3. Fred made a motion to approve the Improvement Guarantee in the amount of Nine Thousand One Hundred Forty Nine Dollars ($9,149.00), Ray seconded and all voted yes.

 

The Norman and Sharon Martin, 528 New Holland Road, Major Storm Water Management Plan and the following were requested:  (Plan approval was received on June 6, 2011)

  1. Approve signing the Storm Water Management Agreement.  Fred made a motion for the Chairman to sign the Storm Water Management Agreement, Ray seconded and all voted yes.
  2. Ray made a motion to approve the Improvement Guarantee in the amount of Twenty Five Thousand Nine Hundred Ninety One Dollars and Twenty Four Cents ($25,991.24), Fred seconded and all voted yes. 

Mike Swank, Steckbeck Engineering & Surveying Inc., and Wendy Fulton, Keith Corporation presented the Tractor Supply Company (TSC), 725 East Main Street, Preliminary/Final Land Development Plan and requested the following:

  1. Waiver request of SALDO Section 308 – Preliminary Plan requirement.  Ray made a motion to grant approval of waiving the Preliminary Plan requirement, contingent upon the comments of the Township’s Engineer.  Fred seconded and all voted yes.
  2. Waiver request of SALDO Section 602.N – The sidewalk requirement along road frontage, specifically SR 023 frontage.  Ray made a motion to defer the requirement to install sidewalk along the SR 0023 frontage to the future developer of the land, contingent upon the comments of the Township’s Engineer.  Fred seconded the motion and all voted yes.
  3. Waiver request of SALDO Section 602.M & 602.K - N – The curbing requirement along road frontage, specifically SR 023 frontage.  Fred made a motion to defer the requirement to install curbing along the SR 0023 frontage to the future developer of the land, contingent upon the comments of the Township’s Engineer.  Ray seconded the motion and all voted yes.
  4. Waiver request of SALDO Section 602.M – The curb height requirement on the Tractor Supply lot.  Fred made a motion to grant approval of waiving the curb height requirement to six inch (6”) high along the interior of the lot and Spartan Drive for the areas, which are outside of the Township’s ROW and will not be dedicated to the Township.  Ray seconded the motion and all voted yes.
  5. Waiver request of SALDO Section 602.M – The curbing requirement along road frontage, specifically the undeveloped Tower Road frontage.  Ray made a motion to defer the requirement to install curbing along the Tower Road frontage to the future developer of the land, except at the Tractor Supply lot and contingent upon the comments of the Township’s Engineer.  Fred seconded the motion and all voted yes.
  6. Waiver request of SALDO Section 602.N – The sidewalk requirement along road frontage, specifically the undeveloped Tower Road frontage.  Fred made a motion to defer the requirement to install sidewalk along the Tower Road frontage to the future developer of the land, except at the Tractor Supply lot and contingent upon the comments of the Township’s Engineer.  Ray seconded the motion and all voted yes.
  7. Waiver request of SALDO Section 602.M – The curbing requirement along road frontage, specifically the undeveloped Spartan Drive frontage.  Ray made a motion to defer the requirement to install curbing along the undeveloped Spartan Drive to the future developer of the land, except at the Tractor Supply lot and contingent upon the comments of the Township’s Engineer.  Fred seconded the motion and all voted yes.
  8. Waiver request of SALDO Section 602.N – The sidewalk requirement along road frontage, specifically the undeveloped Spartan Drive frontage.  Fred made a motion to defer the requirement to install sidewalk along the undeveloped Spartan Drive frontage to the future developer of the land, except at the Tractor Supply lot and contingent upon the comments of the Township’s Engineer.  Ray seconded the motion and all voted yes.
  9. Conditional approval of the Preliminary/Final Land Development Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Land Development Plan, contingent upon the comments of the Township’s Engineer, Zoning Officer, Road Master and the L.C.P.C.  Fred seconded the motion and all voted yes.

 

The truck traffic entering the thirty-six foot (36’) Spartan Drive from Tower Road and then circles around the building and exiting from the north drive onto Tower Road turning left towards SR 0023 was discussed.  The trucks movements exiting turning left onto Tower Road and the trucks turning right into Spartan Drive must be reviewed.  The northern driveway will be signed for deliveries only, no customer traffic.

 

The Road Master is agreeable to Tower Road being constructed to eighteen feet (18’) wide from SR 0023 to the northern point of the Tractor Supply lot.  The road will then transition after the culvert to sixteen feet (16’) wide for the remainder of the undeveloped lot, which shall be widened to eighteen feet (18’) upon that parcel being developed.  The Road Master suggested any public sewer extension should be coordinated with the Tower Road improvements to avoid cutting and digging a newly paved road.  Fred and Solicitor Cassidy reported that unfortunately there is no timeline in place for the proposed Log Cabin Mobile Home Parks (LCCMHP) sewer extension, which makes it very difficult to hold up the TSC road improvement requirements.

 

Road Master’s Report:

Lee reported the 1981 GMC was sold to Philadelphia in the amount Six Thousand Fifty Dollars ($6,050.00).

 

Lee reported they have almost finished with the Gristmill Road realignment.

 

Lee reported his department will start installing the North Shirk Road storm water management facilities.

 

Lee reported that he received Three Hundred and Twelve Dollars ($312.00) for scrap pipe that was recycled and requested approval to purchase a small freezer to store ice to keep the guys hydrated during the hot work detail.  The Supervisors approved the purchase of a small freezer, which will be filled with free ice from White Oak Ice.

 

Zoning Officer’s Report:

The May 22nd – June 19, 2011, written zoning report was submitted and will be filed in the office.

 

Solicitor’s Report:

Solicitor Cassidy reported the proposed Zoning Ordinance amendment of Section 1203 – Off Street Parking, and the elimination of the curbing and sidewalk regulations from the Ordinance, has been advertised for adoption at the August 1, 2011 meeting. 

 

The Supervisors reviewed the Sewage Enforcement Officer’s June report and noted sewer check and tanks pumping at the (LCCMHP) located at 3709 Division Highway.  The Supervisors are continuing to encourage that this property connects to the public sewer system in a timely manner. 

 

Brenda reported that the Lancaster County Farmland Trust has stated that the Petition from Benuel L and Barbara J Stoltzfus, 233 Voganville Road, to enroll their approximately fifty one acre (51) property into the Earl Township Agricultural Security Area (ASA), may be processed under the 180-Day Procedure.  Under the 180- Day Procedure no further action is required by the Board of Supervisors and the property will automatically become a part of the ASA, upon expiration of the (180) days.   

 

Fred made a motion to approve purchasing a Crime Policy with Travelers Insurance, with limits of Four Hundred Thousand Dollars ($400,000.00) coverage, which covers computer and funds transfer fraud at a cost of Five Hundred and Eighty Nine Dollars ($589.00) annually.  Ray seconded the motion and all voted yes.

 

Fred made a motion to sign the David and Amanda Beiler, 147 Voganville Road, Echo Housing Agreement, Ray seconded and all voted yes.

 

The next Town Hall meeting is scheduled at the Martindale Fire Company, 527 Gristmill Road on Monday July 18, 2011 at 7:00 p.m.  Brenda has advertised this public meeting.  

 

The Supervisors reviewed the receipt of the DEP Act 101 Recycling Program Performance Grant in the amount of Two Thousand Seven Hundred and Eight Dollars ($2,708.00) for the 2009 calendar year.

 

Fred made a motion to approve the full release of Improvement Guarantee Funds for the New Covenant Mennonite Church, 529 East Farmersville Road, Land Development Plan, in the amount of Five Thousand Two Hundred Five Dollar and Four Cents ($5,205.04).  Ray seconded the motion and all voted yes.  

 

Ray made a motion to acknowledge that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until November 8, 2011, to review the Preliminary/Final Land Development Plan.  Fred seconded and all voted yes. 

 

Fred made a motion to acknowledge that Petra Christian Fellowship Church, 565 Airport Road, granted the Township a time extension until October 4, 2011, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan.  Ray seconded the motion and all voted yes. 

 

The Supervisors reviewed the following Lancaster County Conservation District’s plan approval or deficiencies and inspection reports of earth moving activities:

a.                            NewHoll Development, 662 West Main Street.

b.                           Rosedale Subdivision, Airport Road and South Kinzer Avenue.

 

Receipts received in June were in the amount of $109,847.87 in the General Fund.

 

Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #12884-12933, #6503-6523) in the amount of $121,585.49 and the payroll taxes electronically transferred in the amount of $7,614.70, Ray seconded and all voted yes.

 

Meeting adjourned at 8:30 p.m.

 

Respectfully submitted, 

Brenda S Becker, Secretary


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, August 1, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.
 Fred made a motion to approve the July 5, 2011 minutes, Ray seconded and all voted yes.
 Public Comment:
Kathy Ashcroft, 133 Maple Drive, New Holland, inquired what the Lancaster County TIP Plan is and what improvements are proposed for SR 322.  Rick stated that the TIP is a County Plan of all proposed road improvements, which would include any improvements necessary to SR 322 for the proposed Lancaster General Hospital.
 Police Report:
Chief Don Bowers presented the July 2011 police report.   
The Garden Spot Village Marathon is schedule for on March 31, 2012.
 
Martindale Fire Co. Report:
Chief Groff presented the July 2011 Fire Co. report.  The Pig Roast is scheduled for August 20th at 10:00 a.m. and until sold out.
 Supervisors reviewed the following Plans and requests:
 Roger Fry, Fry Surveying Inc. presented the John Horning, 158 North Shirk Road, Lot Add-On Plan and requested the following:
  1. Conditional approval of the Lot Add-On Plan.  Fred made a motion to grant conditional approval of the Lot Add-On Plan, contingent upon the comments of the Township Engineer, Ray seconded and all voted yes.
  2. Approval of the Chairman signing the PA DEP Sewage Facilities Planning Module.  Ray made a motion to approve RESOLUTION NO. 2011-08 and for the Chairman to sign the PA DEP Sewage Planning Module, Fred seconded and all voted yes.
Robert Murphy, Larson Design Group, presented the Petra Christian Fellowship Church, 565 Airport Road, Preliminary, Lot Add-On, Subdivision and Land Development Plan and requested the following.
  1. Waiver request of SALDO Article VII – Traffic Impact Study (TIS) requirement.  Fred made a motion to grant approval to modify/waive the requirements related to the preparation of a TIS as outlined in the Ordinance and agreed to modify the scope of the TIS as indicated in the letter dated July 21, 2011.  Ray seconded the motion and all voted yes. 
Diehm & Sons Inc requested approval for the Chairman to sign the PA DEP Sewage Planning Module for the Nolt Gas, 656 North Shirk Road, Preliminary/Final Subdivision and Land Development Plan.  Ray made a motion to approve RESOLUTION NO. 2011-08 and for the Chairman to sign the PA DEP Sewage Planning Module, Fred seconded and all voted yes.
 The Supervisors reviewed the Tractor Supply Company (TSC), 725 East Main Street, Preliminary/Final Land Development Plan and acted on the following:
  1. Fred made a motion to approve the Chairman sign the Retaining Tank Maintenance Agreement, Ray seconded and all voted yes.
  2. Ray made a motion to approve the Improvement Guarantee in the amount of Two Hundred and Six Thousand, Five Hundred Seventy Five Dollars and Thirty Cents ($206,575.30), Fred seconded and all voted yes.
  3. The Supervisors discussed that TSC is investigating possibly installing and using an on-site well for irrigation of landscaping plants, which will need further review. 
Road Master’s Report:
Lee reported the North Shirk Road storm water management project will cost more than budgeted due to the rock encountered during digging.  All of the storm water pipe has been installed and the paving will be completed soon.
 Fred made a motion to send a letter to the Lancaster County Metropolitan Planning Organization (MPO) supporting Ephrata Township’s decision to request including improvements to SR 322 in the MPO Twelve Year Transportation Plan.  Ray seconded the motion and all voted yes.
 Lee reported he will be chip seal coating starting Tuesday August 2, 2011.
 Zoning Officer’s Report:
The June 26th – July 17, 2011, written zoning report was submitted and will be filed in the office.
 Solicitor’s Report:
Solicitor Cassidy presented the advertised for adoption Ordinance No. 2011-02, which is an  amendment of Section 1203 – Off Street Parking requirements, and the elimination of the curbing and sidewalk regulations from the Ordinance.  Fred made a motion to adopt ORDINANCE NO. 2011-02 AN ORDINANCE AMENDING CHAPTER 27 OF THE EARL TOWNSHIP CODE OF ORDINANCES KNOW AS THE EARL TOWNSHIP ZONING ORDINANCE OF 1996 TO AMEND THE DEFINITION OF THE TERM “GROSS FLOOR AREA”, TO DELETE SECTIONS OF THE ZONING ORDINANCE ADDRESSING REQUIREMENTS FOR CURBS AND SIDEWALKS WHICH ARE REDUNDANT TO REQUIREMENTS STATED IN THE SUBDIVISION AND LAND DEVELOPMENT ORDINANCE, AND TO REVISE THE CRITERIA FOR THE REQUIRED NUMBER OF OFF-STREET PARKING SPACES FOR RETAIL SALES OR OFFICE USE.   Ray seconded the motion and all voted yes.
 The Supervisors reviewed the Sewage Enforcement Officer’s July report and noted sewer check and tanks pumping at the (LCCMHP) located at 3709 Division Highway.  The Supervisors are continuing to encourage that this property connects to the public sewer system in a timely manner. 
 The Supervisors reviewed the information provided by the Lancaster County Tax Collection Bureau (LCTCB) regarding adopting new Ordinances, which are relative to Act 32 Earned Income Taxes; particularly whether to start taxing the nonresidents an earned income tax.  After some discussion the Supervisors tabled action to allow reviewing the information more thoroughly and they may have a representative from the L.C.T.C.B. explain the changes in detail. 
 Ray made a motion to waive Western Heights Water Authority’s, 840 Walnut Street, Zoning Permit Fee for the construction of the new well house in the amount of Seventy Two Dollars and Eighty Cents ($72.80), Rick seconded and the motion carried.  Fred abstained due to being the Chairman of the Western Heights Water Authority.  The building code agency Associated Building Inspections also waived Seven Hundred Dollars ($700.00) of the One Thousand Three Hundred Sixty Five Dollars ($1,365.00) for inspections.  
Ray made a motion to set the mileage reimbursement rate effective July 1, 2011 at the Federal rate of $0.555, Fred seconded and all voted yes.
 Fred made a motion to approve the partial release of Improvement Guarantee Funds for the Hoover Diesel Services, 118 South Shirk Road, Land Development Plan, in the amount of Twenty Two Thousand Five Hundred and Ninety Dollars ($22,590.00).  Ray seconded the motion and all voted yes.  The balance remaining shall be Seven Thousand Five Hundred Fifty Five Dollars ($7,555.00).
 Ray made a motion to approve the partial release of Improvement Guarantee Funds for the New Holland Recreation Center, 123 North Shirk Road, Land Development Plan, in the amount of Five Thousand Five Hundred Dollars ($5,500.00).  Fred seconded the motion and all voted yes.  The balance remaining shall be Two Thousand Two Hundred Dollars ($2,200.00).
 The Supervisors acknowledged receipt of a copy of Liberty Fire Company’s 2007-2008 audit report from the Auditor General.
 The Supervisors reviewed the letter from Senator Brubaker congratulating the Township on the 2009 Recycling Performance Grant monies received.
 The Supervisors reviewed the following Lancaster County Conservation District’s plan approval or deficiencies and inspection reports of earth moving activities:
a.                            NewHoll Development, 662 West Main Street.
 Receipts received in July were in the amount of $89,397.89 in the General Fund.
 Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #12934-12971, #6524-6543) in the amount of $104,628.57 and the payroll taxes electronically transferred in the amount of $7,608.93, Ray seconded and all voted yes.
 Meeting adjourned at 8:25 p.m.
 Respectfully submitted, 
Brenda S Becker, Secretary

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on August 11, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

Melvin Stoltzfus, Meadow Creek Welding, 221 Jalyn Drive was present to request a waiver of the land development planning process to expand the office building twenty-five by fifty feet (25’ X 50’) on existing impervious area.  Some of the off street parking spaces will need to be relocated for the expansion.  Mr. Stoltzfus stated he is currently using forty-five percent (45%) of lot coverage and the Ordinance allows for eighty percent (80%) maximum lot coverage.  After more discussion Rick made a motion to conditionally waive the land development planning process, contingent upon that Meadow Creek Welding shall remaining within the allowed maximum lot coverage requirement, and safely maintain the required number of off street parking spaces according to the current Ordinances, and providing an As-Built Plan of the completed improvements which shall be recorded in the County Records of Deeds Office.  Fred seconded the motion and all voted yes.  A Zoning/Building Permit shall be obtained and shall be in compliance with all PA Uniform Construction Code regulations for this project.  

The Supervisors reviewed the year to date budgets of the General Fund and the Liquid Fuels Fund in particular the overage for the Shirk Road and Huyard Rd storm water project.  The Supervisors approved that Lee may proceed with the project by utilizing the funds budgeted for the Reidenbach Road project in the General Fund rather than continuing the overage in the Liquid Fuels Fund.

Fred reported that a Regional Wellhead Protection meeting may be scheduled for all the Municipal Officials in the ELANCO District to update everyone on the progress of the Wellhead Protection Plan.  The general public will also be invited to attend a meeting to be informed of the proposed Plan.

Meeting Adjourned at 8:25 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Tuesday, September 6, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.
 Fred made a motion to approve the August 1st and 11th, 2011 minutes, Ray seconded and all voted yes.
 Police Report:
Chief Don Bowers presented the August 2011 police report.   
 The Garden Spot Village Marathon is schedule for on March 31, 2012 and requested closing Mentzer Road and holding traffic on Ranck Road from 8:00 – 8:15 a.m.  Fred made a motion to close Mentzer Road from 8:00 a.m. until 10:00 a.m., and to hold traffic on Ranck Road between Weaver Boulevard and East Earl Road from 8:00 – 8:15 a.m., for the March 31, 2012 Marathon.  Ray seconded the motion and all voted yes.  
 
Martindale Fire Co. Report:
The written August 2011 Fire Co. report was submitted and will be filed in the office.  
 Supervisors reviewed the following Plans and requests:
 Ted Kromley, Diehm & Sons Inc., presenting the Nolt Gas, 656 N Shirk Rd, Final Subdivision and Land Development Plan and requesting the following:
  1. Waiver request of SALDO Section 308 – Preliminary Plan submission requirement.  Fred made a motion to grant the modification to the Preliminary Plan submission requirement, contingent upon the comments of the Township Engineer.  Ray seconded the motion and all voted yes.
  2. Waiver request of SALDO Section 403.C.3 and 403.C.5 – Existing features and significant environmental features within 200’ of the subject tract requirements. Ray made a motion to grant the modification of providing the existing features within 200’ of the proposed lot being developed for the Nolt Gas use, contingent upon the comments of the Township Engineer.  Fred seconded the motion and all voted yes.
  3. Waiver request of SALDO Section 602.K.4 – Improvement to existing streets requirement.  Fred made a motion to grant conditional approval of waiving the requirement to improvement the existing street, contingent upon the comments of the Township Engineer and Road Master.  Ray seconded the motion and all voted yes.
  4. Waiver request of SALDO Section 602.M – Curbs required along all parking compounds and access drives requirement.  Ray made a motion to grant the modification to the curbing, contingent upon the comments of the Township Engineer.  Rick seconded the motion and all voted yes.
  5. Waiver request of SWMO Section 303.A.5 – Maximum of 24 hours dewatering time requirement.  Fred made a motion to grant the modification to the basin dewatering time, contingent upon the comments of the Township Engineer.  Ray seconded the motion and all voted yes.
  6. Waiver request of SWMO Section 303.I – Minimum of one (1’) foot from crown of pipe to subgrade requirement.    Ray made a motion to grant the modification to the requirement of a minimum of one foot (1’) cover from the subbase be provided for storm pipes, contingent upon the comments of the Township Engineer.  Fred seconded the motion and all voted yes.
  7. Waiver request of SWMO Section 304.F.2 – Minimum 48” depth to limiting zone for infiltration facilities requirement.  Fred made a motion to grant the modification to the requirement of providing forty-eight inches (48”) between the bottom of the infiltration facility and the limiting zone, contingent upon the comments of the Township Engineer.  Ray seconded the motion and all voted yes.
  8. Conditional approval of the Preliminary/Final Land Development Plan.  Ray made a motion to grant conditional approval of the Preliminary/Final Subdivision and Land Development Plan contingent upon the comments of the Township’s Engineer, Road Master and L.C.P.C.  Fred seconded the motion and all voted yes.
  9. Fred made a motion to approve Improvement Guarantee in the amount of One Hundred Seventy Nine Thousand Three Hundred Ninety Two Dollars and Twenty Nine Cents ($179,392.29), Rick seconded the motion and all voted yes.
  10. Ray made a motion to approve that the Chairman shall sign the Storm Water Management Agreement, Fred seconded and all voted yes 
Road Master’s Report:
Lee reported the North Shirk Road storm water management project is working well by draining the recent ground water runoff. 
 Lee reported that he will attend the L.C.P.C. Transportation Improvement Plan meeting scheduled for September 12, 2011 at noon, to show support of including the improvements to SR 322 between Hinkletown and through Ephrata Township into the MPO Twelve Year Transportation Plan
 Lee reported that most of the summer work has been completed, with the micro-surfacing and line painting to be scheduled soon.
 Lee reported that the Gristmill Road re-alignment only needs some minor grass seeding completion yet this year and that the wearing paving course will be scheduled for 2012.
 Zoning Officer’s Report:
The July 24th – August 21, 2011, written zoning report was submitted and will be filed in the office.
Zoning Hearing scheduled on September 12, 2011 is as follows:
Melvin Stoltzfus, 221 Jalyn Drive – Requesting a variance of the maximum permitted floor area for residential accessory building and of the maximum building height requirement. 
 Solicitor’s Report:
Solicitor Cassidy reported he reviewed the Tower Road Deed of Dedication document and he requested changes and then resubmission of the document.  The Spartan Drive Deed of Dedication may never be required so no further action or review is necessary at this time.
 Solicitor Cassidy stated he has reviewed and recommends approval of signing the Tractor Supply Company’s Parking Easement Abandonment document, when it is presented to the Board of Supervisors.
  The Supervisors reviewed the Sewage Enforcement Officer’s August report and noted the sewer check and tanks pumping at the (LCCMHP) located at 3709 Division Highway.  Fred reported that the EDUs purchased by Dr. Chadaga will require paying the Guarantee of Capacity fee starting in September, which is one hundred percent (100%) of the per EDU Users fee.  Dale said the holding tanks are being pumped, but the tanks are being routinely pushed to the capacity. 
 Ray made a motion to approve the 2012 Pension’s Minimum Municipal Obligation (MMO) in the amount of Thirty Six Thousand Four Hundred Ninety Five Dollars ($36,495.00), Fred seconded the motion and all voted yes.
 Fred made a motion to approve the partial release of Improvement Guarantee Funds for the Our Lady of Lourdes Catholic Church, 150 Water Street, Land Development Plan, in the amount of Twelve Thousand Three Hundred Seventy Five Dollars ($12,375.00).  Ray seconded the motion and all voted yes.  The balance remaining shall be Two Thousand Five Hundred Dollars ($2,500.00).
 Ray made a motion to approve the full release of Improvement Guarantee Funds for the Harold Wissler, 329 Wissler Road, Storm Water Management Plan, in the amount of Nine Thousand One Hundred Forty Nine Dollars ($9,149.00).  Fred seconded the motion and all voted yes. 
 Fred made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Ray seconded and all voted yes.  This Plan will now expire November 30, 2011.
 Fred made a motion to sign a Statement of support for our American soldiers serving in the National Guard and Reserve, Ray seconded and all voted yes.
 The Supervisors acknowledged receipt of a copy of Martindale Fire Company’s 2007-2009 audit report from the Auditor General.
 The Supervisors reviewed the DEP reimbursement for enforcing the PA Sewage Facilities Act (SEO) in the amount of Nine Thousand Thirty Six Dollars and Twenty Four Cents ($936.24).
 Fred reported the Wellhouse low bid was in the amount of Seventeen Thousand One Hundred Dollars, the Western Heights Water Authority must approve the bid and then construction may start.
 Receipts received in August were in the amount of $154,975.41 in the General Fund.
 Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #12972 - 13031, #6544-6559) in the amount of $138,289.53 and the payroll taxes electronically transferred in the amount of $7,607.51, Ray seconded and all voted yes.
 Meeting adjourned at 8:30 p.m.
 Respectfully submitted, 
Brenda S Becker, Secretary

Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on September 8, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

Aaron Beiler, 915 W Main Street and Roger Fry, Fry Surveying Inc., were present to discuss the progress of the storm water management under an existing NPDES Plan, which is being overseen by the Lancaster County Conservation District.  The shared access drive is currently twelve foot (12’) macadam and six to eight foot (6’ to 8’) stone, the Township Ordinance requires the shared access drive to be sixteen feet (16’).  After some discussion it was determined the stone width will remain and may stay stone due to it is already compacted and dust free.  Mr. Beiler is submitting a new Plan to construction a new commercial building and to subdivide the existing houses on Walnut Street from the 915 West Main Street property.  A cistern is proposed to be utilized for storm water management for the commercial building rather than installing a basin.  Mr. Beiler is requesting approval to start construction on the cistern and the foundation pills for the commercial building pole barn prior to the Plan Recording.  After further discussion the Supervisors stated Mr. Beiler may start on the underground improvements prior to the Recording of the Subdivision and Land Development Ordinance at Mr. Aaron Beiler’s own risk if the Plan isn’t approved as currently presented.

 

Bill Clisham, New Holland Borough Council Police Committee was present to provide an update on the Police Department operation.  Mr. Clisham stated that Jonathan Heisse was promoted to Lieutenant, and Mark Willwerth and John Yanarella were promoted to Sergeants.  The twelve hours shifts and the tiered levels of authority are working very well.  An area for which the Police department will be over budget is in the vehicle fuel and vehicle purchases, because they are purchasing two (2) vehicles rather than one (1) budgeted, due to the Crown Victorias are being discontinued.

 

Fred made a motion to approve signing the Tractor Supply Company, 725 E Main Street, Parking Easement Abandonment document, which abandons the proposed parking spaces on an abutting lot and is no longer needed since adopting new off street parking regulations.  Ray seconded the motion and all voted yes.

 

Meeting Adjourned at 9:00 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on September 22, 2011 at 7:00 a.m.  Present were Rick Kochel, Ray Martin, Lee Zimmerman, Road Master, Doug Plank and Chuck Haley, ELA Group Inc.

 

Robert Murphy, Edward J. Baszczewski and Jesse E. Smith, Larson Design Group, Mike Fisher, Newholl Development, 662 West Main Street, were present to discuss the Traffic Impact Study and to prepare for the meeting scheduled with PENNDOT on October 5th.  Doug Plank stated he wants a left turn lane on SR 0023.  The SR 0023 traffic signals are coordinated through New Holland Borough and the project should have no affect on the signals.  Doug stated he is okay if the signal timing isn’t required to be changes.  The traffic appears to be split 50/50 coming from west from New Holland and east from Earl Township.  The flagship store is a Dollar General Store and they are hoping for occupancy in 2012, the other uses possible retail and a restaurant are proposed for later construction maybe even in 2014.  The new use Dollar General Store doesn’t appear to generate enough traffic to warrant a traffic signal at the property.

 

Craig Smith, and Josh Millman, RGS were present to discuss the proposed new Waste Water Treatment Plant (WWTP) for Allouette Cheese, Zausner Foods, 350-400 S Custer Avenue.  The WWTP is proposed for the on the 350 S Custer Avenue property, which located at the corner of Orlan Road and S Custer Avenue.  Mr. Smith stated in discussion with Barry Wagner, Zoning Officer it was determined the WWTP would be a permitted use under the regulation as a principle use and would require no further zoning approvals.  This facility will replace the existing WWTP at 400 S Custer Avenue, which is to be demolished to provide space to expand their production operation.  The WWTP is proposed to discharge to the New Holland Borough Waste Water Treatment Plan (NHWWTP), due to an existing sewer main is on the property.  The Earl Township Sewer Authority was presented the proposed project at their September 8, 2011 meeting and will need to make a recommendation to the Supervisors on sending the sanitary sewer flow to the NHWWTP.  The lot is proposed to be subdivided and eventually developed with an additional use at the corner of Orlan Road and S Custer Avenue, in approximately ten (10) years.  Mr. Smith inquired if street and curb improvements could be delayed until the corner area is developed.  Chuck stated the widening and curbing will be looked at up to just past the access drive for the WWTP when the Plan is submitted.  The Township will review the Plan, with New Holland Borough’s review or deferral of review approval to the Township. 

 

Rick asked Lee about storm water runoff at Ronald Steinmetz, 144 Redwell Road property.  Rick stated he received a complaint from Mr. Steinmetz about the runoff washing out his property, which is endangering his pool and deck.  Lee reported the property is receiving a large quantity of storm water for the discharge pipe.  Lee stated to alleviate the problem additional storm water cross pipes up stream would need to be installed and would more evenly distribute the water discharge.  ROW Easements for that discharge would need to be acquired from property owners up stream.  Mr. Steinmetz sold these lots for development, which greatly contribute to the increased water runoff and without securing Easements.  After more discussion it was determined that Rick will ask Mr. Steinmetz to speak with his neighbors requesting that they work with the Township by providing the ROW Easements to take some of the water runoff discharge.

 

Chuck Haley reported the MS4 is extended and a letter of intend will be due March of 2012 and possibly the mapping being due in 2013.  The Environmental Protection Agency and the Pa Department of Environmental Protection haven’t finalized the mapping requirement yet.  Since Earl Township already has facilities mapped in a Geographical Information System (GIS), Chuck stated it may cost approximately Five Thousand Dollars ($5,000.00) in 2012 to meet these requirements.


Terry Hackman, LCTCB was present to review the Act 32 of 2008 law requires the restructuring of the Earned Income Tax (EIT) and Municipalities must pass new Ordinances to be consistent with the new law set forth in Act 32.  The Supervisors must also determine if they want to implement an EIT collection on nonresidents, a nonresident EIT is a tax imposed on employees who work within the municipality, but reside elsewhere.  The municipality generally retains the difference between the nonresident EIT rate and the combined resident EIT rate applicable to an employee.  Most of the time the combined resident EIT rate applicable to an employee equals or exceeds the applicable nonresident EIT rate, which would lead to the municipality to receive nothing in collecting a nonresident EIT.  To adopt the new EIT Ordinance to meet Act 32 mandates requires one publication of such notice in a newspaper of general circulation within such political subdivision.  To adopt the nonresident EIT and meeting all Act 32 mandates advertisement requires publication of such notice once a week for three weeks in a newspaper of general circulation.  The Supervisors directed Brenda to place the Act 32 EIT item on the October 3rd meeting agenda for advertisement action.  

 

Meeting adjourned at 9:40 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, October 3, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

 

Fred made a motion to approve the September 6th, 8th and 22nd, 2011 minutes, Ray seconded and all voted yes.

 

Public Comment:

Donald Arndt, 731 West Main Street, is concerned about the proposed storm water basin for the proposed Re-Uzit Shop’s parking lot on 721 West Main Street property.  Mr. Arndt is concerned that the water will lie in the bottom of the basin and impact/infiltrate into his basement.  Rick and Fred stated the engineers will design the storm water facility to drain in a certain amount as permitted by the state.  The lay of the land indicates the flow will be away from Mr. Arndt’s residence.  Mr. Arndt also believes the land surveying pins may be incorrect, Roger Fry, Fry Surveying offered to meet with Mr. Arndt to review all aspects of the proposed Land Development Plan and discuss any concerns.

 

Police Report:

Chief Don Bowers presented the September 2011 police report.   

 

Martindale Fire Co. Report:

Chief Groff presented the September 2011 Fire Co. report.  Lavern Martin presented a year to date budget update and the proposed 2012 Operating Budget and the 2012 Fire Relief Budgets for review.  

 

Supervisors reviewed the following Plans and requests:

 

Roger Fry, Fry Surveying Inc., presenting the Aaron Beiler, 915 W Main St, Preliminary/Final Subdivision and Land Development Plan and requesting the following:

  1. Waiver request of SALDO Section 308 – Preliminary Plan submission requirement.  Ray made a motion to grant the modification to the Preliminary Plan submission requirement, Fred seconded and all voted yes.
  2. Waiver request of SALDO Section 602.K.2 – Improvement to streets requirement.  Fred made a motion to grant conditional approval of deferring the requirement to improvement the street, until the subject tract is subdivided in accordance to the Sketch Plan provided and contingent upon the comments of the Township Engineer and Road Master.  Ray seconded the motion and all voted yes.
  3. Conditional approval of the Preliminary/Final Land Development Plan.  Fred made a motion to grant conditional approval of the Preliminary/Final Subdivision and Land Development Plan contingent upon the comments of the Township’s Engineer, Road Master and L.C.P.C.  Ray seconded the motion and all voted yes.

 

Tom Matteson, Diehm & Sons, provided a copy of the waiver request of the Land Development Planning process for Dr. Melvin Wenger, Conestoga Animal Hospital, 113 Martindale Road to Ephrata Township.  A very small portion of this property is located within Earl Township boundary.  Ray made a motion to defer the planning to Ephrata Township on the Dr. Wenger, Conestoga Animal Hospital, 113 Martindale Road building expansion, Fred seconded and all voted yes.

 

 

Pastor Jeff Pretz and Lowell Groff representing the ELANCO Social Services Network informed the Supervisors that they will be providing services to needy people within the ELANCO Region.  They have filed for incorporation and drafted By-Laws; and they are also will be filing for non-profit status.  They and are requesting the Supervisors consider a contribution in their 2012 budget.  The operation will be headquartered for the two years at the Garden Spot Village house located at 441 South Kinzer Avenue. 

 

Road Master’s Report:

Lee presented a proposal for high intensity reflectivity winter jackets through our current contract with Cintas at the cost of Two Dollars ($2.00) per person per week, which provides two (2) jackets per person.  Fred made a motion to approve the rental of two (2) jackets per person at the cost of Two Dollars ($2.00) a person per week, Ray seconded and all voted yes.

 

Lee reported he attended the Lancaster County Transportation Improvement Program (TIP) meeting regarding the SR 322 long range improvements.  Lee reported that an additional meeting will be scheduled.  Rick inquired if a construction timeline has been established; Lee stated a construction schedule has not been drafted.

 

Lee reported a new controller is to be installed at the SR 322 and Railroad Avenue traffic signal and the timing will be modified to reduce the red signal time, which should alleviate some of the vehicle back-ups.

 

Lee inquired if he shall be follow up with Mr. Steinmetz, 144 Redwell Road, regarding the storm water runoff on his property.  Lee was directed to ask Mr. Steinmetz if he would assist the Township by getting his neighbors to provide ROW Easements for the storm water facilities.

 

Fred inquired what is the status of the office building’s gutter guards and snow guards, Lee stated is should have the third (3rd) quote soon and he will then present the proposals.

 

Fred inquired about the large meeting room’s ceiling damage and Lee stated it is old water damage and not a new leak.  The Supervisors directed Lee to have the dry wall repaired.  Brenda inquired if the dry wall in the receptionist area at the printer could be patch and painted at the same time, which the Supervisors approved.

 

Zoning Officer’s Report:

The August 28th – September 18, 2011, written zoning report was submitted and will be filed in the office.

Zoning Hearing scheduled on October 10, 2011 is as follows:

Continuation of Melvin Stoltzfus, 221 Jalyn Drive – Requesting a variance of the maximum permitted floor area for residential accessory building and of the maximum building height requirement. 

 

Solicitor’s Report:

Ray made a motion to advertise for adoption a one half percent (.5%) resident only Earned Income Tax (EIT) Ordinance, which is in compliance with Act 32 of 2008 and is an unchanged tax rate.  Fred seconded the motion and all voted yes.

 

The Supervisors reviewed the Sewage Enforcement Officer’s September report.  

 

Brenda reported that the new two (2) year electric contract obtained is for a rate of $0.074211 per s/kWH and uses ten percent (10%) wind energy.  The contract expiring in December 2011 was at the rate of $0.1169 s/kWH.

 

Ray made a motion to approve the partial release of Improvement Guarantee Funds for the Norman and Sharon Martin, 528 New Holland Road, Storm Water Management Plan, in the amount of Twenty Four Thousand Four Hundred Ninety One Dollars and Twenty Four Cents ($24,491.24).  Fred seconded the motion and all voted yes.  The balance remaining shall be One Thousand Five Hundred Dollars ($1,500.00).

 

Fred made a motion to approve the full release of Improvement Guarantee Funds for the Louis Martin, 413 Reidenbach Road, Land Development Plan, in the amount of Five Hundred Dollars ($500.00).  Ray seconded the motion and all voted yes. 

 

Fred made a motion to acknowledge that the Re-Uzit Shop, 707 & 721 West Main Street, granted the Township a time extension until November 28, 2011, to review the Preliminary/Final Land Development Plan, Ray seconded and all voted yes. 

 

Ray made a motion to acknowledge that Petra Christian Fellowship, 565 Airport Road, granted the Township a time extension until February 7, 2012, to review the Preliminary Lot Add-On, Subdivision and Land Development Plan.  Fred seconded the motion and all voted yes. 

 

Fred made a motion to acknowledge that Real Marq-Newholl Development, 662 West Main Street, granted the Township a time extension until February 7, 2012, to review the Preliminary/Final Land Development Plan.  Ray seconded the motion and all voted yes. 

 

Brenda stated the Auditor General’s audit report on the Turn-back Program was received for the South Custer Avenue bridges at Mill Creek and Groff Run.

 

The Supervisors reviewed the Lancaster County Drug Task Forces second quarter of 2011 activity report.

 

The Lancaster County-wide Trick or Treat Night will be held on Monday October 31st from 6:00 – 8:00 p.m.

 

Receipts received in September were in the amount of $155,746.99 in the General Fund.

 

Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #13032 - 13082, #6560-6580) in the amount of $129,506.52 and the payroll taxes electronically transferred in the amount of $7,774.08, Ray seconded and all voted yes.

 

Meeting adjourned at 8:20 p.m.

 

Respectfully submitted, 

Brenda S Becker, Secretary

 


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 6, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

John Komancheck, 141 Greentree Drive was present to discuss the storm water runoff impacting his property.  The storm water runoff has increased since the installation of the public sewer system and the road was repaved.  The farmer Jim Martin, 637 New Holland Road is also being washed out and has huge ruts in his field.  The Conservation District helped fund a green grass way at one area of the farm, but the other side of the farm from Mr. Komancheck’s property is still being affected.  Mr. Komancheck extended the waterway and installed very large stones, which were washed out during the recent storms.  Fred recommends that the Township to install a pipe to redirect the water into the grass strip that the Conservation District planned.  Rick stated they will have to look at the design and costs to determine if it is feasible for the Township to assist.  Ray stated he wants to be sure the fix doesn’t impact another property and the problem is just being move from one to another.  Brenda was directed to contact the Conservation District and ask if they will assist in designing/planning and funding another water way on Jim Martin’s farm.

 

Brenda was directed to draft a letter to A Ronald Steinmetz, 144 Redwell Road, to ask him to be instrumental and assist in getting his neighbors to provide ROW Easements to drain and redirect some of the water runoff, and too invite him to a meeting if he desires to discuss the storm water further. 

 

David Seibel, Cozy Cabins, 455 East Farmersville Road was present to request a waiver of the land development planning process to construct an fifty foot (50’) extension to his existing building.  The current Recorded Land Development Plan allowed for a thirty three thousand square foot (33,000 sq.ft.) building and he has only to date constructed an eighteen thousand square foot (18,000 sq.ft.) building. The number of parking spaces required and handicap accessibility will not be impacted.  After further discussion Ray made a motion to waive the land development planning process for the fifty foot (50’) building addition for Cozy Cabins at 455 East Farmersville Road, contingent upon Mr. Seibel provides an As-Built Plan of the proposed improvement to the Township Office and Records the Plan in the Lancaster County Recorder of Deeds Office.  Fred seconded the motion and all voted yes.  Brenda was directed to research the tree buffer requirement for the corner of the property, which was possibly required due to the outdoor storage.

 

Lee presented a proposal to install gutter guards and snow guards on the Township Office building from the following:

Horst Exteriors -         $3,966.00

J Law Siding -             $1,960.00

Fred made a motion to award the work to J Law Siding in the amount of One Thousand Nine Hundred Sixty Dollars to install gutter guards and snow guards on the Township Office building, Ray seconded and all voted yes.

 

Brenda was directed to locate a copy of the current State storm water regulations to review against our current Ordinance.

 

Meeting adjourned at 9:30 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 13, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

 

The purpose of the meeting was to work on the 2012 budget.

 

Ray made a motion to advertise for adoption an amendment to the Park and Recreation Ordinance to exempt any Residential subdivision or land development plan that will total no more than one (1) dwelling unit or one (1) lot subdivision in any zoning district from the requirement of contributing land or a fee in lieu of land.  Fred seconded the motion and all voted yes.

 

 

Meeting adjourned at 9:30 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer



Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 20, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

 

The purpose of the meeting was to work on the 2012 budget.

Brenda was directed to contact Selective Insurance regarding the snow plow damaged January 12, 2011, which has not been reimbursed by the Insurance Company.

 

Meeting adjourned at 9:20 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer



Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on October 27, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler and Ray Martin.

 

 

The purpose of the meeting was to work on the 2012 budget.

 

Brenda was directed to draft a letter to Garden Spot Village (GSV) regarding the road improvement requirements to South Kinzer Avenue, during their Land Development Planning process.   A waiver was granted to complete those road improvements in five to seven (5 - 7) years and to be completed along with the west campus development.  The Supervisors wish to schedule a meeting with GSV to discuss the South Kinzer Avenue roadway. 

 

Brenda was directed to request Rate Schedules from our current Engineers, Legal Counsel, Barry Wagner and Dale High for review.

 

Brenda was directed to contact PSATS legal department and the MPC to determine the procedures or requirement to have legal counsel present at hearings or meetings.

 

Meeting adjourned at 9:30 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 




Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, November 7, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

 

Fred made a motion to approve the October 3rd, 6th, 13th, 20th, 27th and November 3, 2011 minutes, Ray seconded and all voted yes.

 

Public Comment:

Kathy Ashcroft, 133 Maple Drive, inquired how she can get the Road Department to cut down trees/branches on her property.  Lee stated only trees/branches which are deemed hazardous to travel on the roadway will be removed by the Road Department; any deemed none hazardous are the responsibility of the property owner.

 

Police Report:

Chief Don Bowers presented the October 2011 police report.   

 

Martindale Fire Co. Report:

Chief Groff presented the October 2011 Fire Co. report. 

 

Supervisors reviewed the following Plans and requests:

 

Roger Fry, Fry Surveying Inc., presented the James O Nolt and Philip B Weaver, 544 & 546 N Railroad Avenue, Preliminary/Final Subdivision and Land Development Plan and requested the following:

  1. Waiver request to defer the Storm Water Management Planning until the site is developed.  Fred made a motion to recommend granting the deferment of the Storm Water Management Planning, until the site is developed, Ray seconded and all voted yes.
  2. Approval of the Chairman signing the DEP Sewage Facilities Planning Module.  Ray made a motion to sign Resolution No. 2011-08 the DEP Sewage Planning Module, Fred seconded and all voted yes.
  3. Conditional approval of the Preliminary/Final Subdivision and Land Development Plan.  Fred made a motion to recommend granting conditional approval of the Preliminary/Final Subdivision and Land Development Plan, contingent upon the comments of the Township’s Engineer, Road Master and L.C.P.C.  Rick seconded the motion and all voted yes.

When the site is developed they propose utilizing a composting toilet, due to the property is high in nitrates.

 

Roger Fry, Fry Surveying Inc., presented the Ervin M Zimmerman, 232 Wanner Rd, Preliminary/Final Subdivision Plan and requested the following:

  1. Approval of the Chairman signing the DEP Sewage Facilities Planning Module.  Ray made a motion to conditionally grant approval to sign Resolution No. 2011-08 the DEP Sewage Planning Module, contingent upon receipt of the completed Nutrient Management Plan and the Conservation Plan.  Fred seconded the motion and all voted yes.
  2. Waiver request of the requirement to dedication land or fee in lieu of land for Parks and Recreation for this one lot subdivision.  Fred made a motion to recommend granting a waiver of the requirement to dedicate land for Parks and Recreation and of submitting payment of a fee in lieu of land, for this first lot subdivided from the parent property.  Ray seconded the motion and all voted yes.
  3. Conditional approval of the Preliminary/Final Subdivision and Land Development Plan.  Fred made a motion to recommend granting conditional approval of the Preliminary/Final Subdivision and Land Development Plan contingent upon the comments of the Township’s Engineer, Road Master and L.C.P.C.   Ray seconded the motion and all voted yes.

 

Road Master’s Report:

Lee reported he may not be able to get the street line painting completed this year, due to the contractor awarded the bid through the Lancaster County Purchasing Co-Op has not been able to get the painting scheduled.  Lee called the contractor in August, but due to the wet weather it has been difficult to reach them to schedule.  Lee is considering splitting the line painting in 2012 to complete half in the spring and the remaining half in the fall. Lee will discuss the problems with the Lancaster County Purchasing Co-Op. 

 

Mark and April Smoker, 112 Bergman Road, New Holland, submitted a letter requesting the installation of a deaf child or hard of hearing warning sign along their roadway.  Lee reported a 30 X 30 sign would cost approximately One Hundred Fifty Dollars ($150.00) and the Township is not mandated to follow any regulations.  Lee suggested that if the Supervisors approve the sign installation that the requestor shall be required to notify the Township if they move from the location.  Fred made a motion approving the Deaf Child warning sign purchase and installation at 112 Bergman Road, Rick seconded the motion and all voted yes.

 

The letter from Elizabeth W Shirk, 148 Goods Road, New Holland, was reviewed, in which they requested that the snow plow operators slow down when passing her residence due to it sit right against the roadway and has been damaged during previous plowings.  Lee reported that the road department will attempt to slow down in that area.

 

Zoning Officer’s Report:

The September 25th – October 23, 2011, written zoning report was submitted and will be filed in the office.

 

Solicitor’s Report:

Ray made a motion to adopt Ordinance No. 2011-03 An Ordinance levying a tax on earned income and net profits to requiring tax returns; requiring employers to withhold and remit tax; and related provisions.  Fred seconded the motion and all voted yes.  This Earned Income Tax (EIT) Ordinance, is in compliance with Act 32 of 2008 and the tax rate is unchanged.  

 

Solicitor Cassidy reported the draft amendment to the Park and Recreation Ordinance, which provides an exemption for the first new dwelling unit or first new residential lot subdivided, has been drafted for adoption after being reviewed by the Lancaster County Planning Commission and will be advertised for adoption. 

 

Solicitor Cassidy reported that the purchase limits requiring official bidding have been raised to Eighteen Thousand Five Hundred Dollars (18,500.00) from Ten Thousand Dollars ($10,000.00) and telephone bids are required for purchases from Ten Thousand up to Eighteen Thousand Five Hundred Dollars ($10,000.00 - $18,500.00), to be effective January 1, 2012.

 

The Supervisors reviewed the Sewage Enforcement Officer’s October report.  The Supervisors updated Solicitor Cassidy on the continued sewage problems in the Log Cabin Mobile Home Park and the Supervisors want the sewage system permanently fixed.

 

Fred made a motion to advertise that the 2012 Budget is available for public review and is scheduled for adoption at the December 5, 2011 Supervisors meeting. Ray seconded the motion and all voted yes.

 

Ray made a motion to approve the full release of Improvement Guarantee Funds for the New Holland Recreation Center, 123 N Shirk Road, Land Development Plan, in the amount of Two Thousand Two Hundred Dollars and Fourteen Cents ($2,200.14).  Fred seconded the motion and all voted yes. 

 

Fred made a motion to approve the full release of Improvement Guarantee Funds for the Hoover Diesel Services, 118 S Shirk Road, Land Development Plan, in the amount of Seven Thousand Five Hundred Fifty Five Dollars ($7,555.00).  Ray seconded the motion and all voted yes. 

 

Fred made a motion to acknowledge that the Re-Uzit Shop, 707 & 721 West Main Street, granted the Township a time extension until February 27, 2012, to review the Preliminary/Final Land Development Plan, Ray seconded and all voted yes. 

 

Ray made a motion to grant the ninety (90) day time extension for SOCO Townhouses, Airport Road, to record the Land Development Plan, Rick seconded and all voted yes.  This Plan will now expire February 28, 2012.

 

Brenda reported the receipt of Three Thousand Two Hundred Thirty Four Dollars and Eight Four Cents ($3,234.84) for 2010 Pension Sate Aid due to underpayment/underreported.

 

The Supervisors moved to executive session at 8:10 p.m. to complete employee reviews, the regular session reconvened at 8:20 p.m.

 

Receipts received in October were in the amount of $54,239.57 in the General Fund.

 

Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #13083 - 13145, #6581-6609) in the amount of $287,169.37 and the payroll taxes electronically transferred in the amount of $10,771.61, Ray seconded and all voted yes.

 

Meeting adjourned at 8:30 p.m.

 

Respectfully submitted, 

Brenda S Becker, Secretary

 


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 3, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler, and Ray Martin.

 

The purpose of the meeting was to work on the 2012 budget.

Lee was present to suggest that the Supervisors consider outfitting the 2003 F250 Pick-up truck with a plow and salt hopper in 2013 for approximately Ten Thousand Dollars ($10,000.00), to prepare for plowing the Rosedale Subdivision upon dedication and due to the potential of other developments in the near future.  Lee suggested the Earl Township Sewer Authority (ETSA) purchase the plow and hopper, due to he has been plowing the Sewer Treatment Plant and Pump Stations at no charge for many years. Fred directed Brenda to have this proposed purchase as an ETSA’s agenda item.

 

Lee presented purchasing an AT&T phone plan, including 1500 voice minutes, unlimited texting for two (2) phones and a third phone with voice minutes, unlimited texting, plus Data for Lee at a cost of $49.52 per line per month.  After much discussion, Joy was directed to verify this plan Lee had quoted is available to the ETSA and Fred stated he would get a recommendation from the ETSA on a new phone plan.

 

Brenda reminded the Supervisors that we don’t have a sidewalk snow removal policy/Ordinance in place.  The Supervisors directed Lee and Brenda to coordinate with New Holland Borough and draft an Ordinance for review.

 

Tom Plitt, 242 Orchid Court, asked the Supervisors to approve the Sixty Dollars ($60.00) fee for PSATS training for incoming newly elected Officials, schedule in December.  The Supervisors agreed the training is beneficial and will formally approve the expense after the election being held on November 8, 2011.

 

A budget meeting will be held on November 10, 2011.

 

Meeting adjourned at 9:15 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer

 



Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 10, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler, Ray Martin, and Lee Zimmerman.
The purpose of the meeting was to work on the 2012 budget.
Fred made a motion to approve a three percent (3%) raise resulting in the following wages for 2012:
Lee Zimmerman's salary at ($65,590.16) and the hourly rates for Ray Reiff - $20.09, Seasonal Workers - $14.73, Doug Snader and Jerry Brackbill at $30.23, Brenda Becker - $23.93, Joy Oberholtzer - $15.41 and Gloria Hollinger - $22.32 per hour.  Ray seconded the motion and all voted yes.
The Supervisors discussed the on-lot sewage system for Log Cabin Mobile Home Park, 3709 Division Highway and their concerns regarding that the system isn’t working properly.  Fred reported that the owner Dr. Chadaga purchased 53.76 EDU’s in September 10, 2008 in the amount of Three Hundred Forty Nine Thousand Four Hundred Forty Dollars ($349,440.00), to guarantee sewer capacity in the Earl Township Sewer Treatment Plant.  Fred reported that Dr. Chadaga now is requesting the Tapping Fee to be refunded, due to it is not financially feasible for him to connect to the public sewer system.   The Supervisors discussed that on-lot sewer systems are overseen by the Township and that they want the system repaired to operate correctly permanently.  They directed that Dale High, SEO to inspect the system on a weekly basis and to increase the holding tanks pumping as needed.
 
Brenda distributed the contracted services 2012 Rate Schedules she has received to date.
The Supervisors approved having a Community Map developed at no cost to the Township.  The businesses in and around the Township will be contacted to purchase advertisements in the Map, which would then to distributed to the residents and businesses. 
Brenda reported that the New Holland Shopping Center, 626 West Main Street has a large water leak again on their property and Joy has called them requesting that the leak be repaired.
Meeting adjourned at 8:45 a.m.
Respectfully submitted,
Brenda S Becker, Secretary/Treasurer



Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on November 17, 2011 at 7:00 a.m.  Present were Rick Kochel, Fred Wissler, Ray Martin, and Lee Zimmerman.

Steve Lindsey, Garden Spot Village (GSV) and Mark Hackenburg, RGS Associates, were present to discuss the South Kinzer Avenue road improvements.  The Township is scheduling in 2012 to overlay South Kinzer Avenue in the area of Airport Road, which was re-aligned.  Mr. Hackenburg reported that Phase III required that the east side of South Kinzer Avenue to be widened and due to elevation issues the full road will need to be rebuilt.  To generate the revenue to make the road re-build economically feasible, the west campus was to be developed.  Mr. Lindsey reported that unfortunately due to the falling housing market the west campus development was delayed longer than anticipated.  Mr. Hackenburg reported that northern portion of the west campus, which is located in New Holland Borough is being planned to be developed and that the Borough wants a through road from Orlan Street to Weaver Boulevard.  This road is potentially designed to encroach into the Township even though it is proposed as a Borough road.  This Borough owned road could be addressed through an inter-municipal agreement, which would assign the road to be maintained by New Holland Borough, relieving the Township of any obligation.  Ray stated that it has already been eight (8) years since the GSV development had required that South Kinzer Avenue should have been improved and he is concerned that much more time may pass prior to the road improvement occurring.  Lee stated the curbing and overlay are proposed for the re-alignment area and asked if GSV is willing to participate in a co-operative road improvement project for the entire stretch of South Kinzer Avenue to the Borough line.  Steve stated that if the Township is agreeable to an inter-municipal agreement for the proposed road in the west campus, then they are willing to investigate and determine if funding can be obtained for the South Kinzer Avenue widening/rebuild.  Easements and Right of Ways will need to be obtained from other property owners in the area of the widening.  Fred stated he wants an official agreement in place for the new road encroaching into the Township and Ray concurred that an agreement is required.  GSV was proposing a boulevard with an island/median as a traffic calming device on South Kinzer Avenue and the island would be maintained by GSV.  Lee stated that farmers are concerned how they would navigate their equipment if there is an island installed and Lee suggested painting road marking instead of the island.  Rick inquired who is responsible for the curbing of the island, which Mr. Hackenburg stated are typically the owner’s responsibility.  Lee stated that Township Ordinances make the property owners responsible for sidewalks and curbs.   The islands/median curbing could be maintained by GSV through an agreement.  Mr. Hackenburg stated they will want conduit installed for long range planning of a future traffic signal.  GSV will work on drafting the necessary agreements and present them for review.  The Township is agreeable to the paving work and maybe the reclamation and the purchase of the materials under co-operative agreement with GSV.   Work is proposed to begin in the summer of 2012.
Fred reported that Solicitor Cassidy contacted him to schedule a meeting with Solicitor Zwally from Harrisburg regarding Log Cabin Mobile Home Park.  Brenda was directed to have the meeting schedule with all Supervisors on Thursday December 1st.
Ray reported a resident on School Lane complained about the parking on both sides of School Road and that it is unsafe to travel that road and also through the intersection at North Shirk Road. 
Lee reported that a new radar system for traffic signals is being developed and may be tested at the Newholl Development site at 662 West Main Street.  Lee was directed to inquire about the setup and testing option.
Lee inquired if the Sewer Authority discussed purchasing a plow for the Township’s pick-up truck; since the Township has been plowing the Authority’s facilities for many years.  Fred reported that the Authority is investigating purchasing the plow for themselves to do their own plowing.  Fred asked Rick how much a plow would cost.
Meeting adjourned at 8:55 a.m.
Respectfully submitted,
Brenda S Becker, Secretary/Treasurer



Chairman Rick Kochel called to order the Earl Township Board of Supervisors meeting, held on Monday, December 5, 2011, at 7 p.m.  The following were present:  Rick Kochel, Fred Wissler, Ray Martin, Lee Zimmerman and Solicitor Cassidy.

 

Fred made a motion to approve the November 7th, 10th, 17th, 2011 minutes, Ray seconded and all voted yes.

 

Police Report:

Sergeant Willwerth presented the November 2011 police report.   

 

Martindale Fire Co. Report:

Deputy Chief Lavern Zimmerman presented the November 2011 Fire Co. report. 

 

Supervisors reviewed the following Plans and requests:

 

The Bruce and Susan Martin, 1884 Division Highway, Ephrata, Lot Add-On Plan was reviewed for the requested approval of the Plan.

  1. Conditional approval of the Lot Add-On Plan.  Fred made a motion to recommend granting conditional approval of the Lot Add-On Plan contingent upon the comments of the Township’s Engineer and L.C.P.C.   Ray seconded the motion and all voted yes.

 

The Alert All, 164 Orlan Road, Minor Land Disturbance application was reviewed for the requested approval.

  1. Conditional approval of the Minor Land Disturbance Permit.  Fred made a motion to grant conditional approval of the Minor Land Disturbance Permit, contingent upon the comments of the Township’s Engineer, seconded by Ray and all voted yes.

 

Road Master’s Report:

Lee presented a copy of New Holland Boroughs snow and ice removal regulation for review and suggested several modification.  After a discussion Lee was directed to implement the changes into an Ordinance for advertisement of adoption and Solicitor Cassidy will verify that there is no conflict with the Property Maintenance regulations. 

 

Lee requested approval to switch the cell phone plan to Verizon, which includes 400 voice minutes, unlimited texting and data usage.  Ray made a motion to approve the Verizon Plan for a monthly amount of Fifty Dollars and Thirty Cents ($50.30) and the purchase of an Apple iPhone 4s in the amount of One Hundred Ninety Nine Dollars ($199.00), Rick seconded the motion and all voted yes.

 

CNH submitted a request to close Bergman Road for equipment testing, for a short time for a couple of days.  After a discussion Rick made a motion to approve closing Bergman Road for CNH equipment testing, contingent upon they maintain public safety in closing the road and directed that Lee shall be on site to ensure the safety of the general public, Fred seconded the motion and all voted yes.

 

Zoning Officer’s Report:

The October 23rd – November 20, 2011, written zoning report was submitted and will be filed in the office.

 

 

Solicitor’s Report:

Fred made a motion to adopt Ordinance No. 2011-04 An Ordinance amending chapter 22 of the earl township code of ordinances KNOWN AS THE SUBDIVISION AND LAND DEVELOPMENT ORDINANCE, PROVIDING FOR AN EXEMPTION TO THE REQuIREMENT OF MANDATORY DEDICATION OF PARK AND RECREATIONAL LAND OR A FEE IN LIEU OF DedICATION for contiguous properties held in single and separate ownership FOR creation of THE FIRST DWELLING UNIT OR FIRST NEW RESIDENTIAL LOT.   Ray seconded the motion and all voted yes. 

 

Solicitor Cassidy reported that the Log Cabin Mobile Home Park, 3709 Division Highway, on-lot sewage system is continuing to be monitored.  Fred asked Dale High, SEO if there is still a problem with the on-site sewage system and Dale reported that there is a sewer problem.  Fred made a motion to require that the Log Cabin Mobile Home Park’s holding tanks pumping reports are to be provided to the Township Office and SEO every time the system is pumped.  Ray seconded the motion and all voted yes.

 

The Supervisors reviewed the Sewage Enforcement Officer’s November report.  

 

Fred made a motion to adopt that the 2012 General Fund Budget, which included no tax increase, and to sign the 2012 TAX LEVY RESOLUTION NO. 2011-09, Ray seconded and all voted yes.

 

Ray made a motion to adopt the 2012 Liquid Fuels Fund Budget, Fred seconded and all voted yes.

 

Fred made a motion to adopt the 2012 Street Light Tax Budget, which included no tax increase, Ray seconded and all voted yes.

 

Ray made a motion to designate the County of Lancaster as the 2012 Municipal Property Tax Collector for Earl Township; Fred seconded the motion and all voted yes.

 

Ray made a motion to table signing the Aaron E & Katie Beiler, 915 West Main Street, Storm Water Management Agreement, to allow the Solicitor time to review the document, which is not the Township’s approved draft form, Fred seconded and all voted yes.

 

Fred made a motion to approve the partial release of Improvement Guarantee Funds for the Petra Christian Fellowship, 565 Airport Road, Additional Parking Facilities Land Development Plan, in the amount of Fifty Two Thousand Two Hundred Sixty Seven Dollars and Ninety One Cents ($52,267.91).  Ray seconded the motion and all voted yes.  The balance remaining shall be Five Thousand Dollars ($5,000.00).

 

Ray made a motion to grant the ninety (90) day time extension for Nolt Gas, 656 North Shirk Road, to record the Land Development Plan, Fred seconded and all voted yes.  This Plan will now expire March 5, 2012.

The Supervisors acknowledged the Petition from Groff Run Valley Trust, 918 New Holland Road approximately forty four (44) acres and 245 Mentzer Road approximately sixty three (63) acres, which is requesting to enroll their properties in the Earl Township Agricultural Security Area (ASA).  Fred made a motion to utilize the one hundred and eighty day review procedure for the ASA enrollment, Ray seconded and all voted yes.

 

Ray made a motion to approve the following 2012 meeting dates, Fred seconded and all voted yes.

January 3rd (Tues)        April 2nd          July 2nd                                    October 1st    February 6th                   May 7th            August 6th                               November 5th 

March 5th                     June 4th            September 4th (Tues.)  December 3rd

 

Ray made a motion to approve the following 2012 paid Holidays, Fred seconded and all voted yes.

                  January 2nd                  Labor Day                               1/2 Day on 12/24/2012          

                        Good Friday               Thanksgiving Day                   Christmas Day           

Memorial Day             the Day after Thanksgiving    1/2 Day on 12/31/2012

July 4th   

 

The Supervisors reviewed the Lancaster County Drug Task Forces third (3rd) quarter of 2011 activity report.

 

The Supervisors reviewed the following Lancaster County Conservation District’s plan approval or deficiencies and inspection reports of earth moving activities:

a.                            NewHoll Development, 662 West Main Street.

b.                           Mill Creek Stream Restoration Project – Phase III (Leid Project)

 

Frank Ludwig, Farmland Preservation presented Supervisor Fred Wissler with a plaque of appreciation for his eighteen (18) years of service and many thanks for assisting and working with the local farmers.  

 

Receipts received in November were in the amount of $246,013.15 in the General Fund.

 

Fred made a motion to pay the expenses in the General and the Payroll Funds (Checks #13146 - 13185, #6610-6622) in the amount of $121,763.38 and the payroll taxes electronically transferred in the amount of $6,910.78, Ray seconded and all voted yes.

 

Meeting adjourned at 8:45 p.m.

 

Respectfully submitted, 

Brenda S Becker, Secretary

 


Chairman Rick Kochel called to order the Thursday meeting of the Earl Township Board of Supervisors on December 15, 2011 at 7:00 a.m.  Present were Rick Kochel, Ray Martin, and Barry Wagner, Zoning Officer.

 

Ezra Martin, David Zook and Sam Zook, were present to discuss the agricultural business being conducted on the Zook’s 2.3 acre property located at 430 Voganville Road.  A masonry business operated at the site from 1975 until 1997.  In 2006 they started operating a humus compost distribution operation, with the humus coming from Penn Valley in Lititz.  The humus is stored in large bins, which is mixed for the individual customer’s soil conditions and then delivered to their farms; the product is also packaged in a few small bags.  They would like to expand the humus business, but the property is at its maximum allowable impervious lot coverage, with compacted gravel, a home, barn, sheds and a chicken house.  For approximately four (4) years a buggy building business has also been operating in one of the buildings.  After much discussion it was determined that the humus operation, the buggy works, and an undetermined number of sheds/accessory buildings were in violation of the Earl Township Zoning Ordinance.  To alleviate these violations, it was concluded that the humus operation should be presented to the Zoning Hearing Board (ZHB) as a special exception, and a variance is also necessary for structures not located at least fifty (50) feet from all property lines. The buggy operation would appear to require a variance of the uses permitted by right and by special exception within the Agricultural District.  While this would appear to be an additional principal use on the property, it was discussed that if the poultry operation were eliminated as stated, the buggy operation could be considered a replacement of that use, not increasing the number of uses on the property.  The Supervisors noted that the poultry barn was not an agricultural use in that it involved the cultivation of land, but equated it more to the buggy operation in terms of vehicle traffic to and from the property, noting that the buggy use could be presented to the ZHB as a less intrusive use.

Ray made a motion to adopt the GASB 54 compliant Fund Balance Policy and authorizing Brenda Becker as the Township Treasurer to assign the expenditure of the fund balance without an established minimum unassigned fund balance.  Rick seconded the motion and all voted yes.

 

Ray made a motion to sign the Aaron & Katie Beiler, 915 West Main Street Storm Water Management Plan as presented, Rick seconded and all voted yes.

 

Ray made a motion to appoint to the Western Height Water Authority Board Glen Dissinger, 817 Walnut Street to the vacated term expiring December 31, 2013 and Anthony Gay, 831 Walnut Street to the vacated term expiring December 31, 2012.  Rick seconded the motion and all voted yes.

 

Rick made a motion to appoint Harold Wissler, 329 Wissler Road to the vacated Auditor position with the term expiring December 31, 2013; Ray seconded the motion and all voted yes.

 

Meeting adjourned at 9:15 a.m.

 

Respectfully submitted,

Brenda S Becker, Secretary/Treasurer